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Microsoft SharePoint: A business person\'s view
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What is this buzz word “SharePoint”
November 19th 2009
Tim CermakSenior Portfolio AdvisorAdvisicon, [email protected]
Who am I?
What Enterprise Project Management Technology Applications Strategic Planning & Enterprise Portfolio Management
WhyResults are measurable and people and processes are better in a projectized environment
How Knowledge Transfer
Scheduling: “Scheduling Done Right Makes Management Simple” Competency development is critical Integrating Carbon and Silicon
Optimization Right balance of ingredients Streamline creativity
Sustainability Culture, Methodology and Technology
Tim Cermak, PMP
Senior Portfolio Advisor, Advisicon(Volunteer: Director of Virtual Campuses for PMI College of Scheduling, Gantthead.com SME)
Agenda
Situation and DemandLook Back – Look AheadOnly Knowledge and Ideas Need Apply HereProject & Portfolio Management ProcessesOpen Forum (ALL)
Is Technology the Answer... ?Can You Fly This Airplane ....
A fool with a tool ...
... is still a fool !
Our attempts to plan and schedule the efforts of knowledge workers frequently are not very successful. We have all heard the painful reaction of our fellow knowledge workers:
"You can't schedule creativity:""I don't have time to plan - I have to get some work done!""Too much paperwork''"Good idea for all the others, but not for me; I'm different""You don't understand our problems".
Russell D. Archibald: PLANNING, SCHEDULING AND CONTROLLING THE EFFORTS OF KNOWLEDGE WORKERS
Subordinates at every level usually are eager to impress and please their superiors and in doing so may go well beyond levels of response and service required for effective operations
Memo: Ford Motor Company
Too much emphasis is placed on instant response to any question, however tangential it may be.
Memo: Ford Motor Company
Manual vs. Knowledge Workers
• Manual workers obviously work primarily with their hands, bodies and muscles; they create physical (hardware) products, operate machines and use physical tools.
• Knowledge workers primarily use their minds rather than their hands; they create non-physical (software) products, such as ideas, data, information, reports, designs, plans; their product comes out of their mouths or through a pen.
Russell D. Archibald: PLANNING, SCHEDULING AND CONTROLLING THE EFFORTS OF KNOWLEDGE WORKERS
Getting Things Done Through People
Executives Agree - Time to embrace innovation
Improve business performance
Create a culture of innovation
Invest in innovation
Executive Sponsorsh
ip
Process
IncentivesCulture
Funding
Technology
Do we need innovation? Let’s consider the Big 3…
Executives now firmly believe that innovation is central to a company's strategy and performance, but getting it right is as hard as ever, according to a recent McKinsey Global Survey.
Some 70 % of corporate leaders say innovation is among their top three priorities for driving growth.
More, More MORE! – Can we innovate and use less?
"These challenging times present IT leaders with an opportunity to make technology work harder and smarter to get the job done," Nancy Gofus, Verizon's senior vice president of global business products, said in a statement
MIT Sloan Prof. Erik Brynjolfsson, director of the Center for eBusiness at MIT Sloan.
According to Brynjolfsson, business has often had a long learning curve on how to fully utilize new technologies. “A century ago, an exciting new technology called electricity was just being introduced,” he said. “But by itself, electricity did nothing for productivity. It took decades for firms to figure out how to redesign their factories and processes to deliver a productivity payoff.”
“But today, managers cannot afford to wait decades to harness the potential for greater productivity from much faster, exponential improvements in information technology. The companies that succeed will be the ones that understand the importance of combining the digital organization with digital technologies.”
Intranet 2.0 -- Enterprise Collaberation
Consumer and user-centered technologies are experiencing "grass-roots" adoption in enterprises where they are empowering information workers, giving them more control over content creation, sharing and dissemination.
Wikis, blogs, podcasts and instant messaging have become staples in many enterprises, especially as marketing tools or as means of communicating with customers, prospects, employees and partners.
Wikis and blogs enable content creation, but can users manage content with them?Magic Quadrant for Enterprise Content Management 23 September 2008
According to Forrester’s Enterprise and SMB Software Survey, Q3 2007, nearly 65% of organizations in North American and Europe will invest in team collaboration software in 2008.
…all this content creation and sharing typically happens outside any formal content management strategy. Organizations should take advantage of evolving, richer user interfaces and tools for content creation, consumption and multichannel outputMagic Quadrant for Enterprise Content Management 23 September 2008
What is this ‘SharePoint’ stuff?
Bill Gates, delivering a keynote address Monday in Seattle at the company's Office SharePoint Conference 2008. SharePoint is "based on a vision of letting workers share information in a better way.” InformationWeek March 3, 2008
SharePoint can provide 80% of some businesses' needs straight out of the box with no customization.
By the end of 2007, 75% of all U.S. businesses will have at least tried out Microsoft SharePoint 2007.
Back to Basics to Integrate & StreamlineCulture, Methodology and Technology
What’s the Secret Sauce?
Looking Back -- Shaped by illustrations
• Cave writing: Abstract thought and the Genus Homo
• Air Writing: Abstract thought and the Program Manager?
Looking Back -- Shaped by tools
• 1600’s: Binary Code• Mid 20th Century: The UNIVAC• Late 20th Century: Personal PC• Look Ahead: Thin Air
Looking Back -- Shaped by a vision and collaboration
• ~5000 BC Strategy planning: Sun Tzu. • ~2000 BC Resource planning: The Pyramids. • 20th Century: Interdependencies and charts (Gantt Charts).• Look Ahead: Global Resource pool.
COLLABORATIONPROJECT
MANAGEMENT
Evolution of Collaboration
Portal
Enterprise Content Management
CollaborativeWorkspaces
Business Process & Forms
Business Intelligence
Search
Program Management
Collaboration
Reporting
ResourceManagement
FinancialManagement
Portfolio Management
Good Times
Drive Growth
Enhance Efficiency
Reduce Costs
Strike the Right Balance in Varying EconomiesSuccessful Companies will lay the Foundation for Growth
Good TimesRecession
Enhance Efficiency
Reduce Costs
Invest and lay the foundation
for future growth
Strike the Right Balance in Varying EconomiesSuccessful Companies will lay the Foundation for Growth
Drive Growth
Culture – Socialize ideas
PROJECT MANAGEMENT COLLABORATION
Time Reporting
Team Collaboration
Issues & Risk Management
Project SchedulingResource Management
Project Reporting
Capacity Planning
Portfolio Prioritization
Portfolio Optimization
Business Case Definition
Demand Management
Portfolio Reporting
ManageSelectCreate Plan
Project & Portfolio Management CapabilitiesUnified Project & Portfolio Mgt Capabilities
Demand Management Portfolio
Analytics
Capacity Planning
Resource Management
Financial Management
Time Reporting
Governance
Team Collaboration
Project Scheduling
Project & Portfolio Reporting
ManageSelectCreate Plan
Asset Portfolio Management
Total Demand Picture
• Cost / Resources Required
• Business Benefits• Risks and other
Constraints• Requisites• Additional Criteria
Project & Portfolio Management ProcessesTop Down Techniques Can Drive Results
Create Select Plan Manage
Eliminate Duplicate Requests
Standardize the Collection of All Work Requests
• Visibility across all work requests / demand
• Standardize meta data for enterprise reporting
• Eliminate duplicate requests early in the process
• Improve estimating with empirical evidence
• Broad Timeframes
Demand Management
Project & Portfolio Management ProcessesDemand Management – Create the Business Case
Linkage• Strategy to Execution• Long Range Intention
Business Productivity Infrastructure
demo
The new economic reality…
“IMF Says Global Economic Recovery Has Begun ”
Thursday, 1 October, 2009
Thursday, 3 Sept, 2009
“Vital Signs: Economic Recovery Prospects Improve”
“Economists see recession ending in Q3 but recovery slow”
Monday, 10 August, 2009
“Signs that the tide may be turning”
Friday, 9 October, 2009Tuesday, 22 Sept, 2009
“G-20 summit: 6 countries in recovery”
“Thawing out”“It is not quite business as usual, but firms are finding it surprisingly easy to raise money again”
Thursday, 1 Oct, 2009
SharePoint 2010The business collaboration platform for the Enterprise and the Web
Connect and Empower People
Cut Costs with a Unified Infrastructure
Rapidly Respond to Business Needs
Communities
Search
Sites
Composites
ContentInsights
Microsoft SharePoint 2010Ribbon UISharePoint WorkspaceSharePoint MobileOffice Client and Office Web App IntegrationStandards Support
Tagging, Tag Cloud, RatingsSocial BookmarkingBlogs and WikisMy SitesActivity FeedsProfiles and ExpertiseOrg Browser
Enterprise Content TypesMetadata and NavigationDocument SetsMulti-stage DispositionAudio and Video Content TypesRemote Blob StorageList Enhancements
Social RelevancePhonetic SearchNavigationFAST IntegrationEnhanced Pipeline
PerformancePoint ServicesExcel ServicesChart Web PartVisio ServicesWeb AnalyticsSQL Server IntegrationPowerPivot
Business Connectivity ServicesInfoPath Form ServicesExternal ListsWorkflowSharePoint DesignerVisual StudioAPI EnhancementsREST/ATOM/RSS
Communities
Search
Sites
Composites
ContentInsights
Introducing SQL Server PowerPivot PowerPivot for Excel (Client) PowerPivot for SharePoint (Server)
www.powerpivot.com
Build, Deploy, and Embed
Extensible
Sound and scalable platformAnalysis ServicesReporting ServicesIntegration ServicesMaster Data ServicesData Warehousing
Integrated content and collab.Thin client experiencesScorecards and DashboardsCollaborationSearch
Familiar tools for end usersSelf-service access and insightData exploration and analysisPredictive analysisRich, contextual data visualization
Business User Experience
Business Collaboration Platform
Data Infrastructure and BI Platform
demo