Southern Seven Head Start/ Early Head Revised: 06/16, rm 5 Southern Seven Head Start STANDARDS OF CONDUCT

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Text of Southern Seven Head Start/ Early Head Revised: 06/16, rm 5 Southern Seven Head Start STANDARDS OF...

  • Southern Seven Head Start/

    Early Head Start

    Eligibility, Recruitment, Selection, Enrollment, and

    Attendance (ERSEA) Procedures

  • Revised: 06/16, rm

    2

    TABLE OF CONTENTS Training ........................................................................................................................... 4 Standards of Conduct ...................................................................................................... 5 ERSEA Team .................................................................................................................. 6 ELIGIBILITY ................................................................................................................... 7 Eligibility Requirements ................................................................................................... 7

    Eligibility Categories .................................................................................................... 8 Verification of Age........................................................................................................ 8 Verification of Income .................................................................................................. 8 Application ................................................................................................................... 9

    0 Income Affidavit Form ................................................................................................ 10 Verification of Support for 0 Income Affidavit ................................................................ 11 Family Size and Income ................................................................................................ 12 Income Tip Sheet .......................................................................................................... 14 Compliance Certification Form ...................................................................................... 15 Income Worksheet Form ............................................................................................... 16 Family Income Guidelines ............................................................................................. 17 Homeless Eligibility ....................................................................................................... 18 Living Situation Survey Form ........................................................................................ 20 Verification of Support for Family Living Situation ......................................................... 22 Head Start Eligibility Verification ................................................................................... 23 Head Start Application Eligibility Verification ................................................................. 23 Head Start Eligibility Verification Form .......................................................................... 24 Application/Eligibility Verification Form .......................................................................... 25 RECRUITMENT ............................................................................................................ 26 Recruitment Plan ........................................................................................................... 26 Annual Recruitment Schedule of Events ....................................................................... 27 Recruitment Binder........................................................................................................ 28 Recruitment Plan Form ................................................................................................. 29 Poster/Flyer Locations Form ......................................................................................... 31 Intake Process .............................................................................................................. 32 Best Practices for Interviewing ...................................................................................... 33 Information Worksheet Form ......................................................................................... 34 Friendly Reminder Letter ............................................................................................... 36 Friendly Reminder Letter (Spanish Version) ................................................................. 37 Intake Follow Up Letter ................................................................................................. 38 SELECTION .................................................................................................................. 39 Selection Criteria ........................................................................................................... 39 Selection Criteria Form .................................................................................................. 40 Selection Process.......................................................................................................... 41 Waiting List .................................................................................................................... 42 Near Low and Over Income Families ............................................................................ 43 Employee’s Families ..................................................................................................... 43 Acceptance of 3 Year Olds ............................................................................................ 44 ENROLLMENT ............................................................................................................. 45 Application Process ....................................................................................................... 45 Parent Coordinator Request Letter ............................................................................... 47

  • Revised: 06/16, rm

    3

    Setting Up Files/Central Office Tracking ....................................................................... 48 Central Office Chart Checklist Form .............................................................................. 49 Head Start Center Chart Checklist Form ....................................................................... 50 Early Head Start Center Chart Checklist Form .............................................................. 51 Home Based Chart Checklist Form ............................................................................... 52 Early Head Start Transition to Head Start ..................................................................... 53 Infants in the Early Head Start Classrooms ................................................................... 54 The Definition of Enrollment & Entry ............................................................................. 55 Enrollment/Re-Enrollment ............................................................................................. 56 Vacancies ...................................................................................................................... 56 Change of Status .......................................................................................................... 57 Change of Status Form ................................................................................................. 58 Weekly Enrollment Report ............................................................................................. 59 Weekly Enrollment Report Form ................................................................................... 60 Monthly Enrollment Reporting ....................................................................................... 61 Monthly Report .............................................................................................................. 62 Enrollment Report Form ................................................................................................ 63 Monthly Audit Enrollment Report ................................................................................... 65 Monthly Audit Report Form ........................................................................................... 66 Kindergarten Files ......................................................................................................... 67 Consent For Release of Information Form .................................................................... 68 ATTENDANCE ............................................................................................................. 69 Entry (First Week of School) ......................................................................................... 69 Daily Entry Report Form ................................................................................................ 70 Attendance .................................................................................................................... 71 Sample Attendance Spreadsheet .................................................................................. 73 ChildPlus.Net Center Based Attendance Entry ............................................................. 74 Child Absence Documentation ...................................................................................... 75 Child Absence Documentation Form ............................................................................. 76 ChildPlus.Net Child Absence Entry ............................................................................... 77 Home Based Weekly Visit and Monitoring .................................................................... 78 ChildPlus.Net Entry of Home Based Visits .................................................................... 79 Classroom Attendance Analysis ........