Field Coordinator South Sudan

Work Base: MENTOR South Sudan field base in either Upper Nile or Warrap State Responsible to: Country Director Duration: 12 months Start date: April 2014 Closing date: until suitable candidate is found Fee: USD3000 to USD4000 depending on experience Send a CV and letter of motivation to recruitment@mentor-initiative.net No CV only application will be considered The Field Coordinator for the South Sudan field base will be directly responsible for the coordination of the field base located in one of the northern States where MENTOR is operational. He/she will furthermore provide direct operational support to the MENTOR Initiative technical team to allow for a successful implementation of an extensive vector borne disease (VBD) control programme in the assigned State which includes VBD case management training and vector control activities. The main responsibilities of this post include the following: 1. Operational support – field base The Field Coordinator supervises the field base within the South Sudan programme on the basis of the organisation’s existing standardised systems and procedures within all aspects of operational support:

- Assist the Financial Coordinator (based in Juba) with the proper implementation of MENTOR finance field systems to ensure that timely and accurate financial reporting is sent to the Financial Coordinator as required as well as to oversee adequate cash flow and regular follow up on budget expenditure and planning.

- Oversee that standard MENTOR administrative procedures and forms are adhered to and used for regular administrative matters including provision of documents as requested by relevant official authorities.

- In close collaboration with the Logistics Coordinator, ensure proper implementation of logistics procedures for warehousing and asset management, fleet and fuel management, communications systems and maintenance, local procurement and overall programme logistics support for VBD control activities.

- With the assistance from the Finance Coordinator, ensure that HR management systems are implemented properly (in line with local labour laws) to ensure transparent recruitment procedures, set up of internal rules and regulations, performance reviews, complaints systems, salary scale, local payroll etc.

- Is overall responsible for security management in the field base. Furthermore, with support from the CD and Logistics Coordinator, responsible for update of and adherence to Security procedures and practice in the field base. This includes providing field related input to update the security guidelines for South Sudan, strict respect of general security rules (vehicle usage,

curfew, appropriate behaviour etc) by all team members and daily gathering, analysis and sharing (with CD and Logistics Coordinator) of security related information.

- Manage the local staff at his/her field location 2. Programme support: The Field Coordinator is responsible for operational support to the technical team for programme activities implemented in the assigned State:

- In collaboration with the Logistics Coordinator, oversee and expedite all procurement requests received from Programme Teams (both prevention and case management) and organise for their transportation to field destinations.

- Ensure proper warehousing and storage of both medical and prevention commodities. - Provide direct operational support during roll out of prevention campaigns as per requirements.

3. Communication and HR communication

- Internal: o Organise regular general team meetings as well as operational support meetings o Provide input to MENTOR bi-weekly situation reports, and other reports as and when

required o Provide clear and regular communication and collaboration with the Logistics Coordinator

and Finance Coordinator. o Responsible for briefing expatriates on general context and security issues in the field upon

their arrival to the field base o Carry out performance evaluations as required for staff members under his/her direct

management. o Overall responsible for the respect and adherence by expat and local team members to the

MENTOR code of conduct including policies in regards to sexual harassment. - External:

o Assist the CD with field related information for external reports and/or donor proposals. o Participate in external meetings related to general or security context in the areas of

intervention. If required, participate in external meetings that concerns programme matters (if no programme staff are available)

o Ensure a transparent and efficient exchange of data, context reports etc with relevant stakeholders.

Job Requirements: At least 3 years field experience in a similar environment and preferably with VBD treatment and prevention programs. Organised, self starter, able to build and maintain partnerships Experience in managing teams in the field in insecure environments Experience in overseeing and managing budgets and administration systems Flexible and willing to learn Excellent team worker and communications skills Practical, hands on approach Fluent English Familiarity with NGO working environments and standard procedures. Ability to work long hours Honest, conscientious and reliable