Southern Connecticut State University

Student and University Assistant Paid Sick Leave

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Review of Public Act No. 11-52 Applicability to Student employees and

University Assistants Sick Time Process Reminders for Supervisors

Contents

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Became effective January 1, 2012 Provides paid sick leave to certain “service

worker” occupations ◦ Includes Student employees and UAs

Public Act No. 11-52 found to apply to Higher Ed October 2012

Public Act No. 11-52Review

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Eligible to use time upon completion of 680th hour of work

Accrue 1 hour of paid sick time for every 40 hours actually worked

Max accrual is 40 hours per year Max usage is 40 hours per calendar year May carry-over max of 40 hours into the

next calendar year

Public Act No. 11-52Applicability

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Sick leave may only be used in lieu of previously scheduled hours for the following reasons:◦ To treat the employee’s own illness, injury or

health condition (including preventative care)◦ To treat the employee’s child or spouse’s illness,

injury or health condition◦ For the employee’s treatment or services

related to the employee’s status as a victim in a family violence or sexual assault incident

Public Act No. 11-52Applicability

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Leave must be taken in 1 hour increments◦ Cannot take partial hours

Departments may request medical documentation for leaves of 3 or more consecutive days

Student employees and University Assistants are not entitled to a payout for accumulated, but unused, sick leave

Public Act No. 11-52Applicability

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Student employees and University Assistants may ‘make up’ the missed hours of work during the same or following pay period in lieu of the hours missed, and shall not use accrued paid sick leave◦ Requires mutual consent of the student employee

and department

Public Act No. 11-52Applicability

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No employer shall take retaliatory personnel action or discriminate against an employee for requesting or using paid sick time, or for filing a complaint alleging a violation of the Act.

Public Act No. 11-52Non-Retaliation

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If deemed non-compliant◦ Penalties ranging from $100 - $500 may be

assessed for each violation◦ Awards

Payment for used paid sick leave Rehiring or reinstatement to the employee’s previous

job Payment of back wages and reinstatement of

benefits to which the employee otherwise would have been entitled to

Public Act No. 11-52Penalties

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Must have established work schedule Must meet eligibility requirements

◦ Payroll will monitor sick time eligibility, track accruals and usage

Time may only be used for hours that were previously scheduled

Sick time usage must be reported on Sick Time form

Sick Time Process

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Sick time cannot be charged to Federal Work Study awards◦ Federal Work Study Students Sick Time will be

charged to departments student labor account

Sick Time Process

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Payroll will manage the expiration and/or carry-over of accrued sick time at end of calendar year◦ The carry-over maximum is 40 hours◦ Any time over 40 hours is dropped down to 40 hours for

the new year

Sick Time Process

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Student and UA Sick Time Form

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Students cannot work more than 8 hours/day

Students during school year◦ Cannot work more than 20 hours per week

Students Recess and Summer ◦ No more than 40 hours per week

UAs cannot work more than 19 hours a week

For all terminations ◦ Supervisor needs to communicate notice to HR◦ Student supervisors required to send work

authorization form to HR

Reminders for Supervisor

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Human Resources◦ Phil Marchese – University Assistants

marchesep1@southernct.edu (203) 392-8848

◦ Darnelle Perry – Student Workers perryd2@southernct.edu (203) 392-5063

Payroll Department◦ Kommaly Xayasone – Student Workers

xayasonek1@southernct.edu (203) 392- 5079

◦ Linda D’Addio – University Assistants daddiol2@southernct.edu (203) 392- 5621

Contact

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