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AFRICAN DEVELOPMENT BANK GROUP
SOUTH SUDAN
SMALL AND MEDIUM TOWNS WATER SUPPLY AND SANITATION
FEASIBILITY STUDY AND DETAILED DESIGN
OWAS DEPARTMENT
September 2013
TABLE OF CONTENTS
ACRONYMS AND ABBREVIATIONS ................................................................................... i
GRANT INFORMATION ......................................................................................................... ii
PROJECT SUMMARY ............................................................................................................iii
RESULTS AND LOGICAL FRAMEWORK .......................................................................... iv
1. INTRODUCTION AND BACKGROUND ................................................................... 1
2. THE SECTOR .................................................................................................................. 2
3. THE PROPOSED STUDY .............................................................................................. 3
Objective ................................................................................................................................ 3
Outcome ................................................................................................................................. 4
Outputs ................................................................................................................................... 4
Summary Description of Study and Activities ...................................................................... 4
4. COST ESTIMATES AND FINANCING PLAN ........................................................... 6
5. EXECUTION OF THE STUDY ..................................................................................... 7
The Executing Agency: Organization and Management ....................................................... 7
Study Reporting…………………………………………………………………………… 7
Implementation Schedule …………………………………………………………………8
Procurement Arrangements ................................................................................................... 8
Disbursements Arrangements ................................................................................................ 9
Financial Management Arrangements ................................................................................. 10
6. JUSTIFICATION .......................................................................................................... 10
7. CONCLUSION .............................................................................................................. 11
8. LEGAL INSTRUMENT AND AUTHORITY………………………………….........11
9. RECOMMENDATION…………………………………………………………………….. 11
ANNEX I : COMPARATIVE SOCIO-ECONOMIC INDICATORS
ANNEX II: PRELIMINARY STUDY COST ESTIMATE
ANNEX III : PROJECT IMPLEMENTATION SCHEDULE
ANNEX IV: ORGANOGRAM OF MWRI
ANNEX V : ADMINISTRATIVE MAP OF THE REPUBLIC OF SOUTH SUDAN
i
FISCAL YEAR OF BUDGET
1 July to 30 June
CURRENCY EQUIVALENTS
(30 April 2013)
National
Currency
= South Sudanese
Pound (SSP) UA 1.0 = SSP 5.2472
UA 1.0 = US$ 1.4992
US$ 1.0 = SSP 3.5
ACRONYMS AND ABBREVIATIONS
ADB African Development Bank
CAN Capacity Needs Assessment
EA Executing Agency
ESIA Environmental and Social Impact Assessment
ESMP Environmental and Social Management Plan
FC Foreign Currency Costs
FSF Fragile State Facility
GIZ Deutsche Gesellschaft für Internationale Zusammenarbeit
GRSS Government of the Republic of South Sudan
HRD Human Resource Development
KfW Kreditanstalt für Wiederaufbau
LC Local Currency Costs
LCS Least Cost Selection
MM Man-months
MWRI Ministry of Water Resources and Irrigation
MoFEP Ministry of Finance and Economic Planning
MOH Ministry of Health
MHPP Ministry of Housing and Physical Planning
O&M Operation and Maintenance
QCBS Quality and Cost Based Selection
RAP Resettlement Action Plan
RFP Request For Proposal
SSNDP South Sudan National Development Plan
SSP South Sudanese Pound
SSUWC South Sudan Urban Water Corporation
UA Unit of Account
USAID United States Agency for International Development
WASH Water, Sanitation and Hygiene
ii
GRANT INFORMATION
Client Information
GRANT RECIPIENT: Republic of South Sudan
EXECUTING AGENCY: Ministry of Water Resources and Irrigation
Financing plan
Source of Financing Amount (UA) Instrument
FSF (Pillar 3)
Republic South Sudan
3.500 million
0.185 million
Grant
Government
Total Cost 3.685 million
Bank Key financing information
FSF Currency
UA
Timeframe - Main Milestones (expected)
Study Approval September 2013
Effectiveness February 2014
Completion September 2015
Last Disbursement December 2015
iii
PROJECT SUMMARY
Project
Overview
Project Name: South Sudan: Small and Medium Towns Water Supply and Sanitation
Feasibility Study and Detailed Design.
Geographic Scope: 11 small/medium towns in Warrap, Jonglei, Upper Nile, Western
Equatoria, Central Equatoria, Western Bahr el-Ghazal, Unity, Lakes, Northern Bahr el-
Ghazal, Eastern Equatoria States.
Project Objectives and Expected Outputs:
The objective of the study is to assist the Government of the Republic of South Sudan
(GRSS) to elaborate the development and management including costing of a water
supply and sanitation program in eleven (11) small and medium sized towns. It will
specifically support the feasibility study and detailed designs of the eleven (11) towns
located within ten (10) states. An integrated approach shall be adopted for the Study in
order to holistically address the challenges to sustainable provision of water supply and
sanitation services and drainage development.
Implementation Framework: September 2013 – December 2015 (28 months including
disbursement effectiveness and procurement - 19 months Study Implementation)
Project Cost: UA 3.685 million of which UA 2.306 million is foreign exchange costs
and UA 1.379 million is local costs. FSF will cover 95% of the project costs.
Project direct beneficiaries: The direct project beneficiary is Ministry of Water
Resources and Irrigation and the people of the eleven (11) towns.
Needs
Assessment
Despite the availability of surface and ground water resources, evidence suggests that
two in three people in the country don’t have access to safe and potable water supply
services. Even worse, more than eight out of ten people don’t have access to adequate
sanitation services. This situation implies that more than six million people are deprived
of access to improved water supply services and about eight million people lack access
to improved sanitation services. The low levels of access to safe and potable water
supply and adequate sanitation services coupled with poor hygiene awareness has been
the principal cause of water related diseases such as diarrhea, cholera and guinea worm.
South Sudan is home to the largest incidence of guinea worm in the world that is
transmitted through drinking contaminated and stagnant water. Therefore, improving
water supply and sanitation services is an imperative. Government has labeled the water
supply and sanitation sector as an extreme high priority and a key entry point to its
development objectives. Furthermore, Government has classified the sector as one of
the top six expenditure priorities as enunciated in all key Government strategic
documents.
Bank’s Added
Value
The proposed Small and Medium Towns Water Supply and Sanitation Feasibility Study
and Detailed Design will prepare bankable water supply and sanitation projects for
eleven (11) towns in South Sudan where the needs are dire, and provide opportunities
for the government to access funding for water and sanitation infrastructure
development. The Bank has acquired substantial knowledge and experience in
addressing water and sanitation challenges of urban and rural areas including rural
towns in fragile states. The Bank’s field presence is also an important asset that allows
it to have full engagement in the country’s development agenda.
Knowledge
Management
The study will be presented in adequate detail to form the basis of funding decisions.
This should include aspects of water resources management, knowledge management
and capacity building among local institutions as well as facilities for monitoring.
Outcomes of these analyses will identify weakness in hard infrastructure as well as in
institutional capacity and will serve as basis for defining future support by developing
partners including the Bank. Knowledge generated during implementation of this
project will be well documented from the various project reports including quarterly
progress, technical and financial audit, midterm review and completion reports. The
knowledge gained will enrich Bank’s continued learning process, and its support to the
regional member countries, especially in fragile states.
iv
RESULTS AND LOGICAL FRAMEWORK
Country and project name: South Sudan Eleven Small and Medium Towns Study
Purpose of the project : Feasibility study for water supply and sanitation and detailed design in readiness for Implementation
RESULTS CHAIN PERFORMANCE INDICATORS MEANS OF
VERIFICATION
RISKS/MITIGATION
MEASURES Indicator (including CSI) Baseline Target
IMP
AC
T
Improved quality of life due to availability of adequate water
supply and increased socio-
economic benefits in line with the
study recommendations.
1. Water demand satisfied
2. Improvements in quality of
life statistics related to
water.
34% of water demand being met as of 2010; 14.6%
sanitation coverage as of
2010
1. 100% water demand met by 2035;
2. Quality of life statistics
comparable with those of the
most developed countries by
2035.
Utility performance report
National statistics reports
Prevailing peace and security in the project areas.
Continued government support and
prioritization of water supply and sanitation
sector development.
OU
TC
OM
ES
2.1 The programme/project
implementation is ready towards
ensuring sustainable access to water supply and sanitation in eleven
small and medium towns
2.2 Capacity needs of sector
institutions to ensure sustainable
operation of sector institutions
defined.
2.1.1 Readiness for
Implementation of hard
infrastructure programme
2.2.1 Readiness for
implementation of Capacity
Building framework
2.1.1.1 No feasibility and
detailed design study and
programme not ready for implementation
2.2.1.1 No framework for
capacity building and
sustainable operations not
guaranteed
2.1.1.1.1Programme/Project
approved/adopted by Government
and Development Partners (DPs) by end of 2016
2.1.1.1.2Programme/ Project Implementation by 2020
2.2.1.1.1 Urban WASH Annual
Budget for 2016- 2018 in
accordance with Programme/
Project Operational Plan
2.1. Programme/Project Report
MWRI between DPs and GRSS
on the Program;
2.2.1 Sector Report
2.2.2 Government of the
Republic of South Sudan 2016-
2018 Annual Budget
Risk: Poor buy in by DPs and other key
stakeholders
Mitigation: Consultations with all potential partners
during the programme/ project development
process; Timely reports to all stakeholders during project development
Risk: Marginalization of hygiene and
sanitation
Mitigation:Dedicated hygiene and sanitation
subprogram operational plan and budget;
Close collaboration with MWRI, MHPP, MOH and NGOs
OU
TP
UT
S
1.1.Feasibility study reports;
1.2 Detailed design reports;
1.3 Capacity Needs Assessment , Human Resources Development
Strategy and Action Plan
1.1.1 Feasibility study reports
1.1.2 Detailed design reports
1.1.3 Capacity Needs Assessment , Human Resources
Development Strategy and
Action Plan
N/A Feasibility and detailed design
reports; Capacity Needs
Assessment , Human Resources Development Strategy and Action
Plan submitted and approved
Completion of consultancy services
within 18 months of contract award
(forecast September 2015)
Progress, disbursement and
financial reports from the
executing agencies; Bank supervision mission reports;
Consultancy progress reports;
Consultancy completion reports
Risk of poor quality of work will be
mitigated by detailed and clear TOR,
emphasis on technical proposal during selection, engaging panel of experts for
technical reviews
KE
Y A
CT
IVIT
IES
a. Recruitment of consultants b. Preparation of study reports
c. Organization of validation workshops
d. Project Management of study
Risk of implementation delay will be mitigated by providing Technical Assistance in Procurement to ensure recruiting suitably experienced
consultant(s); close supervision by the MWRI and oversight by Government
and Bank’s supervision.
Costs (‘000 UA,)*
Source FE LC Total
FSF 2,306 1,194 3,500
GRSS 185 185
3,685
* including contingencies
1
1. INTRODUCTION AND BACKGROUND
1.1 The Republic of South Sudan (RSS) is a land-locked country that has a land area of
644,329 sq. km. and a population that is estimated at 110,625,176. The White Nile, which flows
out of Central Africa, is the major geographic feature of the country. South Sudan is divided into
ten states which correspond to the three historical regions of Sudan, namely: Bahr el Ghazal,
Equatoria and Greater Upper Nile. The ten states are further divided into 86 counties (payams).
1.2 Despite available surface and ground water resources, evidence suggests that two in three
people in the country do not have access to safe and potable water supply services. Even worse,
more than eight out of ten people do not have access to adequate sanitation services. This
situation implies that more than six million people lack access to improved water supply services
and about eight million people lack access to improved sanitation services. In addition to these,
about 1,000 schools representing 50% of the total number of schools in the country don’t have
water supply and sanitation facilities.
1.3 Government has labeled the water supply and sanitation sector as an extreme high
priority and a key entry point to its development objectives. Furthermore, Government has
classified the sector as one of the top six expenditure priorities as enunciated in all key
Government strategic documents. In addition, the Government has established key sectoral
institutions and further taken commendable strides in formulating and adopting a water policy
and a water, sanitation and hygiene strategic framework. These instruments generated positive
dynamism towards the sustainable development of the water sector, a necessary pre-requisite for
alleviating poverty and spurring economic growth in South Sudan.
1.4 The proposed Study is consistent with the Water Sector Policy of the then Government of
Southern Sudan (GRSS) (2007) which outlines GRSS’s vision for the water sector and
establishes basic principles and objectives to guide future developments within the sector.
Furthermore the Study is consistent with - Social and Human Development Pillar of the South
Sudan National Development Plan (SSNDP) 2011 –2013 whose objective is to promote the well-
being and dignity of all citizens and accelerate universal access to basic social services. The
proposed study is consistent with the Country Strategy Paper (CSP) 2012-2014 for South Sudan
which anchored water supply as one of the priority areas for the country’s economic and social
development. The study will be financed through the Fragile States Facility (FSF), Pillar 3
resources.
1.5 Currently the Bank’s operations in South Sudan, which is not yet a member of the Bank,
are governed by a General Cooperation Agreement signed between the Bank, the Fund and the
Republic of South Sudan on 24 September 2011 which inter alia permits the Bank to mobilize
additional resources to finance studies, projects or programmes in South Sudan and finance new
operations in the Republic of South Sudan, pending the completion of South Sudan’s
membership to the Bank.
1 CIA fact book, July 2012
2
2. THE SECTOR
2.1 GRSS has developed a Water Sector Policy and a Water, Sanitation and Hygiene
(WASH) Sector Strategic Framework (2011) and is currently preparing a draft Water Bill which
once approved by cabinet and signed into law will constitute the Water Act (2013). An
Environmental Policy is also under preparation. Institutional responsibilities for Urban WASH
are split between three ministries, namely: i) Ministry of Water Resources and Irrigation
(MWRI) which is mandated to oversee development and management of urban water supply ii)
Ministry of Housing and Physical Planning (MHPP) which is responsible for urban sanitation,
and iii) Ministry of Health (MoH) which is responsible for hygiene promotion. Water Supply and
Sanitation Directorates and Departments are responsible for water services provision at the State
and County levels respectively. The sector organogram is presented in Annex IV.
2.2 MWRI has in place an Urban WASH Investment Plan (2013-17) estimated to cost
between US$ 455-836 million to be implemented under a programmatic approach through a
Project Management Facility with a central Executing Agency and out-posted Project
Implementation Units (PIUs) in the 10 states. It is envisaged that skills will be outsourced in the
short term owing to skill shortage within most of the institutions. The programmatic approach is
however faced with a couple of identified challenges which would result in delays and therefore
need addressing namely: i) insufficient capacity to manage an investment programme of this size
and scope; and ii) local limitations to innovative and modern procurement/contracting techniques
resulting in lengthy tendering mechanisms and delays in processing contracts.
2.3 The Urban WASH Investment Plan proposes a phased approach starting with the 10
towns covering 45% of the total urban population in South Sudan although financing of mixed
packages of towns is encouraged in order to avoid duplication and to ensure equity.
Implementing the WASH Sector Strategic Framework and operationalizing the Investments Plan
requires further detailed studies covering the whole spectrum of program components that will
include both the hard and soft aspects required for sustainable management of Urban WASH.
Some of the recent developments in the sector are presented in Table 1.
Table1
Recent Developments in the Water Sector in South Sudan Development Initiative Scope
Water Supply and Sanitation funding support within the
framework of the Multi-donor Trust Fund (MDTF),
administered by the World Bank.
(Status: Completed in December 2012)
Feasibility Study and detailed design of seven state
capitals, namely: Bor, Torit, Bentiu, Yambio,
Aweil, Kuajok and Rumbek towns.
African Development Bank (ADB) technical assistance to
the water, energy, transport, ICT and agriculture sectors.
(Status: Completed)
Needs Assessment under the enhanced strategic and
technical engagement in South Sudan
German Technical Cooperation (GIZ) technical assistance
to the water sector
(Status: Ongoing)
i) Institutional strengthening of MWRI;
ii) Reform of the South Sudan Urban Water
Corporation (SSUWC);
iii) Pilot implementation of water supply and
sanitation systems in Yei, Yambio, Bor and
Rumbek towns.
Japan International Cooperation Agency (JICA) and United
States Agency for International Development (USAID)
technical assistance to policy and institutional reform
(Status: Ongoing)
Technical assistance to SSUWC in Juba and
Malakal (JICA) and in Wau and Maridi Towns
(USAID/SUWASA)
Government of the Netherlands technical assistance Pledged support towards establishment of a sector
training centre (AMADI) by 2015.
3
2.4 MWRI has a Procurement Unit headed by an Assistant Director who is supported by two
procurement Inspectors. Additionally, there is a permanent procurement committee chaired by
the Director General for Administration and Finance and comprising four members, namely: (i)
Director for Administration and Finance, (ii) Director for Rural Water Supply Development, (iii)
Deputy Director of Planning, and (iv) Assistant Director of the Procurement Unit who also
serves as secretary to the committee. The evaluation teams are appointed on an ad hoc basis by
the Undersecretary. MWRI has experience in procurement activities, having been involved in
selection processes of consultancy firms, contractors and suppliers under the Multi Donor Trust
Fund (MDTF) and may therefore only require short term technical assistance to strengthen its
capacity to undertake procurement activities.
3. THE PROPOSED STUDY
Objective
3.1 The objective of the Study is to assist GRSS to elaborate the development and
management including costing of a water supply and sanitation programme in the Study area
which shall be the eleven (11) small and medium towns presented in Table 2. The towns have
been selected based on the following outlined criteria which takes into consideration the
selection guidelines for prioritization, as set out in the Urban WASH Investment Plan:-
i) Demand for water and sanitation services;
ii) Un-served areas and social equity (not supported by other Development Partners);
iii) Likelihood of viability and sustainability of service delivery - high population density
with existing commercial structures and institutions which are indicators of ability to
pay for water services;
iv) Likelihood of sustainability of water supply sources (proximity to a premier fresh water
body) and of reliability of system operations - source intake and low operations and
maintenance costs; and
v) Strategic border/entrance towns.
Table 2
General Information on the Small and Medium Towns
S/No Town State Population Remarks
1) Tonj Warrap 22,678 Important Major Town
2) Fangak Jonglei 14,529 Major Town on a Perennial River
3) Jikou Upper Nile 17,000 Minor/ Border Town
4) Mundri Western Equatoria 11,127 Major Town on a Perennial River
5) Terekeka Central Equatoria 17,161 Minor Town on a Perennial River
6) Mbili Western Bahr el-Ghazal 17,160 Important Minor Town
7) Leer Unity 15,298 Minor Town on a Perennial River
8) Ayod Jonglei 15,913 Minor Town on a Perennial River
9) Cueibet Lakes 14,393 Important Minor Town
10) Gokmachar Northern Bahr el-Ghazal 12,065 Important Small/Border Town
11) Kapoeta Eastern Equatoria 10,705 Important Major Town near the border
Estimated total target population 168,029
4
The study will be implemented under two (2) lots. Lot I of the study shall cover the following six
towns located within the States in specified in parentheses: i) Fangak (Jonglei), ii) Mbili
(Western Bahr el-Ghazal), iii) Jikou (Upper Nile), iv) Leer (Unity), v) Ayod (Jonglei), vi)
Gokmachar (Northern Bahr el-Ghazal). Lot II of the study shall cover five towns namely: i) Tonj
(Warrap), ii) Mundri (Western Equatoria), iii) Cueibet (Lakes) iv) Terekeka (Central Equatoria),
and v) Kapoeta (Eastern Equatoria).
Outcome
3.2 The support to the detailed designs will enable improved water supply, sanitation and
environmental health situation in the eleven towns resulting from the infrastructure investments.
The operational capacity of the government institutions in the eleven towns will also improve
with the capacity building framework that will be implemented alongside the infrastructure
investments for sustainability.
Outputs
3.3 The result of the study will be:
i) Feasibility study reports capturing the various scenarios and options, cost estimates, and
implementation programmes, for provision of water and sanitation services in the 11
towns;
ii) Detailed design reports for the eleven towns detailing the technical requirements, the
financial and economic analyses and the institutional arrangements for the sustainable
management of water supply, sanitation, solid waste and drainage development services
in the eleven towns. An Environmental and Social Management Plan to mitigate any
negative impact of the project and improved social wellbeing of the people in the project
areas;
iii) Capacity Needs Assessment report, Human Resource Development Strategy and Action
Plan providing a framework for capacity building of sector institutions within the Study
area to ensure sustainable operations.
Summary Description of Study and Activities
The following tasks will be undertaken:
3.4 Data collection and synthesis: The consultant(s) shall acquire relevant information on
water resources and carry out inventory, diagnostic and site investigations for existing water
sources to establish the suitability of existing and potential water sources. The consultant(s) shall
acquire information on current and projected development and physical planning, identify the
relevant catchment basin(s)/ well fields and analyze all relevant data including population, water
demand, ongoing and planned developments, in order to arrive at projected estimates of water
supply demand as well as wastewater generation for each town over the 20 year planning period.
Water demand and wastewater generation projections shall be made for each category, i.e.
domestic, institutional and industrial development and shall make consideration for reuse of
treated effluent.
The consultant shall liaise with the Executing Agency (EA) and acquire all relevant policy
documents and strategic frameworks and shall liaise with the Bank country office to acquire the
Bank Guidelines for the social and environmental studies and the Strategy for Fragile States.
5
Furthermore all available data relevant to water supply and wastewater disposal within the
eleven towns will be collected and analyzed. This shall be supplemented by field visits,
investigations and laboratory analysis, as may be required to establish and evaluate prevailing
conditions and to develop reasonable future projections.
3.5 Scenarios and Technological options: The consultant(s) shall then look at the various
alternatives available to abstract and or extract and treat water for town supply, to collect and
treat the wastewater generated, and to dispose the end products including effluents and sludge in
a way that guarantees sustainability of the systems. Appropriate onsite sanitation shall be
considered for areas which cannot justify water borne wastewater disposal system. The most
appropriate system shall be recommended for each town considering such factors as level of
development, impacts on the environment, capital and O&M costs as well as need for
management expertise.
3.6 Institutional, Financial, Economic, Environmental and Social Considerations: The
feasibility study shall be presented in adequate detail to form basis for funding decisions.
Institutional demand of the proposed systems within the context of the existing arrangements
shall be assessed and necessary changes recommended. This will entail assessment of the
financial and economic implications of the proposed systems including ascertaining capital as
well as recurring costs. Other considerations will include aspects of water resources
management, knowledge management and capacity building among local institutions as well as
facilities for monitoring. Based on projected demand and assessment of the current status of the
existing water supply and sanitation facilities, the consultant(s) shall recommend those
installations which can be refurbished and incorporated into the new developments and those
which will need to be replaced or abandoned. In accordance with ADB safeguards requirements
and with GRSS law, policy, and procedures, environmental and social assessments of the
proposed improvements/establishments will be carried out as a part of the feasibility study. An
environmental and social study in line with Bank procedure shall be carried out to identify the
impacts of the proposed developments. The mitigation measures proposed for any significant
adverse impacts and an environmental and social management plan (ESMPs) and Resettlement
Action Plans (RAPs) prepared where required.
3.7 Feasibility Study: The consultant(s) shall prepare a Feasibility Study for an integrated
water supply, sanitation, solid waste and drainage development covering a period of 20 years for
the eleven small and medium towns in adequate detail to enable funding decisions and
positioning for climate change adaptation funding opportunities. In light of the fragile and
conflict affected situations, it is envisaged that proposed interventions would be challenged by
the complexity and high level of these dynamic situation whereby interventions are impacted by
fragility and equally impact on the fragility. The resources allocation becomes an integral part of
this situation and have both intended and unintended impacts. The manner in which interventions
are planned can therefore play a crucial role in reinforcing or reducing existing tensions in the
context. In order to absorb elements of fragility better thereby increasing effectiveness, the
consultant(s)’s methodology for the Study shall be aligned to the Bank Strategy for enhanced
engagement in fragile states (2008) while mainstreaming cross-cutting themes including gender,
climate change proofing etc. The detailed Terms of Reference (TOR) for the Study including the
description of the role of experts is presented as Technical Annex.
3.8 Detailed Designs and Costing: Detailed designs shall be based on the 2007 GRSS’s
water policy, and the 2011 strategic framework guidelines and national standards while ensuring
climate resilience. Site surveys and investigations will be conducted for the proposed works
6
which include water supply abstraction structures, treatment, water supply transmission and
distribution systems including break pressure tanks and reservoirs. Public sanitation system to be
assessed shall cover onsite facilities including faecal sludge emptying, transportation, treatment
and disposal, collection sewers and appurtenances, trunk and main sewers, premises connections,
pumping stations, wastewater and sludge treatment and disposal and storm water drainage. The
study will include costing of both capital and recurring costs and the implementation program.
The designs shall incorporate elements to address environmental concerns to build resilience to
climate change and ensure that there is inclusivity. The feasibility study will contain clear
monitoring indicators of the development’s medium term and long term outcomes and impacts.
The consultant(s) will assess the required resources (investment, implementation, and
management capacity) for the planned new works, as well as rehabilitation/replacement works
identified and assess the required resources for the operation and maintenance of the water
supply, drainage, solid waste and sanitation infrastructure and facilities, both existing and new,
highlighting the works that can be outsourced.
4. COST ESTIMATES AND FINANCING PLAN
4.1 The total cost of the Study is estimated at U.A 3.685 million excluding taxes customs and
duties. An amount of UA 1.379 million shall be local currency whereby UA 2.306 million shall
be in foreign currency. The cost per Study component including ten per cent price and physical
contingency, are provided in Table 3 below. The corresponding preliminary cost breakdown
schedule is provided in Annex II.
Table 3 : Estimated Cost by Component
Component SSP (million) UA (million)
% of FC LC FC Total LC FC Total
Services Lot I 2.902 5.714 8.616 0.553 1.089 1.642 66.3%
Services Lot II 2.351 4.901 5.296 0.448 0.934 1.382 67.6%
Project Management 1.328 0.241 1.569 0.253 0.073 0.326 14.1%
Base Cost 6.580 10.856 17.436 1.254 2.096 3.350 62.6%
10% Contingency 0.658 1.086 1.744 0.125 0.210 0.335 62.6%
Total Cost 7.237 11.942 19.180 1.379 2.306 3.685 62.6%
4.2 The assignment will be financed by the FSF Pillar 3 and the GRSS. The FSF will finance
UA 3.5 million of total costs and which covers 62.6 % of the foreign currency costs (F.C.) and
86.6% of local currency costs (L.C.). The proposed financing plan by source for the assignment
is indicated in Table 4 whereas the cost per category of expenditure is summarized in Table 1
below whereas the cost per category of expenditure is summarized in Table 5.
Table 4 : Estimated Costs by Financing Source
Source Foreign Currency
(million UA)
Local currency
(million UA)
Total cost
(million UA) % of Total
FSF 2.306 1.194 3.500 95%
GRSS - 0.185 0.185 5%
% of Total 62.6% 37.4% 100% 100%
7
Table 5 : Estimated Costs by Category of expenditure
Category
FSF GRSS
Foreign Currency
(thousand UA)
Local currency
(thousand UA)
Local currency
(thousand UA)
Total cost
(thousand UA)
Goods
IT Equipment 6.0 - - 6.0
Vehicles 40.0 - - 40.0
Sub total 46.0 - - 46.0
Services
Engineering Consulting
Services Lot I
1,089.0 553.0 - 1,642.0
Engineering Consulting
Services Lot II
934.0 448.0 - 1,382.0
Audit 27.0 - - 27.0
Sub total 2,050.0 1,001.0 3,051.0
Operating Costs (travel,
office supplies etc.)
- 40.0 40.0
Facilitation costs - 45.0 45.0
Office furniture/ equipment,
GRSS staff
168.0 168.0
Base cost 2,096.0 1,086.0 168.0 3,350
10% Contingency 210.0 108.6 16.8 335
TOTAL 2,306.0 1,194.0 184.8 3,685
5. EXECUTION OF THE STUDY
The Executing Agency: Organization and Management
5.1 The executing agency (EA) for the study will be the Ministry of Water Resources and
Irrigation (MWRI). A Study Coordinator shall be appointed from the Planning and Programmes
Directorate of MWRI to be the liaison officer as well as the study manager responsible for the
successful implementation of the Study. Two focal persons will be appointed to support the
Study Coordinator and to ensure adequate liaison with Ministry of Housing and Physical
Planning (MHPP) and the Ministry of Finance and Economic Planning (MoFEP). The
Coordinator will be responsible for the supervision of the study on day to day basis and will
ensure due diligence by responding timely to issues raised by the consultant(s), and in making
available information and documentation which will be required during the course of the study.
Further, the Study Team will designate two representatives from the respective
State/County/Payam to be responsible for all liaisons between the Consultant(s) and MWRI as well
as with other parties involved in the Study.
Study Reporting
5.2 All study reports shall be prepared and bound in a format to be agreed upon between the
Consultant(s) and the EA. In particular, the Consultant(s) shall present in annexes to the main
reports, all design calculations including brief description of programmes used, assumptions and
source of data. The Consultant(s) will prepare and submit to MWRI eight (8) copies of the a)
Inception report, b) the Progress reports, c) the Feasibility Study reports, d) the Detailed Design
reports, and e) the Draft Capacity Need Assessment (CNA), Comprehensive Human Resources
Development (HRD) Strategy and Action Plan reports as elaborated in Annex 1, and
simultaneously 2 copies to the ADB for review and feedback. Soft copies shall be provided for
all final reports. Both MWRI and the Bank shall review and submit their comments to the
8
Consultant(s) within a period of 4 weeks. The schedule of submission of the various documents
is shown in Table 6.
Implementation Schedule
5.3 The study under each of the two lots will be carried out over a period of eighteen (18)
months for Lot 1 and fifteen (15) months for Lot 2. The consultant(s) will therefore be expected
to commence the work as soon as the contract is signed. The timing of submission of the various
reports is given in Table 6. Table 6
Timeline for Submission of Study Deliverables
Activity Lot 1
Target Date (End of)
Lot 2
Target Date (End of)
Negotiation and award of Contract M M
Submission of draft Inception Report M+1 M+1
Submission of final Inception Report M+2 M+2
Draft Water Supply Feasibility Study Reports M+5 M+5
Draft Sanitation Feasibility Study Reports M+5 M+5
Final Water Supply Feasibility Study Reports M+8 M+7
Final Sanitation Feasibility Study Reports M+8 M+7
Draft Design Reports (Water Supply) M+12 M+11
Draft Design Reports (Sanitation) M+12 M+11
Final Design Reports (Water Supply) M+15 M+13
Final Design Reports (Sanitation) M+15 M+13
Draft CNA and HRD Strategy and action plan M+16 M+14
Final CNA and HRD Strategy and Action Plan M+18 M+15
Procurement Arrangements
5.4 Procurement arrangements are summarized in Table 7. All procurement of goods, works
and acquisition of consulting services financed by the FSF financing will be in accordance with
the Bank’s “Rules and Procedures for Procurement of Goods and Works ” or as appropriate
“Rules and Procedures for the Use of consultants” using the relevant Standard Bidding and
Request for Proposal documents. Table 7
Procurement Arrangements (UA Million)
Category Shortlist Other* Total
Goods
IT Equipment - 6.6 6.6 [6.6]
Vehicles - 44.0 44.0 [44.0]
Sub-total - 50.6 50.6 [50.6]
Services
Engineering Consulting Services LOT I 1,806.2 - 1,806.2 [1,806.2]
Engineering Consulting Services LOT II 1,520.2 1,520.2 [1,520.2]
Audit 29.7 - 29.7 [29.7]
Sub-total 3,356.1 - 3,356.1 [3,356.1]
Operating Costs (travel, office supplies etc.) - 278.3 278.3 [93.5]
TOTAL 3,356 329 3,685 [3,500]
*others may be National Shopping; GRSS Procedures
Figures in brackets are amounts financed by the FSF as the case may be [ ]
9
5.5 Procurement of Goods and the Consultancy services: The procurement of Goods (IT
equipment and vehicles) at a total estimated cost of UA 50,600 will be by National Shopping
(NS) procedures. The use of NS is justified by the fact that the value or quantities or character of
the goods are such that they could not possibly attract bids from outside South Sudan, and there
are local suppliers, sufficiently qualified and in number sufficient to ensure competitive bidding.
Engineering consulting firms will be recruited to undertake the feasibility and design study
including the environmental impact assessment at a total estimated cost of UA 1,806.2 million
(Lot I) and UA 1,520.2 million (Lot II). An external Auditing firm will be recruited to undertake
the Auditing services at an estimated cost of UA 29,700. The selection procedure and evaluation
criteria for the Engineering consulting firms will follow the Quality and Cost Based Selection
(QCBS) method using an international shortlist of firms whereas for the Audit services will
follow the Least Cost Selection (LCS) method using an international shortlist of firms. An
invitation for Expression of Interest announcement shall be published in the United Nations
Development Business Online, the Bank’s website and widely circulating local and/or regional
press.
5.6 General Procurement Notice: A General Procurement Notice will be agreed upon with
the Executing Agency and will be issued for publication in UN Development Business online
(UNDB online) and the Bank’s website, upon approval of the Study Proposal by the Board of
Directors.
5.7 Review Process: The following documents shall be subject to prior review and approval
by the Bank before promulgation: (i) Invitation for Expression of Interest; (ii) Shortlist; (iii)
Request for Proposals; (iv) Report on Technical Evaluation of Consultants’ Proposals; (v)The
Draft Consultancy Services Contracts.
5.8 Operating Expenses: Expenditures during the project implementation including office
supplies, utilities consumables, advertising expenses, internet service communication,
consultative workshops, and staff allowances will be procured through the Government of the
Republic of South Sudan (GRSS) procedures acceptable to the Bank.
5.9 Procurement Plan: The Executing Agency will be responsible to prepare the Procurement
Plan for the study and will therefore will prepare and submit the draft Procurement Plan upon
signature of the Grant Agreement for the Bank’s review and clearance.
Disbursements Arrangements
5.10 Two disbursement arrangements will be available for use by the study namely: i) the
Special Account method; ii) the Direct Payment method. The Special Account method shall be
used for payment of goods, services and operating costs while the Direct Payment method shall
be used for payment or services contract for the study and for the audit services. GRSS will open
a foreign currency Special Account specifically for the project in a commercial bank acceptable
to the Bank for the deposit of the proceeds of the grant. GRSS will also open a local currency
project account to support the operation of the Special Account and facilitate payment in local
currency, if this becomes necessary. All disbursements under the Bank financing shall be in
accordance with the Bank policies and procedures as set out in the Bank’s disbursement
handbook.
10
Financial Management Arrangements
5.11 MWRI will be responsible for financial reporting and auditing and shall submit to the
Bank an audit report which includes audited financial statements and management letter of the
project no later than six months flowing the closing date of the study. The auditing shall be
undertaken in accordance with Bank’s standard audit Terms of Reference by an auditor
acceptable to the Bank. The cost of the audit is included in the project financing.
6. JUSTIFICATION
6.1 The country is newly established following decades of war and conflict that resulted in
the destruction of water infrastructure facilities and further impeded the flow of investment to the
sector. Despite the availability of surface and ground water resources, evidence suggests that two
in three people in the country do not have access to safe and potable water supply services. Even
worse, more than eight out of ten people don’t have access to adequate sanitation services. This
situation implies that more than six million people are deprived of access to improved water
supply services and about eight million people lack access to improved sanitation services.
6.2 The low levels of access to safe and potable water supply and adequate sanitation
services coupled with poor hygiene awareness has been the principal cause of water related
diseases such as diarrhea, cholera and guinea worm. South Sudan is home to the largest
incidence of guinea worm in the world that is transmitted through drinking contaminated and
stagnant water. Therefore, improving water supply and sanitation services is an imperative.
Government has labeled the water supply and sanitation sector as an extreme high priority and a
key entry point to its development objectives. Furthermore, Government has classified the sector
as one of the top six expenditure priorities as enunciated in all key Government strategic
documents.
6.3 The Bank has previous experience in financing similar studies and has acquired
substantial knowledge and experience in addressing water and sanitation challenges of urban and
rural areas including rural towns in fragile states. The Bank’s field presence is also an important
asset that allows it to have full engagement in the country’s development agenda.
7. CONCLUSION
7.1 Government of Republic of South Sudan is committed to realizing its policy on
Integrated Water Resources Management aimed at improving water services standards within the
country. The study will contribute to achievement of Government’s mission, to operationalize
the Water Policy and implementing the WASH Sector Strategic Framework (2011) which
requires further detailed studies. This proposal for the feasibility study and detailed design is
technically feasible and highly desirable to further the social and economic development of
South Sudan. It will generate detailed scope, detailed designs, ESIA and RAP, and all other
necessary institutional, financial and technical information in readiness for project
implementation to enhance water security and increase efficiency of the water and sanitation
systems. The project when ready will attract financing.
11
7.2 The proposed study is in line with current CSP 2012-2014 and falls under the State
building through capacity and infrastructure development (capacity building in infrastructure)
CSP pillar. The study is the first step in project development to address the lack of service and
low service standards and its contribution to the achievement of the pillar objective is high.
7.3 The projects that will emanate from the feasibility study will serve to enhance water
security and quality of life of the residents of the eleven small and medium towns which conform
to the goal of the MWRI and the Country Strategy Paper when implemented.
8. LEGAL INSTRUMENTS AND AUTHORITY
8.1 Legal Instrument : The Bank instrument to finance this Project is a Grant for an
amount of UA 3.5 million from the FSF Pillar 3 resources .
(A) Conditions Precedent to Entry into Force
(i) The Letter of Agreement shall enter into force upon signature by the Recipient
and the Fund.
(B) Conditions Precedent to First Disbursement: The Fund’s obligation to make the first
disbursement of the Grant to the Recipient shall be conditional upon the entry into force
of this Letter of Agreement as set forth in (A) above and to the fulfillment by the
Recipient of the following conditions:
(i) Provide evidence in form and substance acceptable to the Bank of having opened
a foreign currency Special Account in a bank acceptable to the Bank for the
deposit of the proceeds of the grant.
(ii) Provide evidence, in form and substance acceptable to the Bank, that it has
designated a full time Study Coordinator and two focal persons (one
Infrastructure Expert and one Financing Accounting expert) whose qualifications
and experience are acceptable to the Bank to assist with the monitoring of the
implementation of the Study
8.2 Compliance with Bank Policies
This project complies with all applicable Bank policies.
9. RECOMMENDATION
Management recommends that the Boards of Directors approve the proposed Grant of
UA 3.5 million to the Republic of South Sudan from FSF Pillar 3 resources to finance the Small
and Medium Towns Water Supply and Sanitation Feasibility Study and Detailed Design, for the
purposes and subject to the conditions stipulated in this report.
I
ANNEX I : COMPARATIVE SOCIO-ECONOMIC INDICATORS
Indicator YearSouth
SudanAfrica
Developing
Countries
Basic IndicatorsArea ('000 Km²) .. 30,046.4 80,976.0Total Population (millions) 2012 10.4 1,078.8 5,628.5Urban Population (% of Total) 2012 .. 40.4 44.8Population Density (per Km²) 2008 15.8 35.4 66.6GNI per Capita (US $) 2011 .. 1,594.2 2,780.3Labor Force Participation - Total (%) 2012 .. 37.4 0.0Labor Force Participation - Female (%) 2012 .. 42.5 39.8Gender -Related Development Index Value 2007 .. 0.5 ..Human Develop. Index (Rank among 169 countries) 2012 .. .. ..Popul. Living Below $ 1 a Day (% of Population) 1995 .. .. 25.0
Demographic IndicatorsPopulation Growth Rate - Total (%) 2012 4.8 2.3 1.4Population Growth Rate - Urban (%) 2012 .. 3.4 2.4Population < 15 years (%) 2012 .. 40.0 29.2Population >= 65 years (%) 2012 .. 3.6 6.0Dependency Ratio (%) 2006 .. 77.3 52.8Sex Ratio (per 100 female) 2012 104.6 100.0 934.9Female Population 15-49 years (% of total 2012 .. 48.6 53.3Life Expectancy at Birth - Total (years) 2012 59.8 58.1 65.7Life Expectancy at Birth - Female (years) 2012 61.3 59.4 68.9Crude Birth Rate (per 1,000) 2012 35.9 34.2 21.5Crude Death Rate (per 1,000) 2012 8.9 10.9 8.2Infant Mortality Rate (per 1,000) 2011 76.0 70.8 53.1Child Mortality Rate (per 1,000) 2011 120.5 111.3 51.4Total Fertility Rate (per woman) 2012 4.9 4.4 2.7Maternal Mortality Rate (per 100,000) 2006 2,054.0 417.8 440.0Women Using Contraception (%) 2012 6.1 30.8 61.0
Health & Nutrition IndicatorsPhysicians (per 100,000 people) 2010 .. 53.6 77.0Nurses (per 100,000 people)* 1999 .. .. 98.0Births attended by Trained Health Personnel (%) 2009 19.0 .. 39.0Access to Safe Water (% of Population) 2010 68.7 65.7 84.0Access to Health Services (% of Population) 2000 .. 65.2 80.0Access to Sanitation (% of Population) 2010 7.4 39.5 54.6Percent. of Adults (aged 15-49) Living with
HIV/AIDS2011 .. 4.6 161.9
Incidence of Tuberculosis (per 100,000) 2011 146.0 233.8 ..Child Immunization Against Tuberculosis (%) 2011 57.0 81.7 89.0Child Immunization Against Measles (%) 2011 64.0 76.6 76.0Underweight Children (% of children under 5 years) 2010 27.6 .. 27.0Daily Calorie Supply per Capita 2009 .. 2,568.8 2,675.2Public Expenditure on Health (as % of GDP) 2010 .. 5.9 4.0
Education IndicatorsGross Enrolment Ratio (%) .. .. ..
Primary School - Total 2010 68.8 101.9 106.0Primary School - Female 2010 54.5 98.1 104.6Secondary School - Total 2010 4.2 42.3 62.3Secondary School - Female 2010 2.6 38.5 60.7
Primary School Female Teaching Staff (% of Total) 2010 12.3 43.3 ..Adult Literacy Rate - Total (%) 2009 27.0 67.0 19.0Adult Literacy Rate - Male (%) 2009 16.0 58.3 ..Adult Literacy Rate - Female (%) 2009 40.0 75.8 ..Percentage of GDP Spent on Education 2008 .. 5.3 ..
Environmental IndicatorsLand Use (Arable Land as % of Total Land Area) 2011 .. 8.4 9.9Annual Rate of Deforestation (%) 2000 .. 0.6 0.4Annual Rate of Reforestation (%) .. .. ..Per Capita CO2 Emissions (metric tons) 2011 .. 1.1 ..
Note : n.a. : Not Applicable ; … : Data Not Available.
Last
update:
July 2013
South Sudan
Comparative Socio-Economic Indicators
Sources : ADB Statistics Department Databases; World Bank: World Development Indicators
UNAIDS; UNSD; WHO, UNICEF, WRI, UNDP; Country Reports.
IV
ANNEX IV : ORGANOGRAM OF MWRI
Technical Assistance and Consultants
Dept. of
Urban Water Supply &
Sanitation
States’ Line Min istries
Directorate of Water & Sanitation
Dept. of
Rural Water Supply &
Sanitation
Dept. of Water Resources
Management and Irrigation
County
Dept. of Water
& Sanitation
Legend: Reporting
Consultation
Advisory Services
HR Developm
ent
Undersecretary
Development Partners
Donors
Minister
Urban Water Corporation
Deputy Minister
Civil Works
Water Sector
Coordination
Directorate of Administra - tion and Fina nce
Directorate of Planning and Programming
Directorate of Water Resource Management
Directorate of Irrigation and Drainage
Directorate of Rural Water Supply & Sanitation
Directorate of Hydrology and Survey
Hydrology Survey
Information
M anagement
and Research
Rural Water Supply
Development
Operations & Maintenance
Water Quality,
Sanitation & Hygiene
Urban Water
Programs
Aid Mgt
Programmin g,
Monitoring & Evaluation
Water Quality
Monitoring
Water Sector Policies and Regulation
Electro Mechanicals
and Automobiles
Legal Services
Public relations
HR Mgt
Procurement Accounts
Internal Audit
Training & Research Center