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SOUL(Software for University
Libraries)
Md. Tarique AnwerWEB LIBRARINKSU, RIYADH
Ex TSE INFLIBNETDelhi Center.
Email: [email protected]
Why to apply IT in Libraries
• To improve existing services • To provide new services • To collect better data to aid overall
management of the library• To cope with increasing demands• To increase the ability of professional
staff• Needed for NAAC accreditation• More funding from UGC
Background
No uniformity in the use of software by Libraries for its functions
For national level cooperation, the uniform standards are essential to be practiced by all the libraries to exchange the data.
Library needs proper software to run the library automation functions
High cost of the commercial software necessitated the development of SOUL for libraries
Financial
• There is no profiteering motive in its promotion.• Very economical to purchase, although it is
highly efficient to carry out almost all the functions in the library management.
• No extra cost will be charged for revised version. SOUL is revised on on-going basis in response to the feedback from users and development in technology.
• No additional cost for customization.• Being low-cost, its recurring & maintenance cost
will comparatively be less.
Services
• Intensive training to the librarian, library staff as well as to the computer personnel in parent organization.
• Efficient after-sales services: a team of a highly qualified library professional and a computer expert available, at call, if at all any problem arises.
• Guidance of experienced librarian who is coordinating the after-sales services, on any related problem.
• Online SOUL Support Discussion Group for discussion among SOUL users.
Hardware & Software Required (Minimum)
Server: Pentium @933 MHz with 128
MB RAM 40 GB HDD 32 x CDROM Drive 1.44" Floppy Drive Colour Monitor (SVGA) Ethernet card 10/100 Mbps Windows-NT/ 2000 MS-SQL Server 7.0 Advance server
Client : Pentium @933 MHz with
64 MB RAM 2 GB HDD with10 MB
space 1.44" Floppy Drive Colour Monitor (SVGA) Ethernet card 10/100
Mbps Windows-95/98/2000/
XP/NT Operating System
COST:
NETWORK VERSION
• Cost of SOUL-Software Rs. 50,000
• For multiple orders, network version costs only Rs 20,000 - Second copy onwards
COST:
College Version
• Cost of SOUL-Software Rs. 15,000
Main Features of SOUL
Windows based user friendly software Well designed screens, logically arranged
functions with extensive help messages. It is based on client server architecture
allowing scalability to the users Does not need extensive training Multi-user and unlimited user access Supports internationally known standards
CCF, AACR-2 etc.
Main Features of SOUL
Provides export / import facility in ISO-2709 OPAC is versatile and very user friendly Provides comprehensive list of reports, master
databases and authority files Provides facility to create, view records in
regional languages Available at affordable cost Fully tested at number of libraries and evaluated
by team experts and the practicing librarians
Modules:AcquisitionCataloguingCirculationSerials ControlOPACAdministration
Acquisition Suggestion Order
Processing Accessioning Payment Master
Databases Reports
Acquisition
All the functions relating to procurement of books and other library material and its financial aspects.
Procurement -Suggestions and approval processing. Purchase order processing & receiving the Material, Donations (gratis)
Master databases – Publishers, Booksellers, Suppliers, etc. Processing - Accessioning of books. Periodic reports – New additions, statistical reports, types of
material, Subject headings, classification numbers, KEYWORDS, etc.
Bar code generation for books is built-in. No separate software for bar-coding required.
Finance – Budget allocation & control for every department. Payment processing. Report generation (MIS).
Cataloguing
Cataloguing Process
Catalogue Search
User Services Authority File
Maintenance Retro. Con. Reports
Cataloguing
This module automates all the functions relating to the core library practices and creation of the bibliographic database.
Bibliographic database creation -Added entries are created automatically.
Importing already existing data, if created following ISO 2709. International standards - Conformity with CCF, MARC21 formats
AACR2 guidelines in-built. User Services - Current Awareness Service.
- Selective Dissemination of Information. - Bibliographical services suitable to local needs.
Language support - ISM software is supplied free of cost along
with SOUL software , ISM software enables managing data in regional languages.
Retrospective conversion Editing and Spell Check function are also available
CATALOGUE MODULE Covers all the activities carried out in
a cataloguing section Rendering of main entry is to be done
according to AACR2 Has six sub modules: -Cataloguing process Titles in process New records Edit records
Contd.
Catalogue Search
* OPAC : searched by Title, Author, Subject, Class Number, Publisher, Accession Number, Free Text Search, and Boolean Search
User services
Current Awareness service:Enables to provide information to a
member regarding books received during particular period of time
Particular subject orParticular author can be generated.
Bibliographic Services
Authority File Maintenance
Master Database reflected throughout SOUL and is used in various modules.
-Publisher, Binder and Supplier -Subject -Language -Author -Corporate Body -Meeting -Type of Material
Retrospective Conversion
Key activity for automation of library functioning.
-Data Entry : Details of the document for R C.
-Import/Export : Import data from ISO 2709 to SOUL Database
Export SOUL Data to ISO 2709
Reports
Covers various reports needed in catalogue section:
-By Class Number -By Subject Heading -Recent Titles -Catalogue Card (Range) -Catalogue Card (Single) -Spine Label (Class No.)
Contd
-Spine Label (Acc. No.)-By Collection type-By Language-Barcode-Work done by staff
Circulation
Membership Transaction ILL Overdue
Charges Reminders Status Search Reports Maintenance
Circulation
This module automates following functions related to managing user services.
Database creation & administration-User database creation by local user categories.
Identity card generation for readers. Bar code generation by user identity.
Rules - Create and embed rules as per the policies of the library. - Define user categories and types of library material.
…………………………………………………………………………Cont’d
Services - Issue and return of books for reference as well as home lending. - Renewal, reservations, recall of books. - Reminders to users. - Automatic fine calculation.
- Inter Library Loan facility.
Stock Verification - Checking the books on racks by bar code. - Handling lost, missing, replaced, damaged.
Statistical reporting -User and usage statistics – wide variety of reports can be generated.
Serials Control
Suggestions Subscription Payment Master DB Check-In Reminders Search Binding Title History Export / Import Reports
Serials Control
Acquisition process, including financial management.
Database creation for all types of serial publications, Import-Export of data.
Subscription management, check-in, reminders, binding, title history etc.
Circulation of periodical issues and volumes.
Statistical reports.
Online Public Access Catalogue (OPAC)
Books / Theses Serials Member Status Other Resources Online Access to
INFLIBNET
OPAC
OPAC allows Searching of Books, Serials, and other library material databases.
Search databases - by database fields - Author, Title, Subject, Keywords, Accession Number, Call Number, Publisher etc.- Free-text search, search by any word in the database.- Boolean operators, facility to optimize and refine search criteria.
Results Display - According to AACR II format.
- User can prefer any other convenient format. - Search results can be sorted by preference of
search item. - Results reflect the current status of the book.
……………………………………………………………………………Cont’d
Library profile Library rules and regulations Staff contact information Library calendar Urgent Announcements Links to databases of other Libraries and Information
Centers Web OPAC OPAC can be accessed through GUI based web browsers
from remote locations
Administration Add Users Grant rights
for different modules
Provide access rights to users
Update rights
Data security–Back-up and restoration of data module
Database Access security – Supervisor can authorize users rights at various levels. (MS-SQL) Management: Check on the staff – task tracking facility
Work done by staff – managing manpower and time
OTHER FACILITIES
We have now opportunity for LIBRARY AUTOMATION
Where there is a will, there is a way.
HAPPY AUTOMATION !
THANKS