SOP Bn Log Accountability

Logistical Accountability Standing Operating Procedure - as of 26 July 2002

HEADQUARTERS

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95Th MILITARY POLICE BATTALIONMANNHEIM, GE

UNIT 29925APO AE 09086

STANDING OPERATING PROCEDURES FOR SUPPLY AND LOGISTICS

CHAPTER 1. INTRODUCTION: PARA PAGE

TOC D-2-3Purpose 1-1 D-4Responsibility 1-2 D-4Scope 1-3 D-4Terms and Abbreviations 1-4 D-4-5Policy 1-5 D-5-6Objectives 1-6 D-6References 1-7 D-6

CHAPTER 2. THE STANDARD PROPERTY BOOK SYSTEM-REDESIGNED:

General 2-1 D-7Significant Features of the System 2-2 D-7Machine Cycles 2-3 D-7-8

CHAPTER 3. RESPONSIBILITIES:

Responsibilities of the Battalion Commander 3-1 D-9Responsibilities of the S-4 3-2 D-9-10Responsibilities of the Property Book Officer 3-3 D-10-11Responsibilities of the Unit Commanders 3-4 D-11-12Responsibilities of the Unit Supply Officer 3-5 D-12Responsibilities of the Supply Sergeant 3-6 D-13-15Responsibilities of the Supply Clerk 3-7 D-15-16Responsibilities of the Unit Armorer 3-8 D-16-18

APPENDIXES:APPENDIX 1 Machine Produced Hand Receipt D-19-20APPENDIX 2 Unit File Copy D-21APPENDIX 3 Due-In Listing D-22APPENDIX 4 Types of Inventories D-23-25APPENDIX 5 Sensitive Item Listing D-26APPENDIX 6 Cyclic Inventories D-27APPENDIX 7 Ammunition Inventories D-28APPENDIX 8 Class I Basic Load D-29-30APPENDIX 9 Organizational Clothing Individual Equipment D-31-32APPENDIX 10 Personal Clothing D-33

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APPENDIX 11 Absentee Baggage and Inventories D-34-42APPENDIX 12 Request for Non-Expendable Items D-43-44APPENDIX 13 Request for Expendable/Durable Items D-45APPENDIX 14 Procedures for Requesting/Turn-In of Supplies

and Equipment D-46-48APPENDIX 15 Local Purchase Procedure D-49APPENDIX 16 Document Registers D-50APPENDIX 17 Document Files D-51APPENDIX 18 Sub-Hand Receipt Procedure Within Unit/Det D-52APPENDIX 19 Component Hand Receipt Procedures D-53APPENDIX 20 Relief from Responsibility/Adjustment Documents D-54-55APPENDIX 21 Document ID Codes/ Code Definition D-56-57APPENDIX 22 PMCS for Logistics Automated Systems D-58-86APPENDIX 23 Training D-87APPENDIX 24 Recurring Reports D-88APPENDIX 25 Chemical Defense Equipment D-89-90APPENDIX 26 FTX Recovery Procedures D-91APPENDIX 27 Deployment Guidance D-92-94APPENDIX 28 Key and Lock Control D-95APPENDIX 29 Arms Room Procedures D-96-101TAB A Monthly Copier Report TAB B Sample Found on Installation memorandumTAB C Fuel Consumption ReportTAB D Sample Documents

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1 June 2001CHAPTER 1

INTRODUCTION

1-1PURPOSE. This SOP provides guidance and procedures to be followed while applying the Standard Property Book System (SPBS-R) and Unit Level Logistics System (ULLS-S4); it conforms to the 95th Military Police Battalion and is shaped to fit the needs of this unit.

1-2RESPONSIBILITY. The unit commander is ultimately responsible for all clothing and equipment issued to his unit. The commander must insure strict compliance with the procedures outlined herein and appropriate regulations to preclude possible personal pecuniary liability.

1-3SCOPE. The procedures outlined in this SOP provides information to obtain, account for, and turn-in Class I, II, III, IV, V and VII supplies under the automated property book system. These procedures apply to non-expendable, durable, and expendable items authorized by Modified Table of Organization and Equipment (MTOE’s); Tables of Distribution and Allowances (TDA’s); property authorized by Common Table of Allowances (CTA’s); and expendable/durable items not classed as repair parts. This SOP does not cover the operation of the Self Service Supply Center, or requisitions for repair parts.

1-4 TERMS AND ABBREVIATIONS. Terms and abbreviations contained and defined in AR 220-1, AR 310-50, AIS Manual 25-L18-ALV-ZZZ-EM and supporting Army Regulations have been used in this SOP. In addition, the following definitions apply.

a. PAT (Property Accounting Technician) - Maintains property book accountability for all property assigned IAW AR 710-2.

b. SPBS-R (Standard Property Book System Redesigned) - The Automated Logistics System.

c. HRH (Hand Receipt Holder) - The individual accepting responsibility for all property hand receipted to the unit. This is normally the unit/detachment commander.

d. UIC (Unit Identification Code) Assigned to each unit for identification of hand receipt accounts, readiness reports, equipment transfers (DA Form 2408-9), and requesting supplies, etc.

e. DODAAC (Depart of Defense Activity Address Code) - Assigned to each unit/detachment, OMS’s, CSMC’s, MATES, UTES, ECS, for positive identification of all supply documents processed.

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f. FEDLOG (Federal Logistics Data System) - Published monthly as a source document for current LIN, NOMENCLATURE, PRICE, EXPENDABILITY, NATIONAL/NATO Stock Number, CIIC, SCMC (denotes repair parts), QUANTITY, UNIT PACK, UNIT OF ISSUE, etc.

g. SN (Serial Number) - The term “serial number” is intended to include USA Registration Numbers and any combination of numeric and/or alpha characters, stamped, labeled, painted or decaled on items of equipment for identification.

h. Organization Property - Property authorized by applicable MTOE, TDA and common type CTA such as CTA 50-900 and CTA 50-909, or property from any CTA that falls within the definitions outlined in AR 71-32.

i. Community Installation (or Station) Property – Non-deployable equipment and supplies, except organizational property, authorized in published authorization media for use by units, organizations and personnel while stationed at an installation. Current system used at the installation level is the Defense Property Accountability System (DPAS).

j. Document File - A file of documents supporting transactions posted to the hand receipts and non-expendable component shortage annexes. Receipt and turn-in documents for expendable/durable and SSSC supplies do not have to be filed.

k. Hand Receipt Annex - The document to record shortages and overages of basic issue items issued as part of a major end item, and data relative to components of sets, chests, kits, outfits, and tools. This document, DA Form 2062, is maintained at the level where document register is maintained. Units within the 95th MP BN may use the ULLS S4 shortage listing to satisfy this requirement.

l. Equipment Readiness Code (ERC) - Every Line Item Number (LIN) on each MTOE is annotated with an equipment readiness code (ERC). The notation is a single alpha code in the LIN column, such as “A”, “B”, “C”, or “P”

m. Expendable Items (X) - An item of army property coded with an ARC of “X” on the FEDLOG. Expendable items require no formal accountability under $50. After issue from a stock record account or receipt of items from SSSC or by local purchase.

n. Durable Items (D) - An item of army property coded with an ARC of “D” on the FEDLOG. Durable items do not require property book accountability after issue from a stock record account, but do require hand receipt control when issued to the user.

o. Non-expendable Items (N) - An item of army property coded with an ARC of “N” on the FEDLOG. Non-expendable items require formal property book accountability after issue from the stock record account or by local purchase.

p. Unit Level Logistics System S-4 (ULLSS4) - An automated hand receipt system for producing hand/sub-hand receipts for units/detachments.

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1-5POLICY.a. The information outlined in this SOP is designed to assist and explain local unit

supply and logistics procedures in a simplified format. This SOP in itself is not sufficient to cover all details and logistical requirements directed by regulations. Under no circumstance are these procedures designed to eliminate or reduce requirements directed by DA or ARMY regulations.

b. This SOP applies only to these requirements for the operation of the SPBS-R and ULLS-S4 systems within the 95th MP Battalion. Any discrepancies or errors found in this directive should be addressed to the Battalion Property Accounting Technician.

1-6PURPOSE/OBJECTIVES. To outline policies, procedures, and guidelines for establishing an effective, efficient supply program within the 95th Military Police Battalion and supersedes all previous SOPs. Objectives of the SPBS-R and ULLS-S4 are to provide automated logistics support to facilitate continuity of management operations for this theater. The main objective of this SOP is as follows:

a. Standardize the logistical methods and procedures throughout the battalion.

b. Improve responsiveness to needs of each unit Commander.

c. To provide additional information, clarification and modification to procedures listed in the AIS Manual 25-L18-ALV-ZZZ-EM as it applies.

1-7 REFERENCES. The AIS Manual 25-L18-ALV-ZZZ-EM, Standard Property Book System-Redesigned (SPBS-R) procedures manual gives detailed procedures to be used by units and organizations and outlines the functions of the Property Book Office. Additionally, it gives detailed procedures for processing input and output documents, listings and reports pertaining to automated property book accounting under SPBS-R. Additional references are:

(a) AR 710-2(b) AR 735-5(c) AR 700-84(d) AR 700-138(e) AR 15-6(f) DA PAM 710-2-1(g) FM 10-15(h) FM 10-27-4(i) CTA 50-900(j) CTA 50-909(k) CTA 50-970

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CHAPTER 2THE STANDARD PROPERTY BOOK SYSTEM-REDESIGNED

2-1 GENERAL. The Standard Property Book System-Redesigned (SPBS-R) is an automated procedure designed to accomplish functions of property accountability authorized by MTOE, CTA, TDA, or other authorization documents. The automated property book is the battalion property book listing; its requirements and authorizations are based on information received from USAFIMSA through LOGTAADS. It is maintained at the Property Book Office. The Property Accounting Technician issues all non-expendable pieces of equipment to the commander of each company/ detachment. Hand Receipts are automatically produced IAW DA PAM 710-2-1, para 5-3, or as required and are used in place of the DA Form 2062 (Hand Receipt/Annex Number) prescribed for a manual system. The basic procedures for processing documents, submitting follow-ups, cancellation requests, and issuing or transferring are the same for the automated and manual systems.

2-2 SIGNIFICANT FEATURES OF THE SYSTEM:

a. The Battalion Property Accounting Technician is responsible for maintaining property book accountability for all property book items.

b. Company/detachment commanders are the primary hand receipt holders to the PAT. Records used by hand receipt holders to cover issues to platoons or other operating elements are not part of the SPBS-R system. It is the responsibility of each hand receipt holder to ensure sub-hand receipts are used IAW AR 710-2 through the use of the ULLS S-4 system. It is mandatory that all hand receipt holders in the battalion maintain sub-hand receipts or component listings down to user level. Violations of this policy could result in the hand receipt holder being held pecuniary liable for lost equipment!

c. The battalion Property Book Office duties include property book and hand receipt accountability, editing and document control, and reports. All supply transactions and documents affecting property book records, go through the property book office as input or output from the Service Supply Activity (SSA).

2-3 MACHINE CYCLES: Supply documents submitted to the property book office are processed daily. The output information on these transaction listings provides the update to your records and to inform you of the status of your transactions.

a. WEEKLY CYCLE:

(1) Transactions Affecting Property Book Balances, ALV-142. This cycle lists those transactions that affect the on hand quantities and have been processed successfully and posted to the property book.

(2) Transactions Not Affecting Property Book Balances, ALV-143. This cycle lists those transactions that have been processed, but do not affect property book/hand receipt balances or due-in quantities.

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b. MONTHLY CYCLE:

(1) Sensitive Item Inventory Listing, PCN: ALV-441 will be printed within the first three working days of each month. The inventory listing is used for the physical inventory of all sensitive, explosive, and hazardous items required to be inventoried IAW AR 710-2 and DA Pam 710-2-1. The PHRH and person who conducted the inventory will sign the original. The report will be returned to the property book office NLT the last working day of each month.

(2) Monthly Cyclic Inventory Listing, PCN: ALV-885 will be printed within the first three working days of each month. The inventory listing is used for the 100% physical inventory of approximately ten percent of all equipment issued to the unit commander as per DA Pam 710-2-1, para 9-6. The inventory will be conducted by the PHRH only (Excluding the 560 th MP Co) and will be annotated on the unit’s planning calendar. Original is signed by the PHRH (including the 560th MP Co) and returned to the property book office NLT the last working day of each month.

(3) Unit Hand Receipt, PCN: ALV-151, used to validate transactions that took place during each month. Each commander is required to sign the automated hand receipt and return the original copy to the property book office NLT the last working day of each month.

(4) Reports that are turned in late will require a letter of lateness and addressed thru the battalion XO to the battalion commander for endorsement prior to acceptance by the PBO.

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CHAPTER 3RESPONSIBILITIES

3-1 SUPPLY ECONOMY. It is the responsibility of each soldier to practice day to day supply economy. This includes the conservation, maintenance, safekeeping, recovery, repair, and salvage of all supplies and equipment. Fraud, waste and improper diversion of property will not be tolerated under any circumstances. Unit commanders will provide the emphasis necessary to ensure that supplies and equipment are adequately accounted for, controlled, stored, and safeguarded.

3-2 SUPPLY DISCIPLINE. Various disciplinary and administrative measures are available to the unit commander to enforce supply discipline and to reduce the incidence of lost, damaged, or destroyed government property. A report of survey is supply-oriented document, and is not intended to be used as a corrective action or as punishment for negligence or misconduct that may have contributed to the loss of government property. Methods of obtaining relief from responsibility for property are outlined in chapter 12, AR 735-5.

3-3 RESPONSIBILITIES OF THE BATTALION COMMANDER:

a. Is responsible for the overall supply posture of the battalion.

b. Establishes quarterly funding ceilings for subordinates units.

c. Appoints the Battalion Property Accounting Technician IAW AR 710-2.

3-4 RESPONSIBILITIES OF THE S-4/NCOIC. The BN S-4 provides the battalion commander and executive officer with advice on staff mission logistical requirements and problems. He/she also monitors supply actions submitted by units in order to maintain the equipment and supplies for the battalion during training, peace and wartime missions. Additional duties include:

a. Compiles and submits information needed for battalion convoy clearances and obtaining mission related vehicles.

b. Monitoring command supply discipline program with PAT.

c. Controlling Report of Survey initiation and processing time.

d. Providing liaison support between our units and higher headquarters.

e. Providing staff support for reports of survey.

F. Performing inspections of unit supply operations IAW AR 710-2 with PAT assistance.

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g. Performing duties as resource manager and advising the battalion commander on budget matters.

h. Distributing and monitoring all logistical and all other operational funds throughout the battalion.

i. Preparing and submitting projected budget estimates for logistic operations (annual command operation budget (COB) quarterly command operation program (COP), etc.).

j. Coordinating and advising the battalion commander on the adequacy of food services provided to and for the soldiers during exercises.

k. Ensuring proper training is being conducted for 92Y and 92A/G series soldiers.

l. Monitoring all local and impac purchases for fraud, waste and abuse.

m. Coordinating for all FTX, ARTEP, EDRE and CAX’s logistical support.

3-5 RESPONSIBILITIES OF THE PROPERTY ACCOUNTING TECHNICIAN: The PAT provides the battalion commander with advice on supply requirements and problems. He also initiates actions when applicable for requesting clarification and deviation authority, accounting waivers, and report of supply constraints IAW AR 710-2 and DA PAM 710-2-1. Monitors supply actions submitted by units in order to maintain the equipment and supplies authorized and required for the battalion. Additional duties include:

a. Maintain an automated document register for non-expendable property, ensuring that equipment is on hand, on requisition or have a valid reason for not at all times.

b. Ensures that disposition of property to include turn-ins, special turn-ins, and lateral transfer procedures and actions are IAW Chapter 3, DA PAM 710-2-1.

c. Monitor unit procedures for requesting, processing and accounting for non-expendable, expendable and durable items.

d. Review each unit(s) transactions to ensure that the company level supply personnel are complying with the procedures outlined herein and IAW DA regulations.

e. Visit supported units and provide guidance and instruction when necessary.

f. Process all necessary reports required to support units of the battalion.

g. Review automated listings to make decisions or recommendations on supply transactions affecting the units’ property.

h. Represent the battalion at supply meetings and conferences.

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i. Consolidate data on unit’s readiness position for input to the unit readiness reports.

j. Ensure battalion units submit correctly filled documents and verify that DA regulatory procedures are being followed.

k. Ensure guidelines for inventories are followed IAW AR 710-2.

l. Enforce all property accountability guidelines are IAW AR 710-2 and AR 735-5.

3-6 RESPONSIBILITIES OF UNIT COMMANDERS:

a. Implement a unit level Supply SOP.

b. Appoint on orders an officer to perform duties as Supply Officer.

c. Ensure that controls are established to make sure that each soldier responsible for property is properly cleared before leaving the unit.

d. Exercise fund control at unit level.

e. Establish policies, procedures, and guidelines to ensure supply discipline and supply accountability have been established and are being maintained within the unit.

f. Responsible for storage, care, use, and safekeeping of all government property specifically entrusted to their custody. Particularly ensure the security of required inventories and reports of sensitive items within the 95th Military Police Battalion.

g. Exercise caution to assure only personal items listed in CTA 50-900 are entered on DA Form 3078 (Personal Clothing Request), and maintain control on all cash purchases and shortages. Shortages will be replenished within 15 calendar days.

h. Contact the PBO when necessary to initiate action for requesting clarification and deviation authority, accounting waivers, and report of supply constraint IAW DA Pam 710-2-1.

i. Monitor to ensure that requesting and receiving supply procedures for expendable and durable items have been established and are being maintained IAW DA Pam 710-2-1.

j. Ensure that disposition of property and lateral transfer procedures directed by the PAT are followed IAW chapter 3, DA Pam 710-2-1.

k. Ensure that accounting for property has been established and is being maintained IAW chapter 4, DA Pam 710-2-1.

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l. Ensure that the assignment of property responsibility goes from the supervisor to the user and is being accounted for by sub hand receipt or component listing. All sub-hand receipt holders will be appointed in writing. IAW chapter 5, DA Pam 710-2-1.

m. Monitor the implementation, action, and procedures for controlling components of end items IAW chapter 6, DA Pam 710-2-1.

n. Ensure that all basic and operational load documents are approved and on file at the unit IAW chapter 7, DA Pam 710-2-1.

o. Ensure that unit repair parts, supply (Class IX) operations are established and being maintained IAW chapter 8, DA Pam 710-2-1, when authorized.

p. Direct and coordinate all annual, semiannual, quarterly and monthly inspections and inventories IAW AR 700-84, and chapter 9, DA Pam 710-2-1.

q. Make sure all authorization documents are on hand IAW chapter 2, AR 710-2.

r. Monitor to ensure that all documentation is initiated, completed, processed, and filed for all personnel absent without leave (AWOL), dropped from rolls (DFR), hospitalized, confinement, deployed, and annual leave 30 days or more IAW DA Pam 710-2-1, AR 700-84, AR 630-10, AR 638-2, and Appendix 11 of this SOP.

s. Ensure that all personnel have in their possession a complete issue of personal military clothing items listed in CTA 50-900 and that a clothing inspection and inventory is conducted accurately, and completed IAW AR 700-84.

t. Commanders will ensure inventories are conducted within 72 hours and finalized within 15 calendar days after completion of a field exercise to verify OCIE and equipment are on hand and serviceable IAW AR 710-2.

u. Ensure Hazardous Material Management Program (HMMP) is established and followed.

3-7 RESPONSIBILITIES OF THE UNIT SUPPLY OFFICER:

a. Exercise overall supervision of the supply section.

b. Assist the Commander and follow up with all logistical issues.

c. Ensure that all necessary reports are received (budget cost report and dues out) and are validated against the document registers.

d. Rate Supply Sergeant.

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3-8 RESPONSIBILITIES OF THE SUPPLY SERGEANT:

a. Have a working knowledge of ULLS S-4 procedures including understanding how to read each document.

b. Insure all unit property is sub-hand receipted utilizing the ULLS-S4 automated system.

c. Be responsible for supervising, controlling, and maintaining, and conducting all supply management functions, transactions, and procedures for the unit.

d. Be a direct supply representative of the unit commander.

e. Supervise the unit supply clerk(s) and the armor in the performance of their duties IAW this SOP and all governing directives and regulations.

f. Establish standard, procedures and guidelines for supply discipline, supply accountability, and ensure they are being maintained within the unit.

g. Establish procedures for storage, care, use, and safekeeping of all government property authorized and issued to the unit, to include property not on the units’ property books or computer generated hand receipts (automated property book system) IAW appropriate regulations.

h. Ensure that publication and blank forms are on hand or on order in sufficient quantities to sustain the units’ needs and operations, to include proper identification file numbers, and posting IAW AR 25-400-2 and DA Pam 25-30.

i. Coordinate through the PAT to resolve any and all supply management problems.

j. Responsible for establishing and maintaining control of allocated funds for Self Service Store, requisitioning supplies, and equipment that is stock funded.

k. Ensure that all supply management operations, administration, and property accountability is established, conducted, and maintained IAW AR 710-2, DA Pam 710-2-1, SPBS-R Manual and all governing regulations and directives.

l. Ensure that all documentation is prepared, initiated, processed, and files for all absentee personnel absent without leave (AWOL), dropped from rolls (DRF), hospitalized, confinement, deployed, and leave/emergency leave 30 days or more IAW AR 710-2-1, Appendix 11 of this SOP, and all other regulations and directives.

m. Assure that only authorized personal clothing items listed in CTA 50-900 are entered on DA Form 3078 (Personal Clothing Request) and maintain controls on all charge sales and shortages.

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n. Coordinate through the PAT on all turn-ins, lateral transfers, and all other special requirements, when applicable, IAW DA PAM 710-2-1.

o. Ensure that all supplies and equipment are properly stored and secured safely IAW AR 190-11.

p. Establish procedures to maintain records and files or organizational and individual laundry files and operations IAW AR 25-400-2 and AR 210-130.

q. Conduct and provide necessary training for supply clerk(s) and armor or take appropriate action to schedule individuals in a credited certified MOS training program/school.

r. Ensure that all authorized MTOE, TDA; CTA authorization documents are on hand or on requisition at all times IAW AR 710-2, DA Pam 710-2-1 and AR 71-32.

s. Maintain a 15-day supply level of office and janitorial expendable supplies in the unit supply room (Unless SSSC is available then 7-day will suffice).

t. Establish and maintain supply procedures for requesting and receiving supplies and equipment IAW chapter 2, DA Pam 710-2-1.

u. Ensure that all property and equipment accounting, to include accurate records of all types of property authorized in the unit, is established and maintained for all automated computer generated hand receipts IAW DA Pam 710-2-1.

v. Ensure that all authorization documents, to include special letters of authorization are on hand and properly filed IAW chapter 2, AR 710-2.

w. Ensure that equipment and supply reconciliation’s and validation reports are completed, processed, and submitted to the PAT/SSA accurately and in a timely manner IAW chapter 2,

x. A copy of the expendable and durable document register must accompany the reconciliation from the SSA IAW DA Pam 710-2-1.

y. Ensure that Delegation of Authority Cards (DA Form 1687) are prepared, authenticated, and initiated for persons authorized to sign, request, and receipt for supplies and equipment IAW chapter 2, DA Pam 710-2-1.

z. Ensure that all adjustment documents are prepared, processed, and submitted in a timely and accurate manner, when required to the (PAT) IAW chapter 4, DA Pam 710-2-1.

aa. Ensure that sub-hand receipts are established and are being maintained for all property book items, durable items (sets, kits, outfits, and tools), and special tools and equipment IAW chapter 5, DA Pam 710-2-1.

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ab. Ensure that temporary hand receipt procedures are established and maintained IAW chapter 5, DA Pam 710-2-1.

ac. Monitor and ensure that the uses of Equipment Receipts (DA Form 3749) are being utilized IAW chapter 5, DA Pam 710-2-1, for all individual equipment.

ad. Ensure that procedures are established for management of common area property by use of inventory listings, when applicable, i.e., staff duty, class and day room property IAW chapter 5, DA Pam 710-2-1.

ae. Ensure that when an end item has components (sets, kits, outfits, and tools) are issued on a sub-hand receipt, technical manual hand receipt, (SC-HR) or supply catalog hand receipt (SC-HR), to include shortages, must be initiated, maintained, and recorded on the appropriate record IAW chapter 6, DA Pam 710-2-1.

af. Ensure accountability and management of Basic and Operational Loads IAW chapter 7, DA Pam 710-2-1.

ag. Coordinate with the commander and PAT to ensure that all annual, semiannual, quarterly, and monthly inventories are conducted IAW chapter 9, DA Pam 710-2-1, AR 700-84, and all local directives and regulations to include fuel coupons.

ah. Ensure that organization clothing and individual equipment (OCIE) accountability procedures have been established and are being maintained IAW chapter 10, DA Pam 710-2-1.

ai. Establish operating hours for the supply operations for issues, requests, turn-ins, work orders, organizational and individual laundry turn-in and receipt, and OCIE issues and turn-ins.

aj. Ensure that all property ready for pick-up or turn-in from and to the SSA is properly coordinated with the PAT prior to signing for the equipment or property.

ak. Ensure that distribution boxes at the Property Book Office are checked weekly.

al. Ensure that all issue and turn-in documents are routed and verified by the PAT within 3 working days for proper posting to the accountable records.

3-9 RESPONSIBILITIES OF THE SUPPLY CLERK:

a. Work directly under the supervision of the unit supply sergeant.

b. Be responsible for preparing and maintaining all adjustment documents, sub-hand receipts, component listings, and clothing records.

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c. Assume the duties and responsibilities of the unit supply sergeant in his/her absence.

d. Be the primary operator or supervisor of the supply vehicle and have valid driver’s licenses and DA Form 348.

e. Perform additional duties at the direction of the unit supply sergeant.

f. Ensure that all required publications are on hand or on order in sufficient quantities and are properly identified, posted and filed.

g. Responsible for receipt, issue, control, and turn-in or organizational and individual laundry.

h. Assist the unit supply sergeant in the purchasing, receiving, issuing and storage of office and janitorial expendable supplies.

i. Coordinate with the unit supply sergeant and assist with all unit inventories.

j. Ensure that blank forms in sufficient quantities are on hand or on order.

k. Maintain unit clothing records.

3-10 RESPONSIBILITIES OF THE UNIT ARMORER:

a. Work directly under the supervision of the unit supply sergeant.

b. Spot-check all weapons and equipment in the arms room storage facility. Ensure that operators are performing preventive maintenance checks and services on their assigned weapons and equipment.

c. Prepare records and maintain Organizational Preventive Maintenance Checks and Services Records (5988-E or equivalent) for all weapons and equipment requiring organizational maintenance.

d. Be designated as the assistant driver of the supply vehicles and must have valid driver’s license and a valid DA Form 348.

e. Ensure that only authorized personnel on access rosters enter the arms storage facility.

f. Ensure that equipment receipt forms (DA Form 3749) are being prepared and utilized for each individual assigned weapon and other items of equipment.

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g. The unit Armorer must keep a master authorization list (MAL) IAW chapter 5, DA Pam 710-2-1.

h. Ensure that all weapons are issued and controlled IAW chapter 5, DA Pam 710-2-1.

i. Request and maintain sufficient quantities of weapons cleaning expendable supplies for operator and organizational maintenance requirements.

j. Ensure that a control sheet or log that contains the date of issue, nomenclature, serial number, item issued, time of issue, and the individual’s signature are recorded for all weapons issued for periods over 24 hours.

k. Ensure that other authorized personnel receiving the keys to the arms storage facility signs for weapons IAW chapter 9, DA Pam 710-2-1.The unit armorer will not conduct the monthly serial number sensitive items inventories.

l. Properly post and maintain a publication library for all assigned weapons and other equipment in the army storage facility.

m. Have on hand or on order sufficient quantities of blank forms to maintain equipment, files and required records.

n. Report any shortages, excess, discrepancies, or problems to their supervisor or commander immediately.

o. Ensure that security requirements are met IAW AR 190-11.Ensure that a Key Control Register and Inventory Form (DA Form 5513-R) are established maintained IAW chapter 3, AR 190-11.

p. Ensure that all mandatory inventories are conducted and that these inventories are filed within the arms storage facility files and maintained until authorized destruction IAW the physical security SOP, AR 190-11, and DA Pam 710-2-1.

q. A daily log shall be maintained for all alarm systems of the Alarm Intrusion Detection Record (DA Form 4930-R) copy located at the back of AR 190-11.

r. Ensure that periodic system operational checks of the J-SIIDS alarm are made and logged by the unit security personnel IAW chapter 3, AR 190-11.

s. Ensure that all sensitive items that are identified as lost, stolen, or missing arms are accounted for IAW AR 735-5 and AR 190-11.

t. Ensure ammunition, explosives and sensitive items are properly secured, inventoried, and issued out on a hand receipt (by serial number and lot number) IAW AR 710-2.

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u. Have a working knowledge of ULLS S-4 procedures including understanding how to read each document.

v. Ensure all unit property is sub-hand receipted utilizing the ULLS-S4 automated system.

x. Ensure unserviceable/excess equipment is prepared and turned in.

Prepared by: KEVIN E. COMERCW2, QMProperty Accounting Technician

Approved by: RANDALL E. TWITCHELLLTC, MPCommanding

DISTRIBUTION:CDR, 95TH MP BNCDR, HHD 95TH MP DETCDR, 9TH MP DETCDR, 230TH MP COCDR, 272ND MP COCDR, 529TH MP COCDR, 554TH MP COCDR, 560TH MP CO

MACHINE PRODUCED HAND RECEIPTS

1. GENERAL: The Battalion Property Book Office produces hand receipt listings for each account as outlined in DA PAM 710-2-1 Chapter 5, para 5-3. These automated listings

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reflect accountable federal property charged to each hand receipt holder. Upon verification by the hand receipt holder, this document becomes a valid hand receipt between the Property Accounting Technician and the primary hand receipt holder. Property Book Identification Codes (PBIC) and Type of Property are listed below:

PBIC TYPE OF PROPERTY0 IMPE/MED COMPONENTS1 Subsistence2 Clothing, individual equipment3 POL4 TDA5 Basic load class V6 Lease rental equipment7 Installation reserve equipment (OP Load)8 Organization/MTOE9 Installation

2. DISTRIBUTION: Each hand receipt is produced in three copies. Each copy will be processed as indicated below:

a. Original Copy---------Sign and return (PBO File Copy)

b. 2nd Copy--------------PHRH file copy

c. 3rd Copy--------------Unit work copy

3. RESPONSIBILITIES:

a. All property book transactions processed through the property book office are recorded on “Transactions Affecting Property Book Balances” listing, Produce Control Number ALV-142. This listing will be sent out weekly, bi-monthly or monthly depending on quantity of documents processed for the month. These listings should match supporting documents as to type of transaction and quantity.

b. All quantities that affect balances should be checked carefully to insure correct quantities were posted. Major discrepancies should be reported immediately to the property accounting technician. Prepare an AAR to correct differences within sizes, makes, models, or serial numbers only with obvious posting errors and documentation to justify changes.

c. Hand receipt holders are required to verify all transactions affecting property book balances against the new hand receipt listing and against the pencil posting of quantities on the previous unit work copy of the hand receipt.

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d. The hand receipt holder must sign the original copy of the hand receipt. The unit the file copy and all listings of Transactions Affecting Property Book Balance, ALV-142 should be filed and maintained during entire tenure of the current company commander and retained for one year after a change of command.

e. Each hand receipt holder is responsible for reporting any discrepancies in recorded serial numbers to the property book office.

f. Codes that list the type of transactions on the “Transactions Affecting PB Balance ALV-142” and “Transactions Not Affecting PB Balance ALV-143” listings are listed in APPENDIX N.

UNIT FILE/WORKING COPY

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1. PURPOSE: Each hand receipt holder will receive a three part machine produced hand receipts from the property book office. One (1) of these copies will be identified as “Unit File Copy”. This copy is intended to be used as a continuously changing document and pencil postings are to be made to it as indicated below.

2. USAGE:

a. Unit supply personnel are required to maintain current balances for all items on hand by making pencil postings of transactions that have been completed. Balances must be verified and suspense copies of any documents checked against the transactions affecting property book balances listing each time it is received. Unit supply personnel will take the following steps:

(1) Maintain a suspense file of completed transactions that have been forwarded to the PAT but have not yet been posted to the SPBS-R system.

(2) Check the “Transactions Affecting Property Book Balances”ALV-142 listing against the suspense file to ensure that the complete transactions are posted to the SPBS-R system properly.

(3) Once the completed transaction has been verified, post the transaction to the unit file copy of the hand receipt.

(4) Verify the posted unit file copy to the new hand receipt when updated or PHRH is changed.

b. The signed unit file copy should be maintained in a flexible post binder for data listings. The transactions affecting property book listing and transactions not affecting property book listings will also be maintained in this binder as well.

c. This document must be consulted when preparing turn-ins or adjustment documents. VALID QUANTITIES / SERIAL NUMBERS MUST BE ON HAND BEFORE ANY REDUCTION / CHANGE TRANSACTIONS MAY BE MADE!

d. Unit should check authorized quantities against on hand balances and due-in quantities to insure that all items are on hand or on order. If an MTOE or CTA shortage exists and no due-in quantity appears, inform the Property Accounting Technician.

e. Unit supply personnel should check all ERC (Equipment Readiness Codes) on machine produced hand receipts to insure that they are correct with the current MTOE and any changes received. Bring any difference to the attention of the Property Accounting Technician.

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DUE-IN LISTING

1. PURPOSE: The items due-in listing (PCN: ALV-880) provides the unit with a listing of all non-expendable items due in from the supply support activity.

2. GENERAL: This listing is machine generated and produced on a monthly cycle.

3. FREQUENCY: This listing will be forwarded on a monthly basis. Supported units with a special situation may request this listing at any time.

4. ACTION REQUIRED: The PAT will verify that all items on the listing are valid by comparing the listing with the monthly reconciliation from the SSA. If any items have been received, he will annotate the listing and forward a copy of the receipt document. Sign the print out and return to the SSA. Each unit will do the same for the expendable/durable document registers.

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TYPES OF INVENTORIES

1. INVENTORIES. An inventory is a physical count of supplies and equipment on hand. Components of end items and Basic issue items will be counted when it is inventoried. All serial numbers will be physically verified. The person conducting the inventory and the frequency of the inventory depends on the type of inventory being conducted.

a. Receipt-of-Property Inventory:

(1) When the unit receives property, the person signing for the property is responsible for verifying the quantity and serial number before signing the receipt documents.

(2) When property is issued to hand/sub-hand receipt holder, the receiver will conduct a complete inventory, to include verifying serial and/or registration numbers.

(3) The signature of a person on a receipt document, or a hand or sub-hand receipt indicates that the items have been inventoried and that he/she is assuming full responsibility for the accountability of those items.

(4) If component shortages exist at time of receipt, prepare an SDR.

b. Change-of-Command Inventory:

(1) Incoming and outgoing commanders will conduct a joint 100% inventory of all the property and components within the unit. 30-calendar days are authorized to conduct the inventory. The Battalion Commander may grant two 15-calendar day extensions.

(2) The primary hand receipt will be signed by the incoming and outgoing commanders before a formal change of command will take place. The briefing results are presented to the Battalion and Brigade Commanders upon completion of the joint inventory.

(3) The change of command packet will be brought to the PAT 3 days prior to the briefing to the Battalion Commander for review. The packet will be delivered to the Brigade PBO 5 days prior to the briefing to the Brigade Commander.

(4) All adjustment documents must be brought to the PAT prior to the last day of the inventory or submitted as discrepancies are found throughout the inventory.

(5) All hand and sub-hand receipts will be updated before the inventory begins.

(6) Discrepancies will be accounted for under the provisions of AR 735-5 and DA PAM 710-2-1.

c. Change-of-Hand receipts/Sub-Hand receipt Holder Inventory:

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(1) A 100% joint physical inventory will be conducted upon change of hand receipt/sub-hand receipt holders.

(2) Discrepancies will be reported to the PAT/Commander. The commander will initiate actions IAW AR 735-5.

(3) Sub hand receipts will be cleared at least 30 days before any person’s scheduled DEROS or departure from unit.

(4) Persons who are directed to accept responsibility for property have 30 calendar days to complete a 100% physical inventory. At the completion of the prescribed 30 days, the designated responsible person will be fully accountable for all property as listed in the current hand/sub-hand receipt. If the person departs without clearing their hand receipt, it does not mean that they are not still responsible for any damage, loss or destruction of the equipment.

d. Cyclic Inventory: Unit commanders will perform their own cyclic inventory monthly (Excluding the 560th commander who will conduct the inventory every quarter).

(1) Cyclic inventories will be conducted monthly on organizational and installation property using the most current TM or SC. Inventories will be conducted and documented IAW chapter 9, DA Pam 710-2-1.

(2) Units will conduct a 10% cyclic inventory IAW chapter 9 of DA Pam 710-2-1 and will forward the results to the PAT and turned in by last working day of the month. If reports are late, they will require a letter of lateness to be attached and sent to battalion XO and commander.

e. Special Inventory: The Battalion Commander, PAT or a higher authority can direct a special inventory of one or more items. Reasons for a special inventory include, but are not limited to, evidence of forced entry, alleged misappropriation of federal property, erroneous property accountability. The authority directing the special inventory will give specific instructions for conducting the inventory.

f. Sensitive Item Inventory: Sensitive, explosive, and hazardous items are required to be inventoried monthly when in a garrison environment and twice daily as a minimum when used in conjunction with field duty or when deployed from the normal garrison “home base” situation. The items to be inventoried are identified with special control item CCI & CIIC codes of 1 through 6, 8, 9, P, $, Q, R, or Y. The CCI code is contained in the Fed Log and on the monthly hand receipts that are produced by the PAT. Sensitive, explosive, and hazardous items issued on hand/sub-hand receipts will be identified with and asterisk (*) in the stock number block of DA Form 2062. Certain sensitive items will be secured in the arms room due to their high dollar value, and potential theft. Inventory and issue procedures for these items will be identical to those of weapons and ammunition stored in the arms room. These include night vision devices, mobile radiotelephones. Fuel coupons are also considered to be sensitive items and inventories will be conducted IAW chapter 9,

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DA Pam 710-2-1 and documented on a printout and a memorandum signed by the responsible officer.

g. Weapon and Ammunition Inventory: These will be conducted IAW chapter 2, AR 710-2 and chapter 9, DA Pam 710-2-1.

Tool Room Inventory: This inventory will be conducted by the tool room custodian annually, against the automated ULLS-S4 hand receipts and/or respective SCs. The results of the memo are to be recorded in memo form, maintained by supply and the motor pool/tool room custodian. Discrepancies will be reported and initiate actions IAW AR 735-5. * Note that the PAT must be given a copy of all adjustment documents for shortages of non-expendable components.

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SENSITIVE ITEM INVENTORY1. REFERENCES:

a. AR 710-2

b. DA Pam 710-2-1

c. AR 735-5

d. AIS Manual 25-L18-ALV-ZZZ-EM

2. MONTHLY:

a. A monthly 100% inventory will be conducted of all property book items on hand which are coded as sensitive. These items are identified with a CIIC of 1,2,3,4,5,6,8,9, $, N, P, Q, or R, and night vision devices with a CIIC of Y.

b. Weapons must be inventoried by serial number monthly and by a physical count of each weapon and sensitive components.

c. Under the Standard Property Book System-Re-designed (SPBS-R), a monthly “Sensitive Items Listing, PCN: ALV-441”, is provided for the accomplishment of this inventory. This listing in original and two copies is forwarded each month with other listings from the PAT’s office. All items on the list must be inventoried.

d. Remove the last copy; this will be used to conduct the inventory. Have the E-7 or above who actually conducts the inventory sign this copy and file it in the unit’s arms room (Commanders will conduct this inventory on the first month of every quarter). Transfer the information to the other copies and have the unit commander/HRH and person who conducted the inventory sign these showing that the inventory was conducted. Send the original to the PAT and retain the first copy in the unit supply files.

e. Check end items for completeness and condition using the proper TM, SC, or component listing to identify all components. Discrepancies will be dealt with in the following manner:

(1) Turn-in overages as “Found On Installation “ property IAW AR 710-2 (See TAB A).

(2) Account for shortages or discrepancies according to AR 735-5 or AR 190-11.

(3) Prepare an AAR to correct differences within sizes, makes, models, or serial numbers only with obvious posting errors and documentation to justify changes.

Cyclic Inventories1. REFERENCES:

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a. AR 710-2

b. DA Pam 710-2-1, chapter 9

c. AR 735-5

d. AIS Manual 25-L18-ALV-ZZZ-EM

2. Department of the Army requires that 100% of all property be inventoried annually. The property accounting technician has directed that this requirement be accomplished by a cyclic inventory. Therefore 10% of the property listed on the SPBS-R Hand Receipts will be inventoried monthly. (A 20% inventory will only be granted if the commander submits a request for extension prior to the 14th of the month for emergencies, FTX or CAX)

3. Each month the Property Book Office will send the Cyclic Inventory Listing, PCN: ALV-885, to each Primary Hand Receipt Holder. The Cyclic Inventory Listing will contain the original and two copies. Use the second copy as a work copy and distribute the remainder as indicated below:

a. Original - Signed by HRH and returned to PBO’s office by the suspense date indicated

b. 1st copy - Retained in unit records

c. 2nd copy - Work copy

4. The Commander (excluding 560th who will maintain a DA Form 6 for personnel conducting inventory and record results on memorandum, the commander will sign original document to PBO) will physically inventory 100% the required items in conjunction with the sub-hand receipt holder using the most current Component list, Supply Catalog, appropriate TM. Report differences of property book items to the PAT to include non-expendable components. Discrepancies will be accounted for by initiating adjustment documents in accordance with AR 735-5.

5. Record the results of the cyclic inventory in the cyclic inventory-listing memorandum. Return the cyclic inventory by the suspense date with any required adjustment documents. If the cyclic inventory listing cannot be returned by the suspense date due to the unit completing an adjustment document, notify the PAT with a memorandum stating what was short, what adjustment document is being made, and what the expected completion date of the document is. Attach a letter of lateness through the battalion XO to the battalion commander.

6. Prepare an AAR to correct differences within sizes, makes, models, or serial numbers only with obvious posting errors and documentation to justify changes.

Ammunition Inventories

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REFERENCES: a. AR 710-2b. DA Pam 710-2-1c. AR 190-11d. AR 735-5

1. When the responsibility for the custody of the arms storage facility keys are transferred, both incoming and outgoing custodians must conduct a physical count of the ammunition and certify that each person that had access to the ammunition has conducted a physical count.

2. When a change of custody has taken place, all hand receipts must be updated. Inventories must also be conducted in the opening and closing of the arms room.

3. The person receiving the keys to the arms storage facility receipts for the ammunition IAW chapter 9, DA Pam 710-2-1.

4. Compare ammunition quantities with the property books, handreceipts, and sub-handreceipts quantities.

5. Inventory ammunition by verifying head stamp and the quantity of rounds by DODIC and lot number.

6. Record the quantity of loose ammunition, banded ammunition, and sealed containers on the memorandum. The person conducting the inventory will sign the unit inventory memorandum. File the inventory memorandum in the unit files. Inspect all banded and sealed containers to ensure they are all in tact.

7. Loose ammunition must be counted by quantity and lot number as well as ammunition not banded or sealed. All ammunition, basic loads or operational loads must be in case lots (complete cases unbroken).

8. The individual conducting the inventory must report any differences or discrepancies in writing (MFR) to the unit commander immediately.

9. The unit commander must then inform the command and initiate an AR 15-6 and or a Report of Survey IAW AR 710-2, DA Pam 710-2-1, AR 735-5 and AR 15-6.

CLASS I BASIC LOAD - MEALS READY TO EAT (MRE’s)

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1. INVENTORY MANAGEMENT (If issued)

a. IAW USAREUR memorandum of agreement dated 6 April 1999, units are no longer authorized to maintain Class I basic load (UBL).

b. If MRE’s are needed for any training event they will be requisitioned through TISA Baumholder as needed.

2. Units will maintain a three-day basic load of meals ready to eat (MRE’s) rations if issued.

3. Ensure the quantity of Class I (MRE’s) supplies to be stocked in the basic load is currently computed correctly and on hand. A three-day supply of MRE’s and rations are based on authorized military strength on unit TOE/MTOE and TDA.

4. Ensure replenishment of units’ basic load of MRE’s issued by TISA have a current veterinary inspection within the last 60 days.

5. Provide the servicing TISA information and documentation at least 60 days in advance of requirements. Provide the required delivery date for consumption and replenishment.

6. Veterinary service personnel will inspect new basic loads of MRE’s every six months until consumed.

7. MRE basic load will be inspected quarterly by a member of the unit staff.

8. Unit inspectors will be appointed by the unit commander in writing by memorandum and must submit a written report on their findings to the responsible officer.

9. A copy of each inspection report will be filed with the supply room property records.

10. Ensure deficiencies disclosed by inspections are corrected promptly. Inform higher headquarters of assistance needed.

11. MRE basic loads will be rotated annually.

12. Property book pages will contain the quantity by lot number

13. Condition Codes mean the following:

a. “A” The remaining shelf life more than six months.b. “B” The remaining shelf life is three to six months (not desirable for basic loads).c. “C” The remaining shelf life is less than three months (these rations will be issued for

immediate consumption).

ORGANIZATIONAL CLOTHING AND INDIVIDUAL EQUIPMENT (OCIE)

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1. The unit commander will direct an Organizational Clothing and Individual Equipment (OCIE) inspection as indicated below:

a. Upon assignment of a soldier to the unit living in the barracks.

b. Prior to the soldier clearing the installation.

c. When a soldier is placed in an absent without leave status, hospitalized, deployed, leave, pass, TDY for more than 30 calendar days, or confined in a military or civilian correction facility.

2. The unit commander will choose an officer, warrant officer, or NCO to make the inventory. The chosen person will:

a. Make sure the soldier’s OCIE is not mixed with the OCIE of another soldier.

b. Prepare two copies of DA Form 3645/3645-1. Enter the words “Inventoried IAW DA Pam 710-2-1” in the name block printed on the back of the form.

c. Record the items and on-hand quantities of OCIE on the forms. The person conducting the inventory will sign and date forms in the signature and date block.

d. Put the original (first) copy of the inventory forms DA 3645/3645-1 with the soldier’s OCIE (in container or bag), a second copy on the outside of the container and file the remaining copies in the soldier’s file in the supply room soldier files. Refer to AR 700-84 for absentee baggage procedures.

e. Secure and band the inventoried OCIE in unit facilities (assigned storage area).All soldiers are responsible for having in their possession and in a serviceable condition the items and quantities of OCIE issued to them.

f. All OCIE not accompanying a soldier will be secured in unit absentee baggage facility before a soldier goes on leave or TDY for more than 30 days. Soldiers will also secure all OCIE before going to medical facilities when probable hospitalization is expected. Unit commanders will ensure that storage facilities are identified and available for this purpose.

g. All OCIE belonging to AWOL, emergency leave, or hospitalized soldiers (when OCIE has not been secured) will immediately be inventoried and witnessed by supervisor. It is the unit commander’s responsibility to ensure that an inventory of this property is accomplished IAW AR 710-2 and DA Pam 710-2-1.

h. All soldiers E-4 and below will have their OCIE inventoried semi-annually by and E-5 or above, and documented on DA Form 3645/3645-1. Soldiers with the rank of E-5 and above will sign a certificate certifying that they have all OCIE and that it is serviceable and clean.

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i. All soldiers OCIE will be inventoried by an E-5 or above after any deployment or field-duty as part of the recovery procedures.

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PERSONAL MILITARY CLOTHING INVENTORIES

1. The unit commander will direct the personal military clothing inspection and inventory as indicated below (at least semi-annually during the unit monthly inspection program):

a. A record of inspections will be recorded on DA Form 3078 (Personal Clothing Request):

b. Commanders may conduct inspections more frequently if they wish.

c. Records will be kept only for the most recent inspection.

(1) On completion of six months of active duty.

(2) On arrival of newly assigned personnel.

(3) At duty station or on return from overseas areas.

(4) Prior to departure of personnel for overseas movement or other permanent change of station.

(5) Prior to departure and immediately upon return of personnel from attendance at service schools.

(6) Yearly on the anniversary of the service members entry into active duty.

d. The unit commander or designated representative (E-5 and above) will date and sign the appropriate form in the remarks block of DA Form 3078.

2. Commanders at all levels and enlisted personnel will comply with chapter 1, AR 700-84.

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ABSENTEE PROCEDURES AND GUIDELINES INVENTORY

CAUTION: the file custodian must safeguard these records under the privacy act program.

REFERENCES: AR 710-2AR 700-84DA PAM 710-2-1AR 735-5

FORMS:DA Form 54 DA Form 3078 DA Form 3161 DA Form 3645 DA Form 3645-1 Plain bond paper for civilian personnel property and effects.

1. Action required by unit commanders or designated representative.

a. Absent without leave (AWOL), hospitalized, confinement and ordinary leave 30 calendar days or more and/or dropped from the rolls (DFR).

(1) Inventories will be conducted and accomplish by a commissioned officer, warrant officer or noncommissioned officer (NCO). (A witness and verifying officer are also required.) The individual soldier will witness the inventory and safekeeping of his own property if the situation permits. The actual inventory and safekeeping procedures of all clothing, effects, and property (civilian or military) are basically the same in all cases, less some minor identified deviations. However, the disposition of clothing, effects, and property varies greatly should ensure appropriate and timely response to these requirements.

(2) Make sure that clothing (military and civilian) effects and property are not mixed with the property of another soldier.

(3) Upon notification that the soldier has been reassigned, deceased, or DFR, copy four of all the records and forms will be transferred to the individual’s Military Personnel Record Jacket (MPRJ) in accordance with AR 600-8-104.

(4) The unit commander will initial all copies of all inventory records of forms.

(5) Upon return of the absentee to the unit or organization the member will acknowledge receipt of all clothing (military and civilian) effects and property by inventorying all property and annotating received and signing his/her signature on all copies of all inventories. The member will be given copy 3 of all inventory documents.

(6) Absent without leave inventory.

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b. Organizational Clothing and Individual Equipment (OCIE) will be inventoried and processed as follows:

(1) The inventory officer and the witness (verifying officer) will inventory OCIE and other property belonging to the individual soldier immediately (within 24 hours of notification of absence) by utilizing the OCIE record, DA Form 3645/3645-1.

(2) Prepare two (2) copies of the OCIE record, DA Form 3645/3645-1. Enter the words “Inventoried IAW DA Pam 710-2-1” in the name block of these forms.

(3) The inventory officer and witness (verifying officer) will sign and date the forms in the signature and date block. The unit commander will initial all copies of the inventories.

(4) Remove the unit copy of the soldier’s original OCIE record, DA Form 3645/3645-1, from the installation CIF. Compare the original issue copy with the inventory copy. Make a list of all overages and shortages.

(5) Report the results of the inventory to the unit commander. The unit commander will ensure that appropriate actions are taken to account for all shortages and overages. IAW DA Pam 710-2-1 and AR 735-5.

(6) Turn in all overages as found on installation property.

(7) Account for all shortages according to AR 735-5. The CIF or unit responsible for maintaining the OCIE property book will assign the document number for the adjustment document.

(8) Turn in the soldier’s OCIE to the installation CIF or the unit maintaining the OCIE property book.

(9) The inventory forms and the soldier’s DA Form 3645/3645-1 showing turn in credit are filed in the unit file until further action is required.

c. Personal Military Clothing (clothing bag issue) will be inventoried and processed as follows:

(1) Personal Military Clothing belonging to the individual soldier will be inventoried, within 24 hours of notification of absence, an inventory officer and witness. Utilizing the personal clothing request (DA Form 3078).

(2) Prepare four (4) copies of the DA Form 3078. Enter the words “Inventoried by” and sign in the remark block.

(3) Record the items and quantities on these forms.

(4) The inventory officer and witness will sign and date the forms.

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(5) The unit commander will initial all copies of the inventory forms.

(6) Place the original copy of the inventories in the member’s duffel bag or other suitable container.

(7) Copies 2, 3, and 4 will be retained in unit suspense file pending further actions.

(8) When absentee returns to the unit prior to DFR, comply with step 1, paragraph 6.

(9) Excess Personal Military Clothing above authorized allowance will not be recorded on the DA Form 3078, however, these items will be inventoried and included on the Personal Civilian Clothing and effects inventory.

(10) No further action is required unless there is an absentee status change.

d. Personal Civilian Clothing, effects, and property will be inventoried immediately (within 24 hours of notification of absence) and process as follows:

(1) Personal Civilian Clothing, effects, and property will be inventoried immediately by a inventory officer and witness.

(2) Personal Civilian Clothing, etc. will be inventoried on plain white bond paper in four (4) copies, identified with the soldier’s name, rank, and social security number.

(3) The inventory officer and witness conducting the inventory will sign all copies.

(4) The unit commander will initial all of the inventory forms.

(5) The original copy will be placed with the clothing in a duffel bag or other suitable container.

(6) Copies 2, 3, and 4 will be retained in the unit suspense file pending further action.

(7) High dollar value items and items of intrinsic value will be recorded by make, model, serial number, color, etc., and notation as to the condition of each item.

2(8) Record all items and quantities on the inventory reports.

(9) When absentee returns to the unit prior to DRF, comply with step 1, paragraph 6.2

(10) No further action is required unless there is an absentee status change.

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2. Safekeeping. Immediately upon completion and final processing of the inventories of OCIE, Personal Military Clothing, and Personal Civilian Clothing, effects, and property, all items will be stored in the unit storage facilities or in a secure storage area designated by the commander.

3. Disposition.

a. After inventorying and securing all property, no further action will be taken until the service member returns or is DFR.

b. If the soldier returns prior to DFR, comply with step 1, paragraph 6.

c. If the soldier returns prior to DFR at an installation other than the one from which they departed, the commander of the former station will arrange with the Transportation Officer for shipment of all property and effects abandoned effects to the soldiers abandoned effects to the soldier’s new duty station. the abandoned effects and property can be shipped to the service member collect. In case where the soldier’s family members located at the former duty station overseas are returned to CONUS at government expense, the JTR provides for shipment of all personal property at government expense from overseas areas. The commander must contact MILPO, Transportation and FAO to determine the entitlements for movement of all property.

4. Dropped From Rolls (DFR).

a. If inventories have not been conducted comply with step 1a through 1c.

b. Copies of all inventories will be included in the DFR packet to be forwarded to MILPO.

c. The following actions will also be taken:

(1) Personal military clothing will be turned in through supply channels for reclassification and returned to stock. All items will be turned in on a request for issue and turn-in (DA Form 3161 or DA Form 2765-1). For correct procedure contact the Installation Supply Division guidelines. Documents will be prepared in three copies with the statement that the soldier was DFR on a specified date and that all recoverable items abandoned as reflect on the inventories are included in the turn-in. Supply will retain one original copy and return two receipt copies to the unit. One copy for the unit files, and one copy for the appointed summary court officer.

(2) Organizational Clothing and Individual Equipment (OCIE).

(3) Personal Civilian Clothing, effects, and property receipts will be secure.

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(4) If a summary court officer appointed will accomplish the soldiers duty station is in CONUS, disposal of those items by the commanding officer of the installation at which the property is located.

5. Confinement in a Military Correctional Facility. Individual will witness the inventory of his property, if possible.

a. OCIE. See step 1a.

b. Personal Military Clothing, see step 1b. Army prisoners, upon original confinement, will be transported to appropriate facility with Personal Military Clothing items listed in column 3, table 5-1, AR 700-84. Copy 3 of the inventory will be given to the individual.

c. Personal Civilian Clothing, Effect and Property, see step 1c. Copy of the inventory will be given to the individual.

6. Safekeeping. See step 2. The unit commander, inventory officer, or witness (verifying officer) will not collect currency. The individual will retain all currency.

7. Disposition.

a. Ensure that the prisoner has in his possession authentic copies of the Personal Military Clothing and property inventories when reporting to the confinement or correctional facility.

b. Subsequent to court-martial, prisoners detained at a confinement facility will be transferred to a correction facility. Prior to transfer action, the losing unit commander will accomplish the following actions, as appropriate.

(1) For soldiers sentenced to unsuspended punitive discharges items of Personal Military Clothing (other than clothing items listed in column 3, table 5-1, AR 700-84) will be turned in. The personal military clothing will be turned-in through supply channels. DA Form 3161 or DA Form 2765-1 will be completed in triplicate, to indicate turn-into the appropriate supply officer and will accompany the clothing. The supply officer will retain the original copy and return the original copy and return two receipt copies to the unit supply records and one copy will be transferred with the MPRJ in accordance with AR 640-1.

(2) If the soldier has a punitive discharge suspended or no charges, the authorized Personal Military Clothing inventoried by the unit on DA Form 3078 will be shipped Personal Civilian Clothing/Property Inventory List (not the clothing to the gaining correctional an facility of government expense.

(3) Personal property inventory will be reviewed by the prisoner and disposition instructions for its disposal will be obtained. The property will be disposed of in accordance with the written instructions received from the prisoner. These instructions will be

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maintained in the unit supply records. The authorized options for disposal of personal property are:

(a) If the prisoner is from a duty station in CONUS, shipment at the prisoner’s expense to a person designated by the prisoner. Property may be shipped collect if appropriate arrangements can be made prior to shipping.

(b) Shipment at the government expense. If the prisoner is from an overseas command the personal effect will be shipped to the prisoner’s home of record or place of entry on active duty. If the prisoner elects to have the property shipped to a designation other than his home of record or place of entry on active duty and additional expenses are incurred, the additional expenses will be paid be the prisoner.

(c) Items can be sold and the money deposited to the prisoners account.(d) Items can be donated to a charitable organization.(e) Items can be donated to another individual. (f) Items can be destroyed.(g) If prisoner refused to give disposal instructions for his property, the items can be

disposed of as abandoned or unclaimed property IAW Defense Disposal Manual (DOD 4160-21).

(h) Prisoners to be transferred to the U.S. Disciplinary Barracks (USDB) may elect to have one civilian outfit (coat, trousers, hat, shirt, tie, belt, socks, and shoes) brought with them to the USDB to wear upon release.

8. Confinement in a Civilian Correction Facility. Individual will witness the inventory of his property, if possible.

a. OCIE will not be turned in but will inventoried or DA Form 3645/3645-1.

b. Personal Military Clothing will not be turned-in but will by inventoried on DA Form 3078, Personal Military Clothing.

c. Personal Civilian Clothing or Property (see step 1c). Copy 2 of the inventory will be given to the individual.

9. Safekeeping. See step 2. OCIE will be secured.

10. Disposition.

a. If the prisoner is from a duty station in CONUS, not further action will be taken after securing property pending return of the soldier.

b. If the prisoner is from a duty station overseas, he may desire shipment of personal property of CONUS. If such shipment is requested, the shipment may be made to the prisoner’s home of record, place of entry on active duty. It may also go to another destination requested by the prisoner. However, the prisoner pays any excess costs incurred as a result of shipping the property and excess distance. The commander of the

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prisoner’s former unit should contact the Transportation Office for a determination of entitlements.

11. Hospitalization. For a soldier stationed overseas, medically evacuated to CONUS or on leave in CONUS from overseas and hospitalized, will also comply with procedure 4-5, DA Pam 600-8.

a. OCIE will not be turned in, but will be inventoried on DA Form 3645/3645-1.

b. Personal military clothing will not turned in, but will be inventoried on the DA Form 3078. Personal military clothing, see step 1b. Copy of the inventory will be given to the individual.

c. Personal civilian clothing and property. Copies of the inventory will be given to the individual.

12. Safekeeping. See step 2. OCIE will be secured.

13. Disposition.

a. If the soldier is hospitalized at a Medical Treatment Facility (MTF) at his duty installation, the clothing/property will be secured in the unit facilities pending return of the soldier.

b. If the soldier is hospitalized at an MTF away from his duty station and installation, direct coordination will be made by the unit commander with the MTF commander for shipment of personal clothing and property ( not to exceed 225 lb.) needed for the soldier’s personal use.

c. If the soldier is reassigned to a Medical Holding Detachment, the unit commander will coordinate directly with the Medical Holding Detachment Commander and the Installation Transportation Office for the full or partial shipment/disposition of the soldier’s personal military clothing, property, POV, and if appropriate, Treasury Checks. The soldier’s OCIE will be turned in IAW step 1a. If the MTF commander issues a written statement that the soldier may request shipment of their personal property. The unit commander should contact the Installation Transportation Office to determine entitlements. Spouse/family members, if present in the command will make arrangements for property shipment. If shipment is to be made, copies of all inventory list will be included with the property. Shipment will be at government expense. The unit commander will send inventory list. To include the following signed statements to

the medical holding detachment commander. “The Items and Quantities of Personal Property Belonging to”(grade or rank, name, and organization appearing on the attached inventory lists have been shipped on BL No. _________, Date ___________, via express, motor freight, or LCL freight, “Unit Commander Signature Block”.

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14. Death or Missing. Commander will process personal effects to the deceased or missing personnel in accordance with AR 638-2.


b. Personal Military Clothing, see step 1b.

c. Personal Civilian Clothing Property and Effects, see step 1c.

d. For a soldier who dies while on leave in CONUS from overseas see procedure outlined in DA Pam 600-8.

15. Safekeeping. See step 2.

16. Disposition. The commanding officer of the installation which the effects are located will appoint a summary court officer to secure and dispose of personal military clothing, personal civilian clothing, and property.

17. Emergency Leave/Annual Leave/Deployed/School/TDY (30 days or more). Individual soldier will witness the inventory of their property, if possible.

a. OCIE will not be turned in, but will not be inventoried on DA Form 3645/3645-1.

b. Personal military clothing will not be turned in, but will be inventoried on DA Form 3078. See step 1b. Copy 2 of the inventory will be given to the individual soldier.

c. Personal civilian clothing and property see step 1c. Copy 2 of the inventory will be given to the individual soldier.

18. Safekeeping. See step 2. All property will be secured.

19. Disposition. No further action will be taken after securing all property pending return of individual soldier.

20. Discharged for Hardship reasons While on Leave from Overseas. Also see chapter 4, DA Pam 600-8.

a. OCIE. See Step 1a.

b. Personal Military Clothing. See step 1b.

c. Personal Civilian Clothing and Property. See step 1c.


22. Disposition.

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a. OCIE. See step 1a. Inventory and turn-in procedures.

b. Personal military clothing and property will be turned in through supply channels. DA Form 3161 or DA Form 2765-1 will be completed in four (4) copies to indicate turn-in to the appropriate supply officer, and will accompany the clothing. The DA Form 3161 or DA Form 2765-1 will contain the statement that the solider was reassigned (specifies date). The supply officer will retain the original copy and return two receipt copies to the unit. One copy will be filed with the unit supply records and one copy will be transferred with the MPRJ IAW AR 600-8-104.

c. Personal civilian clothing/property belonging to a soldier on leave in CONUS to be separated for hardship reasons will be shipped upon receipt of reassignment orders. Spouse/family members, if present in the command will assume responsibility.

23. Reassigned for Compassionate reasons While on Leave from Overseas. Also see procedure 4-5, DA Pam 600-8.


b. Personal Military Clothing, see step 1b.

c. Personal Civilian Clothing and Property, see step 1c.


25. Disposition. Also see procedure 4-5, DA Pam 600-8.

a. OCIE. See step 1a. Inventory and turn-in.

b. Personal military clothing, personal civilian clothing/property belonging to the soldier who has been assigned from an overseas area to a CONUS installation under compassionate conditions can be shipped upon receipt of the MILPERCEN message. This message approves the soldier’s request for compassionate reassignment provided the message states “PCS Orders Reassignment (member) to (gaining unit) will be Issued by (losing unit) on or about (Date).” Movement of spouse/family members and household goods in advance or orders is authorized under paragraph M7003-4 and M8017, JTR.

c. If message does not contain this statement shipment will be delayed until orders are issued. Spouse/family members, if present in the command, will make arrangements for property shipment. If spouse/family members are not present, the unit commander will assume responsibility.

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REQUEST FOR NON-EXPENDABLE ITEMS

1. SCOPE: This annex provides guidance necessary for requisitioning non-expendable equipment. Expendable/Durable items will follow same guidelines. The equipment to be ordered must be authorized by MTOE, TDA, CTA, and any source of documentation or on valid shortage annex prior to the PAT requisitioning.

2. RESPONSIBILITIES:

a. The property book office will initiate requests for equipment when there is a valid MTOE PEMA funded shortage. The PAT will also track all non-expendable requisitions to ensure they remain valid. If a requisition is canceled for any reason the PAT will follow up and re-order the item or have valid reason for non-request.

b. Requests will be made in duplicate using DA FORM 2765-1. One copy will be held as a suspense copy and other copies are returned to units with a document number.

c. The unit is responsible to order any CTA/AAL items when authorized and the unit commander deems as necessary for his operational requirements IAW appropriate regulation(s).

d. The unit is responsible to order any non-expendable (stock funded) items. All non-expendable component shortages will be properly documented on component listings or shortage annexes prior to execution with appropriate audit trail to validate shortage.

3. ROUTING OF REQUEST: Requests will be prepared by the unit and forwarded to the PBO for review, authentication, processing. If the request contains errors they will be returned. Once the request has been verified, the PAT will process the transaction into the SPBS-R. The unit will notice an A0A transaction on the“ Transactions Affecting PB Balance” listing on the next monthly/weekly print out. The A0A code will be followed by either an AE1 or AF1 code when status is entered. The requisition will also show on the units “Due-In Status Listing”.

Note: Units will follow the guidelines of the Uniform Material Movement and Issue Priority System (UMMIPS) a. UMMIPS provides the means for expressing the relative importance of a supply request. This is done by assigning a two-digit number code ranging form 01through 15 to the supply request. The numeric code is referred to as a priority code designator (PD). A units force activity designator (FAD) and the equipment readiness code (ERC) which is determined by the units MOTE determine this PD. Since our unit is FAD II, we can use only PD 02 for ERC A, 05 for ERC b and 12 ERC C.

b. Before assigning PD 02 or 05 to a request, the unit commander will ensure that an objective evaluation is made on the impact, which the lack of material will have on mission

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accomplishment. PD 02 or 05 will not be assigned to restricted Federal Supply Class (FSC).

c. Unit commander will authenticate the assignment of PD 02 and 05 on DA Form 2064 or equivalent (Document Register for Supply Actions) IAW Chapter 2, DA PAM 710-2-1 or commanders exception report from ULLS S4. Before authenticating, the Unit Commander will:

(1) Ensure that the item requested is authorized.

(2) Ensure that the quantity requested is the actual quantity needed.

(3) Verify that the requirements for the item corresponds with the priority needed.

4. The battalion PAT will make an effort to distribute excess assets for units with short equipment by internal lateral transfer directive prior to submitting requisitions.

5. The 2765-1 will be filled out IAW TAB C

NOTE: When non-expendable items are received, the original signed receipt document must be sent to the PAT’s office within 72 hrs for posting to hand receipts and closing document on SPBS-R. Unit must also keep one copy as an issue change document.

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REQUEST FOR EXPENDABLE/DURABLE ITEMS

1. SCOPE: This annex provides guidance necessary for the determination of expendable/durability of equipment and the procedures for preparation of requests for these items.

2. DEFINITIONS:

a. EXPENDABLE: An item of army property coded with an ARC of “ X” in the FEDLOG. This category consists of those items that are consumed in use such as paint, rations, gasoline, etc., or are merged into another entity when used for their intended purpose. This includes all class 1, 3, 5, (except 5L, ammo) and 9 (repair parts) items, and those class 2, 4, and 10 items that are not end items. The exception to these will be OCIE authorized by CTA 50-900 that will be accounted for in the same manner as non-expendable items regardless of the ARC.

b. DURABLE: An item of army property with an ARC of “ D” on the FEDLOG. Durable items do not require property book accountability, however they do require hand receipt control when issued to the user. Usually durable items retain their identity during use, e.g., crescent wrench.

3. AUTHORIZATIONS: Expendable/durable items are authorized by: TM’s, SB’s, SC’s, or CTA’s. They may be listed as components or as a singular item with a specific basis of issue. Requests must have authorizations cited in the publication block.

4. DETERMINATION OF EXPANDABILITY: After an item is determined to be authorized, the following information must be extracted/verified from the FEDLOG:

a. Verify the National Stock Number (NSN) from the current month.

b. Check the Unit of Issue (U/I)

c. Check the ARC column for the expendable/durable codes, X-Expendable, D-Durable, and N-Non-expendable. If an item is non-expendable, requests must be prepared and submitted to the property book office IAW APPENDIX 12.

d. Check the AAC code to ensure item is not terminal or obsolete.

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PROCEDURES FOR REQUESTING TURN-IN OF SUPPLIES AND EQUIPMENT

1. REFERENCES:

a. AR 710-2

b. DA Pam 710-2-1

c. AR 725-50

d. DA Pam 738-750

2. APPLICABILITY: This annex pertains to the turn-in of non-expendable unserviceable excess, serviceable excess hand receipt items and non-expendable components of end items.

3. FORMS REQUIRED. DA Form 2765-1 will be used for all applicable turn-ins. DA Form 2408-9, DA Form 461-5, DD Form 2404, DD Forms 5988/2407/5590 will be prepared for those items listed in Table E-2, Appendix E, DA Pam 738-750.

a. Major End Items. Property book items on hand that are excess to authorized allowances will be turned in within 10 calendar days after change of authorization. When authorization document changes replace equipment on a one-for-one basis, the replaced equipment may be retained until receipt of the new equipment. The replaced equipment will then be turned in 10 duty days after receipt of the authorized equipment. Any end item having components will require a listing with on hand quantities listed. All property book items must be condition coded as determined by AR 725-50.

b. Non-Expendable Components. Individual units will prepare turn-in documents. Unserviceable non-repairable items must be processed thru appropriate maintenance activity before turn-in.

c. Unserviceable Hand tools/Durable Items. Requests for turn-in will be submitted IAW DA PAM 710-2-1.

5. INITIAL DISPOSITION. Forward applicable forms through channels to the property book office (see figures 2a and 2e for examples).

a. Equipment that requires a technical inspection for serviceability and classification will not be accepted by the PAT without signatures and stamp from the inspector or supervisor of the direct support unit.

b. Prepare DA Form 2765-1 (Typed 1348-1 for sensitive items) and forward to PBO. The PAT will assign a document number, forward to higher for disposition instructions and returned. Unit will then deliver disposition packet to SSA for MRO ( Non standard NSNs) or

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turn-in equipment to point as directed (except for sensitive items). * Note: Technical inspections are valid for only 90 days, ensure you submit in a timely manner and turn-in equipment NLT end date or suspense date. Documents that have received a MRO from SSA will not be cancelled.

c. Submit in writing requests for cancellation of a turn-in substantiating why property is no longer excess or required to be turned in prior to MRO issue.

d. When turn-in has been completed, forward hard copy of DA Form 2765-1 for non standard items and RICC 0/1348-1 for reportable items (RICC 2 and A) with copies of any supporting documentation to PATs’ office for posting to hand receipt. Unit will retain one copy as turn-in change document.

CLASS II & VII EQUIPMENT TURN-IN PACKET CHECK LISTROLLING STOCK ENGINEER EQUIPMENT(TRUCKS, TRAILERS, TRACK VEHICLES) (MHE FORK LIFTS, POWER

GENERATION EQUIPMENT AIR CONDITIONERS)

FORMS FORMSDA FORM 1348-1 (Typed) DA FORM 1348-1 (Typed)DD FORM 5504/2407/5990 DD FORM 2404/5988-EDA FORM 461-5 DA FORM 461-5DA FORM 2408-9 (W/WHEELS)DA FORM 2404 DA FORM 3590FEDLOG PRINTOUT FEDLOG PRINTOUT

NOTE: Items classified CODE H or P Require TWO signatures on the DA FORM 461-5 (Inspector and Supervisor)

AUTOMATED EQUIPMENT: RADIATION AND (COMPUTER, PRINTERS, MONITORS) TRACKING SYSTEM:

(M-8 ALARMS, IM-93, VDR-2)

FORMS FORMSDA FORM 1348-1 (Typed) DA FORM 1348-1 (Typed)DD FORM 5504/2407/5990 DD FORM 5504/2407/5990DA FORM 2404 DA FORM 2404SF 120 WIPE TEST RESULTS

FEDLOG PRINTOUTALL OTHERS MINIMUM REQUIRED:FORMSDA FORM 2765-1 ( For Non standard NSNs and RICC 0 items) Go to SSADD FORM 1348-1 (Typed for sensitive items and computer equipment) Goes to 200thDD FORM 5504/2407/5990DA FORM 2404/5988-E

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FEDLOG PRINTOUTe. All missing tools, BII (basic issue items), COEI (components of end items) must be

accounted for on a valid shortage annex (DA form 2062) or automated equivalent.

f. All communication equipment that holds a fill must be zeroed. A statement from the communications officer/sergeant must be attached to packet.

g. CPU’s, a statement signed by the IMO/commander for no classified information and that the hard drive has been removed or destroyed must be typed on the 1348-1 or 2765-1 and signed by the IMO.

h. Ensure to attach disposition request sheets for 200th TAMMC for property book items.

i. All disposition packets to the 200TH TAMMC must be complete. Units must verify the packets to ensure it is accurate:

LIN and Stock Numbers Should Match Property BookSerial Numbers Matches On All PaperworkEnsure Quantities Are Correct And On HandAll Paperwork Is Filled Out Completely.

6. The following is a list of forms required for each disposition packet:

a. DA FORM 2404 (EQUIPMENT INSPECTION AND MAINTENANCE WORKSHEET)

b. DA FORM 2407/5504/5590-E (MAINTENANCE REQUEST)

c. DA FORM 2408-9 (EQUIPMENT CONTROL RECORD)

d. DA FORM 1348-1 (REQUEST FOR TURN-IN) typed for sensitive items only 10 per.

e. DA FORM 2765-1 (REQUEST FOR ISSUE OR TURN-IN)

f. DA FORM 3590 (REQUEST FOR DISPOSITION)

g. DA FORM 461-5 (VEHICLE CLASSIFICATION INSPECTION)

h. REQUEST DISPOSITION WORKSHEETS FROM 200TH TAMMC

j. DAMAGE STATEMENT OR MISSING PARTS STATEMENT (IAW DA PAM 710-2-1)

K. MEMORANDUM REQUESTING TURN-IN FOUND ON INSTALLATION PROPERTY (SEE TAB A)

L. FEDLOG PRINTOUT

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LOCAL PURCHASE PROCEDURES

1. REFERENCES: AR 710-2, Para 4-20

2. GENERAL: Local purchase, as a source of supply, may be employed by unit commanders as a means to satisfy supply requirements of items not listed on the FEDLOG and meet the conditions of para 4-20a(3).

3. SCOPE:

a. Unit commanders will delegate an individual (unit supply person) or personally review and approve requests for local purchase. The purchase will be used to satisfy the immediate requirement, but not to exceed 30 days.

b. All requests will be sent directly through the appropriate channels to the PAT for non-expendable property. The PAT or his representative will personally review and approve the request before submitting to the SSA Accountable officer.

c. IMPAC credit cards: (See IMPAC Sop)

(1) Procedures for IMPAC purchases will be followed IAW DA PAM 710-2-1 and appropriate policies.

(2) Purchases and accounting for non-expendable property will be followed IAW DA PAM 710-2-1, para 2-23f.

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DOCUMENT REGISTERS

1. PURPOSE: To establish uniform procedures governing the preparation and maintenance of document registers.

2. The Property Accounting Technician will maintain the non-expendable document register. Each unit is required to maintain the document registers for expendable/durable items. It is the responsibility of the unit commander and supply sergeant to insure that all property is accounted for and have appropriate audit trail for shortages prior to requesting.

3. INSTRUCTIONS:

a. Document Registers - The binder will reflect the MARKS file number 710-2b and be labeled “ Document Register” in accordance with the provisions of AR 25-400-2.

b. Document Registers will be maintained on a fiscal year basis.

c. Consolidating Registers: As indicated below:

(1) At the end of the fiscal year the register becomes inactive and a new register is started. The old register is held in the current files for two (2) years. During the two (2) years, any open entries that are completed will be closed out on that inactive register. The preceding register becomes inactive, not the request. If an item comes in or a status card arrives, you still note that on the inactive register for two (2) years before transferring open documents to the new register. The inactive document register should be kept divided by year in the current file and maintained for 2 years.

(2) At the end of the two (2) year period, the open document numbers, if any still exist, will be the first entries transferred to the new years document register in the original document number sequence and the old inactive document register is then destroyed.

d. PAT will designated Document Register Serial Numbers in writing.

NOTE: Each group of serial numbers will be kept as a separate document register and be noted as such.

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DOCUMENT FILES1. CATEGORIES:

a. Non-Expendable. Each unit is required to maintain a suspense file of non-expendable documents for all completed transactions until such time as the transactions are reflected on the automated hand receipt. It is recommended these documents be kept in or attached to the H/R binders. The property book office maintains copies of transactions reflected on the automated hand receipt for a two-year period. Any questions regarding these documents should be addressed to the Property Accounting Technician.

b. Durable/Expendable. The unit supply NCO may maintain copies of expendable/durable documents on file for a two year period and file these under the MARKS file number 710-2b and label document register file in accordance with AR 25-400-2.

c. Adjustment Documents. Statements of Charges/Cash Collection Vouchers, and Reports of Survey will be retained in one copy and filed for administrative purpose. These documents will be filed in document number sequence under the Marks file number 735-5t and labeled Property Loss File and disposed of in accordance with AR 25-400-2

2. REFERENCES:

a. AR 25-400-2

b. AR 700-84

c. Other Appropriate Regulations and PAMs

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SUB-HAND RECEIPT PROCEDURES WITH IN UNIT/DET

1. GENERAL: Provisions of AR 710-2 and DA Pam 710-2-1 apply as supplemented by the SOP.

2. SUB-HAND RECEIPT OF PROPERTY: Authorized hand receipt property listings from the PAT are not distributed below Hand Receipt Holder level. The primary hand receipt holder(s) will be the Unit Commander.

a. Sub-hand receipting is a method by which the Commander can better control and manage property signed for by him from the Property Accounting Technician.

b. The unit commander will issue all property to the platoon or section that is authorized the equipment.

3. The commander with the following restrictions will use sub-hand receipts:

a. Individual small arms, bayonets and protective masks that are centrally located in the unit Arms/NBC rooms will not be sub-hand receipted to sections.

b. Sub-hand receipts will be issued to section/ platoon leader, platoon sergeant, first line supervisor, user.

c. Each sub-hand receipt holder will be provided, by the commander, with a storage area that will provide him/her with suitable security, control and storage of the issued property.

4. Sub-hand receipting of property is ONLY a means of control and WILL NOT relieve the Unit Commander of supervisory responsibility for any and all property issued by the Property Accounting Technician.

5. The supply NCO will prepare the sub-hand receipts utilizing the ULLS/S4 computer system or manual DA Form 2062. Sub-hand receipts will be prepared for personnel with supervisory control of property (platoon, section). The supply NCO will keep the original copy and sub-hand receipt holder will keep the duplicate. All end items with components will be signed for utilizing the automated component listing from the ULLS/S4 program, manual DA 2062, or printed from the SKO website.

6. The supervisor is then responsible to further issue property to the user level. The supply NCO will assist in writing/ printing sub-sub-hand receipts and component listings from the ULLS/S4/manual system. Sub-sub-hand receipt files will be available for review during inspections, staff visits, etc.

7. Keep hand receipts current by using change documents (DA Form 3161 or by posting changes as they occur).

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HAND RECEIPT COMPONENT LISTING PROCEDURES

a. Using the ULLS S-4 automated accountability system, prepare and maintain component listings for all end items with components. All shortages must be identified on the O/H quantity column. When the automated system is not available, manual component listing will be prepared and used IAW chapter 6, DA Pam 710-2-1.

b. Hand receipt/sub-hand receipt holders with end items that contain components may sign for the components by the use of a detailed component listing to the user. The person will sign for only the components that are on hand. Change documents will be used when issuing or turning in components. DA Form 2062 or the automated ULLS S-4 listing will be used to record the components of major end items down to the user level. Component hand receipts will be prepared IAW chapter 6, DA Pam 710-2-1.

c. Shortage annexes for non-expendable components must be identified to the PAT. You must also justify the shortage (i.e. lost, ROS, SOC, unserviceable turn-in, etc.).

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RELIEF FROM RESPONSIBILITY/ADJUSTMENT DOCUMENTS

1. REFERENCES: AR 735-5, Chapters 12 and 13

2. GENERAL: Methods of Obtaining Relief from Responsibility and Adjustments for Property

a. Administrative measures are available to commanders to ensure enforcement of property accountability. When property becomes lost, damaged, or destroyed, use one of the adjustment methods IAW AR 735-5.

b. Obtaining relief from responsibility can be performed by the following actions:

c. DA Form 4697 Reports of Survey (RS) will be used when any of the mandatory requirements are not met as stated in chapter 13 of AR 735-5. The unit commander is responsible for initiating an RS within 15 duty days to the S-4 after lost, damaged, or destroyed property has been discovered. When damage or destruction pertains to a military vehicle do not wait for an ECOD or the ACOD before submitting the RS. Initiate the RS without the ECOD or the ACOD, have the ECOD or the ACOD ready for the survey officer. The unit must also request an ACOD at the time the ECOD is performed. Before submitting any reports of survey the unit will conduct in-depth research to evaluate whether a loss actually occurred. All reports of survey will be prepared IAW AR 735-5. Ensure report of survey number is assigned by the S-4 prior to submission to the PAT for a document number.

d. Board action according to AR 15-6 investigation as used in conjunction with DA Form 4697.

e. DD Form 362 (Statement of Charges/Cash Collection Voucher). Statement of Charges/Cash Collection Voucher (DD Form 362) will be used when a person admits pecuniary liability for any loss that does not exceed that person’s monthly basic pay.

(1) Cash collection vouchers will be prepared IAW AR 735-5. Statement of Charges/Cash Collection Voucher (DD form 362) may be used when a person admits pecuniary liability for any loss, which does not exceed the monthly basic pay of the person being charged. Statements of charges will be prepared IAW AR 735-5.

(2) Statement of Charges will be assigned a document number after the commander and soldier sign the statement of charges. The PAT or his representative will process all DD 362s for non-expendables to the Finance Accounting Office (FAO).

f. Damage statement. * Ensure it is sent to appointing and approving officer for concurrence/non-concurrence IAW AR 735-5.

g. Memorandum to adjust losses of durable hand tools.

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h. SF 364 (Shipment Discrepancy report (SDR)) as authorized by AR 735-11-2.

3. The reporting requirements for lost, stolen or missing arms, ammunition, explosives or sensitive items, AR 190-11, and 190-40 will be complied within an event of loss, theft, unlawful disposition, or recovery of firearms, ammunition (including chemical weapons and chemical ammunition), demolition’s, or explosives.

4. PROPERTY ADJUSTMENTS: The hand receipt listing can be adjusted for lost, damaged, or destroyed property by preparing one of the applicable forms listed in AR 735-5. The hand receipt is also adjusted for minor property discrepancies (i.e. serial numbers, names, lot numbers) by the use of the Administrative Adjustment Report (DA Form 4949). This form is prepared IAW DA Pam 710-2-1.

Types of responsibilities:

Command Responsibility. The commander has command responsibility of all property in his unit. Command responsibility is the obligation of a commander to ensure the proper care, custody, and safekeeping of all government property within the command. He has this command responsibility for unit property whether he has signed for it or not. He must personally ensure the security of all unit property whether it is in storage or in use. For example, he must provide a secure place for mechanics to store tool kits issued to them. If he has not done so, and an item is lost, the commander could be held liable for the loss. The commander must also ensure proper supervision to make sure the tool kit is being used properly.

Supervisory Responsibility. Supervisory responsibility is the obligation to ensure the proper use, care, and safekeeping of government property issued to or used by subordinates. Supervisors can be held liable for losses incurred by their subordinates.

Direct Responsibility. Direct responsibility is the obligation of a person to ensure all government property for which he or she is receipted, is properly used and cared for. Direct responsibility results from assignment as an accountable officer, receipt of formal delegation, or acceptance of the property on hand receipt from an accountable officer or other hand receipt holder.

Custodial Responsibility. The obligation of an individual for property in storage awaiting issue or turn-in to exercise reasonable and prudent actions to properly use, care, and safekeeping of government property provided. They are responsible for the government property for which he or she has in their custody. They are responsible whether they signed for the property or not.

Personal Responsibility. Unit personnel are responsible for all arms, hand tools, and OCIE issued to them for their use. They are responsible whether they signed for the property or not. For example, when the tool kit is issued, the mechanic assumes personal responsibility for it and all items in it. The mechanic must take proper care of the kit and secure it in the assigned storage area when it is not being used. If the mechanic forgets to secure the kit and it is lost, he is responsible for the loss.

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Document Identification Codes

Code Code Definition

AC1 Request for cancellation-by requesterAC2 Request for cancellation-by supplementary addresseeAC3 Request for cancellation-by cc 54AC4 Request for cancellation-by cc 55AC5 Request for cancellation-by cc 56AE1 Supply status- to requisitionerAE2 Supply status- to supplementary addresseeAE3 Supply status- to cc 54AE4 Supply status- to cc 55AE5 Supply status- to cc 56AFC Follow-up request for improved estimated shipping dateAF1 Follow-up request- by requisitionerAF2 Follow-up request- by supplementary addresseeAF3 Follow-up request- by cc 54AF4 Follow-up request- by cc 55AF5 Follow-up request- by cc 56AK1 Follow-up on cancellation request- by requisitionerAK2 Follow-up on cancellation request- by supplementary addresseeAK3 Follow-up on cancellation request- by cc 54AK4 Follow-up on cancellation request- by cc 55AK5 Follow-up on cancellation request- by cc 56AMA Document modifier- Domestic w/NSNAMB Document modifier- Domestic w/part numberAMD Document modifier- Domestic w/otherAME Document modifier- Domestic w/exception dataAM1 Document modifier- Overseas w/NSNAM2 Document modifier- Overseas w/part numberAM4 Document modifier- Overseas w/otherAM5 Document modifier- Overseas w/exception dataAN1 Material obligation validation request- for requisitionerAN2 Material obligation validation request- for supplementary addresseeAS1 Shipment status- to requisitionerAS2 Shipment status- to supplementary addresseeAS3 Shipment status- to cc 54AS4 Shipment status- to cc 55AS5 Shipment status- to cc 56ATA Follow-up- Domestic w/NSNATB Follow-up- Domestic w/part numberATD Follow-up- Domestic w/otherATE Follow-up- Domestic e/exception dataAT1 Follow-up- From overseas w/NSN

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AT2 Follow-up- From overseas w/Part numberAT4 Follow-up- From overseas w/otherAT5 Follow-up- From overseas w/exception dataAU1 Reply to cancellation request- Shipment status to

requesterAU2 Reply to cancellation request- Shipment status to

supplementary addresseeAU3 Reply to cancellation request- Shipment status to cc 54AU4 Reply to cancellation request- Shipment status to cc 55AU5 Reply to cancellation request- Shipment status to cc 56AOA Request for issue- Domestic w/NSNAOB Request for issue- Domestic w/part numberAOD Request for issue- Domestic w/otherAOE Request for issue- Domestic w/exception dataAO1 Request for issue- Overseas w/NSNAO2 Request for issue- Overseas w/part numberAO4 Request for issue- Overseas w/otherAO5 Request for issue- Overseas w/exception dataCBS CBS-X transactionD6S Material receipt acknowledgmentZRB NSLIN catalog headerZRC MCN/NSN catalogZRD MCN/NSN transactionZRE Unit headerZRF Unit transferZRG Serial/registration cardZRH Hand receipt listing requestZRI Asset adjustmentZRJ Serial/registration number inquiryZRK LIN/NSN inquiryZRL Lateral transferZRM Warehouse receiptZRN Authorization dataZRV SUBUIC assignmentZRW UIC change transactionZRX Transaction history file inquiryZRZ Standard catalog data changeZR5 CTF add header record (restricted to USACAC)ZR6 CFT add code table values

D-56


COMPUTER SET, DIGITAL: OL-592/TYQ (SPBS-R TOE MULTI-USER CONFIG) LIN: C18786 NSN: 7010-01-420-4961 EIC: QTPPREVENTIVE MAINTENANCE CHECKS AND SERVICES

Maintenance Level Operator

INTRODUCTION

GeneralPreventive Maintenance Checks and Services (PMCS) are performed to keep the system in operating condition. The checks are used to find, correct, or report problems. SPBS-R operators are to do the PMCS jobs as shown in the PMCS table. PMCS are done every day the system is operated, using the PMCS table. Pay attention to WARNING and CAUTION statements. A WARNING means someone could be hurt. A CAUTION means equipment could be damaged.Operators are not allowed to perform PMCS internally to any hardware.Before you begin operating the system, do Before PMCS.During operation, do During PMCS.After operation, do After PMCS.Once a week do Weekly PMCS. If the system has not been operated in a week also do Before PMCS at the same time.Do Monthly PMCS once a month. If the system has not been operated in a month also do After PMCS at the same time.If you are operating the system for the first time, do Weekly and Monthly PMCS the first time you do your Before PMCS.If you find a fault when performing PMCS, repair it if you can, using both troubleshooting procedures and maintenance procedures.The right-hand column of the PMCS table lists conditions that make the system not fully mission capable. Write up items not fixed on DA Form 2404/5988-E, Equipment Inspection and Maintenance Worksheet, for unit maintenance. For further information on how to use this form, see DA PAM 738-750.If tools required to perform PMCS are not available, notify unit maintenance.

INSPECTIONLook for signs of a problem or trouble. Senses help here. You can feel, smell, hear, or see many problems. Be alert when operating the system.Inspect to see if items are in good condition. Are they correctly assembled, stored, secured, excessively worn, or corroded? Correct any faults found, document on a DA Form 2404/5988-E, and notify unit maintenance. There are some common items to check all over the system. The include the following:1. Bolts, clamps, nuts, and screws: Continuously check for looseness. Look for chipped paint, bare metal, rust or corrosion around bolt and screw heads and nuts. Tighten them when you find them loose. If tools are not available, notify unit maintenance.

D-57


2. Welds: The cases of the system are welded. To check these welds, look for chipped paint, rust, corrosion, or gaps. When these faults exist document on a DA Form 2404/5988-E, and notify unit maintenance.3. Electrical wires, connectors, and harnesses: Tighten loose connectors. Look for cracked or broken insulation, bare wires, and broken connectors. If faults are found document on a DA Form 2404/5988-E, and notify unit maintenance.

CLEANINGCAUTIONFollow all cleaning instructions carefully. Failure to do so can result in damage to equipment.WARNINGDo not clean the cases or chassis when electrical power is applied. Disconnect all power cables.Proper cleaning can aid in avoiding maintenance faults or trouble, so make it a habit to do the following:1. Use a damp (water), lint-free cloth to clean the system unit and monitor. Avoid abrasives or solvents; they can permanently damage the finish.2. Use a soft cloth and window cleaner to clean the monitor screen.3. All floppy disk drives and tape drives should be cleaned periodically. Cleaning kits are available from a variety of sources. Carefully follow the instructions supplied with the cleaning kit you use.4. Operating a system in a dusty or dirty environment significantly shortens its life and increases the probability of failure.5. If you spill liquid inside the keyboard, unplug the keyboard immediately and turn it upside down to allow the liquid to drain out. Let the keyboard dry overnight before attempting to use it again. If it fails to work after drying document on a DA Form 2404/5988-E, and notify unit maintenance.

OPERATIONCAUTIONIf your system is to be operated in cold weather and has been stored for an extended period, allow the system unit and monitor to warm up to room temperature. Exposing a cold computer to a warm room causes condensation that could damage the system. If condensation forms, wait for it to dry before plugging in the system.The system requires good ventilation. Place it where air can circulate freely around it, and avoid locations in direct sunlight or near heaters or lamps. Never block the cooling fan opening. Avoid locations with high levels of dirt, dust, or smoke.CAUTIONTo prevent fire or shock hazard, do not expose the computer to rain, snow, or moisture. Check the transit cases and computer/monitor chassis for damage. If the cases/chassis are damaged notify unit maintenance.Make sure your computer is unplugged before connecting any peripherals, i.e., printers, monitors, and keyboards.

D-58


CAUTIONIt is recommended that a surge/spike protector be used to help safeguard your equipment against any dangerous irregularities in the AC line. Uninterruptible power supplies are to be used, where provided, to protect against power lose.CAUTIONEnsure that the equipment is connected to the correct power source. Failure to do so can result in damage to the hardware. Procedures outlined are in accordance with the original equipment manufacturer (OEM) manuals for the hardware. The functions and processes outlined are in accordance with the Standard Property Book System-Redesign (SPBS-R)End User Manual (EUM) AISM 25-L18-ALV-ZZZ-EM, dated 1 August 1996. Only those functions and processes that are applicable to a unit’s mission are to be evaluated.

D-59


Table 1. Preventive Maintenance Checks and Services.

ITEMNO.

INTERVAL

MAN-HOUR

ITEM TO BECHECKED OR SERVICED

PROCEDURE EQUIPMENTNOT READY/AVAILABLE IF:

1

2

3

4

5

6

7

8

9

Before

Before

Before

Before

Before

Before

Before/After/Monthly


Server and Workstation Central Processing Unit (CPU) Chassis, Exterior

Cables

Monitor

Printer(s)

Keyboard

MODEM

Floppy Disk Drive(s)

Tape Drive(s)

NOTECrew will inspect for damaged or missing items while performing checks.

Check for damaged or missing items.

Check for loose cables. Check for frayed or damaged cables.

Check for damage to exterior. Check screen for scratches. Check cables for damaged or bent pins.

Check for damaged to exterior. Check for damage to connectors. Check for damaged or worn ribbon.

1. Make sure all pin rollers and gears operate smoothly.2. Make sure paper will feed in properly.3. Make sure all buttons operate properly.

Check for damage to exterior. Check for damage to any keys. Check for damage to cable.

Check for damage to exterior. Check cables for damaged or bent pins.

Perform floppy drive cleaning procedures.

Any damaged or missing items that will prevent operation

Any loose or damaged cables that will prevent operation

Any damage or scratches that will prevent operation or block vision

Any item that will prevent operation



Any item that

D-60


ITEMNO.

INTERVAL

MAN-HOUR



10

11

12

13

During

During

During

During

During

Power-up Procedures

Session Initialization

Administrative Processes

Catalog Transactions Processes

Property Book Transactions Processes

Perform tape drive cleaning procedures.

Perform OEM/EUM hardware power up procedures for all items to include peripheral devices (i.e., Printer(s), and MODEM).

Perform Session Initialization procedures.

Perform Automated Processes procedures.

Perform THF/ABF Files Imbalance procedures.

Perform BCF Files Imbalance procedures.

Perform Management Files Listing procedures.

Perform NSLIN Catalog Header (ZRB) procedures.

Perform NSN/MCN Catalog (ZRC) procedures.

Perform MCN/NSN Change Transaction (ZRD) procedures.

Perform Nonstandard Catalog Process procedures.

Perform Unit Header (ZRE) procedures.

Perform Authorization Data (ZRN) procedures.

Perform Asset Adjustment (ZRI) procedures.

will prevent operation


Unable to power-up the CPU(s) or monitor(s)

Unable to initialize session or sign-on

Unable to complete the Administrative Processes.

Unable to complete the Catalog Transactions Processes.

Unable to complete the Property Book Transactions Processes.

D-61


ITEMNO.

INTERVAL

MAN-HOUR



14

15

During

During

Military Standard Requisition and Issue Procedures Transactions Processes

Inquiry

Perform Serial/Registration/Lot Number Update Transaction (ZRG) procedures.

Perform Request for Hand Receipt Listing (ZRH) procedures.

Perform Unit Transfer/Task Force Download (ZRF) procedures.

Perform Lateral Transfer (ZRL) procedures.

Perform SUBUIC Assignment (ZRV) procedures.

Perform UIC Change Transaction (ZRW) procedures.

Perform ABF and THF Update (ZRZ) procedures.

Perform Multiple ERC Transaction (ZRA) procedures.

Perform Component Data Update Transaction (ZRX) procedures.

Perform MED Component Accountability procedures.

Perform MILSTRIP Transactions procedures.

Perform Request for Issue procedures.

Perform Materiel Receipt Acknowledgment procedures.

Perform Request for Follow-up procedures.

Perform Request for Follow-up (Improved ESD) procedures.

Unable to complete the Military Standard Requisition and Issue Procedures Transactions Processes.

D-62


ITEMNO.

INTERVAL

MAN-HOUR



16

17

During

During

Procedures

Daily Processes

Periodic Processes

Perform Follow-up procedures.

Perform Adverse Status Reversal procedures.

Perform Supply Status/Reply to Cancellation Request procedures.

Perform Request for Cancellation/Follow-up Request for Cancellation procedures.

Perform Document Modifier procedures.

Perform Authorization and Balance File procedures.

Perform Transaction History File procedures.

Perform Catalog File procedures.

Perform Unit File procedures.

Perform SUBUIC Assignment File procedures.

Perform Multiple ERC File procedures.

Perform Component Data File procedures.

Perform Bar Code File procedures.

Perform Daily Reporting procedures.

Perform Restore/Print Daily Reports procedures.

Perform Supply Support Activities

Unable to complete the Inquiry Procedures.

Unable to complete the Daily Processes.

D-63


ITEMNO.

INTERVAL

MAN-HOUR



18

During

Support Utilities Processes

procedures.

Perform Reproduce SSA Output procedures.

Perform TUFMIS Activity procedures.

Perform Reproduce TUFMIS Output procedures.

Perform Asset Visibility procedures.

Perform Reproduce TUFMIS Output procedures.

Perform Reproduce Asset Visibility procedures.

Perform CBS-X Transactions procedures.

Perform Reproduce CBS-X Transactions procedures.

Perform Excess/Shortage Listing procedures.

Perform LOGTAADS Authorization procedures.

Perform System Interfaces procedures.

Perform Unit Equipment Readiness Listing procedures.

Perform Sensitive Item Listing procedures.

Perform Active/Inactive Trans History/Doc Register procedures.

Perform Consolidated Property Listing procedures.

Unable to complete the Periodic Processes.

D-64


ITEMNO.

INTERVAL

MAN-HOUR



19

During

System Administrator Processes

Perform Due-In Listing procedures.

Perform Cyclic Inventory Listing procedures.

Perform Asset Visibility Reconciliation procedures.

Perform MILSTRIP Status From SSA procedures.

Perform Unit Transfer or Task Force (Receiving) procedures.

Perform $ Value/Capital Equipment Listing procedures.

Perform Serial Number Tracking (SNT) Documents procedures.

Perform System Number Listing procedures.

Perform Output Reports/Listings procedures.

Perform Data Flow procedures.

Perform Initializing for Formatting a Floppy Disk procedures.

Perform Initializing Tape Cartridge procedures.

Perform Floppy Hand Receipt procedures.

Perform Floppy Copy procedures.

Perform Floppy Print procedures.

Perform Backup Files/System to Floppy procedures.

Unable to complete the Support Utilities Processes.

Unable to complete the System Administrator Processes.

D-65


ITEMNO.

INTERVAL

MAN-HOUR



20

21

During

During

Communications with BLAST Processes

Bar Code Procedure

Perform Backup Files/System to Tape procedures.

Perform Restore Files from Floppy procedures.

Perform Restore Files from Tape procedures.

Perform Reorganize Master Files procedures.

Perform Install Interim Change Package procedures.

Perform Clean (Delete of Tmp and Spool Files) procedures.

Perform MS-DOS “Check Disk” Command procedures.,

Perform Recovery Procedures

Perform Recover Operating System (Disk) procedures.

Perform Prepare Systems procedures.

Perform SPBS-R Software procedures.

Perform Multi-User Application procedures.

Perform Catalog procedures.

Perform Code Table File procedures.

Perform LOGTAADS Authorization procedures.

Perform Activate Serial Number Tracking (SNT) procedures.Perform Activate Bar Code Processing

Unable to complete the Communications with BLAST Processes.

D-66


ITEMNO.

INTERVAL

MAN-HOUR



22

23

During

During/After

Processes

Stopping and Suspending Work Procedures

procedures.

Perform Automation Resources Management System (ARMS) procedures.

Perform Security procedures.

Perform Printed Reports procedures.

Perform Commercial Software Access procedures.

Perform Spooler Status procedures.

Perform Supply Support Activity (SSA) Changes from SAILS to SARSS-O procedures.

Perform Communications Option procedures.

Perform Support Utilities Menu procedures.

Perform Communication Menu procedures.

Perform Set Communication Parameters procedures.

Perform Point to Point procedures.

Perform File Delete (Reset or Zero) Process procedures.

Perform TAV Interface procedures.

Perform Go To War (GTW) procedures.

Perform LOGSA Interface procedures.

Perform SAAS Interface procedures

Unable to complete the Bar Code Procedure Processes.

D-67


ITEMNO.

INTERVAL

MAN-HOUR



Power-down Procedures

Perform Backup Configuration Files procedures.

Perform Restore Configuration Files procedures.

Perform System Lock-up Recovery procedures.

Perform Bar Code Options procedures.

Perform Bar Code Processing procedures.

Perform Configure Bar Code Devices procedures.

Perform Process Bar Code Exception procedures.

Perform Bar Code File Update procedures.

Perform Generate Bar Code Labels procedures.

Perform Process Bar Code Daily Cycle procedures.

Perform Restore Bar Code Daily Transactions procedures.

Perform Print Bar Code Labels procedures.

Perform Backup Label Print File to Diskette procedures.

Perform Restore Label Print File from Diskette procedures.

Perform Backup Interrupted Print File to Diskette procedures.

Unable to log out of application

Unable to Power-off CPU(s)

D-68


ITEMNO.

INTERVAL

MAN-HOUR



Perform Restore Interrupted Print File from Diskette procedures.

Perform Process Inventory Menu procedures.

Perform Print Bar Code File procedures.

Perform Print Bar Code Record Deletions Report procedures.

Perform Restore Bar Code Record Deletions Report procedures.

Perform Log out.

Power-off CPU(s).Power-off Printer(s).Power-off MODEM.

D-69


COMPUTER SET, DIGITAL: OL-583/TYQ (ULLS-S4 CONFIG) LIN: C18514 NSN: 7010-01-419-4987 EIC: QTDPREVENTIVE MAINTENANCE CHECKS AND SERVICES


INTRODUCTION

GeneralPreventive Maintenance Checks and Services (PMCS) are performed to keep the system in operating condition. The checks are used to find, correct, or report problems. ULLS-S4 operators are to do the PMCS jobs as shown in the PMCS table. PMCS are done every day the system is operated, using the PMCS table. Pay attention to WARNING and CAUTION statements. A WARNING means someone could be hurt. Caution means equipment could be damaged.Operators are not allowed to perform PMCS internally to any hardware.Before you begin operating the system, do Before PMCS.During operation, do During PMCS.After operation, do After PMCS.Once a week do Weekly PMCS. If the system has not been operated in a week also do Before PMCS at the same time.Do Monthly PMCS once a month. If the system has not been operated in a month also do After PMCS at the same time.If you are operating the system for the first time, do Weekly and Monthly PMCS the first time you do your Before PMCS.If you find something wrong when performing PMCS, fix it if you can, using both troubleshooting and maintenance procedures.The right-hand column of the PMCS table lists conditions that make the system not fully mission capable. Write up items not fixed on DA Form 2404/5988-E, Equipment Inspection and Maintenance Worksheet, for unit maintenance. For further information on how to use this form, see DA PAM 738-750.If tools required to perform PMCS are not available, notify unit maintenance.INSPECTIONLook for signs of a problem or trouble. Senses help here. You can feel, smell, hear, or see many problems. Be alert when operating the system.Inspect to see if items are in good condition. Are they correctly assembled, stored, secured, excessively worn, or corroded? Correct any faults found, document on a DA Form 2404/5988-E, and notify unit maintenance. There are some common items to check all over the system. The include the following:1. Bolts, clamps, nuts, and screws: Continuously check for looseness. Look for chipped paint, bare metal, rust or corrosion around bolt and screw heads and nuts. Tighten them when you find them loose. If tools are not available, notify unit maintenance.2. Welds: The cases of the system are welded. To check these welds, look for chipped paint, rust, corrosion, or gaps. When these conditions exist document on a DA Form 2404/5988-E, and notify unit maintenance.

D-70


3. Electrical wires, connectors, and harnesses: Tighten loose connectors. Look for cracked or broken insulation, bare wires, and broken connectors. If faults are found document on a DA Form 2404/5988-E, and notify unit maintenance.

CLEANINGCAUTIONFollow all cleaning instructions carefully. Failure to do so can result in damage to equipment.WARNINGDo not clean the cases or chassis when electrical power is applied. Disconnect all power cables.Proper cleaning can aid in avoiding problems or trouble, so make it a habit to do the following:1. Use a damp (water), lint-free cloth to clean the system unit and monitor. Avoid abrasives or solvents; they can permanently damage the finish.2. Use a soft cloth and window cleaner to clean the monitor screen.3. All floppy disk drives and tape drives should be cleaned periodically. Cleaning kits are available from a variety of sources. Carefully follow the instructions supplied with the cleaning kit you use.4. Operating a system in a dusty or dirty environment significantly shortens its life and increases the probability of failure.5. If you spill liquid inside the keyboard, unplug the keyboard immediately and turn it upside down to allow the liquid to drain out. Let the keyboard dry overnight before attempting to use it again. If it fails to work after drying document on a DA Form 2404/5988-E, and notify unit maintenance.

OPERATIONCAUTIONIf your system is to be operated in cold weather and has been stored for an extended period, allow the system unit and monitor to warm up to room temperature. Exposing a cold computer to a warm room causes condensation that could damage the system. If condensation forms, wait for it to dry before plugging in the system.The system requires good ventilation. Place it where air can circulate freely around it, and avoid locations in direct sunlight or near heaters or lamps. Never block the cooling fan opening. Avoid locations with high levels of dirt, dust, or smoke.

D-71


CAUTIONTo prevent fire or shock hazard, do not expose the computer to rain, snow, or moisture. Check the transit cases and computer/monitor chassis for damage. If the cases/chassis are damaged notify unit maintenance.Make sure your computer is unplugged before connecting any peripherals, i.e., printers, monitors, and keyboards.CAUTIONIt is recommended that a surge/spike protector be used to help safeguard your equipment against any dangerous irregularities in the AC line. CAUTIONEnsure that the equipment is connected to the correct power source. Failure to do so can result in damage to the hardware. Procedures outlined are in accordance with the original equipment manufacturer (OEM) manuals for the hardware. The functions and processes outlined are in accordance with the Unit Level Logistics System - S4 (ULLS-S4) End User Manual (EUM) AISM-25-L3S-AWE-ZZZ-EM, dated 27 February 1997. Only those functions and processes that are applicable to a unit’s mission are to be evaluated.

D-72



ITEMNO.

INTERVAL

MAN-HOUR



1

2

3

4

5

6

7

8

Before

Before

Before

Before

Before

Before


Monthly/Quarterly

Workstation Central Processing Unit (CPU) Chassis, Exterior

Cables

Monitor

Printer(s)

Keyboard

MODEM


Tape Drive(s)



Check for loose cables.Check for frayed or damaged cables.














Any item that will prevent

D-73


ITEMNO.

INTERVAL

MAN-HOUR



9

10

11

12

13

14

15

During

During

During

During

During

During

During

Power-up Procedures


Supply Function

Hand Receipt Function

Component List Function

Budget Function

Army

NOTEBefore turning on the system, ensure that the workstation is connected to a surge protection outlet strip.

Perform EUM/OEM hardware power up procedures for all items to include peripheral devices (i.e., printers and modems, as appropriate).

Perform Session Initialization and Sign-on procedures.

Perform Supply procedures.

Perform Hand Receipt procedures.

Perform Component List procedures.

Perform Budget procedures.

operation


Unable to power-up the workstation or monitor

Unable to initialize session or sign-on to application

Unable to maintain the unit’s property account, initiate requests, maintain document register, or the unit catalog

Unable to download Standardized Property Book System-Redesign (SPBS-R) data, or create/maintain sub-hand receipts

Unable to assign

D-74


ITEMNO.

INTERVAL

MAN-HOUR



16

17

18

19

During

During

During

During/After

Materiel Status System Function

Logistics Planning Function

Utilities Function

Sage Data Base Inquiry Function


Perform Army Materiel Status System procedures.

Perform Logistics Planning procedures.

Perform Utilities procedures.

Perform Sage Data Base Inquiry procedures.

Power-off Workstation.Power-off Printer.Power-off MODEM.

direct responsibility to a Sub-Hand Receipt Holder for the components of an end item

Unable to establish/maintain budget files, and proper management of unit’s resources

Unable to provide the capability to produce, send, and receive material readiness reports

Unable to develop estimated requirements for logistics support plans

Unable to manage and support the system, parameter files, security accesses, security tracking, and backup and restore system and database files

D-75


ITEMNO.

INTERVAL

MAN-HOUR



Unable to select and combine data elements for tailored information reports

Unable to Power-off Workstation

D-76


COMPUTER SET, DIGITAL: OL-582/TYQ (ULLS-G CONFIG) LIN: C18446 NSN: 7010-01-419-4989 EIC: QTCPREVENTIVE MAINTENANCE CHECKS AND SERVICES


INTRODUCTION

GeneralPreventive Maintenance Checks and Services (PMCS) are performed to keep the system in operating condition. The checks are used to find, correct, or report problems. ULLS-G operators are to do the PMCS jobs as shown in the PMCS table. PMCS are done every day the system is operated, using the PMCS table. Pay attention to WARNING and CAUTION statements. A WARNING means someone could be hurt. CAUTION means equipment could be damaged.Operators are not allowed to perform PMCS internally to any hardware.Before you begin operating the system, do Before PMCS.During operation, do During PMCS.After operation, do After PMCS.Once a week do Weekly PMCS. If the system has not been operated in a week also do Before PMCS at the same time.Do Monthly PMCS once a month. If the system has not been operated in a month also do After PMCS at the same time.If you are operating the system for the first time, do Weekly and Monthly PMCS the first time you do your Before PMCS.If you find a fault when performing PMCS, repair it if you can, using both troubleshooting procedures and maintenance procedures.The right-hand column of the PMCS table lists conditions that make the system not fully mission capable. Write up items not fixed on DA Form 2404/5988-E, Equipment Inspection and Maintenance Worksheet, for unit maintenance. For further information on how to use this form, see DA PAM 738-750.If tools required to perform PMCS are not available, notify unit maintenance.INSPECTIONLook for signs of a problem or trouble. Senses help here. You can feel, smell, hear, or see many problems. Be alert when operating the system.Inspect to see if items are in good condition. Are they correctly assembled, stored, secured, excessively worn, or corroded? Correct any faults found, document on a DA Form 2404/5988-E, and notify unit maintenance. There are some common items to check all over the system. The include the following:1. Bolts, clamps, nuts, and screws: Continuously check for looseness. Look for chipped paint, bare metal, rust or corrosion around bolt and screw heads and nuts. Tighten them when you find them loose. If tools are not available, notify unit maintenance.

D-77


2. Welds: The cases of the system are welded. To check these welds, look for chipped paint, rust, corrosion, or gaps. When these faults exist document on a DA Form 2404/5988-E, and notify unit maintenance.3. Electrical wires, connectors, and harnesses: Tighten loose connectors. Look for cracked or broken insulation, bare wires, and broken connectors. If faults are found document on a DA Form 2404/5988-E, and notify unit maintenance.

CLEANINGCAUTIONFollow all cleaning instructions carefully. Failure to do so can result in damage to equipment.WARNINGDo not clean the cases or chassis when electrical power is applied. Disconnect all power cables.Proper cleaning can aid in avoiding maintenance faults or trouble, so make it a habit to do the following:1. Use a damp (water), lint-free cloth to clean the system unit and monitor. Avoid abrasives or solvents; they can permanently damage the finish.2. Use a soft cloth and window cleaner to clean the monitor screen.3. All floppy disk drives and tape drives should be cleaned periodically. Cleaning kits are available from a variety of sources. Carefully follow the instructions supplied with the cleaning kit you use.4. Operating a system in a dusty or dirty environment significantly shortens its life and increases the probability of failure.5. If you spill liquid inside the keyboard, unplug the keyboard immediately and turn it upside down to allow the liquid to drain out. Let the keyboard dry overnight before attempting to use it again. If it fails to work after drying document on a DA Form 2404/5988-E, and notify unit maintenance.

OPERATIONCAUTIONIf your system is to be operated in cold weather and has been stored for an extended period, allow the system unit and monitor to warm up to room temperature. Exposing a cold computer to a warm room causes condensation that could damage the system. If condensation forms, wait for it to dry before plugging in the system.The system requires good ventilation. Place it where air can circulate freely around it, and avoid locations in direct sunlight or near heaters or lamps. Never block the cooling fan opening. Avoid locations with high levels of dirt, dust, or smoke.

CAUTIONTo prevent fire or shock hazard, do not expose the computer to rain, snow, or moisture. Check the transit cases and computer/monitor chassis for damage. If the cases/chassis are damaged notify unit maintenance.Make sure your computer is unplugged before connecting any peripherals, i.e., printers, monitors, and keyboards.CAUTION

D-78


It is recommended that a surge/spike protector be used to help safeguard your equipment against any dangerous irregularities in the AC line. Uninterruptible power supplies are to be used, where provided, to protect against power lose.CAUTIONEnsure that the equipment is connected to the correct power source. Failure to do so can result in damage to the hardware. Procedures outlined are in accordance with the original equipment manufacturer (OEM) manuals for the hardware. The functions and processes outlined are in accordance with the Unit Level Logistics System – Ground (ULLS-G) End User Manual (EUM) AISM 25-L3Q-AWC-ZZZ-EM, dated 15 June 1996. Only those functions and processes that are applicable to a unit’s mission are to be evaluated.

D-79



ITEMNO.

INTERVAL

MAN-HOUR



1

2

3

4

5

6

7

8

9

Before

Before

Before

Before

Before

Before


Monthly/Quarterly“

Workstation Central Processing Unit (CPU) Chassis, Exterior

Cables

Monitor

Printer(s)

Keyboard

MODEM


Tape Drive(s)



Check for loose cables. Check for frayed or damaged cables.














Any item that will prevent

D-80


ITEMNO.

INTERVAL

MAN-HOUR



10

11

12

13

During

During

During

During

Power-up Procedures


Request Processes

Receipt/Status/ DCR Management Processes

PLL Management Processes

Perform OEM/EUM hardware power up procedures for all items to include peripheral devices (i.e., Printer(s), and MODEM).

Perform Session Initialization procedures.

Perform Request For Issue procedures.

Perform Post-Post Request for Issue procedures.

Perform QSS Listing procedures.

Perform Commander’s Exception Report procedures.

Perform Request for Cancellation procedures.

Perform Request for Follow-up procedures.

Perform Request for Modification/DCR Update procedures.

Perform Request for Turn-in procedures.

Perform Send Transactions to SOS procedures.

Perform OSC procedures.

Perform Receipts Process procedures.

Perform Manual Status Process procedures.

Perform Automated Status Process procedures

operation


Unable to power-up the CPU or monitor

Unable to initialize session or sign-on

Unable to complete the Request Processes.

Unable to complete the Receipt/Status/ DCR Management Processes.

D-81


ITEMNO.

INTERVAL

MAN-HOUR



14

15

16

During

During

During

Catalog Management Processes

System Utilities Processes

System SecurityProcesses

Perform DCR Inquiry procedures.

Perform PLL/DCR Reconciliation procedures.

Perform NMC/DCR Reconciliation procedures.

Perform Excess Management procedures.

Perform PLL Inquiry procedures.

Perform PLL Inventory procedures.

Perform PLL Zero Balance Report procedures.

Perform PLL Demand Analysis procedures.

Perform Add a PLL Line procedures.

Perform Update a PLL Line procedures.

Perform Delete a PLL Line procedures.

Perform Catalog Scan/Add/Delete or Print procedures.

Perform Catalog Load/Update by Diskette procedures.

Perform Catalog Load/Update by Tape procedures.

Catalog Load/Update by CD-ROM.

Perform Unit Parameter Add/Update procedures.

Perform Files Maintenance Tape procedures.

Unable to complete the PLL Management Processes.

Unable to complete the Catalog Management Processes.

Unable to complete the System Utilities Processes.

D-82


ITEMNO.

INTERVAL

MAN-HOUR



17

18

19

20

During

During

During

During

Maintenance Processes

Equipment Data Updates Processes

Equipment Data Reports Processes

Perform Files Maintenance Diskette procedures.

Perform Unit Transfer procedures.

Perform Telecommunications Interface procedures.

Perform End User Manual Info/Print procedures.

Perform Update User Information procedures.

Perform Update User Accesses procedures.

Perform Update Group Accesses procedures.Perform Assign Users to Groups procedures.

Perform Remove Users From Groups procedures.

Perform Print Access Report procedures.

Perform Print Group Report procedures.

Perform Equipment Dispatch and Return procedures.

Perform Maintenance and Inspection Worksheet procedures.

Perform Maintenance Faults procedures.

Perform Parts Installed procedures.

Perform Services Performed procedures.

Unable to complete the System Security Processes.

Unable to complete the Maintenance Processes.

Unable to complete the Equipment Data Updates Processes.

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ITEMNO.

INTERVAL

MAN-HOUR



21

22

23

During

During

During/After

Maintenance Support Functions

Materiel Status Processes

Stopping and Suspending Work Procedures


Perform Equipment Add procedures.

Perform Equipment Data File Update procedures.

Perform Component File Update procedures.

Perform Equipment Service Update procedures.

Perform Equipment Delete procedures.

Perform Oil Analysis Reports procedures.

Perform Equipment Availability procedures.

Perform Parts Received Not Installed procedures.

Perform Equipment Fuel Usage procedures.

Perform Service Schedule procedures.

Perform Non-Mission Capable procedures.

Perform Equipment Operator/Class Code procedures.

Perform Equipment Data File procedures.

Perform Send SAMS Transactions procedures.

Perform Maintenance Request procedures.

Perform Manual Maintenance Status

Unable to complete the Equipment Data Reports Processes.

Unable to complete the Maintenance Support Functions

Unable to complete the Materiel Status Processes.

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ITEMNO.

INTERVAL

MAN-HOUR



Update procedures.

Perform Automated Maintenance Status Update procedures.

Perform Maintenance Request Register procedures.

Perform MMDF Load/Update procedures.

Perform Display/Print AMSS Reports procedures.

Perform Send AMSS Transactions to Higher Level procedures.

Perform Receive AMSS Transactions from Lower Level procedures.

Perform Create Interim Report to LOGSA procedures.

Perform Update AMSS Authorizations procedures.

Perform End of Report Period Processing procedures.

Perform DA Form 2715 Feeder Reports procedures.

Perform Log out.

Power-off CPU.Power-off Printer(s).Power-off MODEM.

Unable to log out of application

Unable to Power-off Workstation

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Training

TRAINING. MOS training will be conducted every third Thursday of every month. Otherwise each unit commander is responsible for implementing a unit-level supply training program. Training tasks identified in the BN METL and will be used to conduct / coordinate training.

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RECURRING REPORTS/INVENTORIES

1. The fuel consumption report will be submitted by the unit supply section monthly and the S-4 section by the 3rd calendar day of the month during training events. The format for the fuel consummation report is outlined in TAB B.

2. The monthly budget report will be submitted on the 5th working day. The monthly budget report is outlined in the 95th Military Police Battalion Supply and Logistics SOP.

3. The monthly copier report will be submitted no later than the last working day of each month to the battalion S-1/IMO.

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Contingency Stock Of Chemical Defense Equipment (CDE)

1. Reference:

a. USAREUR Reg 50-3, 30 June 1992, Nuclear, Biological and Chemical (NBC) Defense Material.

b. 21st TSC SOP Nuclear, Biological and Chemical (NBC) Defense Equipment, Pre-deployment activities .

c. AR 220-1, 15 November 2001, Unit Status Report.

2. IAW reference 1a, prepare two ICE packs for each soldier, emergency essential Department of the Army Civilian (DAC), and all civilian support personnel present for duty. Both ICE packs are identical. Each one contains the following:

a. Set of over garments.

b. Footwear covers.

c. Gloves.

d. Hood, M40 as appropriate.

e. Set of M13A2 filters or M13A1 canisters as appropriate.

f. Decontamination kit, M291 or M295.

g. Chemical protective covers (for those persons who will have the new ballistic helmet).

3. In addition to the items shown in paragraph 2 above, units must have contingency stocks of M9 detector paper (one dispenser per person). The M9 paper must be issued at the same time the first ICE pack is issued. When a person removes the over garments form the protective bag and goes 1u MOPP-I (or higher), the M9 tape is used IAW STP 21-1-SMCT task number 031-503-1020. The individual will retain the rest of the M9 paper to use to tape over garments from the second ICE pack.

4. While in most cases it is best to issue one ICE pack at a time, each unit must decide if the two should be issued separately or both at the same time. Regardless of which they are issued, it must be easy to determine which is to be used first. The ICE Pack Control Card, IAW reference b.

5. Units should have on hand with items segregated by size, enough items to make two ICE packs for all soldiers authorized but not present for duty.

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6. For reporting purpose IAW above reference c., report only items on hand for contingency purposes. Do not include MOPP gear items that have been issued or removed from original packaging, filters, or canisters installed in masks, and hoods that have been installed on masks in the quarterly equipment status reports.

7. Units will process isotope results of RATTS data to the PAT every quarter for input to LOGSA database for serial number changes and wipe test results of equipment.

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FIELD TRAINING EXERCISE RECOVERY PROCEDURES

1. The 95th Military Police Battalion ability to rapidly deploy and re-deploy consists of myriad details. However, the emphases placed upon recovery procedures are vital regarding our contingency.

2. Upon returning from FTX, the following procedures will be followed:

a. DAY 1:

(1) 100% accountability of all personnel(2) 100% sensitive items(3) Perform PMCS, wash, topped off and return all vehicles to the Motor Pool(4) Clean all weapons (1st cleaning)

b. DAY 2:

(1) 100% inventory used MTOE equipment during event(2) Tents: Set-up and clean tents(3) Camouflage Nets: Layout, repair and remove leaves, limbs, etc.(4) Stoves: Disassemble and clean stoves(5) Weapons: Clean (2nd cleaning)

c. DAY 3:

(1) Organization Clothing and Individual Equipment (OCIE), and protective mask: Inventory and clean as needed. ( Update records in supply)

(2) Section equipment: Clean and Store.(3) Weapons: Clean (3rd cleaning).

3. Upon completion of the above, the unit commanders will not release their soldiers until they report the equipment status to the battalion commander or XO and submit appropriate documents IAW AR 735-5.

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DEPLOYMENT PROCEDURES

REFERENCES:

a. AR 710-2, Inventory Management Supply Policy Below the Wholesale Level.

b. AR 710-3, Asset and Transaction Reporting System.

c. AR 735-5, Policies and Procedures for Property Accountability.

d. AR 190-11, Physical Security of Arms, Ammunition and Explosives.

e. AR 220-1, Field Organization Unit Status Reporting.

f. AR 725-50, Requisition, Receipt and Issue System.

g. DA PAM 710-2-1, Using Unit Supply System (Manual Procedures).

h. AIS MANUAL 25-L18-ALV-ZZZ-EM, Standard Property Book System-Redesigned.

1. PURPOSE: To provide units on guidance to conduct Split Based Property Book Operations in operations other that war and rotations extenuation operations.

2. USAGE:

Intent: The intent that all property will be managed and accounted for IAW established Army policies and regulations. The PAT is the approving authority for any deviation from Army policy or regulation required due to operational exigencies with guidance from higher headquarters. All commanders will exercise supply discipline throughout these operations. Deployment is not an excuse for poor property accountability. At end state, units will have redeployed to CR, consolidated rear detachment hand receipts with re-deploying unit hand receipts and will have 100% accountability of all equipment in their units.

Procedures/tasks:

Appoint Rear Detachment commanders. Conduct joint inventories between Rear Detachment commanders and deploying commanders. Deploy with all equipment accounted for and captured on deployment disk. Conduct detailed joint inventory of TDA property, Class V ammunition and Installation property in the AOR for the operation (base camps)

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a. PHASES. There will be three phases for the operation. These phases do not run sequentially and will overlap.

(1) (U) Phase 1 (Before/Pre-deployment). Phase 1 is ongoing as unit is designated for mission. Unit conducts pre-deployment tasks centered on building the deployment team. Commanders appoint Rear Detachment Commanders or Primary Hand Receipt Holders for property staying in Central Region, conduct joint inventories to Split Central Region property books. Phase 1 ends when the task organization is complete, Split Based Property Operations are established and equipment issues are resolved—the unit that we will be OPCON to will know what equipment to take and what they will receive during the mission and conditions are established to begin deployment operations.

(2) (U) Phase 2 (During/Deployment). Phase 2 begins after unit have

integrated into their base camps within mission. If there is a relief in place, it should occur over an 8-day period. Includes establishment of life support, detailed joint property inventories with outgoing units, transition of hand receipt holders and establishment of Task Force property book operations. (3) (U) Phase 3 (Redeployment). Phase 3 begins when the unit begins redeployment from their base camps and ends when personnel and mission essential equipment are secure in CR, home station processing is complete, and unit level logistics systems are established to support unit recovery and reintegration operations. This phase ends when the unit returns from their mission, property books have been consolidated and all appropriate supply actions are completed.

Units will during Phase 1:

(1) Identify equipment that is to deploy, by serial number/USA number; identify and appoint in writing, a Rear Detachment Cdr./Primary Hand Receipt Holders (PHRH); identify and appoint Forward Hand Receipt Holders for platoon, squad or other smaller slices (Med Team, Mait Teams, etc.) deploying; conduct pre-deployment inventories; sensitive items inventories; redeployment and joint inventories. Commanders will also insure that procedures are in place for Rear Detachment elements to inventory, sign for and secure Class II & VII supplies received at CR SSA.

(2) Commanders will identify all deploying equipment and submit data to the supporting PAT 30 days prior to rail load date. Unit Commanders are encouraged to identify deploying equipment as soon as possible. This will be done by receiving detailed instructions for splitting of hand receipt. Commanders are also encouraged to transfer unit slices (Mait Team, Med Team, etc.) to deploying units as

D-92


soon as possible. Commanders deploying only small elements, consisting of 10-15 pieces of equipment, will coordinate directly with the PAT for instructions.

(3) The Battalion Commander will appoint on orders, Rear Detachment Commanders/PHRH for unit equipment staying in Central Region. Signature Cards (DA Form 1687) will be prepared for both Forward and Rear Detachment Commanders / PHRH personnel, one copy will be turned into the PAT, and one to the supporting SSA along with a copy of appointment orders. Commanders will insure that Rear Detachment personnel signing for property have sufficient retain ability and grade commensurate with quantity and value of property being signed for, preferably SSG and above.

(4) Commanders will conduct a joint inventory with Rear Detachment Cdr./Primary Hand Receipt Holder prior to deployment. Rear Detachment Cdr./PHRH will sign for Central Region property prior to Commander deploying.

(5) Commanders deploying slice (squad, platoon, etc.) elements from his/her unit will identify and submit equipment listing to PAT 30 days prior to rail load date. Commander will also identify PHRH (senior individual) deploying forward. Joint inventory, hand receipt split and hand receipt update will take place before slice element deploys. A Signature Card (DA Form 1687) will also be turned into the PAT for that deploying element, one copy will be provided to the PAT (Fwd).

(6) Commanders will also determine a cut off date for submitting requisitions in Central Region. Both Class 9 and 2 (expendable/durable) requisitions should not be submitted if they are not to be received before unit deploys (include packing dates). Order Ship Time can be used to determine an accurate cut off date.

(7) The PAT/ PAT (Fwd) will insure that all DA (LOGSA) required reporting procedures are in place, including Unique Item Tracking (UIT); Continuing Balance System-Expanded (CBS-X); Requisition Validation System (REQ-VAL); Logistic- The Army Authorization Document System (LOGTAADS); and insure that TDA.

a. REAR DETACHMENT ACCOUNTABILITY REQUIREMENTS/PROCEDURES -

(1) Rear Detachment appointee’s will conduct a 100% inventory with the deploying Commander / PHRH prior to his/her Commanders deployment. Appointee’s must have sufficient time left on station to complete the unit’s rotation. Appointee’s should also be of Grade commensurate with property management responsibilities. Rear Detachment hand receipt holders are encouraged to utilize Railroad seals whenever practical to control access to equipment. It is recommended that Rear Detachment/PHRH’s/Slice Element Hand Receipt Holders are in the grade of E-6 and above.

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(2) Rear Detachment personnel will conduct monthly Sensitive Items Inventories on all sensitive items that are not deployed. The PAT will provide monthly Sensitive Items inventory listings to Rear Detachment personnel. Sensitive Items inventories are due back to the PAT NLT the last working day of the month.

(3) Rear Detachment personnel are responsible for inventorying, signing for, transporting and storing Class II/ VII non-expendable supplies received at the units supporting SSA in CR. Receipts for property picked up at the SSA will be turned into the supporting PAT within 72 hours for posting. Rear Detachment personnel will not order non-expendable property without the approval of the PAT. (4) Rear Detachment personnel will update their Hand Receipt (ALV-151) on a monthly basis. Updated hand receipt is due to the PAT NLT the last working day of the month.

b. DEPLOYMENT DODAAC’S AND DERIVATIVE UIC’S –

(1) Deploying units / elements will be assigned a Derivative UIC. For example - WAPWY1 for "AA" units. D-UIC’s will deploy forward. Contact the PAT for Derivatives. It takes approximately 2-3 weeks to obtain a DODAAC. The TFPAT will assign document serial numbers for all document registers.

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KEY AND LOCK CONTROL

1. Reference: AR 190-11,190-13, and FM 10-27-4

2. Procedures: A key and lock custodian will be appointed. He will be responsible for ensuring all keys and locks are handled properly. All keys to arms rooms and secure areas will be stored separately in a locked box. This key box will be either bolted to the wall or chained to the floor so that it cannot be removed. It must also be located in an area that maybe manned 24 hours a day. The key and lock custodian is responsible for keeping a record of locks and keys. He must keep track of the number and type of locks and keys used. DA Form 5513-R will be used for keeping these records. The proponent for the DA Form 5513-R is AR 190-11.

3. Guidelines include:

a. Inventory keys and locks twice a year.b. Make sure keys to the box are counted and that missing keys are accounted

for when there is a change of duty officers or NCOs. Record the count as part of the duty log.

c. Make sure that only authorized persons have access to the key box and to the keys inside. Keep the list of authorized persons near the box, but away from public view.

d. Store keys to arms rooms, weapons racks, and containers away from other keys. Do not allow these keys to be left unattended.

e. Do not leave keys unattended or in an unsecured area.f. Do not take keys for secure areas, arms rooms, rack, or containers outside

the unit’s operating area.g. Change locks at once whenever keys are lost, misplaced, or stolen.h. Make sure key control registers and inventory logs are kept up to date.i. Change combinations to locks on secured areas twice a year.

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Arms Room Procedures:

1. REQUESTING ARMS ROOM KEYS: a. Request for the key custodian to issue the ammo can contain the arms room keys.b. Open the ammo can and verify that all the arms room keys are present.c. Place the key number, date/time in Issued block, and print/sign in Issue To block.d. Have the key custodian print/sign in the Issued by block. e. Maintain the DA Form 5513-R in the ammo box. f. When form is completely full, maintain in arms room files 1v key and lock register.

2. TURNING-IN ARMS ROOM KEYS:a. Unlock the ammo can with the arms room keys. Have the key custodian verify the keys

by serial number with the DA Form 5513-R.b. After verification, have the key custodian place the date/time in the Turned In block and

print/sign in the Received By block. c. Place the DA Form 5513-R with the arms room keys in the ammo can and lock the ammo

can. Give the ammo can, locked, to the key custodian for them to secure in their key container.

d. The key you lock the ammo can remains with you.

IMPORTANT INFORMATION ABOUT KEY CONTROL: DO NOT TAKE ARMS ROOM KEYS OFF POST!!!

3. OPENING THE ARMS ROOM:a. First call the IC Office at 483-7300 from the barracks to tell them, “This is RANK and

NAME opening the arms room at AREA 1.”b. They will authenticate you before you will be authorized to open the arms room. The

Authentication Table will always be maintained in the ammo can. When it expires, you get your update copy from the IC Office located on Taylor Barracks. IMPORTANT: CALL THE IC OFFICE BEFORE OPENING THE ARMS ROOM

c. I will NOT go into detail about how to authenticate with the IC Office for Physical Security reasons.

d. After authenticating, proceed to the arms room and date/initial/time the SF 702 in the Open By block posted outside the arms room.

e. Unlock the High Security Padlock, securing it to the chain located next to its hasp. Then open the main door securing its’ 5200 series padlock to one of the bars of the outer door.

f. Upon open the door; you place the J-SIIDS in the J-SIDDS Monitor Box turning the key from SECURE to TEST/RESET for 5 seconds then to ACCESS.

g. After Accessing the J-SIIDS, secure the bar door with the 5200 series padlock used to lock the ammo can.

h. Perform the daily inventory at this time. Ensuring that all weapons and sensitive items are present. Annotate your inventory on DA Form 2062, Daily Inventories, this includes any training ammunition being inventoried by Lot #, Dodic, noun, and Quantity present.

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4. CLOSING THE ARMS ROOM:a. Perform the daily inventory at this time. Annotating any changes to the DA Form 2062.

Ensure all racks, cabinets, sensitive items, and the toolbox is secured. b. When the Daily Inventory is completely full, maintain in arms room file 1c daily

inventory check.c. Call the IC Office at 483-7300 from the arms room to tell them, “This is RANK and

NAME closing the arms room at AREA 1. They should not make you authenticate to close the arms room.

d. Open the arms room door and place everything your taking with you on the bar doors’ wooded platform.

e. Turn the J-SIIDS key from ACCESS to TEST/RESET for 5 seconds (Turn Out Lights), and then turn the key to SECURE. You have 30 seconds to shut the main door. DO NOT SLAM the main door. That could loosen the alarm detectors attach to the door. Place the J-SIIDS key in the ammo box.

IMPORTANT: THE SECURITY LIGHTS HAVE TO REMAIN ON 24 HOURS A DAY/7 DAYS A WEEK. The light switch for these lights are located near the normal arms room light switch, be careful not to turn off your security lights. There are 10 security lights, 1 per window located outside, 2 outside the bar/main door, and 4 located inside the arms room. Replacement bulbs are received from Self-Help at Taylor Barracks at a rate of 1 bad bulb for 1 good bulb exchange; so don’t throw the bad ones away. f. Secure the main door by sliding the two hasp on the door to the left and locking the top

sliding hasp with the 5200 series lock from the bar of the outer door.g. Secure the bar door with the High Security Padlock, placing the key in the ammo box.h. Initial/time the SF 702. i. The SF 702 will be maintained outside the arms room. When the SF 702 is completely

full, maintain in arms room files 1v security container check sheet. j. Turn in the arms room key as described in Para. 2.

5. WEAPON ISSUE:a. Weapon issue begins with receiving the DA Form 3749 Equipment Receipt (weapons

card) from the individual. Compare their weapon card to the MAL (Master Authorization List) to ensure they’re getting their assigned weapon.

b. If the individual does not have their weapons card, have them sign, rank, and date in “a” column of a DA Form 2062 Hand Receipt.

c. Open the rack containing the weapon. Secure the padlock to the rack. This will maintain which lock goes to what rack/container.

d. Take the weapon out of the rack/container and place the weapon card/hand receipt in the slot that the weapon was in.

e. AE Form 190-13I will be used only when weapons are issued for more than 24 hours or/and ammunition is issued with the weapon. Have them sign block 7 and you initial block 8.

f. AE Form 190-13I will be maintained in the arms room file 1c issue of weapons and ammunition.

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6. WEAPON TURN-IN:a. Receive the weapon back from the person you issued it to.b. For the Rifle 5.56mm M16A2 store on Semi, Trigger pulled, and Dust cover closed. For

Pistol 9mm M9 store on fire, this relieves the tension placed on the springs. c. Place the weapon back in its rack/container. Ensure that you secure the M16A2 rack with

the left arm secure over the right arm.d. Give them their DA Form 3749 weapons card back or their DA Form 2062-hand receipt.

NOTE: if they still have equipment they signed for on the DA Form 2062 and haven’t turned it in, do not give them the hand receipt. Have them update it in column “b”.

e. If they were issued their weapon on AE Form 190-13I, have them initial block 12 of AE Form 190-13I.

7. INPROCESSING NEW PERSONNEL:a. Assign them an unassigned weapon from the MAL (Master Authorization List) base on

their assigned platoon. Place the following information in the MAL: The last, first name, rank, SSN, and number of DA Form 3749 issued, including any for Personal Owned Firearms (POF). The assigned weapon per platoon is identified in the MAL on the last page of each weapon type.

b. Have them sign a weapon card(s) DA Form 3749. Type in all the information on the card(s), and then get the commander to sign the back. Then laminate the card and give it to the soldier/platoon sergeant.

8. OUT PROCESSING:a. Upon out-processing, the soldier has to clean their assigned weapon(s), turn-in their

weapon card(s), and turn-in any equipment they are signed for on DA Form 2062 hand receipt.

b. Remove their name from the MAL.

9. AMMUNITION RECEIVING FROM AMMUNITON SUPPLY POINT:a. Upon receiving the training ammunition (ammo used for ranges) from the Ammunition

Supply Point, inventory it and place the information from the ammunition on DA Form 3020-R magazine data card.

b. The information that goes on DA Form 3020-R magazine data card can be found on the ammo cans. There will be a different DA Form 3020-R magazine data card for each different Lot Number.

c. The DA Form 3020-R will be maintained with the ammunition until the ammunition is turned in.

d. When the Sensitive Item Inventory is conducted and there is ammunition in the arms room, fill out the DA Form 3020-R as in Fig. 11.

e. The first document number on the DA Form 3020-R comes from the original DA Form 581 Request for Issue and Turn-in of Ammunition. Any following document numbers comes from DA Form 5515 training ammunition control document.

IMPORTANT INFO: DO NOT BREAK THE SEALS ON THE AMMUNITION CANS UNTIL NEEDED AT THE RANGE. Make accountability easier, instead of verifying that each round is present.

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10. AMMUNITION ISSUE: a. To issue ammunition, have the Range OIC signed for it on DA Form 5515 training

ammunition control document. b. Refer to DA PAM 710-2-1 chap. 11 for proper fill out. The document number block 1, on

DA Form 5515 comes from the original DA Form 581 with a “a” following it for the first ammunition issued. For every following DA Form 5515, the document number changes from “a” to “b”, so on.. Don’t forget to place the previous DA Form 5515 document serial number in the remarks block for the new DA Form 5515. This is to show all related documents to the original DA Form 581.

c. In block 4, put Headquarters MP Detachment Unit Arms Roomd. In block 5, put name & rank & title (RANGE OIC) of individual who is signing for the

ammunition.e. In block 6, date you gave them the ammunition.f. In block 7 (DON’T FILL OUT YET)g. In block 8, for each line put the correspondent number (line 1 put a 1, line 2 put a 2 so on..h. In block 9, DODIC and noun of ammunition. The following are examples:

A0ll CTG 12GA, A059 CTG 5.56MM BALL, A363 CTG 9MM BALL, A063 CTG 5.56MM TRACER, all this information can be found on the ammunition cans.

i. In block 10, put the lot # of the type ammunition being issued. There can be more than one lot # per type of ammunition. This information will be found on the ammunition cans.

j. In block 11, put the quantity issued.k. In the Qty Residue Required block 12, take the type of ammunition and times it by Table

K-1 in DA PAM 710-2-1. This amount is for in case they expend all the ammunition. For ctg 5.56mm x’s by .0135 = how many pounds of brass there should be. For ctg 9mm x’s by .009 = how many pounds of brass there should be. For 12 gauge ammunition is each, you should have 1 shell for each shot.

l. In block 13 & 14 DON’T FILL OUT YETm. In block 15, fill out your name, rank, & title and sign.n. In block 16, fill out whom you’re issuing the ammunition to, name, rank, title and have

them sign it.o. In block 17 & 18, DON’T FILL OUT YETp. In the remarks block 39, place the document serial number located in the top right corner

of the original DA Form 581 and any following DA Form 5515.IMPORTANT: KEEP THE TOP COPY OF THE DA FORM 5515 IN THE ARMS ROOM & TAKE EITHER THE 2ND OR 3RD COPY TO THE RANGE

11. AMMUNITION TURN-IN:a. Upon receiving ammunition, get accountability of all the live ammunition. If the

ammunition can is still sealed, there is no reason to remove it to verify the ammunition count.

b. On the 1st copy of the DA Form 5515 fill out the following information: c. In block 7, fill in the date the ammunition was returned.

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d. In block 13, fill in the amount of brass turned in for that type of ammunition. FIRST you have to separate the brass by 5.56mm & 9mm, checking for live ammunition and filtering out as much sand as possible. Then you weigh it on the scale available in the arms room. You’re allowed a 05% allowance of to much/not enough.

e. In block 14, fill in the amount of live ammunition turned in. (if you want to know how much brass your suppose to have, take the quantity issued subtract quantity turned in, take this amount of expended rounds and times it by .0135 if 5.56mm or .009 if 9mm. This will tell you how much brass should have been turned in.

f. In block 17, place the name, rank, and title of who turned in the ammunition. Have them sign.

g. In block 18, place your name, rank, and title and sign.h. In block 19a&b, whoever gave the range safety briefing, place their name, rank, & title,

and have them sign and date.i. In block 20a&b, whoever gave the briefing for having no brass and ammunition place

their name, rank, & title, and have them sign and date. j. In block 21a&b, whoever signed for the ammunition/in charge of the range, place their

name, rank, & title, and have them sign and date.k. In block 22a&b, place the name, rank, and title of the training NCOIC (minimal of E-6),

and have them sign.MAINTAIN THIS TOP COPY OF THE DA FORM 5515 WITH ALL THE ORIGINAL SIGNATURES IN THE ARMS ROOM. When the ammunition is turned back into the ASP

(Ammunition Supply Point), give the DA Form 5515 to training for their records.

12. DEFFERENCE BETWEEN OPERATIONAL LOAD & TRAINING AMMUNITIONa. Training ammunition is ammunition that we get for ranges.b. Operational load is ammunition that is used for the jail. These shotgun rounds will

NEVER be used for ranges. This ammunition is stored in SAFE #1 and sealed in the arms room with 3 rounds per shotgun at the jail located in the front gate in the shotgun cabinet.

13. J-SIIDS MONTHLY ALARM CHECK

a. The Arms Room alarm has to be checked monthly. First, call the IC Office and informed them your performing a J-SIIDS test.b. Place duct tape over all 4-motion sensors.c. Turn the key in the J-SIIDS box from ACCESS to TEST/RESET then close the inner door and brace it with something to keep it close.d. After the alarm is off, open the inner door slowly. You should hear a metallic click and the alarm would go off again. Close the door again and brace it.e. Go to the first window and wait until the alarm goes off. Then open the window slowly; you should hear a metallic click. Close the window and go to the next window. Wait for the alarm to go off and repeat this procedure. There are 4 windows in the arms room and all must be tested this way.f. Next go to the first motion sensor and remove the duct tape. (The alarm will sound) Move to an appropriate area where an intruder would walk and wait for the alarm to go off. Once it is off, move in the area of the motion sensor. After the alarm goes off, place the tape back on

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that motion sensor. Move to the next motion sensor and repeat the process. There are a total of 4 motion sensors.g. After checking all the alarms call the IC OFFICE and inform them that your done with your J-SIIDS test.h. Annotate your test on DA Form 4930-R Alarm/Intrusion Detection Record. The DA Form 4930-R will be maintained at the J-SIIDS box and kept for 90 days after last entry.

IMPORTANT: DO NOT FORGET TO REMOVE THE DUCT TAPE FROM YOUR MOTION DETECTORS!!!

14. EQUIPMENT NEEDED FOR THE RANGEa. Magazinesb. MAL/AE FORM 190-13Ic. 3rd Copy of DA Form 5515 (where they signed for the ammunition going to the range)d. Armorer TM’s for the type of weapons going to the rangee. Tool Boxf. Garbage Bags (at lease 2 for the ammo point)g. Clearing Rodsh. Cleaning material especially CLPi. Flashlight if there’s a night range

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MONTHLY COPIER REPORT

DEPARTMENT OF THE ARMYHEADQUARTERS, 95TH MILITARY POLICE BATTALION


S: DDMMYY

AERTR-MP-XX(25)

MEMORANDUM FOR COMMANDER, HEADQUARTERS, 95TH MILITARY POLICEBATTALION, ATTN: AERTR-MP-MI, APO AE 09086

SUBJECT: Monthly Copier Reports

1. Reference memorandum, 21st TSC(P)/ASQE-XO-MK, 15 Oct 93, subject Copier Management - Copier Cost and Production Control (encl.).

2. Due to a change in reporting channels, units must submit a monthly copier report to battalion no later than the last working day of each month to meet higher level suspense.

3. Reports will reflects the following:

a. Current meter reading ___________

b. Number of copies made ___________

c. Number of bad copies ___________

4. Monthly reports must be submitted by telephone or hard copy to the battalion’s Copier Manager.

5. Point of contact for this action is the Copier Manager at 381-7033.

FOR THE COMMANDER:

Encl. XO Signature BlockMAJ, MPExecutive Officer

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DEPARTMENT OF THE ARMYHEADQUARTERS, 95TH MILITARY POLICE BATTALION


AERTR-MP-9th 28 Dec 00

MEMORANDUM FOR Accountable Officer, 574th Supply support Activity, 51st Maintenance Battalion, Unit 30027, APO, AE 09166

SUBJECT: Request turn-in of “Found on installation” equipment

Reference: 574th SSA SOP, AR 710-2

1. The 95th Military Police Battalion Property Book Officer authorizes the 529th Military Police Company to turn-in the following equipment as Found on Installation:

Line NSN QTY SN Condition

C72626 5895-01-236-8963 1ea 639A H

2. Point of contact for this action is the PAT at 381-8203.

Kevin E. ComerCW2, USAProperty Accounting Technician

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MONTH AND YEAR FUEL - CONSUMPTION REPORT

TRAINING MISSION ADMIN TOTAL1. Class III (gallons)

a. Mogas b. Diesel

2. ESSO Coupons (gallons)

a. Mogas b. Diesel

3. Official Coupons (gallons)

a. Mogas b. Diesel

4. Totals

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