Southern Telecom Projects Circle Chennaitender.bsnl.co.in/bsnltenders/bsnltender/download.jsp?...Xerox machines, preparation of layouts/line diagrams etc.,on computer. Typing of office

NIT. No: DE/OFCP/HD/ Tenders/ HS/2014-15/28 Dated @ Hyderabad 07/07/2014

BHARAT SANCHAR NIGAM LIMITED (A Government of India Enterprise)

Office of Divisional Engineer, Optical Fibre Cable Projects, Qtr. No: K-4, First Floor,

Block No:K, BSNL Quarters, Saroornagar, Hyderabad – 500 035.

DE: 24041151 SDE: 24051164 FAX : 24051162

Southern Telecom Projects Circle

Chennai

% DIVISONAL ENGINEER,

OPTICAL FIBRE CABLE PROJECTS,

KOTHAPET, HYDERABAD-500 035.


TABLE OF CONTENTS

SEC.

NO

CONTENT PAGE NO.

I TENDER NOTIFICATION

2&3

II INSTRUCTIONS AND GUIDELINES TO

TENDERERS

4-7

III CONDITIONS OF AWARD OF SERVICE

AGREEMENT

8-10

IV RATE SHEET

11

V

DECLARATION 12

VI MANDATE FORM 13

VII AGREEMENT 14&15

PROFORMA FOR BANK GUARANTEE 16&17


BHARAT SANCHAR NIGAM LIMITED



DE: 24041151 SDE: 24051164 FAX : 24051162

TENDER SCHEDULE FOR

HIRING OF SERVICES

(NIT NO: DE/OFCP/HD/TENDERS /HS/2014-15/28 , date: 07/07/2014)

Submitted by M/s. .....................................................................................................

....................................................................................................

Submitted an amount of Rs.573/- (Rupees five hundred and seventy three only) towards the cost of the Tender document

as per the details given below:

D.D.No..........................................................................dated................................

Name of the Bank: ................................................................................................

Branch: .....................................................

Signature of the contractor

Page No:1


BHARATH SANCHAR NIGAM LIMITED

(A Government of India Enterprise)



DE: 24041151 SDE: 24051164 FAX : 24051162

NOTICE INVITING TENDER

NIT NO: DE/OFCP/HD/ Tenders/HS/2014-15/28 Dated @Hyderabad: 07/07/2014

Sealed tenders (packing PVC tape/sealing wax) are invited for and on behalf of BSNL by the

Divisional Engineer, OFC Projects from the eligible contractors for the following works:

I. TENDER SCHEDULE

Hiring services for upkeep of Office / Godown & General Maintenance & Running of BSNL Vehicles etc.,

in Hyderabad in the jurisdiction of DE OFCP,BSNL,STP,Hyderabad or as required by DE

OFCP,BSNL,STP,Hyderabad

Sl.

N

o

Description of work Category No of

Packages

/per

month

Rate

Per

Package

(Rs)

Remark

(Service

Required at )

1. Type “A”: Services for Upkeep of office/ store Godown.

Unskilled

06 8805/-

1-for DEOFCPHD 3-for GMTPHD 2- for Sr.GM.Def. HD

2. Type “B”: Services for Running & Genl. Mtce., of BSNLVehicles

Skilled 02 11278/-

2 for DE ,OFCP, HD

3.

Type “C”: Services for Cleaning of

Office & Toilets

Un Skilled

(Part Time) 2 3520/- 1-forDEOFCP,HD

1-for GMTPHD

4

Type “D”: Services for manning of Xerox machines, preparation of layouts/line diagrams etc.,on computer. Typing of office letters and other works in Computers

Semi Skilled

6 10282/-

5 -for GMTP HD & 1-for

DGM,NIB-

II,HD

Total Amount per month 144118/-

Amount Payable for one

year

1729416/-

EMD Payable : Rs.43240/- (Rupees Forty Three Thousand and Two Hundred and Forty only)

Page No:2


2

Eligibility class of contractors

: Recognised and Registered agencies with experience

in similar jobs/ works.

3 Tender document containing

detailed description of work &

terms & Conditions can be had

from

: Office of Divisional Engineer, Optical Fibre

CableProjects, Qtr. No: K-4, First Floor, Block

No:K, BSNL Quarters, Saroornagar, Hyderabad –

500 035. 4 Tender Document can be

purchased by producing

: 1) A non refundable DD for Rs. 573/-from any

nationalized bank drawn in favour of „Accounts

Officer O/o GMTP Hyderabad‟ payable at Hyderabad

*Note : Tender forms will not be sent by post.

2) Tender document can be downloaded from the

Website www.tender.bsnl.co.in

A non refundable DD for Rs. 573/-from any

nationalized bank drawn in favour of „Accounts

Officer O/o GMTP Hyderabad‟payable at Hyderabad

will have to be enclosed towards the cost of tender

document in addition to EMD .else the offer will

summarily be rejected.

5 Sale of Tender documents : Between 1100 Hrs to 1600 hrs on all working days up

to 28/07/2014

6 Time and last date of submission

of Bid

: Up to 1430 hrs on 30/07/2014.

7 Time of opening of Qualifying &

Financial Bid document

: At 15.00 Hrs. on 30/07/2014

The tender, which is not accompanied by the requisite cost of tender document & EMD, shall be

summarily rejected. Tender will not be accepted/received after expiry date and time.

The tenderers should enclose the declaration that no part of the tender schedule is modified. The

Divisional Engineer, OFC Projects , Hyderabad reserves right to reject any or all tenders without assigning

any reason what-so-ever

I

Sd/- Divisional Engineer Optical Fibre Cable Projects, Hyderabad-500 035.

Tel : 24041151 : Fax: :24051162.

Page No:3

Important : Tenders will be received at any of the following Offices :

1. DIVISIONAL ENGINEER

OPTICAL FIBRE CABLE PROJECT, Quarter No:K-4,First Floor Type-V,BSNL Quarters Saroor Nagar, Hyderabad-500035 2. DIVISIONAL ENGINEER OPTICAL FIBRE CABLE PROJECT, Division-II,Microwave Station Building Autonagar,Guntur-522001.

3. DIVISIONAL ENGINEER,

OPTICAL FIBRE CABLE PROJECT, Division-I, Telephone Exchange Stambalagaruvu Guntur-522006

All the boxes will be opened simultaneously at scheduled time


SECTION - II

INSTRUCTIONS AND GUIDELINES TO TENDERERS

The TENDERER must carefully read all the terms, conditions and specifications before

filling up the Tender Schedule and his quotation. Tenderers are requested to get well acquainted with the

tender conditions and guidelines supplied hereunder. Such of those Tenderers who cannot read English may

get the Tender Documents translated in the language known to them, at their own risk, and understand the

conditions. Clarifications if any can be obtained as mentioned in para – 3 below.

The Divisional Engineer in charge of the works is the Authorised Representative of the

Bharat Sanchar Nigam Limited, hereinafter be called Officer-in-Charge. He may authorise the Sub-

Divisional Engineer / Junior Telecom Officer wherever necessary to supervise and oversee the services

provided on his behalf.

1. DESCRIPTION OF THE SERVICES :

Hiring of Services are to be offered for Upkeep of Office / Godown and General Maintenance and

Running of BSNL Vehicles etc., as detailed below under the Jurisdiction of DE, OFCP-HD and as

required by DE, OFCP-HD.

1.1 TYPE „A‟ : Services for watch and ward/Upkeep of Office/ Store Godowns:

The agency should be ensure the availability of service personnel round the clock and safe guard

the assets/ material of office/Godown The personnel utilized for this service package should assist

the controlling officer in day to day routine office work during the time of duty. They should be

in a position to answer the Telephone Calls and convey the same to the controlling officer and

help in file movement and serving orderly duties as per the requirement of the Office staff. The

agency should ensure that the same person is not used for more than eight hours in a day. The

agency should make available the services of unskilled persons for this purpose.

This package envisages assisting SDE/JTO in taking depth measurements, offset measurements

and other associated works in various OFC Routes under the jurisdiction of the DE,OFCP,HD.

The agency should ensure availability of unskilled persons wherever it is required by the

SDE/JTO in charge of the work.

1.2 TYPE „B‟: Maintenance & Running of BSNL Vehicles:

The agency should ensure that the personnel by whom the services are provided for this type of

service package should have valid License and able to run LCVs. It should also ensure that the

personnel should be capable of doing general maintenance of the vehicle and should be able to

run the vehicle any time as required by the Controlling officer.

1.3 TYPE „C‟ : Cleaning / Scavenging :

The Service offered under this type comprises of Cleaning the Office every day and scavenging of

office Toilets Regularly. The agency should ensure that the services offered, should be to the best

satisfaction of the Controlling Officer.

Signature of the Tenderer with Seal

Page No:4


1.4 TYPE „D‟ :

The service offered under this type manning of Xerox machine, preparation of layouts and line

diagrams etc., on computer including computer – typing of office letters.

2. The number of service packages are likely to increase or decrease depending upon requirement as and

when installation / pipe laying works commence / closed. The agency should be in a position to offer

the service packages accordingly without fail at the same approved rates any where under the

jurisdiction of DE , OFC Project, Hyderabad and as required by DE-OFCP-HD.

3. The prospective bidders are advised to make a detailed study about services, so that the rates can be

quoted after taking all factors into consideration. Any clarification on the details of the work can be

obtained from the Divisional Engineer/Sub-Divisional Engineer concerned up to three days prior to

the date, which is specified for opening of the tender.

4. Tenders shall be submitted in the prescribed forms placed in WAX /PVC Tape Sealed Covers

otherwise they will be rejected. The Tender Evaluation Committee deciding the tender is not bound

to accept the lowest tender and reserves the right to reject any or all tenders without assigning any

reasons what so ever. Tenders received either by post or courier service or in person after the

specified time will not be opened or considered.

5. The successful tenderer will have to execute an agreement in non-judicial stamp paper of Rs.100/-

(Rupees One Hundred only) . (The cost of stamp paper is to be borne by the Agency) in the

prescribed form to the effect that terms and conditions bind the Registered Agency and the Divisional

Engineer in the agreement which in turn, will be the same terms and conditions as mentioned in the

tender document . In the event of failure of the tenderer to sign the agreement within 7 days of being

called upon to do so after the acceptance of the tender, the tender shall be considered as cancelled and

the tenderer may be debarred from participating in similar tenders called by the Divisional Engineer

for a period of One year from the date of issue of the order for revocation.

6. The tenderer has to strictly ensure the best service for the upkeep of Office/ Godowns maintenance

/running of BSNL vehicles etc.

7. Agency is responsible for all materials furnished or supplied by BSNL while in his custody or not

installed in work and return the same on expiry of service period. The BSNL will not be responsible

for any injuries & Loss of life occurring to the agency while offering service. The Agency should

make insurance to the life of therein attendants / personnel and they should be solely responsible for

any damage / injuries death caused to the attendants due to any reason during the execution of their

services.

8. The Agency shall at all times, hold the BSNL, harmless and indemnify against all claims. cost,

charges and expenses for which the BSNL may be held liable or may incur or pay on account of the

negligence or misconduct of the Agency or his attendants.

9. The Agency / Contractor shall not have any claim regarding employment in any manner with the

Department(BSNL). Also the person engaged by the Contractor/Agency shall be contract Labour and

such Labour/Employee of contractor shall not have any claim regarding employment in any manner

with the Department(BSNL).


Page No:5


10. TENDER SCHEDULE

Hiring services for upkeep of Office / Godown & General Maintenance & Running of BSNL Vehicles etc.,

under the Jurisdiction of % DE , BSNL, OFCP, HYDERABAD and as required by DE,OFCP-HYD.

Sl.

N

o

Type & Description of work Category No of

Packages

/per

month

Rate

Per

Package

(Rs)

Remark (Service

Required at )

1.

Type “A”: Services for Upkeep of office/

store Godown and other OF

cable commissioning works.

Unskilled

06 8805/-

1-for DEOFCPHD 3-for GMTPHD

2- for Sr.GM.Def. HD

2. Type “B”: Services for Running & Genl. Mtce., of BSNL Vehicles

Skilled 02 11278/-

2 for DE ,OFCP, HD

3. Type “C”: Services for Cleaning of Office & Toilets

Un Skilled

(Part Time) 2 3520/-

1-forDEOFCP,HD 1-for GMTPHD

4

Type “D”: Services for manning of Xerox machines, preparation of layouts/line diagrams etc., on

computer. Typing of office

letters and other works in Computers

Semi Skilled

6 10282/-

5 -for GMTP HD & 1-for DGM,NIB- II,HD

Total Amount per month 144118/-

Amount Payable for one

year

1729416/-

EMD Payable : Rs.43240/- (Rupees Forty Three Thousand and Two Hundred and Forty only)

11. EARNEST MONEY DEPOSIT / SECURITY DEPOSIT :

Earnest money deposit of Rs.43240/- (Rupees Forty Three Thousand and Two Hundred and Forty only)

by means of DD drawn from any Nationalised Bank in favour of Accounts Officer O/o GM

Transmission Projects, Hyderabad should accompany the Tender. Tender without EMD will be

rejected. Earnest Money Deposit will be converted into Security Deposit in case of successful

tenderer. No Interest will be payable on Earnest Money Deposit / Security Deposit. Refund of

Security Deposit is subject to full settlement of Final Bill for works awarded and executed under

service agreement. In case of failure of signing the service agreement with in stipulated time Earnest

Money Deposit shall stand forfeited to BSNL and acceptance of the tender shall be considered as

revoked. Earnest Money Deposit will be refunded to unsuccessful Tenderer after finalisation of

Tender. In the event of the Registered Agency to which the Tender is awarded , failed to observe or

perform any of the conditions of the work as set out therein, the Security Deposit furnished by him

shall be forfeited to BSNL without prejudice to any other rights of BSNL .


Page No:6


12. SECURITY DEPOSIT:

The successful bidder shall have to provide a Bank Guarantee from a nationalized bank in India for an

amount that together with the EMD will total 10% of the total bid value(excluding Service Tax). The

BG shall be valid for a period of 18 months from the date of execution. In case of any extension of the

tender, the BG shall be suitably extended. BG shall be discharged on successful completion of all the

contracted work and after adjustment of any recoveries/penalties from the bills. In case sufficient

amount of bills are not there, the BG shall be encashed to the extent required for the

penalties/recoveries. Format for BG is given in the Annexure.

13. DOCUMENTS TO BE SUBMITTED WITH THE TENDER

a) Bid Security in accordance with clause No:11

b) One copy of complete set of tender document duly filled and signed in each page and also at every

correction/over righting by the tenderer or other wise as prescribed in the different clauses of the

tender documents in respect of any matter of documents..

c) Copy of PAN card.

d) Copy of registration of firm. Authenticated copy of partner ship deed .In case of partner ship firm

power of attorney to the representative of the firm to operate the tender.

e) Rate sheet duly filled in as per section-IV

f) Full name and address of the tenderer should be written on the bottom left hand side corner of the

sealed cover.

g) Copy of the recent EFP/SERVICE TAX registration certificates issued by competent authority. The

registration validity should cover the current year also. Taxable services head should contain the

appropriate category of service.

h) Experience certificate proof.

13. RIGHTS OF THE BSNL

1. Rates approved are valid for one year from the date of first work order after agreement.

2. Rejection of tenders. : Tenders will be rejected if the quoted amounts are less than the minimum

labour payments applicable to the respective areas as prescribed by Regional labour contract

regulations.

3. The BSNL reserves the right to extend the service agreement at the finalized prices for a further

period of six months after expiry of the one year of contract or till such time of finalizing the next

tender whichever is earlier.

4. The BSNL,at the time of award of the work under contract reserves the right to decrease or

increase the services by 25% of the total quantum of the services specified in the tender schedule

of requirements without change in the rates or other terms and conditions.

5. In case of partial services required by BSNL, the contractor should provide the services

accordingly and payment will be made in proportionate of rates approved.

Signature of the Tenderer with Seal.

Page No:7


SECTION – III

CONDITIONS OF AWARD OF SERVICE AGREEMENT

14. DEFINITIONS:

The Service Agreement means the Documents forming the tender and acceptance thereof and the formal

agreement executed between the BHARAT SANCHAR NIGAM LTD and the AWARDEE AGENCY

together with the documents referred to therein including the conditions of contract, the specifications,

designs, drawings and instructions issued from time to time by the Engineer-in-charge and all those

documents taken together shall be deemed to form ONE SERVICE AGREEMENT and shall be

complementary to one another.

15. PERIOD OF VALIDITY CLAUSE – 1:

The rates quoted should be firm and valid for any work order that may be issued within a period of

ONE YEAR from the date of entering into agreement until the completion of works assigned under such

a work order.

The work order will be issued Month Wise generally and the same will be issued in the last week of

the preceding month. The work may vary from month to month and the same will be mentioned in the

work order issued for each month.

16. COMPLIANCE WITH LAWS AND REGULATIONS

Subject to the provisions of the Contract Labour (Regulation and Abolition) Act, 1970 and Contract

Labor (Regulation and Abolition) Central Rules 1971, as amended from time to time, the Contractor

shall register themselves with Assistant Labour Commissioner (Central). The contractor may be

allowed to commence the actual work on production of the receipt from the concerned Licensing

Authority that he has applied for license from the prescribed Licensing Authority. However, the

Contractor shall produce the necessary Labour License, which shall be valid until the completion of the

work, from the concerned Licensing Authority within a period of Fifteen Days of the commencement

of the work. Any failure to fulfill this requirement shall attract the penal provisions of this contract

arising out of resultant non-execution of the work.

17. LABOUR WELFARE AND FAIR WAGES

The Contractor shall comply with the provisions of the Payment of Wages Act, 1936, Minimum Wages

Act 1948, Employees liability Act 1938, Workmen‟s compensation Act 1923, Industrial Disputes Act

1947, Maternity Benefits Act 1961, and the Contractor‟s Labour (Regulation and Abolition) Act, 1970

or the modifications thereof or any other laws relating thereto and the rules made there under from

time to time. The regulations aforesaid shall be a part of this contract and in case of any breach of this

contract , the Engineer-in-charge or his subordinate Officer concerned shall have the right to deduct

from the money due to Contractor any sum required or estimated to be required for making good the

loss suffered by a worker or workers employed directly or indirectly by the Contractor for the work, by

reasons of non-fulfillment of various Labour Welfare Acts and Labour Regulations which are in force

in the Union of India from time to time , non-payment of wages or of deductions made from his or

their wages which are not justified. The Contractor shall indemnify “BSNL” against payments to be

made under for the observance of the Laws cited in the aforesaid clause, contained in this Section of

the Tender Document, not-withstanding his right to claim indemnity from his Sub-Contractors, if any.


Page No:8


18. RESPONSIBILITY :

The Awardee Agency shall be responsible for all material furnished or supplied by the BSNL while in

his custody whether, or not installed in the work and return the same on expiry of the service period.

19. PROTECTION OF LIFE AND PROPERTY AND EXISTING FACILITIES

The agency is fully responsible for taking all possible safety precautions during preparation for and actual

provision of service. While offering services, the agency will be responsible for the protection of life and

property from damage or loss resulting from his operations and shall minimize the disturbance and

inconvenience to the public.

20. OPTIONAL TERMINATION BY BSNL (OTHER THAN DUE TO DEFAULT OF AWARDEE )

The BSNL may, at any time, at its option, cancel and terminate this service agreement by written notice to

the agency. In the event of the termination of the service agreement, the agency shall forthwith clear the

site of all the materials machinery and equipment‟s and hand over possession of the work/operation

concerned to the BSNL and as the BSNL may at its option, cancel or omit the execution of one or more

items of work under this service agreement and any part of such item(s) without any compensation what-

so-ever to the awardee agency. Any correspondence by the BSNL to the agency should be acknowledged

and responded in a proper way. Failure to do so will be treated seriously, resulting in termination of the

agreement with the agency.

21. TAXES AND DUTIES

The Awardee Agency shall pay all rates, levies, fees, royalties, taxes and duties payable or arising from

out of, by virtue of or in connection with and / or incidental to the service agreement or any of the

obligations of the parties in terms of the agreement and / or in respect of the works or operations.

22. PAYMENT

The Agency shall submit bills to the BSNL representative on or after the first day of every month for

the work executed during preceding month duly verified in all respects by the site Engineers and

certified by Engineer-in-charge. Payments will be made by the Accounts Officer to the Agency against

the bills normally within 30 days of receipt of the bills.

The bills are to be submitted in Triplicate by the Agency in the manner and the form that may be

prescribed by the Divisional Engineer.

E-Payment: In cities/areas where ECS/EFT facility is provided by the Banks , the bidder must have

accounts in such ECS/EFT facility providing Banks and the Bank A/C No: shall be quoted in the bids

by the bidder.

The cost of ECS/EFT will be born by BSNL in all cases where the payment to contractor/supplier is

made in local branch i.e, the bidder having bank account in the same place where the payment is made

by BSNL unit.

In case payment is made out side branch i.e.,the bidder is having bank a/c not in the same place where

the payment made by BSNL unit, the crediting cost will have to born by the bidder/recipient only.

The bidder must submit the proforma-B form (Section-VI) for transfer of payment through ECS/EFT .

In case e-payment is not possible, payment will made by ACCOUNT PAYEE Cheque.


Page No:9


23. PENALTY CLAUSE:

An amount of Rs 100 PER DAY will be charged as penalty for non completion of the work to the

satisfaction of the In-charge. An amount of Rs 100/per day in addition to the daily entitlement of

wages will be charged as penalty for absenting from work.

24. Income Tax at the applicable rate from time to time of the amount for which the bills have been

passed will be deducted as tax at source. Penalty if any as shall also be recoverable from the bills

submitted for payment by the aforesaid officers. Necessary Income Tax deduction certificates will

be issued by the Accounts Officer.

25. The Agency / Contractor shall not have any claim regarding employment in any manner with the

Department(BSNL). Also the person engaged by the Contractor/Agency shall be contract Labour and

such Labour/Employee of contractor shall not have any claim regarding employment in any manner

with the Department(BSNL).

26. Annulment of award: Failure of successful bidder to comply with the requirement of relevant clause

shall constitute sufficient ground for the annulment of the award and forfeiture of the bid security, in

the event, the corporation may make the award to any other bidder at the discretion of the corporation

or call for new bids.

27. DISPUTES AND ARBITRATION

All disputes arising between the Agency and the Divisional Engineer out of this service agreement shall

be referred to the sole arbitration of the General Manager, TP, Hyderabad or an officer appointed by him

on his behalf.

28. SET OFF:

Any sum of money due and payable to the contractor (including security deposit refundable ) under this

contract may be appropriated by the Corporation or the Govt. or any other person or persons contracting

through the Govt.of India and set off the same against any claim of the Corporation or Govt. or such other

person for persons for payment of a sum of money arising out of this contract made by the Contractor

with Corporation or Govt.or such other person or persons contracting through Govt.of India.

The award of the sole arbitrator shall be final and binding on the both parties.


Page No:10


SECTION - IV

RATE SHEET

Hiring of Services for Upkeep of Office/Godown &

General Maintenance & Running of BSNL Vehicles Etc.

1

Name and Address of the Agency / Firm :

2 Particulars of Registration of the Agency / Firm :

3 Quotation :

Quotation for hiring of different types of works mentioned under Name of work in the

jurisdiction of DE,OFCP-HD or as required by DE,OFCP-HD

Name of the work Rate Quoted

in Figures

Rate Quoted in Words

Type “A”:

Hiring of Services for Upkeep of

office/ store Godown and other OF

cable commissioning works.

Type “B”:

Hiring of Services for Running &

Genl. Mtce., of BSNL Vehicles

Type “C”:

Hiring of Services for Cleaning,

Sweeping of Office & Up keeping

of office Toilets (Part time) as

indicated by the controlling officer.

Type “D”:

Hiring of Services for manning of

Xerox machines, preparation of

layouts/ line diagrams etc., on

computer. Typing of office letters

and other works in Computers

Signature of the Tenderer with Seal.

Page No:11


SECTION - V

DECLARATION

I/We hereby declare that I / We have carefully gone through the Terms & Conditions of

tender notice invited vide Lr. No. DE/OFCP/HD/HS/Tenders/HS/2014-15/28 DT.07.07.2014 in detail and

agree in full to abide by them.

1

Signature of the Agency with rubber Stamp :

2 Full Name (IN BLOCK LETTERS) :

3 Capacity in which the tenderer signed :

4. Full Address :

5 Details of Demand Draft towards EMD : DD.No:

Date :

Amount:

Name of the Bank :

Branch :


Page No:12


SECTION – VI

PROFORMA-B

MANADATE FORM FOR TRANSFER OF PAYMENT THROGH ELECTRONIC CLEARANCE

/ELECTRONC FUND TRANSFER

To

The Deputy General Manager,

NIB-II Project, BSNL,

Hyderabad

Kindly pay any amount due to us to our bank account as detailed below either by ELECTRONIC

CLEARANCE /ELECTRONC FUND TRANSFER mode and oblige

1

Name of the BIDDER :

2 NAME OF THE BANK :

3 NAMEOF THE BRANCH :

4. NATURE OF ACCOUNT :

5 ACCOUNT NUMBER :

6. BANK CODE(IFC CODE/No) :

7. ADDRESS :

Date: Signature of the Tenderer with Seal

(TO BE FILLED BY THE BANK AUTHORITY)

The information furnished above is correct as per our records.

Date: Signature of the Bank Manager With Bank Seal


Page No:13


AGREEMENT

AN AGREEMENT made this ______ Day of _______ (month) 2008 (year) between the Bharat

Sanchar Nigam Limited, hereinafter called the “BSNL” (which expression shall unless excluded by or

repugnant to the context--------------------------,having its registered office at ------------------------------

(acting through its constituted attorney hereinafter called the “Service Agency” (which terms shall include

their heirs, executors, successors and assignees) on the other part.

WHEREAS the “BSNL” is desirous of getting executed certain works namely:

1. Hiring of services for up keep of Office / Godown under the jurisdiction of DE,OFCP, HD ( Type – A)

2 Hiring of services for General Maintenance & Running of BSNL Vehicles. under the jurisdiction of DE,

OFCP, HYD. ( Type – B)

3 Hiring of services for cleaning and Sweeping of Office and Scavenging of Office Toilet as indicated by

controlling officer. ( Type – C)

4 Hiring of services for manning of Xerox machine, preparation of layouts and line diagrams etc. on

computer including computer – typing of office letters. ( Type – D).

AND WHEREAS the Agency is ready and willing to execute the said works in accordance with the

Agreement.

NOW THIS AGREEMENT WITNESSETH and it is hereby agreed and declared as follows:

1. The Tender Notice, Instructions to Tenderers, Conditions of Agreement, Specifications, Guidelines to

Agency, annexed hereto and such other additional particulars, instructions, drawings as may be found

requisite to be given during executing work shall be deemed and taken to be an integral part of the contract

and shall also be deemed to be included in the expression „Agreement‟ or “Documents of Agreement”

wherever herein used.

2. In consideration of the payment to be made to the Agency for the works to be executed by him, the

Agency hereby convenient with the “BSNL” that the Registered Agency shall in accordance with the

contract documents duly provide, execute and complete the said works and shall perform all other acts, deeds,

matters and things in the Agreement mentioned or described or which are to be implied therefrom or may be

reasonably necessary for the completion of the said works and at the time and in the manner and subject to the

terms and conditions of stipulations mentioned in the Agreement.

3. In consideration of the due provisions, executions and completion of the said works, the BSNL hereby

agrees with the Service Agency, that the BSNL will pay to Agency, the respective amounts for the work done

by the Agency and such other sum(s) as may become payable to the Agency under the provisions of the

Service Agreement.

Service Category Rate per one Service

1. A -Unskilled Rs.

2. B – Skilled (Vehicle Driver) Rs.

3. C – Un-Sklled (Cleaning & Sweeping) Rs.

4. D- Semi- Skilled (Clerical) Rs.

Page No:14


The Agency / Contractor shall not have any claim regarding employment in any manner with the

Department(BSNL). Also the person engaged by the Contractor/Agency shall be contract Labour

and such Labour/Employee of contractor shall not have any claim regarding employment in any

manner with the Department(BSNL).

IN WITNESS WHEREOF the parties hereto have executed these presents the day and the year above

written.

Signature : SIGNED AND DELIVERED for and

on behalf of Bharat Sanchar Nigam Limited.

Name :

Designation :

In the presence of :

Signature :

Name :

Designation :

SIGNED AND DELIVERED by, for and on behalf of the

Signature :

Name :

Designation :

In the presence of :

Signature :

Name :

Designation :

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ANNEXURE

PROFORMA FOR PERFORMANCE SECURITY BOND

In consideration of Bharat Sanchar Nigam Ltd., New Delhi (here in after called the BSNL, New

Delhi) having agreed to exempt_________________________________________________

____________(here in after called the said Service Provider(S) from the demand of security deposit /

earnest money of Rs. ______________on production of Bank Guarantee for Rs. __________For

the due fulfillment by the said Service Providers of the terms & conditions to be contained in an

Agreement in connection with the contract for supply of ___________________________we, (name

of the bank) _____________________________________(here in after referred to as “the Bank”) at

the request of _________________________________Service Provider‟s do hereby undertake to

pay to the BSNL, ______________________an amount of not exceeding

___________________________________, against any loss or damage caused to or suffered or

would be caused to or suffered by the BSNL, ___________ by reason of any breach by the said

Service Provider‟s of any of the terms & conditions contained in the said agreement.

We (name of the bank) ___________________________________________ do hereby undertake to

pay the amounts due and payable under this guarantee without any demur, merely on a demand from

the BSNL, ____________________ stating that the amount claimed is due by way of loss or

damages caused to or would be caused to or suffered by the BSNL, ________________ reason of

breach by the said Service Provider‟s of any of the terms & conditions contained in the said

agreement or by reason of the Service Providers failure to perform the said Agreement. Any such

demand made on the bank shall be conclusive as regards the amount due and payable by the Bank

under this guarantee where the decision of the BSNL, ________________ in these counts shall be

final and binding on the bank. However, our liability under this guarantee shall be restricted to an

amount not exceeding Rs. __________________________________________________________ .

We undertake to pay to the BSNL, _________________ any money so demanded not withstanding

any disputes raised by the Service Provider(s)/supplier(s) in any suit or proceeding pending before

any court or tribunal relating there to our liability under the present being absolute and equivocal.

The payment so made by us under this bond shall be valid discharge of our liability for payment

there under and the Service Provider(s)/ supplier(s) shall have no claim against us for making such

payment.

We (name of the bank) ______________________________________________further agree that

the guarantee herein contained shall remain in full force and effect immediately for a period of 18

months from date herein and further agrees to extend the same from time to time (one year after) so

that it shall continue to be enforceable till all the dues of the BSNL, ______________________under

or by virtue of the said agreement have been fully paid and its claims satisfied or discharged or till

BSNL, ____________________certifies that the terms & conditions of the said agreement have been

fully and properly carried out by the said Service Provider(s) and accordingly discharges this

guarantee.

We (name of the bank) further agree with the BSNL, ____________ that the BSNL, __________

shall have the fullest liberty without our consent and without affecting in any manner our obligations

here under to vary and of the terms & conditions of the said agreement or to extend time of

performance by the said contactor(s) from time to time or to postpone for any time to time any of the

powers exercisable by the BSNL, _____________________ against the said Service Provider(s) and

to forbear or enforce any of the terms & conditions relating to the said agreement and we shall not be

Page No:16


relieved from our liability by reason of any such variation, or extension being granted to the said

Service Provider(s) or for any forbearance, and or any omission on the part of the BSNL,

________________ or any indulgence by the BSNL, ______________to the said Service Provider(s)

or by any such matter or thing whatsoever which under the law relating to sureties would , but for

this provision, have effect of so relieving us.

This guarantee will not be discharged due to the change in the constitution of the Bank or the

Service Provider(s) / supplier(s)

This guarantee shall be irrevocable and the obligations of the Bank herein shall not be conditional to

any prior notice by BSNL.

Dated : _________________________

For ______________________________________

(Indicating the name of the bank)

N.B. This guarantee should be issued on non-judicial stamped paper, stamped in

accordance with the stamp act.

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