South West Sufficiency Project Bi Monthly Update: May

Key Milestones

Nov Dec Jan 21

Recommendations

Project Groups Kick off

Feb - Apr

Gateway 2: Data

requirements sign off

Priorities and data

requirements identified

Gateway 1: PID and Board

TOR Final sign off

May

Understanding the needs

of the young people.

Statement development

June - Sept

Phase 2 Phase 3 Phase 1 Phase 4

Gateway 3: Statement

sign off

Oct

Planning

Nov – Aug Oct 22

Gateway 4:

Recommendations

On track

COMPLETED

June

14th Providers finalise

question set

Aug

Phase 2: Data

Market Position Statement

development

July

LA data collection window

Provider data collection

window

17th BOARD Gateway 2

data set sign off

May

21st LA Data

collection commences

12th FINAL data set

paper sent to board

16th LA data

DEADLINE

19th – 30th

LA data analysis

21st Provider data

collection commences

2nd – 6th Provider

data Analysis

30th Provider data

DEADLINE

23rd Testing of

assumptions commences

16th Analysis discussion

Project group

On track

Phase 3: Market Position Statement

23rd Analysis

published on website

& provider webinar

Timeline

Oct

18th Project groups

discuss Market Position

Statement DRAFT v01

Dec

Phase 3: Market Position Statement

1st Market Position

Statement DRAFT v01

Board discussion

Nov

4th Market Position Statement

Authors DRAFT V02 DEADLINE

5th Market Position Statement

DRAFT v02 Deadline

Sept

24th Testing of

assumptions DEADLINE

15th Project Groups

discuss Market Position

Statement DRAFT v02

11th Market Position

Statement DRAFT v01

Paper for project group3rd Market Position Statement

Authors DRAFT V01

DEADLINE

8th Project team to merge

authors into 1 doc

26th

Market Position statement

FINAL DEADLINE

13th GATEWAY

Board Market Position Statement

6th Project groups sign off

Market Position Statement

17th Market Position

Statement sent to ADCS

and Sector Led

Improvement Group

Timeline

Project Scope Reminder

To produce a set of innovative and creative recommendations for new ways of delivering services including

partnership working.

Our current priority is the collection of data. We will not be looking for solutions at this stage however, we are

starting to collect best practice and ideas to support the delivery of phase 3 (market position statement) and

phase 4 (recommendations).

New Schedule for Project Group Meetings

17-May 14-Jun 12-Jul 16-Aug 13-Sep 18-Oct 15-Nov 06-Dec Local Authorities

Providers Local Authorities

Local Authorities&Providers

Local Authorities

Local Authorities&Providers

Local Authorities

Local Authorities&Providers

The new schedule has been implemented to support the planned agenda items for the project groups and, to

ensure that everyone's time is being utilised effectively.

Where are we now…Phase 3: Market Position Statement

• We reached the 2nd gateway milestone: the data templates for Local Authorities were signed off at the

board on the 17th of May.

• Data collection window for LA’s 21st May – 16th July.

• Data collection window for providers 21st June – 30th July.

• Project groups are devising the structure the Market Position Statement structure.

• Project groups have assigned representatives to lead on writing sections of the statement.

We are working towards… Phase 3: Data Analysis

• LA data analysis deadline 30th July

• Provider analysis deadline 6th August

• Data analysis webinar and will be published on website week beginning 23rd Aug

• Testing of assumptions 23rd Aug – 24th Sept

• Market Position Statement FINAL 6th December

Next Project Meetings

Meeting Day Time

Project Board (6 weekly) Wednesday 30th June 15:30 – 17:00

Fostering Project Group Friday 11th June 14:00 – 15:30

Residential Project Group Wednesday 16th June 14:00 – 16:00

Special School’s Project Group Thursday 17th June 11:00 – 12:30

Communications

This update will now be disseminated every 2 months.

Please contact the project team if you would like to add a group to the list below.

Dissemination channels for the monthly update Responsible Lead

Nationwide Association of Fostering Providers (NAFP) Marie Tucker

The Independent Children’s Homes Association (ICHA) Peter Sandiford

National Association of Independent Schools and Non-Maintained Special Schools (NASS) Clair Dorer

DIALOGUE John Woodhouse

South West Frameworks LA representatives on each project group

The Association of Directors of Children’s Services (ADCS) Steve Fish

Assistant Directors Network Steve Fish/Ann James

South West Commissioning Network Ian Tomlinson and Alison Woodiwiss

Sector Led Improvement Group Steve Fish/Chris Sivers

SEND Delivery Support – Delivering Better Outcomes Together (DBOT) Anthony Webster & Dorothy Hadleigh

Local Government Association: Children’s Procurement and Commissioning Network Georgia Rudin

South West Sufficiency Project Further Information

Background

The project is being led by the South Gloucestershire Council. The project received funding for a project manager for two years from the DfE (05 Oct 2020 – 05 Oct 2022 ).

LAs have had concerns around the sufficiency of placements for some time with national trends indicating a rising number of children entering care along with other factors including:

• Expenditure going up due to the nature and complexity of the children placed. • A lack of local placements to meet the needs of complex young people.• A lack of evidence-based commissioning. • The impact of COVID-19.

Authorities Involved 1. South Gloucestershire (Lead)2. Bath & North East Somerset3. Bournemouth, Christchurch & Poole4. Bristol5. Cornwall6. Devon7. Dorset8. Gloucestershire9. North Somerset10. Plymouth11. Somerset12. Swindon13. Wiltshire14. Torbay

Governance

Sector Led Improvement Group

South West Sufficiency Groups

Independent Non-Maintained Special

SchoolsResidentialFostering

South West Sufficiency Project Board

Objectives

a) To create a whole system approach; creating new models for commissioning that will compliment all

existing models and give Local Authorities increased levels of sufficiency.

b) Establish new ways of working, to improve partnership working between Local Authorities, Independent

providers, and agencies across the South West Region.

c) To improve placement sufficiency by placing children in Local high-quality placements at a sustainable cost

for the LA’s and the independent sector.

The project is two fold; looking at how LA’s can work more efficiently with the independent sector and how LA’s can commission, design and deliver services together.

Key Deliverables

• Produce a needs analysis to include an understanding of the market and aggregation of data to inform

equality decisions.

• Produce one market position statement for residential, fostering, and non-maintained independent special

schools.

• Develop recommendations for new ways of delivering services including new ways of partnership/ working

across LA’s.

Project Board Members Chris Sivers CHAIR & SPONSOR Director of Children, Adults & Health Southglos

Gail Rogers Head of Children’s Commissioning Bristol

Helen Price Assistant Director Children’s Commissioning and Performance Somerset

Mustafa Salih Head-Financial Mgmt. & Business Southglos

Carolann James Interim Assistant Director Children’s Support & Safeguarding People & Communities North Somerset

Tamsin Cullum Project Manager Southglos

Ross Chick Project Lead, Lead Commissioning Manager Southglos

Mary-Anne Cosgrove Service Manager Children Looked After & Permanence Swindon

Claire Shiels Assistant Director Commissioning and Partnerships Dorset

Steve Fish Co-ordinator South West Association of Directors of Children's Services Dorset

Angie Andrews Commissioning Service Manager Cornwall

Tracey Field Head of Procurement, Contract Management and Commissioning Torbay

Iona Payne Head of Children in Care and Young People’s Service Wiltshire

Julie Breeze Strategic Commissioner Somerset

Wendy Williams Assistant Director for Integrated Children and Families Commissioning Gloucestershire

Sarah Langdale Team Manager - Operational and Strategic Commissioning for Children Bournemouth, Christchurch & Poole

Hugh Disley Strategic Lead Inclusion and SEND Southglos

Fiona Fleming Head of Commissioning Childrens Services Devon

Jean Kelly Service Director (CYP and Families) Plymouth

Christopher Wilford Director for Education Inclusion and Children’s Safeguarding Bath and North East Somerset

Council Fostering Project Group Members Iona Payne CHAIR Head of Children in Care and Young People’s Service Wiltshire

Ian Tomlinson DEPUTY CHAIR Commissioning Manager Children’s Placements Bath and North East Somerset

Tamsin Cullum Project Manager Southglos

Ross Chick Project Lead, Lead Commissioning Manager Southglos

Ian Langley Strategic Commissioner Swindon

Nick Scribbins Commissioning Manager for Disabled Children, Children’s Services Devon

Adrian Wells Interim Senior Commissioner; Children and Families Gloucestershire

Amanda Braund Service Lead for Resources North Somerset

Emma Crowther Strategic Commissioning Manager Plymouth

Laura Argent Placements Manager Access To Resources Team Bournemouth, Christchurch & Poole

Jane Mills Commissioning Manager Bristol

Ed Kopecky Strategic Commissioner Dorset

Kate Chisnall Children’s Commissioning Officer Somerset

Julie Goodwin Service Manager Cornwall

Gina Powell Team Manager, Placements and Brokerage Team Torbay

Nicola Hannaford Service Manager, Corporate Parenting Southglos

Independent Fostering Project Group Members

Marie Tucker (Project Independent Champion) NAFP National Association Foster providers

Adrian Chappell Five Rivers

Heather Jackson Fusion Fostering

Keith Stopher Swiis Foster care

Richard Dixon Foster Care Associates (FCA)

Ryan Harris BSN Social Care (Blue Sky Fostering, Nexus Fostering)

Joe Taylor-Hannah The Children's Family Trust

Elaine Graham TACT Fostering South West

Emma Weaver Community Foster Care

Council Residential Project Group Members Julie Breeze (CHAIR) Strategic Commissioner Somerset

Ian Tomlinson Commissioning Manager - Children's Placements Bath and North East Somerset

Tamsin Cullum Project Manager Southglos

Ross Chick Project Lead, Lead Commissioning Manager Southglos

Libby Butler Strategic Commission Manager Swindon

Nick Scribbins Commissioning Manager for Disabled Children, Children’s Services Devon

Gary Binstead Head of Commissioning Wiltshire

Adrian Wells Interim Senior Commissioner; Children and Families Gloucestershire

Ed Kopecky Strategic Commissioner Dorset

Alison Stone Commissioner Service Lead North Somerset

Emma Crowther Strategic Commissioning Manager Plymouth

Laura Argent Placements Manager Access To Resources Team Bournemouth, Christchurch & Poole

Jane Mills Commissioning Manager Bristol

Sandra King Service Manager Cornwall

Gina Powell Team Manager, Placements and Brokerage Team Torbay

Jo Cross Head of Integrated Children's Services Southglos

Independent Residential Project Group Members Peter Sandiford ICHA Independent Children's Home Association

Steve Watkins Kids (Charity)

Andrew Lillington Salutem Care and Education

Brain Smith Lifeworks

Lyndy Quinn Phoenix Learning Care

Jade McVeigh Empower Support Services

Tracy Phelps Blue Elephant Childcare

David Baker Price Five Rivers

Jon Edgecombe Acorn Education and Care

Tim Corbin Headways

Ruth Parker Park Blue Homes

Kirstin Phelps Park Blue Homes

Council Special Schools Project Group Members Hugh Disley (CHAIR) Strategic Lead Inclusion and SEND Southglos

Tamsin Cullum Project Manager Southglos

Ross Chick Project Lead, Lead Commissioning Manager Southglos

Joanne Godwin Head of Statutory SEND Services Swindon

Beatrice BeerSEN 0-25 Team Mgr, Strategic Lead for Pfa, Place Planning, Post-16 and Independent provisions Devon

Cate Mullen Head of SEND and Inclusion Wiltshire

Tracy Oosthuizen Specialist Commissioning Manager, Commissioning for Learning Gloucestershire

Olwyn Donnelly (Deputy Chair) Head of Education Commissioning Bath and North East Somerset

Rosie Knapper Strategic Commissioner Dorset

Anthony Webster SEND Manager North Somerset

Janet Greeves-Stocker Commissioning Officer for SEND Services Plymouth

Liz Harrison-Kendrick SEND Placements Officer Bournemouth, Christchurch & Poole

Louise Arbery SEND Commissioning & Business Manager Bristol

Claire Merchant Jones TBC Somerset

Mel Carne Commissioning Manager – Additional Needs Cornwall

Dorothy Hadleigh Head of Service (SEND) Torbay

Independent Special Schools Project Group Members

Clair Dorer The National Association of Independent Schools & Non-Maintained Special Schools

Nico Sialleli Sheiling, Thornbury

Richard Ellis WESC Foundation, Exeter

Mandeep Gill Priory Education

Main Contacts

Project Sponsor: Chris Sivers: Director of Children, Adults & Health Project Lead: ross.chick@southglos.gov.ukProject Manager: tamsin.cullum@southglos.gov.ukSharePoint Site (project members only): Southwest Sufficiency Project - Home (sharepoint.com)

Website: https://www.southglos.gov.uk/south-west-sufficiency-project