Solicitation and Distribution

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Human Resources Management Policy

Solicitation and Distribution

Policy 41

NOTE: THIS POLICY, LIKE ALL OTHER MUSC HUMAN RESOURCES

POLICIES, IS NOT A CONTRACT OF EMPLOYMENT AND SHOULD NOT BE

RELIED UPON AS SUCH. THIS POLICY MAY BE CHANGED AT ANY TIME

BY THE MEDICAL UNIVERSITY OF SOUTH CAROLINA.

The Medical University of South Carolina is legally responsible for promoting the

efficiency of the public services it performs. Rules are, therefore, promulgated in

furtherance of that legal responsibility.

I. POLICYThe Medical University of South Carolina is legally responsible for promoting the

efficiency of the public services it performs. Rules are, therefore, promulgated in

furtherance of that legal responsibility.

II. INFORMATION AND PROCEDURESA. Solicitation or Distribution by Persons Other Than Employees

1. Solicitation or distribution in those areas of the Medical Universitywhich are not open to the public is prohibited.

2. Sales Representatives (Vendors)a. To avoid unnecessary interruptions and excessive demands

upon personnel, all vendors must receive approval and

permission from the Director of Procurement to engage insolicitation of any nature. This shall include solicitation for

the sale of goods, such as supplies and equipment, andservices such as equipment rentals and insurance.

b. Vendors are not permitted to offer, nor are employeespermitted to accept, supplies or equipment for tests or

evaluation purposes without the consent and/or permissionof the Director of Procurement.

c. In the event a member of the University staff desires todiscuss specific requirements with a vendor, or if, in the


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opinion of the Director of Procurement a discussion would

be pertinent, arrangements for such discussions must bemade through the Procurement Office.

3. Coordination of the solicitation or distribution policy shall bethrough the office of the Vice President for Finance and

Administration or his designated representative.. Solicitation or distribution in areas of the Medical Universitywhich are open to the public is prohibited to the extent that such

solicitation or distribution results in substantial disruption of, ormaterial interference with, educational, research, administrative or

treatment activities.

a. Any charitable fund drive must be approved by the VicePresident for Finance and Administration and must be

conducted under the direction and supervision of the

department heads or supervisors of the Medical University.

Nonsupervisory employees will not be responsible for a

charitable fund drive.b. Distribution of literature in areas not open to the public isprohibited, and distribution of literature or goods at anytime in patient care areas is strictly prohibited. Patient care

areas are defined as patients= rooms, operating rooms, and

places where patients receive treatment, i.e., x-ray andtherapy areas.

c. Any person found soliciting funds without the permissionof the Vice President for Finance and Administration shallbe escorted from the premises by the University

Department of Public Safety and shall be referred to theOffice of the Vice President for Finance and

Administration. An incident report shall be completed

immediately and forwarded to the Vice President for

Finance and Administration.B. Solicitation or Distribution by Employees of the Medical University

1. Distribution of literature by employees other than that required inthe performance of their official duties on Medical Universityproperty is prohibited during working time. Working time is

defined as the time an employee is scheduled to work and has

reported to the assigned work area, but does not include the timebefore work begins, scheduled breaks, meal breaks, and/or after

work time ends.

2. Solicitation at any time in patient care areas is prohibited. Patientcare areas are defined in Section A.3.c of this policy.

3. Solicitation on Medical University property during work time isprohibited.

4. This policy shall include, without limitation, the sale of cosmetics,cleaning products, plastic food storage products, food services, and

charitable fund drives not approved by the administration.


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5. No employee shall accept any gratuity from a vendor or assist asales person in solicitation of any nature at any time.

6. When the administration finds at any time that any solicitation orliterature has been distributed, either by its contents or by the

manner of distribution itself, and such distribution is determined to

interfere with the proper and orderly operation and discipline of theMedical University or is found to violate the policies of the

Medical University, it will be prohibited.

7. Any employee or student found to be in violation of the no-solicitation policy will be subject to appropriate disciplinary

action.

Approved by: Information Contact Revised

Robert C. GallagerVice President for

Finance &

Administration

Office of ProcurementAugust

1999

Documents

Solicitation and Distribution