Southern Seven Head Start/Early Head Start ERSEA 2017 ...Activitycalendar, 09/16, rm 7 February, 2017 Monday Tuesday Wednesday Thursday Friday Begin Intakes for the 17-18 School Year!

Southern Seven Head Start/Early Head Start

2016 – 2017 ACTIVITY CALENDAR

Activitycalendar, 09/16, rm 1

August, 2016

Monday Tuesday Wednesday Thursday Friday 1

2

3 4 5

8 Egyptian ELC Staff Return

9 Site Supervisor Meeting at 9 a.m.

10 11 12

15 All HS/EHS Staff Return Pre-Service Training Pre-Service Week

16 17 18 19

22 Children’s First Day Daily Entry Report (e-mail) Begin Fall Portfolio Collection (HS & EHS) Lesson Plans Due

23 Daily Entry Report (e-mail)



26 Daily Entry Report (e-mail) Weekly Enrollment & 3 Day Absences Due *Pre-Trip Inspections Due

29 Daily Entry Report (e-mail) Heights & Weights Due in ChildPlus.Net

30 Management Team Meeting at 9 a.m. Daily Entry Report (e-mail)

31 Parent Coordinator Meeting at 9 a.m. Daily Entry Report (e-mail)

Administration – Purple ERSEA – Blue Family/Community Partnerships – Pink Health/Nutrition – Red Education – Green Mental Health/ Special Needs – Bright Green Transportation – Orange *(if applicable)




September, 2016

Monday Tuesday Wednesday Thursday Friday

1

2 TRAINING DAY Weekly Enrollment & 3 Day Absences Due Family Case Management Documentation Due August Meal Participation/Milk Logs/Adult Meal Count Due Oct. Food Orders/Inventory/ Product Records/Receipts Due Health Follow-Up Due Mental Health/Special Needs Follow-Up Due Special Needs Individual Documentation Due *Pre-Trip Inspections Due

5

LABOR DAY HOLIDAY

6 Site Supervisor Meeting at 9 a.m. Time Sheets Due Begin First Home Visit Begin DIAL-4’s; ASQ-3’s; ASQ-SE’s Lesson Plans Due August Attendance & Analysis Reports Due (if applicable)

7 Dental Safari at Cairo Hearing & Vision at Hardin, Jonesboro, & Mounds Mental Health Observations for Goreville

8 Hearing & Vision at Brookport & Vienna Mental Health Observations for Mounds & Pulaski Co. Home Based

9 August In-Kind Due Weekly Enrollment & 3 Day Absences Due Individualized Worksheets Due *Pre-Trip Inspections Due

12 Dental Safari at Hardin

13 First Aid Class from 8:30 a.m. – 12 p.m. Service Team Meeting at 1 p.m. Dental Safari at Hardin Hearing & Vision at Metropolis

14 CPR/AED Training from 8:30 a.m. – 12 p.m. Dental Safari at Hardin Mental Health Observations for Vienna

15 Head Start Safety Meeting at 2 p.m. Dental Safari at Brookport & Metropolis Hearing & Vision at Egyptian Mental Health Observations for Hardin & Pope

16 TRAINING DAY Weekly Enrollment & 3 Day Absences Due *Pre-Trip Inspections Due

19 Policy Council Meeting at 9 a.m. Hearing & Vision at Cobden Lesson Plans Due

20 30th DAY Management Team Meeting at 9 a.m. Time Sheets Due Dental Safari at Mounds Hearing & Vision at Anna Certified Birth Certificates Due First Bus Evacuation Drill Must be Complete

21 Mental Health Observations for Cairo

22 Dental Safari at Egyptian

23 Weekly Enrollment & 3 Day Absences Due Dental Safari at Egyptian Hearing & Vision at Cairo *Pre-Trip Inspections Due

26 Hearing & Vision at Goreville DIAL-4’s; ASQ-3’s; ASQ-SE’s Due on Returning Children

27 Dental Safari at Anna & Jonesboro

28 Parent Coordinator Meeting at 9 a.m. Mental Health Observations for Metropolis & Massac Co. Home Based

29 Hearing & Vision at Pope Mental Health Observations for Brookport & Metropolis

30 All CACFP Enrollment Forms Due Weekly Enrollment & 3 Day Absences Due Monthly Recruitment Roster Due *Pre-Trip Inspections Due *Monthly Bus Reports Due *Bus Audit/Map/Alternate Route/Road Hazard Form *Child Transportation List for Pre-K (Child Plus Report 1520)




October, 2016

Monday Tuesday Wednesday Thursday Friday Head Start Awareness Month Hang new flyers in the communities. Parent Coordinators & ERSEAS will review all files at C.O. (eligibility) for Self-Assessment.

3 First Day for Late Start Classrooms at Massac CLASS Observations Begin (Pre) Begin Fall Portfolio Collection (Late Start Massac) Lesson Plans Due

4 Site Supervisor Meeting at 9 a.m. Time Sheets Due September Meal Participation/ Milk Logs/Adult Meal Count Due Nov. & Dec. Food Orders/ Inventory/Product Records/ Receipts Due

5 45th DAY All EHS Dental Screens Due DIAL-4’s; ASQ-3’s; ASQ-SE’s Due First Home Visit Due Mental Health Observations for Anna & Union Co. Home Based

6 Best Practices Class from 8:30 a.m. – 4 p.m. Dental Safari at Vienna Dental Safari for Pope Co. ELC at Vienna Mental Health Observations for Anna & Jonesboro

7 September In-Kind Due Weekly Enrollment & 3 Day Absences Due September Attendance & Analysis Reports Due Family Case Management Documentation is Due Health Follow-Up Due Individualized Worksheets Due Mental Health/Special Needs Follow-Up Due Special Needs Individual Documentation Due *Pre-Trip Inspections Due

10

COLUMBUS DAY HOLIDAY

11 First Aid Class from 8:30 a.m. – 12 p.m. Service Team Meeting at 1 p.m. Heights & Weights Due in ChildPlus.Net (Late Start Massac) Lesson Plans Due

12 CPR/AED Training from 8:30 a.m. – 12 p.m. Mental Health Observations for Egyptian

13 Best Practices Class from 8:30 a.m. – 4 p.m. Mental Health Observations for Cobden

14 Weekly Enrollment & 3 Day Absences Due Family Fun Nights & Male Involvement Due *Pre-Trip Inspections Due

17 Policy Council Meeting at 9 a.m. Late Start Massac begin DIAL-4’s Late Start Massac begin Home Visit’s Lesson Plans Due

18 Management Team Meeting at 9 a.m. Time Sheets Due

19

20 60th DAY Best Practices Class from 8:30 a.m. – 4 p.m. Family Assessments Due (1st) Dental Safari at Goreville

21 TRAINING DAY Weekly Enrollment & 3 Day Absences Due *Pre-Trip Inspections Due

24

25

26 Parent Coordinator Meeting at 9 a.m.

27 Best Practices Class from 8:30 a.m. – 4 p.m.

28 Weekly Enrollment & 3 Day Absences Due Monthly Recruitment Roster Due End Fall Portfolio Collection (HS) *Pre-Trip Inspections Due *Monthly Bus Reports/Safety Evacuation Drills Due

31 Begin Winter Portfolio Collection (HS) Begin First Family/Staff Conferences Lesson Plans Due DIAL-4’s Due on Returning Children (Late Start Massac)




November, 2016


1 Site Supervisor Meeting at 9 a.m. Time Sheets Due

2 October Meal Participation/ Milk Logs/Adult Meal Count Due Dec. Inventory/Product Records/Receipts Due

3 Best Practices Class from 8:30 a.m. – 4 p.m.

4 Weekly Enrollment & 3 Day Absences Due October Attendance & Analysis Reports Due Family Case Management Documentation Due Health Follow-Up Due Mental Health/Special Needs Follow-Up Due Special Needs Individual Documentation Due *Pre-Trip Inspections Due

7 Health Advisory/ Education & Special Needs Committee Meeting at 9 a.m. at Vienna

8 Service Team Meeting at 9 a.m.

9

10 Best Practices Class from 8:30 a.m. – 4 p.m. October In-Kind Due Weekly Enrollment & 3 Day Absences Due Individualized Worksheets Due *Pre-Trip Inspections Due

11

VETERANS DAY HOLIDAY

14 Lesson Plans Due

15 First Aid Class from 8:30 a.m. – 12 p.m. Management Team Meeting at 1 p.m. Time Sheets Due

16 45th DAY (Late Start Massac) CPR/AED Training from 8:30 a.m. – 12 p.m. DIAL-4’s & Home Visits Due (Late Start Massac)

17 Best Practices Class from 8:30 a.m. – 4 p.m. Head Start Safety Meeting at 2 p.m.

18 90th CALENDAR DAY ON THE 19TH Weekly Enrollment & 3 Day Absences Due End of Fall Portfolio Collection (EHS) All HS Dentals Due *Pre-Trip Inspections Due

21 Policy Council Meeting at 9 a.m. Begin Winter Portfolio Collection (EHS) Lesson Plans Due

22 23 TRAINING DAY Weekly Enrollment & 3 Day Absences Due *Pre-Trip Inspections Due

24

THANKSGIVING HOLIDAY

25

THANKSGIVING HOLIDAY

28 First Family/Staff Conference Due Lesson Plans Due


30 Parent Coordinator Meeting at 9 a.m. CLASS Observations are Due (Pre) Monthly Recruitment Roster Due *Monthly Bus Reports/ Safety Evacuation Drills Due




December, 2016


1 Fall ECERS & ITERS Due

2 Weekly Enrollment & 3 Day Absences Due November Attendance & Analysis Reports Due Family Case Management Documentation Due November Meal Participation/Milk Logs/Adult Meal Count Due Jan. Food Orders/Inventory/ Product Records/Receipts Due Health Follow-Up Due Mental Health/Special Needs Follow-Up Due Special Needs Individual Documentation Due *Pre-Trip Inspections Due

5

6 7

8

9 November In-Kind Due Weekly Enrollment & 3 Day Absences Due Individualized Worksheets Due *Pre-Trip Inspections Due

12 Policy Council Meeting at 9 p.m. (tentative) Lesson Plans Due

13

14 Last Day for Early Head Start Children

15 TRAINING DAY FOR EHS STAFF (tentative) Last Day for Head Start Children Mid-Year Parent Surveys Due

16 TRAINING DAY FOR EHS STAFF (tentative) Last Day for Head Start/Early Head Start Staff Weekly Enrollment & 3 Day Absences Due Monthly Recruitment Roster Due End of Fall Portfolio Collection (Late Start Massac) *Pre-Trip Inspections Due *Monthly Bus Reports/Safety Evacuation Drills Due

19 TRAINING DAY FOR EHS STAFF (tentative)

ALL SITES CLOSED

20 TRAINING DAY FOR EHS STAFF (tentative)

21

22 23 CHRISTMAS EVE HOLIDAY

(Observed)

26 CHRISTMAS DAY

HOLIDAY (Observed)

ALL SITES CLOSED

27 28 29 30




January, 2017

Monday Tuesday Wednesday Thursday Friday Annual Intake/Eligibility Training (Parent Coordinators & Site Supervisors) Spring Recruitment Planning Meeting at Each Site (Parent from Site, Parent Coordinators, Site Supervisors, ERSEAS)

2

NEW YEAR’S DAY HOLIDAY

(Observed)

3 All Staff Return TRAINING DAY Dec. Meal Participation/Milk Logs/Adult Meal Count Due Feb. Food Orders/Inventory/ Product Records/Receipts Due

Lesson Plans Due

4 All Children Return Begin Winter Portfolio Collection & Family/Staff Conferences (Late Start Massac)

5

6 Weekly Enrollment & 3 Day Absences Due December Attendance & Analysis Reports Due Family Case Management Documentation Due Health Follow-Up Due

Mental Health/Special Needs Follow-Up Due Special Needs Individual Documentation Due *Pre-Trip Inspections Due

9 Policy Council Meeting at 9 a.m. (tentative)


11 12

13 December In-Kind Due Weekly Enrollment & 3 Day Absences Due Individualized Worksheets Due

*Pre-Trip Inspections Due

16

MARTIN LUTHER KING HOLIDAY

17 First Aid Class from 8:30 a.m. – 12 p.m. Service Team Meeting at 1 p.m. Lesson Plans Due

18 CPR/AED Training from 8:30 a.m. – 12 p.m. Mental Health Observations for Goreville

19 Head Start Safety Meeting at 2 p.m. Mental Health Observations for Mounds & Pulaski Co. Home Based

20 Weekly Enrollment & 3 Day Absences Due *Pre-Trip Inspections Due

23


25 Parent Coordinator Meeting at 9 a.m. Mental Health Observations for Hardin & Pope

26 Mental Health Observations for Vienna

27 Weekly Enrollment & 3 Day Absences Due Monthly Recruitment Roster Due End Winter Portfolio Collection (HS) *Pre-Trip Inspections Due

30 Begin Spring Portfolio Collection (HS) Begin Second Home Visits Lesson Plans Due

31 Family/Staff Conferences Due (Late Start Massac) *Bus Audit/Map/Route/ Road Hazard Form *Monthly Bus Reports/Safety Evacuation Drills Due *Child Transportation List for Pre-K (Child Plus Report 1520) Second Bus Evacuation Drill Must be Complete




February, 2017

Monday Tuesday Wednesday Thursday Friday Begin Intakes for the 17-18 School Year!

1 CLASS Observations Begin (Post) Mental Health Observations for Cairo

2 Jan. Meal Participation/ Milk Logs/Adult Meal Count Due March Food Orders/ Inventory/Product Records/Receipts Due

3 Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due January Attendance & Analysis Reports Due Family Case Management Documentation Due Second Heights & Weights Due in ChildPlus.Net Health Follow-Up Due Mental Health/Special Needs Follow-Up Due Special Needs Individual Documentation Due *Pre-Trip Inspections Due



8 Mental Health Observations for Metropolis & Massac Co. Home Based

9 Mental Health Observations for Brookport & Metropolis

10 January In-Kind Due Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due Individualized Worksheets Due *Pre-Trip Inspections Due

13

LINCOLN’S B’DAY HOLIDAY

(Observed)

14 Service Team Meeting at 1 p.m. Lesson Plans Due

15 First Aid Class from 8:30 a.m. – 12 p.m. Mental Health Observations for Anna & Union Co. Home Based

16 CPR/AED Training from 8:30 a.m. – 12 p.m. Mental Health Observations for Anna & Jonesboro

17 TRAINING DAY Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due Second ASQ-3 Due (EHS) *Pre-Trip Inspections Due

20

PRESIDENT’S DAY HOLIDAY


22 Parent Coordinator Meeting at 9 a.m. Mental Health Observations for Egyptian

23 Mental Health Observations for Cobden

24 Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due End of Winter Collection (EHS) *Pre-Trip Inspections Due

27 Health Advisory/ Education & Special Needs Committee Meeting at 9 a.m. at Vienna Lesson Plans Due Begin Spring Portfolio Collection (EHS) Begin Second Home Visits (Late Start Massac)

28 *Monthly Bus Reports/ Safety Evacuation Drills Due




March, 2017

Monday Tuesday Wednesday Thursday Friday Staff Recruitment Days & Open House Days

1

2 Feb. Meal Participation/ Milk Logs/Adult Meal Count Due April Food Orders/ Inventory/Product Records/Receipts Due

3 Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due February Attendance & Analysis Reports Due Family Case Management Documentation Due Health Follow-Up Due Second Home Visit Due Mental Health/Special Needs Follow-Up Due Special Needs Individual Documentation Due *Pre-Trip Inspections Due

6 7 Site Supervisor Meeting at 9 a.m. Time Sheets Due

8

9 10 February In-Kind Due Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due Individualized Worksheets Due End of Winter Portfolio Collection (Late Start Massac) *Pre-Trip Inspections Due

13 Begin Spring Portfolio Collection (Late Start Massac) Lesson Plans Due

14 First Aid Class from 8:30 a.m. – 12 p.m. Service Team Meeting at 1 p.m.

15 CPR/AED Training from 8:30 a.m. – 12 p.m.

16 Head Start Safety Meeting at 2 p.m.

17 TRAINING DAY Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due Second Home Visits Due (Late Start Massac) *Pre-Trip Inspections Due

20 Policy Council Meeting at 9 a.m. Begin Second Family/ Staff Conferences (HS & EHS)


22 23 Family Assessments Due (2nd)

24 CLASS Observations Due (Post) Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due *Pre-Trip Inspections Due

27 Lesson Plans Due

28 29 Parent Coordinator Meeting at 9 a.m.

30 31 TRAINING DAY – Seven County Staffing

Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due *Pre-Trip Inspections Due *Monthly Bus Reports/Safety Evacuation Drills Due




April, 2017

Monday Tuesday Wednesday Thursday Friday Parent Appreciation at all Sites Staff Recruitment Days & Open House Days

3

4 Site Supervisor Meeting at 9 a.m. (tentative) Time Sheets Due March Meal Participation/Milk Logs Adult Meal Count Due May Food Orders/ Inventory/Product Records/Receipts Due

5 6

7 March In-Kind Due Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due March Attendance & Analysis Reports Due Family Case Management Documentation is Due Health Follow-Up Due Individualized Worksheets Due Mental Health/Special Needs Follow-Up is Due Special Needs Individual Documentation is Due *Pre-Trip Inspections Due

10 Lesson Plans Due

11 Service Team Meeting at 9 a.m.

12 13 Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due End Spring Portfolio Collection (HS) Second Family/Staff Conferences Due *Pre-Trip Inspections Due

14

GOOD FRIDAY HOLIDAY

17 Policy Council Meeting at 9 a.m.


19 Parent Coordinator Meeting at 9 a.m.

20 Last Day for Head Start Children End-of-the-Year Parent Surveys Due

21 Last Day for Head Start Staff April In-Kind Due (HS) Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due April Meal Participation/Milk Logs Adult Meal Count Due Aug. Food Orders/Inventory/ Product Records/Receipts Due Health Follow-Up Due Inventory & Start Up Orders Due *Pre-Trip Inspections Due *Monthly Bus Reports/Safety Evacuation Drills Due

24 Early Head Start Children begin Home Based Summer Services Home Based Meeting at 9 a.m. Kindergarten Files

25 26

27 28




May, 2017

Monday Tuesday Wednesday Thursday Friday Selection for 17-18 Begins Kindergarten Files/Returning Files

1 2 3 4

5 Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due April Attendance & Analysis Reports Due Family Case Management Documentation is Due

8 Begin Second Family/Staff Conferences (Late Start Massac)

9

10

11 12 April In-Kind Due Individualized Worksheets Due Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due

15 Policy Council Meeting at 9 a.m.

16 17 Parent Coordinator Meeting at 9 a.m.

18 19 Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due End Spring Portfolio Collection (EHS & Late Start Massac)

22 Begin Summer Portfolio Collection (EHS)

23 24 Management Team Retreat at 9 a.m. (tentative)

25 Last Day for Children (Late Start Massac - tentative) Family/Staff Conferences Due (Late Start Massac)

26 Last Day for Staff (Late Start Massac - tentative) Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due

29 MEMORIAL DAY

HOLIDAY

30 31




June, 2017


1

2 Weekly Enrollment Due Weekly Recruitment Roster Due May Attendance & Analysis Reports Due Family Case Management Documentation is Due

5 Third Heights & Weights Due in ChildPlus.Net

6 7 8 9 May In-Kind Due Weekly Enrollment Due Weekly Recruitment Roster Due

12

13 14 15 16 Weekly Enrollment Due Weekly Recruitment Roster Due

19 Policy Council Meeting at 9 a.m. (tentative) Health Advisory/ Education & Special Needs Committee Meeting at 10 a.m. at Vienna


26

27

28 29 30 Weekly Enrollment Due Weekly Recruitment Roster Due




July, 2017

Monday Tuesday Wednesday Thursday Friday 3

4

INDEPENDENCE DAY

HOLIDAY

5 6 7 June In-Kind Due Weekly Enrollment Due Weekly Recruitment Roster Due June Attendance & Analysis Reports Due

10 11 12 13 14 Weekly Enrollment Due Weekly Recruitment Roster Due



24 25 26 27 28 Weekly Enrollment Due Weekly Recruitment Roster Due

31

August, 2017


1 2 3 4 Weekly Enrollment Due End Summer Portfolio Collection (EHS)


8 9 10 11 July In-Kind Due

14 15 16 17 18

21 22 23 24 25

28 29 30 31

Documents

Southern Seven Head Start/Early Head Start ERSEA 2017 ...Activitycalendar, 09/16, rm 7 February, 2017 Monday Tuesday Wednesday Thursday Friday Begin Intakes for the 17-18 School Year!