SOFTWARE USER’S GUIDE - Brotherdownload.brother.com/welcome/doc000440/ZL2eFB_UsaEngSoft_A.pdf · i Table of contents 1 Using the machine as a printer .....1-1 Using the Brother

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Table of contents1 Using the machine as a printer ...........................................1-1

Using the Brother printer driver.........................................1-1How to print your document..............................................1-2Simultaneous printing and faxing......................................1-3

Two-sided printing (Duplex Printing)...........................1-3Automatic Duplex Printing (For MFC-8640D,

MFC-8840D, MFC-8840DN and DCP-8045D) ...1-3Manual Duplex Printing ..........................................1-4

Face-down output tray ................................................1-4Printing on plain paper................................................1-5

The manual feed tray (For MFC-8440 and DCP-8040) .........................1-5

The MP tray (For MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045D).........................1-6

Printing on thicker paper and card stock ....................1-7The manual feed tray

(For MFC-8440 and DCP-8040) .........................1-7The multi-purpose tray (MP tray)

(For MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045D) ................................................1-9

Printing on envelopes ...............................................1-11Printer operation keys.....................................................1-16

Job Cancel................................................................1-16Secure key................................................................1-16Setting the Emulation Selection................................1-17Printing the Internal Font List....................................1-18Printing the Print Configuration List ..........................1-18Restoring factory default settings .............................1-18

2 Printer driver settings (Windows® Only) ............................2-1Printer driver settings........................................................2-1How to access the printer driver settings..........................2-1Features in the Brother Native Driver ...............................2-3

Basic tab.....................................................................2-3Paper Size ..............................................................2-4Multiple Page..........................................................2-4Orientation ..............................................................2-4Copies ....................................................................2-5Collate ....................................................................2-5Media Type.............................................................2-5

Advanced tab..............................................................2-6

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Print Quality ............................................................ 2-6Duplex Printing ....................................................... 2-8Watermark.............................................................. 2-9Page Setting......................................................... 2-11Device Options ..................................................... 2-12

Secure Print.............................................................. 2-12Accessories tab .................................................... 2-16Support tab........................................................... 2-17

Features in the PS printer driver (For Windows®) .......... 2-18Ports tab ................................................................... 2-18Device Settings tab................................................... 2-19Layout tab................................................................. 2-20

Booklet (For MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045D) (For Windows® 2000/XP) .......................................................... 2-20

Paper / Quality tab.................................................... 2-21Advanced Options .................................................... 2-22

3 How to scan using Windows® ............................................. 3-1Scanning a document (For Windows® XP only) ............... 3-2

WIA compliant ............................................................ 3-2How to access the scanner ........................................ 3-2Scanning a document into the PC.............................. 3-3

Scanning a document using the ADF..................... 3-3PreScanning to crop a portion you want to

scan using the scanner glass ............................. 3-5Brother Scanner Utility ........................................... 3-7TWAIN compliant scanner driver for

Windows® XP ..................................................... 3-7Scanning a document ...................................................... 3-8

TWAIN compliant........................................................ 3-8How to access the Scanner........................................ 3-9Scanning a document into the PC............................ 3-10

Scanning a whole page ........................................ 3-10PreScanning to crop a portion you want to scan ..... 3-11

Settings in the Scanner window ............................... 3-13Image Type .......................................................... 3-13Resolution ............................................................ 3-13Scan Type ............................................................ 3-14Brightness ............................................................ 3-14Contrast ................................................................ 3-14Document Size ..................................................... 3-15

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Using the scan key (For USB or Parallel interface cable users) .................................................................3-17

Scan to E-mail ..........................................................3-18Scan to Image ..........................................................3-18Scan to OCR.............................................................3-19Scan to File...............................................................3-19

Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR.........................................................3-20

Viewing items............................................................3-21Organizing your items in folders ...............................3-22Quick links to other applications ...............................3-22ScanSoft® OmniPage® OCR lets you convert

image text into text you can edit ...........................3-23You can Import items from other applications ..........3-23You can Export items in other formats......................3-24

Exporting an image file .........................................3-24How to Uninstall PaperPort® 9.0SE and

ScanSoft® OmniPage® OCR ................................3-25

4 Using ControlCenter2.0 (For Windows®) ...........................4-1ControlCenter2.0 ..............................................................4-1

How to turn off the AutoLoad feature in ControlCenter2.0 ....................................................4-2

SCAN..........................................................................4-3CUSTOM SCAN .........................................................4-3COPY .........................................................................4-4PC-FAX (For MFC-8440, MFC-8640D, MFC-8840D

and MFC-8840DN only)..........................................4-4DEVICE SETTING (For MFC-8440, MFC-8640D,

MFC-8840D and MFC-8840DN only) .....................4-4SCAN................................................................................4-5

Image (example: Microsoft Paint) ...............................4-5OCR (Word Processing program)...............................4-7E-mail..........................................................................4-8File attachments .........................................................4-9File ............................................................................4-10

CUSTOM SCAN .............................................................4-11Customizing a user-defined button ...........................4-12

Scan to Image: .....................................................4-12Scan to OCR: .......................................................4-13Scan to E-mail: .....................................................4-14Scan to File:..........................................................4-15

COPY..............................................................................4-16

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PC-FAX (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only)............................................... 4-18

Send ......................................................................... 4-18Receive / View Received.......................................... 4-19Address Book ........................................................... 4-20Setup ........................................................................ 4-20

DEVICE SETTING (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only) .......................... 4-21

Remote Setup........................................................... 4-21

5 Using MFC Remote Setup (For Windows®) (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only).... 5-1

MFC Remote Setup.......................................................... 5-1

6 Using Brother PC-FAX software (For Windows®) (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only) 6-1

PC-FAX sending............................................................... 6-1Setting up user information......................................... 6-2Sending setup............................................................. 6-3Outside line access .................................................... 6-3Include header............................................................ 6-3User interface ............................................................. 6-4

Simple style ............................................................ 6-4Facsimile style........................................................ 6-4

Address Book ............................................................. 6-5Speed-Dial setup .............................................................. 6-6

Brother Address Book ................................................ 6-7Setting up a Member in the Address Book ................. 6-8Setting up a Group for Broadcasting .......................... 6-9Editing Member information...................................... 6-10Deleting a Member or Group .................................... 6-10Exporting the Address Book ..................................... 6-10Importing to the Address Book ................................. 6-12Setting up a Cover Page .......................................... 6-14Entering Cover Page Information ............................. 6-15Sending a file as a PC-FAX using the Facsimile

style user interface ............................................... 6-16Redial ................................................................... 6-17

Sending a file as a PC-FAX using the Simple style user interface ............................................... 6-17

Setting up PC-FAX receiving.......................................... 6-19Running PC-FAX Receiving ..................................... 6-19Setting up your PC ................................................... 6-19Viewing new PC-FAX messages.............................. 6-20

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7 Using your machine with a Macintosh® .............................7-1Setting up your USB-equipped Apple® Macintosh®..........7-1Using the Brother printer driver with your Apple®

Macintosh® (Mac OS® 8.6 - 9.2) ....................................7-2Using the Brother Printer Driver with Your Apple®

Macintosh® (Mac OS® X)...............................................7-5Choosing page setup options .....................................7-5Specific settings..........................................................7-6

Using the PS driver with your Apple® Macintosh® ............7-7For Mac OS® 8.6 to 9.2 users.....................................7-7For Mac OS® X users ...............................................7-11

Sending a fax from your Macintosh® application(For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only)......................................................7-14

For Mac OS® 8.6 - 9.2 users ....................................7-14For Mac OS® X users ...............................................7-16

Drag a vCard from the Mac OS® X Address Book application ........................................................7-18

Using the Brother TWAIN scanner driver with your Macintosh®...................................................................7-20

Accessing the scanner..............................................7-20Scanning an image into your Macintosh®.................7-21

Scanning a whole page ........................................7-21PreScanning an image .............................................7-22Settings in the Scanner window................................7-23

Image....................................................................7-23Scanning Area ......................................................7-25Business Card Size ..............................................7-25Adjusting the Image..............................................7-26

Using Presto!® PageManager® .......................................7-27Highlights ..................................................................7-27System requirements................................................7-28Technical Support.....................................................7-28

Using ControlCenter2.0(For Mac OS® X 10.2.1 or greater) ..............................7-29

How to turn off the AutoLoad feature in ControlCenter2.0 ..................................................7-30

SCAN........................................................................7-31CUSTOM SCAN .......................................................7-31COPY .......................................................................7-32DEVICE SETTINGS (For MFC-8440, MFC-8640D,

MFC-8840D and MFC-8840DN only) ...................7-32SCAN........................................................................7-33

Image (example: Apple PreView) .........................7-33

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OCR (Word Processing program) ........................ 7-35E-mail ................................................................... 7-36File attachments ................................................... 7-37File........................................................................ 7-38

CUSTOM SCAN....................................................... 7-39Customizing a user-defined button....................... 7-40Scan to Image: ..................................................... 7-40Scan to OCR: ....................................................... 7-41Scan to E-mail: ..................................................... 7-42Scan to File: ......................................................... 7-43

COPY ....................................................................... 7-44DEVICE SETTINGS (For MFC-8440, MFC-8640D

MFC-8840D and MFC-8840DN only) ................... 7-46Remote Setup ...................................................... 7-46

MFC Remote Setup (Mac OS® X) (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only) .... 7-47

8 Network Scanning (Windows® 98/98SE/Me/2000 Professional and XP only) ......................................... 8-1

Network License ......................................................... 8-1Registering your PC with the machine ....................... 8-2

Using the Scan key........................................................... 8-5Scan to E-mail (PC).................................................... 8-5Scan to E-mail (E-mail server) (For MFC-8440,

MFC-8640D, MFC-8840D and MFC-8840DN only) ....... 8-6Scan to Image ............................................................ 8-7Scan to OCR .............................................................. 8-8Scan to File................................................................. 8-9

9 Brother Network PC-FAX software (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only) ............. 9-1

Enable Network PC-FAX............................................ 9-1Sending setup ........................................................ 9-1Extra options in Address Book ............................... 9-3

Using the Brother Network PC-FAX software............. 9-4Quick Tips: ............................................................. 9-4

Sending a Network PC-FAX from your Macintosh® application .............................................................. 9-5For Mac OS® 8.6-9.2 users .................................... 9-5For Mac OS® X users ............................................. 9-5

I Index ...................................................................................... I-1

1 - 1 USING THE MACHINE AS A PRINTER

1

Using the Brother printer driverA Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language.

The printer drivers are on the CD-ROM we have supplied. Install the drivers first by following the Quick Setup Guide. Also, the latest printer driver can be downloaded from the Brother Solutions Center at:

Windows® PrintingThe dedicated printer driver and TrueType™ compatible fonts for Microsoft® Windows® 98/98SE/Me/2000 Professional/XP and Windows NT® workstation 4.0 are available on the CD-ROM supplied with your machine. You can install them easily into your Windows® system using our installer program. The driver supports our unique compression mode to enhance printing speed in Windows® applications, and allows you to set various printer settings, including economy printing mode and custom paper size.

Popular Printer Emulation SupportThe machine supports HP LaserJet (PCL level 6) and BR-Script 3 (PostScript® 3™) printer emulation mode. If you use DOS application software, you can use HP LaserJet (PCL level 6) and BR-Script 3 (PostScript® 3™) emulation mode for printer operations.

Using the machine as a printer

http://solutions.brother.com


USING THE MACHINE AS A PRINTER 1 - 2

How to print your documentWhen the machine receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes.

1 From your computer select the Print command.If your computer is also connected to any other printers, select Brother MFC-XXXX or DCP-XXXX (USB) Printer (Where XXXX is your model name) as your printer driver from the Print or Print Settings menu in your software application, and then click on OK to begin printing.

2 Your computer sends a print command and data to the machine.

3 The LED blinks in yellow and the machine starts to print.

If your application software does not support your custom paper size, select the next largest paper size.

Then adjust the print area by changing the right and left margins in your application software.

You can select the paper size and orientation in your application software.


Simultaneous printing and faxingYour machine can print from your computer while scanning the document into the computer, or while sending/receiving a fax in memory. (MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only) Fax sending will not be stopped during PC printing.

Two-sided printing (Duplex Printing)

The supplied printer driver supports duplex printing. (For more information, see Duplex Printing on page 2-8.)

Automatic Duplex Printing(For MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045D)In this mode, the machine prints on both sides of A4, Letter or Legal paper automatically.

1 Open the Properties dialog box in the printer driver.

2 Select Duplex Printing mode in the Advanced tab, make sure that ‘Use Duplex Unit’ has been selected, and then click the OK button. (See Duplex Printing on page 2-8.) The printer will print on both sides of the paper automatically.

■ When you select Use Duplex Unit, HQ 1200 is not available.

■ If you also want to use Duplex Printing for fax and copy operations, see To use Automatic Duplexing for fax, copy and print operations (For MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045D) in the User’s Guide.


Manual Duplex PrintingThe machine prints all the even-numbered pages on one side of the paper first. Then, the Windows® driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper jam. Very thin or very thick paper is not recommended.

We recommend 20 to 24 lb (75 to 90 g/m2) paper.

Face-down output tray

The machine ejects paper with printed surfaces face down into the output tray in the front of the machine. Unfold the support flap to support the printed pages.

When printing transparencies, remove each one from the support flap after it exits the machine.

Support Flap with Extension


Printing on plain paper

The manual feed tray (For MFC-8440 and DCP-8040)

1 Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver.

Media Type: Plain Paper

Paper Source: Manual

2 Send the print data to the machine.

3 Open the manual feed tray. Slide the paper guides to fit the paper size.

4 Using both hands put paper in the manual feed tray until the front edge of the paper touches the paper feed roller and the machine grips the paper.

5 After the printed page comes out of the machine, put in the next sheet of paper as in Step 4 above. Repeat for each page that you want to print.

The machine automatically turns on the Manual Feed mode when you put paper in the manual feed tray.

■ Make sure that the paper is straight and in the proper position on the manual feed tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam.

■ Do not put more than one piece of paper in the manual feed tray at any one time, or it may cause a jam.


The MP tray (For MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045D)1 Select the Paper Size, Media Type, Paper Source, and other

settings in the printer driver.

Media Type: Plain Paper

Paper Source: MP Tray

2 Open the MP tray and lower it gently.

3 Pull out the MP tray support flap.

4 When loading paper in the MP tray, make sure it touches the back of the tray.

5 While pressing the paper-guide release lever, slide the paper guide to fit the paper size.


Make sure that the paper is straight and in the proper position on the MP tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam.

When you put paper in the MP tray, please remember the following:

■ The side to be printed on must be face up.

■ During printing, the inside tray rises to feed paper into the machine.

■ Put the leading edge (top of the paper) in first and push it gently into the tray.

Paper-guide Release Lever


Printing on thicker paper and card stock

When the back output tray is pulled down, the machine has a straight paper path from the manual feed tray or the MP tray through to the back of the machine. Use this paper feed and output method when you want to print on thicker paper or card stock.

The manual feed tray (For MFC-8440 and DCP-8040)1 Select the Paper Size, Media Type, Paper Source, and other


Media Type: Thick paper or Thicker paper

Paper Source: Manual

2 Open the back output tray.

3 Open the manual feed tray. Slide the paper guides to fit the paper size.

4 Using both hands put the paper in the manual feed tray until the front edge of the paper touches the paper feed roller and the machine grips the paper.


■ Make sure that the paper is straight and in the proper position in the manual feed tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam.

■ Do not put more than one piece of paper in the manual feed tray at any one time, or it may cause a jam.


6 After the printed page comes out of the machine, put in the next sheet of paper as in Step 4 above. Repeat for each page that you want to print.

7 When you have finished the print job, close the back output tray.

Caution

Remove each sheet immediately after printing. If you allow the sheets to stack, you may cause the machine to jam or curl the paper.


The multi-purpose tray (MP tray) (For MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045D)1 Select the Paper Size, Media Type, Paper Source, and other


Media Type: Thick paper or Thicker paper

Paper Source: MP Tray

2 Open the back output tray, and then unfold the face-up output tray support if necessary.



5 When putting paper in the MP tray, make sure it touches the back of the tray.

6 While pressing the paper-guide release lever, slide the paper guide to fit the paper size.

Make sure that the paper is straight and in the proper position in the MP tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam.



8 When you have finished the print job, close the back output tray.

Caution

Remove each sheet immediately after printing. Stacking the sheets may cause a paper jam or the paper to curl.

When you put paper in the MP tray, please remember the following;

■ During printing, the inside tray rises to feed paper into the machine.


■ Put the leading edge (top of the paper) in first and push it gently into the tray.


Printing on envelopes

To print on envelopes use manual feed tray or multi-purpose tray.

1 Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver.

Media Type: Envelope, Env.thin or Env.thick

For MFC-8440 and DCP-8040:

2 Open the back output tray.

3 Open the manual feed tray. Slide the paper guides to fit the envelope size.

■ The machine automatically turns on the Manual Feed mode when you put paper in the manual feed tray.

■ All sides should be properly folded without any wrinkles or creases.

If envelopes are creased after they have been printed:

At the back of the machine, open the back output tray and push down the blue tabs at the left and right hand sides (as shown in the figure on the next page). When you have finished printing your envelopes, close the back output tray to reset the two blue tabs back to their original position.


4 Using both hands put the envelope in the manual feed tray until the front edge of the envelope touches the paper feed roller. Hold the envelope in this position until the machine automatically feeds it in for a short distance, and then let go of the envelope.

■ Make sure the envelope is straight as you insert it in the manual feed tray. If it is not, the envelope may not be fed properly, resulting in a skewed printout or a jam.

■ Do not put more than one envelope in the manual feed tray at any one time, or it may cause a jam.

■ Put the envelope in the manual feed tray, making sure that the side to be printed on is face up in the tray.


5 After the printed envelope comes out of the machine, the machine will wait until you put in the next envelope. Repeat Step 4 for each envelope you want to print.


7 After you finish the print job, close the back output tray.

For MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045D:

2 Open the back output tray, and then unfold the face-up output tray support if necessary.



If envelopes are creased after they have been printed:

At the back of the machine, open the back output tray and push down the blue tabs at the left and right hand sides (as shown in the figure on the next page). When you have finished printing your envelopes, close the back output tray to reset the two blue tabs back to their original position.


5 Put the envelopes in the MP tray so that they touch the back of the tray. Do not put more than 3 envelopes in the MP tray at any one time, or it may cause a jam.

Make sure that the envelopes are neatly stacked and in the proper position in the MP tray. If they are not, the envelopes may not be fed properly, resulting in a skewed printout or a jam.


6 Press and slide the paper-width guide to fit the envelope size.


8 After you finish the print job, close the back output tray.

When you put envelopes in the MP tray, please remember the following:

■ During printing, the inside tray rises to feed envelopes into the machine.


■ Put the leading edge (top of the envelope) in first and push it gently into the tray.


Printer operation keys

Job Cancel

You can clear data from the memory.

Secure key

Secured data is password protected. Only those people that know the password will be able to print the data. The machine will not print secure data until the password is entered. After the document is printed, the data will be cleared from the memory. To use this function, you need to set your password in the printer driver dialog box. (See Device Options on page 2-12.)

1 Press Secure.

—OR—

The LCD displays No Data! if there is no secured data in the memory.

2 Press or to select the user name.

Press Set. The LCD displays job selections.

3 Press or to select the job.

Press Set. The LCD prompts you to enter your four-digit password.

4 Enter your password using the control panel.

Press Set.

The Secure Key function is not available when using the Brother BR-Script driver.

Secure PrintUser?

▲ MIKE▼ ANDYSelect ▲▼ & Set

Secure PrintJob?

▲ Test1▼ Test2Select ▲▼ & Set

Secure PrintTest1

Password:XXXXEnter & Set Key


5 Press or to select Print.

Press Set. The machine prints the data.

—OR—

If you want to delete the secured data press or to select Delete.

Press Stop/Exit.

Setting the Emulation Selection

This machine has an Automatic Emulation Selection function. When the machine receives information from the PC, it automatically chooses the emulation mode. This function has been set at the factory to AUTO.

You can change the default emulation mode manually by using the control panel.

1 Press Menu, 4, 1.

(For DCP-8040 and DCP-8045D, press Menu, 3, 1)

2 Press or to select Auto, HP Laser Jet or BR-Script3.

Press Set.3 Press Stop/Exit.

■ If you turn the power switch Off, the secured data saved in memory will be cleared.

■ After you print the secured data it will be cleared from memory.

The LCD screen shown in this section is from MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN.

Try this function with your application software or network server. If the function does not work properly, either select the required emulation mode manually using the machine panel buttons or use the emulation selection commands in your software.

41.Emulation▲ Auto

HP LaserJet▼ BS-Script 3Select ▲▼ & Set


Printing the Internal Font List

You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you select it.

1 Press Menu, 4, 2, 1.

(For DCP-8040 and DCP-8045D, press Menu, 3, 2, 1)

2 Press Start. The machine prints the list.

3 Press Stop/Exit.

Printing the Print Configuration List

You can print a list of current printer settings.

1 Press Menu, 4, 2, 2.

(For DCP-8040 and DCP-8045D, press Menu, 3, 2, 2)

2 Press Start. The machine prints the settings.

3 Press Stop/Exit.

Restoring factory default settings

You can return the machine to the original factory settings. Fonts and macros in the temporary settings are cleared.

1 Press Menu, 4, 3.

(For DCP-8040 and DCP-8045D, press Menu, 3, 3)

2 Press 1 to restore the factory settings

—OR—

Press 2 to exit without making a change.

3 Press Stop/Exit.

■ Only the printer settings will be returned to the original factory settings.

■ The LCD screens shown on this page are from MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN.

42.Print Options1.Internal Font

Press Start

42.Print Options2.Configuration

Press Start

43.Reset Printer

▲ 1.Reset▼ 2.ExitSelect ▲▼ & Set

2 - 1 PRINTER DRIVER SETTINGS

2Printer driver settingsYou can change the following printer settings when you print from your computer:

■ Media Type■ Multiple Page■ Duplex■ Watermark*1*2

■ Scaling*2

■ Print Date & Time*1*2

■ Quick Print Setup*1*2

■ Secure Print*1

*1 These settings are not available with the BR-script driver.

*2 These settings are not available with the Universal printer driver.

How to access the printer driver settings1 Select Print from the File menu in your application software.

2 Select Brother XXX-XXXX (USB) Printer (Where XXX-XXXX is your model name) as your printer and click Preferences for Windows® 2000/XP (Properties for Windows® 98/98SE and Me, Document Default for Windows NT® 4.0). The Printing Preferences dialog box will appear.

Printer driver settings(Windows® Only)

PRINTER DRIVER SETTINGS 2 - 2

■ The way you access the printer driver settings depends on your operating system and software applications.

■ The screens shown in this chapter are from Windows® XP.The screens on your computer may vary depending on your Windows Operating System.

■ Some descriptions in this chapter are based on the MFC-8840D. These descriptions also apply to the MFC-8440, MFC-8640D, MFC-8840D, MFC-8840DN, DCP-8040 and DCP8045D.


Features in the Brother Native DriverThe Brother Native driver is a printer driver developed exclusively by Brother, this driver includes more features than the Microsoft® Windows® Universal printer driver.

Basic tab

1 Select the Paper Size, Multiple Page, Border Line (if any) and Orientation.

2 Select number of Copies and Media Type.

3 Select Paper Source (First Page and Other Pages).

4 Auto Select allows the printer driver to select a suitable tray for Paper Size automatically. You can set the paper size for each tray in the Accessories tab. (See Accessories tab on page 2-16.)To return to the default settings, click the Default button.

1

2

3

4


Paper SizeFrom the drop-down box select the Paper Size you are using.

Multiple PageThe Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper.

Border LineWhen printing multiple pages on one sheet with the Multiple Page feature you can select to have a solid border, dash border or no border around each page on the sheet.

OrientationOrientation selects the position of how your document will be printed (Portrait or Landscape).

Ex. 4 in 1 Ex. 1 in 2 × 2 pages

Portrait Landscape


CopiesThe copies selection sets the number of copies that will be printed.

CollateWith the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the Collate check box is not selected, then each page will be printed for all the copies selected before the next page of the document is printed.

Media TypeYou can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use.

Plain Paper Transparencies

Thin Paper Envelopes

Thick Paper Env. Thick

Thicker Paper Env. Thin

Bond Paper

■ When using ordinary plain paper (19 to 25 lb), select Plain Paper. When using heavier weight paper, or rough paper select Thick Paper or Thicker Paper. For bond paper, select Bond Paper, for OHP transparencies, select Transparencies.

■ When you use envelopes, select Envelopes. If the toner is not fixed to the envelope correctly when Envelopes has been selected, select Env. Thick. If the envelope is crumpled when Envelopes has been selected, select Env. Thin.

Collate box checked Collate box not checked


Advanced tab

Change the tab settings by selecting one of the following icons:

1 Print Quality2 Duplex 3 Watermark4 Page Setting5 Device Options

Print Quality ResolutionYou can select from the following resolutions:

■ HQ 1200

■ 600 dpi

■ 300 dpi

To return to the default settings, click the Default button.

When you select Use Duplex Unit, HQ 1200 is not available.

1 2 3 4 5


Toner SaveYou can save running costs by turning on the Toner Save Mode, which reduces the print density.

Print Setting For Windows® 98/98SE/Me

Print Setting is used for optimizing your print quality for the type of original being printed (Photos, Graphics or Scanned Images). When you choose Auto (Recommended), the printer automatically prints with the most suitable print settings.

With the Print Setting set to Manual, you can change the Brightness, Contrast and Graphics Quality options manually.

For Windows® 2000/XP/NT® WS 4.0

■ Check Use Printer Halftone to print using Halftone.

■ Check Use System Halftone to print using Halftone of the system. To change the setting, press Setting.

■ If the halftone cannot be printed correctly, check Improve gray printing.


Duplex PrintingChoosing the Duplex Printing icon displays the Duplex features available.

Use Duplex Unit (For MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045D)Check the Duplex box and then select Use Duplex Unit. In this mode the machine prints on both sides of the paper automatically.

Manual DuplexCheck the Duplex box and then select Manual Duplex. In this mode, the machine prints all the even numbered pages first. Then the printer driver stops and shows the instructions required to re-install the paper. When you click OK the odd numbered pages are printed.

Duplex TypeYou can select Duplex Type. There are six types of duplex directions available for each orientation.

Flip on Left Edge

Flip on Right Edge

Flip on Top Edge

Flip on Bottom Edge

Flip on Top Edge (No Reverse)

Flip on Bottom Edge (No Reverse)


Binding OffsetCheck the Binding Offset option, you can specify the offset value of the binding side in inches or millimeters (0 - 8 inches) [0 - 203.2 mm].

WatermarkYou can place a logo or text into your document as a Watermark. You can select one of the preset Watermarks, or you can use a bitmap file or text file that you have created.

Check Use Watermark, and then select the watermark you want to use.

In backgroundCheck In background to print the watermark image in the background of your document. If this feature is not checked then the Watermark will be printed on top of your document.

In Outline Text (Windows® 2000 Professional/XP/NT® 4.0 Only)Check In Outline Text if you only want to print an outline of the watermark.


Print WatermarkThe Print Watermark feature offers the following print choices:

■ On all pages■ On first page only■ From second page■ Custom■ Apply from second copy (collate only)

(For Windows® 2000/XP/Windows NT® 4.0)

Watermark SettingYou can change the Watermark’s size and position on the page by selecting the Watermark, and clicking the Edit button. If you want to add a new Watermark, click the New button, and then select Text or Bitmap in the Watermark Style.

■ TitleYou can select the CONFIDENTIAL, COPY or DRAFT as the standard title or enter a title you like in the field.

■ Watermark TextEnter your Watermark text into the Text Box, and then select the Font, Size, Darkness and Style.

■ Watermark BitmapEnter the file name and location of your bitmap image in the File box, or Browse for the file location. You can also set the scaling size of the image.


■ PositionThis setting offers you the control for where the Watermark is to be positioned on the page.

Page SettingYou can change the print size of your document with the Scaling feature.

■ Check Off if you want to print the document as it appears on your screen.

■ Check Fit to Paper Size, if your document has an unusual size, or if you have only the standard size paper.

■ Check the Free box if you want to manually reduce or enlarge the output.

■ You can also use the Mirror Print or Reverse Print feature for your page setting.


Device OptionsLets you set the following Printer Functions:

Secure Print

Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must use the control panel of the machine (with the password) to print them.

To send a secured document:

1 Select Secure Print from Printer Function and check Secure Print.

2 Enter your password, user name and job name and click OK.

3 You must print the secured documents from the control panel of the machine. (See Secure key on page 1-16.)

To delete a secured document:

You need to use the control panel of the machine to delete a secured document. (See Secure key on page 1-16.)

You can store up to 8 MB of secured data in the machine's memory.


Quick Print SetupThe Quick Print Setup feature allows you to quickly select driver settings. To view setting, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options section.

The factory setting is OFF.


Administrator (For Windows® 98/98SE/Me Users Only)The administrator selection permits the Copy, Scaling and Watermark features to be locked and password protected.

Record your password and keep it in a safe place for future reference. If you forget your password these settings can not be accessed.


Print Date & TimeWhen enabled the Print Date and Time feature will automatically print the date and time from your computers system clock on your document.

Click the Setting button to change the Date and Time Format. You can change the Font by clicking the Font button or the Position. To include a background with the Date and Time select Opaque. When Opaque is selected you can set the Darkness of the Date and Time background by changing the percentage.

The Date and Time indicated in the selection box represents the format that will be printed. The actual Date and Time printed on your document is automatically retrieved from the settings of your computer.


Accessories tab The Accessories Tab includes the settings for configuring the printer driver for the size of paper loaded in each paper source. This tab also installs any additional options into the driver settings.Paper Source SettingTo configure the paper size for each paper source, highlight the source in the Paper Source Setting list. Select the Paper Size from the pull-down box and click Update. When Auto Select (default paper source) is set in the Basic tab of the printer driver (see Basic tab on page 2-3), the printer driver will automatically use the Paper Source Setting to select a tray that matches the Paper Size setting in the printer driver.Default SourceThe Default Source allows you to choose the paper source that will be used when the paper size of the document being sent does not match the Paper Source settings.

Available OptionsIn order to use the optional 2nd paper tray, you must install the option in the driver. Highlight the model number from the Available Options list and click Add. The optional tray will then be listed in the Installed box, Paper Source Setting list and the screen illustration will display the 2nd tray.


Support tabThe Support tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites.

Click the Support tab to display the following screen:

Brother Solutions CenterThe Brother Solutions Center is a Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User Guides, Driver Updates and Tips for using your machine.

Web UpdateWeb Update checks the Brother web site for updated drivers, and automatically downloads and updates the printer driver on your computer.

Check SettingThe Check Setting selection displays a list of your current driver settings.


Features in the PS printer driver (For Windows®)The Windows® 98/98SE/Me/2000 Professional/XP and Windows NT® 4.0 utilizes BR-Script 3 (PostScript® 3™ language emulation) driver.To install the PS driverIf you have already installed the printer driver following the instruction in the Quick Setup Guide, insert the CD-ROM into the CD-ROM drive on your PC and click Install MFL-Pro Suite and follow the on-screen instructions. When the Select Components screen appears, check PS Printer Driver, and then continue following the on-screen instructions.If you have not previously installed the driver and software, insert the CD-ROM into the CD-ROM drive on your PC and click Install MFL-Pro Suite and follow the on-screen instructions. When the Connection Type screen appears, select Custom Install and check the PS Printer Driver. Then continue following on-screen instructions.

Ports tab

Select the port where your printer is connected or the path to the network printer you are using.

■ You can download the latest driver by accessing the Brother Solutions Center at http://solutions.brother.com

■ The screens in this section are from Windows® XP for MFC-8840D.

■ The screens on your PC will vary depending on your Operating System and machine.



Device Settings tab

Select the options you installed.


Layout tab

You can change the Layout setting by selecting the setting in the Orientation, Page Order and Page Per Sheet.

Booklet (For MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045D) (For Windows® 2000/XP)You can print a booklet by selecting Booklet from Pages Per Sheet list.

If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Layout tab by clicking Printing Preferences... in the General tab of the Brother MFC-8840D BR-Script3 Properties screen.


Paper / Quality tab

Select the Paper Source.

If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Paper/Quality tab by clicking Printing Preferences... in the General tab of the Brother MFC-8840D BR-Script3 Properties screen.


Advanced Options

1 Select the Paper Size and Copy Count.2 Set the Print Quality, Scaling and TrueType Font setting.

3 You can change settings by selecting the setting in the Printer Features list:

■ Media Type■ Toner Save■ BR-Script Level

If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Brother MFC-8840D BR-Script3 Advanced Options tab by clicking Advanced... button in the Layout tab or the Paper/Quality tab.

1

2

3

HOW TO SCAN USING WINDOWS® 3 - 1

3 How to scan using Windows®

■ The scanning operations and drivers will be different depending on your operating system.

■ The screens shown in this chapter are from MFC-8840D.

For Windows® XPThe machine uses Windows® Imaging Acquisition (WIA) for scanning documents. (See Scanning a document (For Windows® XP only) on page 3-2.)

In addition to the WIA driver, there is also a TWAIN compliant scanner driver installed. If you want to use it, you can switch TWAIN on from the MFC-XXXX or DCP-XXXX (for advanced user) located in the Start/All Programs/Brother/MFL-Pro Suite MFC-XXXX, or DCP-XXXX/Enable-Disable TWAIN/MFC-XXXX or DCP-XXXX (for advanced user) on your computer. (See TWAIN compliant on page 3-8.)

For Windows® 98/98SE/Me and 2000 ProfessionalThe machine uses a TWAIN Compliant driver for scanning documents from your applications. (See Scanning a document on page 3-8.)

For Macintosh®

Go to Using the Brother TWAIN scanner driver with your Macintosh® on page 7-20.

For ScanSoft® PaperPort® 9.0SE and OmniPage® OCRGo to Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR on page 3-20.

3 - 2 HOW TO SCAN USING WINDOWS®

Scanning a document (For Windows® XP only)WIA compliant

Windows® XP uses Windows Image Acquisition (WIA) for scanning images from the scanner. You can scan images directly into the PaperPort® 9.0SE viewer that Brother included with your scanner or you can scan images directly into any other software application that supports WIA or TWAIN scanning.

How to access the scanner

1 Open your software application to scan a document.

2 Select Scan from the File drop-down menu or click the Scan button.The Scan pane appears in the left panel.

3 Select the scanner you are using from the Scanner drop-down list box.

4 Click Scan.The Scan dialog box will appear:

The instructions for scanning in this guide are for when you use ScanSoft® PaperPort® 9.0SE. The steps for scanning from another application may vary.


Scanning a document into the PC

There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the Flatbed scanner glass.

If you would like to scan and then crop a portion of the page after pre-scanning the document, you will need to use the scanner glass (Flatbed). (See PreScanning to crop a portion you want to scan on page 3-11.)

Scanning a document using the ADF1 Place the original face up in the ADF (automatic document

feeder).

2 Select the Document Feeder from the Paper source drop-down list box (A).

3 Select the picture type (B).

4 Select the Paper size from the drop-down list box (D).

5 If you require advanced settings, click Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties. Click the OK button after you choose your settings.

A

B

C

D


6 To start scanning your document, click the Scan button in the Scan dialog box.

■ The scanner resolution you can select is up to 1200 × 1200 dpi.

■ For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 3-7.)


PreScanning to crop a portion you want to scan using the scanner glassThe Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button from the scanner window to scan the image.

1 Place the original face down on the scanner glass.

2 Make sure you selected Flatbed in the Paper source pull-down box (A).

3 Select the picture type (B).

4 In the Scan dialog box, click the Preview button. The entire original will be scanned into the PC and will appear in the scanning area.

5 Select the portion you want to scan by clicking the left mouse button and dragging it over the area.

Scanning area

A

B

Scanning area


6 If you require advanced settings, click Picture Type from the Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Advanced Properties. Click the OK button after you choose your settings.

7 To start scanning your document, click the Scan button in the Scan dialog box.This time only the selected area of the original will appear in the PaperPort® window (or your software application window).

C


Brother Scanner UtilityThe Brother Scanner Utility is used for configuring the scanner driver for resolutions greater than 1200 dpi and for changing the paper size. If you want to set Legal size as the default size, change the setting using this utility. You must restart your PC for the new settings to take effect.

To run the utility:You can run the utility by selecting the Scanner Utility located in the Start/All Programs/Brother/MFL-Pro Suite XXX-XXXX menu.

TWAIN compliant scanner driver for Windows® XPIf you have chosen to use the optional TWAIN Driver supplied for Windows® XP, follow the description for Windows® 98/98SE/Me and 2000 Professional. (See How to scan using Windows® on page 3-1 for instructions on how to turn the Windows® XP TWAIN drivwer ON.)

If you scan the document at a resolution of greater than 1200 dpi, the file size may be very large. Please make sure that you have sufficient memory and hard disk space for the size of the file you are trying to scan. If you do not have enough memory or hard disk space then your computer may freeze and you could lose your file.


Scanning a document TWAIN compliant

The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and software applications. This means that not only can you scan images directly into the PaperPort® 9.0SE viewer that Brother included with your machine, but you can also scan images directly into hundreds of other software applications that support TWAIN scanning. These applications include popular programs like Adobe® Photoshop®, Adobe® PageMaker®, CorelDraw® and many more.


How to access the Scanner

1 Open the software application (ScanSoft® PaperPort® 9.0SE) to scan a document.

2 Select Scan from the File drop-down menu or select the Scan button. The Scan pane appears in the left panel.

3 Select the scanner you are using from the Scanner drop-down list box.

4 Click Scan.

The Scanner Setup dialog box will appear:

The instructions for scanning in this Guide are for when you use ScanSoft® PaperPort® 9.0SE.

If the machine is connected via:

Parallel - use 'Brother XXX-XXXX.'

USB - use 'Brother XXX-XXXX USB'

LAN - use 'Brother XXX-XXXX LAN'


Scanning a document into the PC

You can scan a whole page

—OR—

Scan a portion of the page after pre-scanning the document.

Scanning a whole page1 Place the original face up in the ADF (automatic document

feeder), or face down on the scanner glass.

2 Adjust the following settings, if required, in the Scanner window:

■ Image Type

■ Resolution■ Scan Type

■ Brightness■ Contrast■ Document Size

See Settings in the Scanner window on page 3-13.

3 Click the Start button in the scanner window.When scanning is completed, click Cancel to return to the PaperPort® 9.0SE window.

After you select a document size, you can adjust the scanning area further by clicking the left mouse button and dragging it. This is required when you want to crop an image when scanning.


PreScanning to crop a portion you want to scanThe Pre-Scan button is used to preview an image for cropping any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the scanner window to scan the image.

1 Place the original face up in the ADF, or face down on the scanner glass.

2 Select the settings for Image Type, Resolution, Scan Type, Brightness and Contrast, as needed.

3 In the Scanner Setup dialog box, click the PreScan button.The entire original will be scanned into the PC and will appear in the Scanning Area.

4 Select the portion you want to scan by clicking the left mouse button and dragging it.

Scanning area

Scanning area


5 Place the original face up in the ADF again, if you used the ADF in Step 1.

6 Click Start.This time only the selected area of the original will appear in the PaperPort® 9.0SE window (or your software application window).

7 In the PaperPort® 9.0SE window, use the options available to refine the image.

You can enlarge the portion you selected by pressing to

check it. If you want to select the different portion, use to undo the image.


Settings in the Scanner window

Image TypeSelect the output image type from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting.

The default settings are:

ResolutionYou can change the scanning resolution from the Resolution drop down list. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. The following table shows the resolution settings available for each color mode.

Image Type Resolution Scan Type

Photo Select for scanning photo images. 300 x 300 dpi 24-bit color

Web Select for attaching the scanned image to web pages.

100 x 100 dpi 24-bit color

Text Select for scanning text documents.

200 x 200 dpi Black & White

Resolution Black & White / Gray (Error Diffusion)

256 color True Gray / 24 bit color /24 bit color (Fast)

100 × 100 dpi Yes Yes Yes






1200 × 1200 dpi Yes No Yes





Scan Type

BrightnessAdjust this settings (-50 to 50) to obtain the best image. The default value is 0, representing an ‘average’.

You can set the level by dragging the slide bar to the right or left to lighten or darken the image. You can also type a value in the box for the setting.

If the scanned image is too light, set a lower brightness value and scan the document again. If the image is too dark, set a higher brightness value and scan the document again.

ContrastThis setting is adjustable only when you have selected one of the gray scale settings. It is not available when Black & White and Color settings are selected as the Scan Type.

You can increase or decrease the contrast level by moving the slide bar to the left or right. An increase emphasizes dark and light areas of the image, while a decrease reveals more detail in gray areas. You can also type a value in the box for the setting.

Black & White: Set the Scan Type to Black & White for text or line art.

Gray Scale: Set the Scan Type to Gray (Error Diffusion) or True Gray for photographic images.

Colors: Set either:

256 Color, which scans up to 256 colors, or 24-bit color which scans up to 16.8 million colors, 24-bit color (Fast) which does not use Color Matching and is faster than 24-bit color.Although using 24-bit color creates an image with the most accurate colors, the image file will be approximately three times larger than a file created with 256 Color.


Document SizeSet the Size to one of the following:

■ Letter (8 1/2 × 11 in.)

■ A4 (210 × 297 mm)

■ Legal (8 1/2 × 14 in.)

■ A5 (148 × 210 mm)

■ B5 (182 × 257 mm)

■ Executive (7 1/4 × 10 1/2 in.)

■ Business Card (90 × 60 mm)

■ Photo 3.5 × 5 in. (9 × 13cm)

■ Photo 5 × 7 in. (13 × 18cm)

■ APS C 4 × 6 in. (10 × 15cm)

■ Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in. or 8.9 × 8.9 mm to 215.9 × 355.6 mm)

To scan photographs or business cards, select the document size, and then place the document face down at the center of scanner glass.

When scanning photographs or other images for use in a word processor or other graphics application. You should try different settings for the contrast and resolution modes to see which best suits your needs.

If you selected Custom as the size, The Custom Document Size dialog box will appear.

Type the Name, Width and Height for the document.

You can choose “mm” or “inch” as the unit for Width and Height.


■ Width: shows the width of scanning area

■ Height: shows the height of scanning area

■ Data Size: shows the approximate data size calculated in a Bitmap format. The size will be different for other file formats such as JPEG.

You can see the actual paper size you selected on the screen.


Using the scan key (For USB or Parallel interface cable users)

You can use Scan on the control panel to scan originals into your word processing, graphics or E-mail applications or your computer folder. The advantage of using Scan is that you avoid the mouse clicks required to scan from your computer.

If you use the Scan key on a network, please refer to Using the Scan key on page 8-5.

Before you can use Scan on the control panel, you must have connected the machine to your Windows® based computer and loaded the appropriate Brother Drivers for your version of Windows®. For details about how to configure ControlCenter 2.0 buttons to launch the application of your choice using Scan, go to the appropriate chapter:

■ For Windows®, see Using ControlCenter2.0 on page 4-1.

■ For Macintosh®, see Using ControlCenter2.0 (For Mac OS® X 10.2.1 or greater) on page 7-29.

MFC-8440, MFC-8640D, MFC-8840D, MFC-8840DN

DCP-8040, DCP-8045D


Scan to E-mail

You can either scan a black and white or color original into your E-mail application as a file attachment. You can change the Scan configuration. (See Scan to E-mail: on page 4-14.)


2 Press Scan.

3 Press or to select Scan to E-mail.Press Set.

4 Press or to select PC. Press Set.The machine will scan the original, create a file attachment, and launch your E-mail application, displaying the new message waiting to be addressed.

Scan to Image

You can scan a color picture into your graphics application for viewing and editing. You can change the Scan configuration. (See Scan to Image: on page 4-12.)


2 Press Scan.

3 Press or to select Scan to Image. Press Set.The machine will start the scanning process.

▲ Scan to E-mailScan to ImageScan to OCR

▼ Scan to FileSelect ▲▼ & Set




Scan to OCR

If your original is text only, you can have it converted by ScanSoft® OmniPage® to an editable text file and then have the result displayed in your word processing application for viewing and editing. You can change the Scan configuration. (See Scan to OCR: on page 4-13.)


2 Press Scan.

3 Press or to select Scan to OCR.Press Set.The machine will start the scanning process.

Scan to File

You can scan a black and white or a color original into your computer and save it as a file in the folder you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File screen of the ControlCenter2.0. (See Scan to File: on page 4-15.)


2 Press Scan.

3 Press or to select Scan to File.Press Set.

4 The machine will start the scanning process.






Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCRScanSoft® PaperPort® 9.0SE for Brother is a document management application. You will use PaperPort® 9.0SE to view scanned documents.

PaperPort® 9.0SE has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text documents. It allows you to combine or “stack” documents of different formats for printing, faxing or filing.

ScanSoft® PaperPort® 9.0SE can be accessed through the ScanSoft® PaperPort® 9.0SE program group.

See Documentation for ScanSoft® PaperPort® 9.0SE on the CD-ROM.

The complete ScanSoft® PaperPort® 9.0SE User’s Guide, including ScanSoft® OmniPage® OCR, is in the documentation on the CD-ROM.

This chapter is only an introduction to the basic operations.

When you install MFL-Pro Suite, ScanSoft® PaperPort® 9.0SE for Brother and ScanSoft® OmniPage® OCR are installed with it automatically.

If you are using Windows® XP, Windows NT® 4.0 or Windows®

2000 Professional, we recommend that you are logged on with administrator rights.


Viewing items

ScanSoft® PaperPort® 9.0SE provides several ways to view items:

Desktop View displays a thumbnail (a small graphic that represents each item in a Desktop or folder).

Items in the selected folder appear on the PaperPort® 9.0SE Desktop. You can see PaperPort® 9.0SE items (MAX files) and non-PaperPort® 9.0SE items (files created using other applications).

Non-PaperPort® 9.0SE items include an icon that indicates the application that was used to create the item; a non-PaperPort® 9.0SE item is represented by a small rectangular thumbnail and not an actual image.

Page View displays a close-up of a single page. You can open a PaperPort® 9.0SE item by double-clicking on it.

As long as you have the appropriate application on your computer to display it, you can also double-click a non-PaperPort® 9.0SE item to open it.

Desktop View displays items as thumbnails

Page View displays each itemas a full page


Organizing your items in folders

PaperPort® 9.0SE has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you select to view in Desktop View. An item can be a PaperPort® 9.0SE item or a non-PaperPort® 9.0SE item:

■ Folders are arranged in a “tree” structure in the Folder View.You use this section to select folders and view their items in Desktop View.

■ You can simply drag and drop an item onto a folder.When the folder is highlighted, release the mouse button and the item is stored in that folder.

■ Folders can be “nested”—that is, stored in other folders.

■ When you double-click a folder, its items (both PaperPort® 9.0SE MAX files and non PaperPort® 9.0SE files) appear on the Desktop.

■ You can also use Windows® Explorer to manage the folders and items shown in Desktop View.

Quick links to other applications

ScanSoft® PaperPort® 9.0SE automatically recognizes many other applications on your computer and creates a “working link” to them.

The Send To Bar at the bottom of the Desktop view shows icons of those linked applications.

To use a link, drag an item onto one of the icons to start the application represented by the icon. A typical use of the Send To Bar is to select an item and then fax it.

This sample Send To Bar shows several applications with links to PaperPort® 9.0SE.

If PaperPort® 9.0SE does not automatically recognize one of the applications on your computer, you can manually create a link using the New Program Link... command. (See PaperPort® 9.0SE in the Documentation section on the CD-ROM for more information about creating new links.)


ScanSoft® OmniPage® OCR lets you convert image text into text you can edit

ScanSoft® OmniPage® OCR is installed automatically with PaperPort® 9.0SE when you install MFL-Pro Suite on your computer.

ScanSoft® PaperPort® 9.0SE can quickly convert the text on a ScanSoft® PaperPort® 9.0SE item (which is really just a picture of the text) into text that you can edit with a word processing application.

PaperPort® 9.0SE uses the optical character recognition application ScanSoft® OmniPage®, which comes with PaperPort® 9.0SE

—OR—

PaperPort® 9.0SE can use your preferred OCR application if it is already on your computer. You can convert the entire item, or by using the Copy Text command, you can select only a portion of the text to convert.

Dragging an item onto a word-processing link icon starts PaperPort® 9.0SE’s built-in OCR application, or you can use your own OCR application.

You can Import items from other applications

In addition to scanning items, you can bring items into PaperPort® 9.0SE in a variety of ways and convert them to PaperPort® 9.0SE (MAX) files in several different ways:

■ Print to the Desktop View from another application, such as Microsoft® Excel.

■ Import files saved in other file formats, such as Windows® Bitmap (BMP) or Tagged Image File Format (TIFF).

Software by:


You can Export items in other formats

You can export or save PaperPort® 9.0SE items in several popular file formats, such as BMP, JPEG, TIFF, PDF or self-viewing.

For example, to create a file for an Internet Web site, export it as a JPEG file. Web pages often use JPEG files for displaying images.

Exporting an image file1 Select the Save As command from the File pull-down menu in

the PaperPort® 9.0SE window. The Save ‘XXXXX’ as dialog box will be displayed.

2 Select the drive and directory where you want to store the file.

3 Enter the new file name and choose the file type or select a name from the File Name text box. (You can scroll through the Directories and File Name listing for prompting.)

4 Select the Save button to save your file, or Cancel to return to the PaperPort® 9.0SE without saving it.


How to Uninstall PaperPort® 9.0SE and ScanSoft® OmniPage® OCR

For Windows® 98/98SE, Windows® Me and Windows NT® 4.0:

Select Start, Settings, Control Panel, Add/Remove Programs and the Install/Uninstall tab.

Select PaperPort and click the Add/Remove button.

Select PaperPort from the list and click the Add/Remove button.

For Windows® 2000 Professional:

Select Start, Settings, Control Panel and Add/Remove Programs.

Select PaperPort and click the Change/Remove button.

Select PaperPort from the list and click the Change button.

For Windows® XP:

Select Start, Control Panal, Add or Remove Programs and the Change or Remove Programs icon.

Select PaperPort from the list and click the Change/Remove button.

4 - 1 USING CONTROLCENTER2.0

4

ControlCenter2.0ControlCenter2.0 is a software utility that allows you to quickly and easily access your frequently used applications. Using ControlCenter2.0 eliminates the need to manually launch the specific applications. ControlCenter2.0 provides the following five categories of operations:

1 Scan directly to a file, E-mail, word processor or graphics application of your choice.

2 Custom Scan buttons allow you to configure a button to meet your own application requirements.

3 Access the Copy features available via your computer.

4 Access the “PC-FAX” applications available for your device.

(For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only)

5 Access the settings available to configure your device.

You can select which machine ControlCenter2.0 will connect with from the Model pull-down list.

Also you can open the configuration window for each function by clicking the Configuration button.

Using ControlCenter2.0(For Windows®)


■ The functions that can be used in ControlCenter2.0 may vary depending upon the model.

USING CONTROLCENTER2.0 4 - 2

How to turn off the AutoLoad feature in ControlCenter2.0

Once you start ControlCenter2.0 from the Start menu, the icon will appear on the task tray. You can open ControlCenter2.0 window by double-clicking on the icon.

If you do not want ControlCenter2.0 to run automatically each time the computer is started;

1 Right-click on ControlCenter2.0 icon in the Task Tray, and select Preferences.

2 ControlCenter2.0 preference window appears, then uncheck the Start ControlCenter on computer startup check box.

3 Click OK to close the window.


SCAN

This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications.

■ Image (Default: Microsoft Paint) — enables you to scan a page directly into any graphic viewer/editor application. You can select the destination application, such as MS Paint, Corel PhotoPaint, Adobe PhotoShop, or any kind of image editing application you have installed on your computer.

■ OCR (Default: MS WordPad) — enables you to scan a page or document, automatically run the OCR application and insert the text (not a graphic image) into a word processing application. You have the option of selecting the target word processing application, such as WordPad, MS Word, Word Perfect or whichever word processing application is installed on your computer.

■ E-mail (Default: your default E-mail software) — enables you to scan a page or document directly into an E-mail application as a standard attachment. You have the option of selecting the file type and resolution for the attachment.

■ File — enables you to scan directly to a disk file. You can change the file type and destination folder, as needed.

ControlCenter2.0 gives you the ability to configure the hardware Scan key on your machine for each scan feature. Select the Device Button in the configuration menu for each of the SCAN buttons.

CUSTOM SCAN

You can configure the button name and settings for each of these buttons to meet your specific requirements by right-clicking on a button and following the configuration menus.


COPY

Copy — allows you to use the PC and any printer driver for enhanced copy operations. You can scan the page on the machine and print the copies using any of the features of the machine printer driver—OR—you can direct the copy output to any standard printer driver installed on the PC including network printers.

You can configure your preferred settings on up to four buttons.

PC-FAX (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only)

These buttons are for sending or receiving faxes using the Brother PC-FAX application.

■ Send — enables you to scan a page or document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 6-1.)

■ Receive — enables you to receive a PC-FAX by clicking this button. After running the PC-FAX receive software, this button changes to View Received to open the application and see the received fax. (See Setting up PC-FAX receiving on page 6-19.)

■ Address Book — enables you to open Brother PC-FAX address book. (See Brother Address Book on page 6-7.)

■ Setup — enables you to configure the PC-FAX sending settings. (See Sending setup on page 6-3.)

DEVICE SETTING(For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only)

You can configure the machine setting.

■ Remote Setup — enables you to open the Remote Setup Program. (See MFC Remote Setup on page 5-1.)

When the machine is connected to a network, you cannot use this function.



SCANThis section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications.

Image (example: Microsoft Paint)

Scan to Image feature allows you to scan an image directly into your graphics application for image editing. To change the default settings, right-click on the button and select Software Button.

Change the other settings, if needed.

By selecting Device Button at each Scan button, you can configure the Scan key on your machine for each scan feature.


To change the destination application, select the appropriate application from the Target Application pull down list. You can add an application to the list by clicking the Add button.

Enter the Application Name (up to 30 characters) and the Application Location. You can also find the application location by clicking button. Choose the File Type from the pull-down list.

If you want to delete application you have added, selectApplication Name from the pull down list.

This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending upon the function.


OCR (Word Processing program)

Scan to OCR converts the graphic page image data into text which can be edited by any word processor program. You can change the default word processor program.

To configure Scan to OCR, right-click on the button and select Software Button.

To change the word processing application, select the destination word processing application from the Target Application pull down list. You can add an application to the list by clicking the Add button. An application can be deleted by clicking on the Delete button.

You can also configure the other settings for this selection.


E-mail

Scan to E-mail feature allows you to scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, right-click on the button and select Software Button.

To change the E-mail application, select your preferred E-mail application from the E-mail Application pull down list. You can add an application to the list by clicking the Add button. An application can be deleted by clicking on the Delete button.

You can also change the other settings used to create the file attachments.


File attachments

You can choose from the following list of file types for attachment to your E-mail or for saving to a folder.

File Type — Select from the pull-down list the type of file you want the scanned images to be saved in.

Windows Bitmap (*.bmp)

JPEG (*.jpg)

TIFF - Uncompressed (*.tif)

TIFF - Compressed (*.tif)

TIFF Multi-Page - Uncompressed (*.tif)

TIFF Multi-Page - Compressed (*.tif)

Portable Network Graphics (*.png)

PDF (*.pdf)

Additional file format support is available by scanning to PaperPort® and then use the save as function and choose the file format. (See Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR on page 3-20.)

The additional file types supported are:

TIFF - Group 4 (*.tif)

TIFF - Class F (*.tif)

TIFF Multi Page - Group 4 (*.tif)

TIFF Multi Page - Class F (*.tif)


File

Scan to File button allows you to scan an image and save it in a specific file type to any directory on your PC. This allows you to easily archive your paper documents. To configure the file type and save to directory, right-click on the button and select Software Button.

Select the file type for the saved image by selecting from the File Type pull-down list. You can save the file to the default folder which is shown currently in the Destination Folder box, or you can select another folder/directory by clicking button.

For the supported file types, please refer to the File attachments on page 4-9.


CUSTOM SCANThere are four buttons from which you can set your own preferences and configuration to fit your required usage for scanning.

To configure a button, right-click on the button, and the configuration window will appear. You have four function choices of scan action, Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.

Scan to Image: This setting allows you to scan a page directly into any graphic viewer/editor software. You can select any kind of image editor application you have installed on your computer as a destination application.

Scan to OCR: Scanned documents will be converted into editable text files. If you have a third party OCR software package installed on your PC you can select it. You can also select the destination application for the editable text.

Scan to E-mail: Scanned images will be attached to an E-mail message. You can choose which E-mail application to use if you have more than one installed on your system. You can also select the file type for the attachment and create a quick send list of E-mail addresses chosen from your default E-mail address book.

Scan to File: This setting allows you to save a scanned image to any directory on a local or network hard disk. You can also select the file type to be used.


Customizing a user-defined button

To configure a button, right-click on the button, and the configuration window will appear. Please read the following guide lines for the button configuration.

Scan to Image:In the General tab

You can enter up to 30 characters in the Name for Custom field. This name will appear as the button name.

Select the type of scan from the Scan Action field.

In the Settings tab

You can select Target Application, File Type, Resolution, Scan Type, Document Size, Brightness and Contrast settings.


Scan to OCR:In the General tab



In the Settings tab

You can select Target Application, File Type, OCR Software, Resolution, Scan Type, Document Size, Brightness and Contrast settings.


Scan to E-mail:In the General tab



In the Settings tab

You can select E-mail Application, File Type, Resolution, Scan Type, Document Size, Brightness and Contrast settings.


Scan to File:In the General tab



In the Settings tab

Select the file format from the File Type pull down list. You can either send the file to the default folder which is shown currently in the Destination Folder box or select your preferred folder by using button.

You can also select Resolution, Scan Type, Document Size, Brightness and Contrast settings.


COPYThe Copy buttons (1-4) can be customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as N-in-1 printing.

Before you can use the Copy buttons you must first configure the printer driver by right-clicking on the button.

You can enter up to 30 characters in the Name for Copy field and select Copy Ratio.

In the Scan setting field you can select the Resolution, Scan Type, Document Size, Brightness and Contrast settings to be used.


Before finishing the Copy button configuration, you must set the Printer Name. Then click the Print options button to display the printer driver settings.

In the printer driver settings window you can choose advanced settings for printing.

The Print options screen will vary depending upon which model printer you have selected.

You must configure each of the copy buttons before they can be used.


PC-FAX(For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only)This section allows you to easily open the software for sending or receiving a PC-FAX or edit the address book by clicking the appropriate button.

Send

The Send button allows you to scan a document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 6-1.)

To change the Send settings, right-click on the button to open the configuration window. You can change Resolution, Scan Type, Document Size, Brightness and Contrast settings.


Receive / View Received

The Receive button allows you to start receiving PC-FAXes to your computer. By clicking this button, the PC-FAX receiving software is activated and starts receiving fax data. (See Running PC-FAX Receiving on page 6-19.)

When the PC-FAX receiving software if running, the View Received button. Clicking this button will open the viewer application. (PaperPort® 9.0SE)

When the machine is connected to the network, you cannot use this function.


Address Book

The Address Book button allows you to configure, add, amend or delete contacts from your address book. By clicking the button, the address book window will open for your editing. (See Brother Address Book on page 6-7.)

Setup

By clicking the Setup button, you can configure the user settings used by the PC-FAX application.(See Setting up user information on page 6-2.)


DEVICE SETTING(For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only)In this section you can configure the machine setting by clicking the button.

Remote Setup

The Remote Setup button allows you to open the Remote Setup Program window with which you can configure the machine setting menus.


USING MFC REMOTE SETUP 5 - 1

5

MFC Remote SetupThe MFC Remote Setup application lets you quickly and easily set up your MFC directly from your PC screen. When you access this application, the settings on your MFC will be downloaded to your PC and displayed on your computer screen. If you change the settings, you can upload them directly to the MFC.

OK buttonWhen you click OK, the process of uploading the data to the MFC begins. The MFC Remote Setup program is closed if an error message is displayed, enter the correct data again and then click OK.

Cancel buttonThe Cancel button clears your changes and exits the MFC Remote Setup application without uploading any data to the MFC.

Using MFC Remote Setup(For Windows®)


You can't use the MFC Remote Setup application if your MFC is only connected to a Network with the optional Network LAN board (NC-9100h). (See Web Based Management in the NC-9100h Network User's Guide.)

5 - 2 USING MFC REMOTE SETUP

Apply buttonThe Apply button uploads the data to the MFC, but stays in the Remote Setup application so you can make more changes.

Print buttonThe Print button prints the selected items on the MFC. You cannot print the MFC Remote Setup changes until you click the Apply button to upload the new data to the MFC. Then you can click the Print button to get an up-to-date printout.

Export buttonClick the Export button to save your current settings to a file.

Import buttonClick the Import button to read the settings from your saved file into the MFC Remote Setup screen.

You can use the Export and Import buttons to save and use several sets of settings for your MFC.

USING BROTHER PC-FAX SOFTWARE 6 - 1

6

PC-FAX sendingThe Brother PC-FAX feature allows you to use your PC to send any application or document file as a standard fax. You can create a file in any application on your PC, and then send it as a PC-FAX. You can even attach a cover page note. All you have to do is set up the receiving parties as Members or Groups in your PC-FAX Address Book or simply enter the destination address or fax number into the User interface. You can use the Address Book Search feature to quickly find members to send your fax to.

Using Brother PC-FAX software(For Windows®)


■ PC-FAX is available in Black & White only.

■ If you are using Windows® XP, Windows NT® 4.0 or Windows® 2000 Professional, we recommend that you are logged on with administrator rights.

■ Please check Brother Solutions Center for the latest updates available for Brother PC-FAX. Visit http://solutions.brother.com/


6 - 2 USING BROTHER PC-FAX SOFTWARE

Setting up user information

1 From the Start menu, select All Programs, Brother, MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and then select PC-FAX Setup.

The Brother PC-FAX Setup dialog box will appear:

2 You must enter this information to create the Fax Header and Cover Page.

3 Click OK to save the User Information.

You can access the User Information from the FAX Sending dialog box by clicking .

(See Sending a file as a PC-FAX using the Facsimile style user interface on page 6-16.)


Sending setup

From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below.

The user has the choice of two user interfaces: Simple style or Facsimile style. To change the user interface select the interface setting you want: Simple style or Facsimile style. (See User interface on page 6-4.)

Outside line access

If you need to enter a number to access an outside line, enter it here. This is sometimes required by a local PBX telephone system (for example, if you must dial 9, to get an outside line in your office).

Include header

To add header information to the top of the fax pages you send, check the Include header box.


User interface

In the Sending tab, select the user interface you wish to use.

You can choose the Simple Style or the Facsimile Style.

Simple style

Facsimile style


Address Book

If Outlook® Express is installed on your PC, you can select which address book to use for PC-FAX sending, Brother Address Book or Outlook® Express from the Address Book tab. (not available for Windows NT® 4.0)

For the Address book file, you must enter the path and file name of the database file which contains the address book information.

—OR—

Use the Browse button to find the database to select.

If you select Outlook® Express, you can use the Outlook® Express Address book when clicking the Address Book button on the sending window.


Speed-Dial setupFrom the Brother PC-FAX Setup dialog box, click the Speed-Dial tab. (To use this feature, you must select the Facsimile Style user interface.)

You can register a Member or Group on each of the ten Speed-Dial buttons.

To register an address in a Speed-Dial button:1 Click the Speed-Dial button you want to program.

2 Click the Member or Group you want to store on the Speed-Dial button.

3 Click Add >> to save it.

To clear a Speed-Dial button:1 Click the Speed-Dial button you want to clear.

2 Click Clear to erase it.


Brother Address Book

From the Start menu, select Programs, Brother, MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and then click PC-FAX Address Book.

The Brother Address Book dialog box will appear:


Setting up a Member in the Address Book

In the Brother Address Book dialog box you can add, edit and delete stored information of Members and Groups.

1 In the Address Book dialog box, click the icon to add a Member.

The Brother Address Book Member Setup dialog box will appear:

2 In the Member Setup dialog box, type the Member’s information. Name is a required field. Click OK to save the information.


Setting up a Group for Broadcasting

If you often send the same PC-FAX to several recipients, you can combine them in to a Group.

1 In the Brother Address Book dialog box, click the icon to create a Group.

The Brother Address Book Group Setup dialog box appears:

2 Type the name of the new Group in the Group Name field.

3 In the Available Names box, select each Member to be included in the Group, and then click Add >>.

Members you add to the Group will be added to the Group Members box.

4 After all the members you want have been added, click OK.


Editing Member information

1 Select the Member or Group you want to edit.

2 Click the edit icon.

3 Change the Member or Group information.

4 Click OK to save your changes.

Deleting a Member or Group

1 Select the Member or Group you want to delete.

2 Click the delete icon.

3 When the Confirm Item Delete dialog box appears, click OK.

Exporting the Address Book

You can export the whole Address Book to an ASCII text file (*.csv). Or if you wish, you can select and create a Vcard that will be attached to that Member’s outgoing E-mail. (A Vcard is an electronic business card that contains the sender’s contact information.)

To export the whole current Address book:

1 From the Address Book select File, point to Export, and then click Text.—OR—

Click Vcard and go to Step 5.

2 From the Available Items column, select the data fields you wish to Export and then click Add >>.

If you are creating a Vcard, you must first select the member.

If you select Vcard in Step 1, Save as type: will be Vcard (*.vcf).

Select the items in the order you want them listed.


3 If you are exporting to an ASCII file, select the Divide Character - Tab or Comma. This selects between a Tab or Comma to separate the data fields.

4 Select OK to save the data.

5 Type the name of the file, and then select Save.


Importing to the Address Book

You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book.

To import an ASCII text file:1 From the Address Book select File, point to Import, and then

click Text.—OR—

Click Vcard and go to Step 5.

2 From the Available Items column select the data fields you want to import, and click Add >>.

3 Select the Divide Character - Tab or Comma based on the file format you are importing.

4 To import the data, click OK.

From the Available Items list select the fields in the same order they are listed in the Import text file.


5 Type the name of the file, and then select Open.

If you selected a text file in Step 1, the Files of type: will be Text file (*.csv).


Setting up a Cover Page

From the PC-FAX dialog box, click to access the PC-Fax Cover page setup screen.

The Brother PC-FAX Cover Page Setup dialog box will appear:


Entering Cover Page Information

ToFromCommentType the comment you want to add to the cover page.

FormSelect the cover page format you want to use.

Import BMP fileYou can insert a bitmap file, such as your company logo, in the cover page.

Use the browse button to select the BMP file, and then select the alignment style.

Count cover pageWhen the Count Cover Page box is checked, the Cover Page will be included in the page numbering. When this box is not checked, the Cover Page will not be included.

If you are sending a fax to more than one recipient, the recipient information will not be printed on the Cover Page.


Sending a file as a PC-FAX using the Facsimile style user interface

1 Create a file in Word, Excel, Paint, Draw or any other application on your PC.

2 From the File menu, select Print. The Print dialog box will appear:

3 Select Brother PC-FAX as your printer, and then click Print. The Facsimile style user interface will appear, if it does not check the user interface selection setting as detailed on page 6-3.


4 Enter the fax number using any of the following methods:

■ Using the dial pad enter the number.

■ Click any of the 10 Speed-Dial buttons.

■ Click the Address Book button, and then select a Member or Group from the Address Book.

5 To include a Cover Page, click Cover Page On, and then click the Cover Page icon to enter or edit the Cover Page information.

6 Click Start to send the fax.

RedialIf you want to redial a number, click Redial to scroll through the last five fax numbers, and then click Start.

Sending a file as a PC-FAX using the Simple style user interface

1 Create a file in Word, Excel, Paint, Draw or any other application on your PC.

2 From the File menu, select Print.The Print dialog box will appear:

If you make a mistake, click Clear to delete all the entries.

If you want to cancel the fax, click Stop.


3 Select Brother PC-FAX as your printer, and then click Print.The Simple style user interface will appear; if it does not check the user interface selection setting as detailed on page 6-3.

4 In the To: field, type the fax number of the recipient. You can also use the Address Book to select destination fax numbers by clicking the To: button. If you made a mistake entering a number, click the Clear button to delete all the entries.

5 To send a Cover Page and note, click the Cover Page On check box.

6 When you are ready to send your fax, click the Send icon.

7 If you want to cancel the fax, click the Cancel icon.

You can also click the icon to create or edit a cover page.


Setting up PC-FAX receivingThe PC-FAX Receive function will automatically upload incoming faxes received by your machine to your PC for viewing, printing or deleting.

Running PC-FAX Receiving

From the Start menu, select All Programs, Brother, MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and then select ‘PC-FAX Receiving’.

The PC-FAX icon will appear on your PC Task bar for this Windows® session.

Setting up your PC

1 Right-click the PC-FAX icon on your PC Task Bar, and then click PC-Fax RX Setup.

2 The PC-Fax RX Setup dialog box will appear:

PC-FAX receiving is only available when using the USB and parallel connection, not the LAN connection.


3 In Ring Delay, select the number of rings before you want your PC to answer incoming calls.

4 In Save file to, use the Browse button if you want to change the path where PC-FAX files will be saved.

5 In File Format, select .tif or .max for the format the received document will be saved in. The default format is .tif.

6 If you want to, you can check the Play wave file when receiving FAX check box, and then enter the path of the wave file.

7 To load PC FAX receiving automatically when you start up Windows®, select the Add to Startup folder check box.

Viewing new PC-FAX messages

Each time you start to receive a PC-FAX, the icon will flash blue and red. Once the fax has been received the icon will remain red. The red icon will change to green once the received fax has been viewed.

1 Run PaperPort®.

2 Open the Fax Received folder.

3 Double-click any of the new faxes to open and view them.

The title of your unread PC message will be the date and time until you assign a file name.For example “Fax 2-20-2002 16:40:21.tif”

USING YOUR MACHINE WITH A MACINTOSH® 7 - 1

7

Setting up your USB-equipped Apple® Macintosh®

The features supported by the machine will depend on the operating system you are using. The chart below shows which features are supported.

*1 For the details of ControlCenter2.0, see Using ControlCenter2.0 (For Mac OS® X 10.2.1 or greater) on page 7-29.

*2 For Mac OS® X 10.2 users, please upgrade to Mac OS® X 10.2.1 or greater. (For the latest information for Mac OS® X, please visit at: http://solutions.brother.com)

Using your machine with a Macintosh®

■ Before you can connect the machine to your Macintosh®, you must buy a USB cable that is not longer than 6 feet (2 metres).Do not connect the machine to a USB port on a keyboard or a non-powered USB hub.

■ Some descriptions in this chapter are based on the MFC-8840D. These descriptions also apply to the MFC-8440, MFC-8640D, MFC-8840DN, DCP-8040 and DCP-8045D.


Feature Mac OS® Mac OS® X

8.6 9.X 10.1 10.2.1 or greater*2

Printing Yes Yes Yes Yes

Scanning (TWAIN) Yes Yes No Yes

ControlCenter2.0*1 No No No Yes

PC-FAX sending Yes Yes Yes Yes

Remote Setup No No Yes Yes

7 - 2 USING YOUR MACHINE WITH A MACINTOSH®

Using the Brother printer driver with your Apple® Macintosh® (Mac OS® 8.6 - 9.2)To select a Printer:1 Open the Chooser from the Apple menu.

2 Click the Brother Laser icon. On the right side of the Chooser window, click the printer you want to print to. Close the Chooser.


To print a document:1 From the application software such as Presto!® PageManager®,

click File menu and select Page Setup. You can change the settings for Paper Size, Orientation, and Scaling, and then click OK.

2 From application software such as Presto!® PageManager®, click File menu and select Print. Click Print to start printing.

If you want to change Copies, Pages, Resolution, Paper Source and Media Type, select your settings before clicking Print.


Device Options allows you to select Duplex.

Automatic Duplex is only available with the MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045D.


Using the Brother Printer Driver with Your Apple® Macintosh® (Mac OS® X)Choosing page setup options

1 From application software such as Presto!® PageManager®, click the File menu and select Page Setup. Make sure your machine is selected in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scaling, then click OK.

2 From application software such as Presto!® PageManager®, click File menu and select Print. Click Print to start printing.


Specific settings

Set the Media Type, Resolution, Toner Save, and other settings.

Press Copies & Pages to select settings you want to change.

Duplex

Printer settings

Automatic Duplex is only available with the MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045D.


Using the PS driver with your Apple® Macintosh®

For Mac OS® 8.6 to 9.2 users

1 For Mac OS® 8.6 to 9.04 Users:Open the Apple Extras folder. Open the Apple LaserWriter Software folder.

For Mac OS® 9.1 to 9.2 Users:Open the Applications (Mac OS® 9) folder. Open the Utilities folder*.

* The screens are based on Mac OS® 9.04.

To use the PS driver on a Network, see the NC-9100h Network User’s Guide on CD-ROM.

To use the PS driver with a USB cable, you need to set the Emulation to BR-Script3 (For MFC-8440, MFC-8640D MFC-8840D and MFC-8840DN, Menu, 4, 1. DCP-8040 and DCP-8045D, Menu, 3, 1.) before connecting the USB cable. (See Setting the Emulation Selection on page 1-17.)

The PS driver does not support the following functions:

■ HQ 1200

■ Secure Print

■ PC-Fax Sending (for MFC models only)


2 Open the Desktop Printer Utility icon.

3 Select Printer (USB), and then click OK.

4 Click Change... in the PostScript™ Printer Description (PPD) file.

Select your machine, and then click Select.


5 Click Change... in the USB Printer Selection.

Select your machine, and then click OK.

6 Click Create....


7 Enter your machine name, and then click Save.

8 Select Quit from the File menu.

9 Click the MFC-8840D icon on the Desktop.

10 Select Set Default Printer from the Printing menu.


For Mac OS® X users

You need to install the PS driver using the following instructions.

■ If a Brother Native Driver (MFC-XXX) is already listed in Printer list, you will need to delete it and then install the PS driver.

■ To use the PS driver with a USB cable, you need to set the Emulation to BR-Script3 (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN, Menu, 4, 1. DCP-8040 and DCP-8045D, Menu, 3, 1.) before connecting the USB cable. (See Setting the Emulation Selection on page 1-17.)

1 Select Applications from the Go menu.

2 Open the Utilities folder.

■ If you use a USB cable and your Macintosh® is “Mac OS® X”, only one printer driver for a machine can be registered in Print Center.


3 Open the Print Center icon.

4 Click Add Printer… .


5 Select USB.

6 Select your machine, and then click Add.

7 Select Quit Printer Center from the Print Center menu.


Sending a fax from your Macintosh® application(For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only)For Mac OS® 8.6 - 9.2 users

You can send a fax directly from a Macintosh® application by doing the following:

1 Create a document in a Macintosh application.

2 To send a fax, select Print from the File menu.The Printer dialog box will appear:

When Printer is selected, the top button shows Print and the Address button is grayed.

3 From the Output pull-down menu, select Facsimile.

When Facsimile is selected, the top button changes to Send Fax and the Address button will be available.

The PS driver does not support the following function.


4 Click Send Fax.The Send Fax dialog box appears:

The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers and the right box shows the Destination Fax Numbers as you select them.

5 To address the fax, type a fax number in the Input Fax Number box.

6 When you are finished addressing your fax, click Send Fax.

Click OK to go to the Send Fax dialog box.

■ To select and only send certain pages of the document, click OK to go to the Print dialog box.

■ If you click Send Fax without addressing your fax, the following error message will appear:


For Mac OS® X users

You can send a fax directly from a Macintosh® application by doing the following:

1 Create a document in a Macintosh application.

2 To send a fax, select Print from the File menu.

The Printer dialog box will appear:

3 Select Send Fax from pull-down menu.

The PS driver does not support the following function.


4 Select Facsimile from the Output pull-down menu.

5 To address the fax, type a fax number in the Input Fax Numbers box, and then click Print.

If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.


Drag a vCard from the Mac OS® X Address Book application1 Click Address Book button.

2 Drag a vCard from the Mac OS® X Address Book application to the Destination Fax Numbers field.

When you are finished addressing your fax, click Print.


■ The vCard used must contain a work fax or home fax number.

■ When you choose work fax or home fax from the Stored Fax Numbers pull-down list, only the fax number stored in the Mac OS® X Address Book for the selected category will be used. If the fax number is stored in only one of the Mac OS® X Address Book categories, the number will be retrieved no matter which category you have selected (work or home).


Using the Brother TWAIN scanner driver with your Macintosh® The Brother software includes a TWAIN Scanner driver for Macintosh®. You can use this Macintosh® TWAIN Scanner driver with any applications that support the TWAIN specifications.

Accessing the scanner

Run your Macintosh® TWAIN-compliant application software. The first time you use the Brother TWAIN driver (MFL Pro/P2500), set it as the default by choosing Select Source (or the other menu name to select the device). Afterwards, for each document you scan choose Acquire Image or Scan. The scanner setup dialog box will appear.

Mac OS® X Scanning is supported in Mac OS® X 10.2.1 or greater.

■ The screen shown in this section are from Mac OS® 9. The screen on your Macintosh® may vary depending on your Operating System.

■ The method of selecting the source or choosing to scan may vary depending on the application software you are using.

(Mac OS® 8.6–9.2)


Scanning an image into your Macintosh®

You can scan a whole page—OR—scan a portion after prescanning the document.

Scanning a whole page1 Place the original face up in the ADF, or face down on the

scanner glass.

2 Adjust the following settings, if needed, in the Scanner Setup dialog box:

ResolutionColor TypeScanning AreaBrightnessContrast

3 Click Start.When scanning has finished, the image will appear in your graphics application.


PreScanning an image

PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The PreScan button will allow you to crop unwanted areas from the images. When you are satisfied with the preview, click Start to scan the image.

1 Insert the original face up in the ADF, or face down on the scanner glass.

2 Click PreScan.The whole image will be scanned into your Macintosh® and will appear in the Scanning Area of the Scanner dialog box:

3 To scan a portion of the prescanned image, click and drag the mouse to crop it.

4 Insert original in the ADF, if you are using ADF.

5 Make your adjustments to the settings for Resolution, Color Type (Gray Scale), Brightness, Contrast, and Size in the Scanner Setup dialog box.

6 Click Start.This time only the cropped area of the original will appear in the Scanning Area.

7 You can refine the image in your editing software.


Settings in the Scanner window

ImageResolutionFrom the Resolution pop-up menu choose the scanning resolution. Higher resolutions use more memory and transfer time, but produce a finer scanned image.


Color TypeBlack & White—Set the image type to Black and White for text or line art. For photographic images, set the image type to Gray (Error diffusion) or True Gray.

Gray (Error Diffusion)—is used for documents with photographic images or graphics. (Error Diffusion is a method for creating simulated gray images by placing black dots instead of the true gray dots in a specific matrix instead of true gray dots.)

True Gray—is used for documents with photographic images or graphics. This mode is more exact because it uses up to 256 shades of gray. It requires the most memory and takes the longest transfer time.

Colors—Choose either 8-bit Color, which scans up to 8-bit Color or 24-bit Color which scans up to 16.8 million colors. Although using 24-bit Color creates an image with the most accurate colors, the image file will be about three times larger than a file created with 8-bit Color.


Scanning AreaSet the Size to one of the following:

■ Letter (8.5 × 11 inches)

■ A4 (210 × 297 mm)

■ Legal (8 1/2 × 14 in.)

■ A5 (148 × 210 mm)

■ B5 (182 × 257 mm)

■ Executive (7.25 × 10.5 inches)

■ Business Card (90 × 60 mm)

■ Custom (user adjustable it from 0.35 × 0.35 in. to 8.5 × 11.69 in. or 8.9 × 8.9 mm to 216 × 356 mm)

After you choose a custom size, you can adjust the scanning area. Click and hold the mouse button as you drag the mouse to crop the image.

Width: Enter the width of the custom size.

Height: Enter the height of the custom size.

Business Card SizeTo scan business cards, select the Business Card size (90 × 60 mm) and place the business card at the center of scanner glass.

When you are scanning photographs or other images to use in a word processor or other graphics application, it is a good idea to try different settings for the Contrast, Mode and Resolution to determine which settings look the best.


Adjusting the ImageBrightnessAdjust the Brightness setting to get the best image. The Brother TWAIN Scanner driver offers 100 Brightness levels (-50 to 50). The default value is 0, representing an ‘average’ setting.

You can set the Brightness level by dragging the slide bar to the right to lighten the image or to the left to darken the image. You can also type a value in the box to set the level. Click OK.

If the scanned image is too light, set a lower Brightness level and scan the image again.

If the image is too dark, set a higher Brightness level and scan the image again.

ContrastYou can only adjust the Contrast level when you have selected one of the Gray Scale settings, it is not available when you have selected Black & White as the selected Color Type.

Increasing the Contrast level (by dragging the slide bar to the right) emphasizes dark and light areas of the image, while reducing the Contrast level (by dragging the slide bar to the left) reveals more detail in the gray areas. Instead of using the slide bar, you can type a value in the box to set the Contrast. Click OK.


Using Presto!® PageManager®

Presto!® PageManager® is application software for managing the documents in your computer. Since it is compatible with most image editors and word processing programs, Presto!® PageManager® gives you unmatched control over your computer files. You can easily manage your documents, edit your E-mail files, and read documents with the OCR software built into Presto!® PageManager®.

If you use the machine as a scanner, we recommend that you install Presto!® PageManager®. To install Presto!® PageManager®, see Quick Setup Guide.

Highlights

■ OCR: In one step you can scan an image, recognize the text, and edit it with a word processor.

■ Image Editing: Enhance, crop and rotate images, or open them with an image-editing program of your choice.

■ Annotation: Add removable notes, stamps, and drawings to images.

■ Treeview Window: View and arrange your folder hierarchy for easy access.

■ Thumbnail Window: View files as thumbnails for easy identification.

The complete NewSoft Presto!® PageManager® 4.0 User’s Guide can be found on the Macintosh CD-ROM supplied with your machine.


System requirements

■ PowerPC processor

■ System 8.6, 9X, 10.1/10.2.1 or greater

■ CD-ROM drive

■ Hard disk drive with at least 120 MB of free disk space

Recommended: ■ 8-bit color or higher video adapter.

■ Eudora Mail, or Outlook® Express electronic mail software

Technical Support

For USANewsoft America Inc.

Postal Address: 4113 Clipper Court Fremont, CA 94538, USA

Telephone: 510-4458600

FAX: 510-4458601

E-mail Address: [email protected]

URL: http://www.newsoft.com/

For CanadaE-mail Address: [email protected]


Using ControlCenter2.0(For Mac OS® X 10.2.1 or greater)

ControlCenter2.0 is a software utility that allows you to quickly and easily access the most frequently used applications. Using ControlCenter2.0 eliminates the need to manually launch the specific applications. ControlCenter2.0 provides the following five categories of operations:

1 Scan directly to a file, E-mail, word processor or graphics application of your choice.

2 Custom Scan buttons allow you to configure a button to meet your own application requirements.

3 Access the Copy features available via your Macintosh®.

4 Access the settings available to configure your device.

You can open the configuration window for each function by clicking the Configuration button.

Also you can select which machine will connect with ControlCenter2.0 from the Model pull-down list.

■ The screen shown in this section are from the MFC8840D.

■ The functions that can be used in ControlCenter2.0 may vary depending upon the model.


How to turn off the AutoLoad feature in ControlCenter2.0

The icon will appear on the menu bar. To open ControlCenter2.0 window, click on the icon and select Open.

If you do not want ControlCenter2.0 to run automatically each time the computer is started;

1 Click on ControlCenter2.0 icon in the menu bar and select Preference.

2 ControlCenter2.0 preference window appears, then uncheck the Start ControlCenter on computer startup check box.

3 Click OK to close the window.

ControlCenter2.0 application icon is in Macintosh HD/Library/Printers/Brother/Utilities/ControlCenter.


SCAN


■ Image (Default: Apple PreView) — enables you to scan a page directly into any graphic viewer/editor application. You can select the destination application, such as Adobe® PhotoShop® or any kind of image editing application you already have installed on your computer.

■ OCR (Default: Apple Text Edit) — enables you to scan a page or document, automatically run the OCR application and insert the text (not a graphic image) into a word processing application. You have the option of selecting the target word processing application, such as MS Word or whichever word processing application is installed on your computer.

■ E-mail (Default: your default E-mail software) — enables you to scan a page or document directly into an E-mail application as a standard attachment. You have the option of selecting the file type and resolution for the attachment.

■ File — enables you to scan directly to a disk file. You can change the file type and destination folder, as needed.

ControlCenter2.0 gives you the ability to configure the hardware Scan key on your machine for each scan feature. Select the Device Button in the configuration menu for each of the SCAN buttons.

CUSTOM SCAN

You can configure the button name and settings for each of these buttons to meet your specific requirements by clicking on a button while holding down the Ctrl key and following the configuration menus.

For details about how to use the Scan key, see Using the scan key (For USB or Parallel interface cable users) on page 3-17.


COPY

COPY — allows you to use the PC and any printer driver for enhanced copy operations. You can scan the page on the machine and print the copies using any of the features of the machine printer driver—OR—you can direct the copy output to any standard printer driver installed on the PC including network printers.

You can configure your preferred settings on up to four buttons.

DEVICE SETTINGS(For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only)

You can configure the machine setting.

■ Remote Setup — enables you to open the Remote Setup Program. (See MFC Remote Setup (Mac OS® X) (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only) on page 7-47.)



SCAN


Image (example: Apple PreView)Scan to Image feature allows you to scan an image directly into your graphics application for image editing. To change the default settings, click on the button while holding down the Ctrl key and select Software Button.

Change the other settings, if needed.

By selecting Device Button at each Scan button, you can configure the Scan key on your machine for each scan feature.


To change the destination application, select the appropriate application from the Target Application pull down list. You can add an application to the lists by clicking the Add button.

Enter the Application Name (up to 30 characters) and select your preferred application by clicking the Browse button. Also choose the File Type from the pull-down list.

You can delete applications that you have added. Just select the Application Name and click the Delete button.

This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending upon the function.


OCR (Word Processing program)Scan to OCR converts the graphic page image data into text which can be edited by any word processor program. You can change the default word processor program.

To configure Scan to OCR, click on the button while holding down the Ctrl key and select Software Button.

To change the word processing application, select the destination word processing application from the Target Application pull down list. You can add an application to the lists by clicking the Add button. An application can be deleted by clicking on the Delete button.

You can also configure the other settings for this selection.


E-mailScan to E-mail feature allows you to scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, click on the button while holding down the Ctrl key and select Software Button.

To change the E-mail application, select your preferred E-mail application from the E-mail Application pull down list. You can add an application to the lists by clicking the Add button. An application can be deleted by clicking on the Delete button.

You can also change the other settings used to create the file attachments.


File attachmentsYou can choose from the following list of file types for attachment to your E-mail or for saving to a folder.

File type — Select from the pull-down list the type of file you want the scanned images to be saved in.

Windows Bitmap (*.bmp)

JPEG (*.jpg)

TIFF - Uncompressed (*.tif)

TIFF - Compressed (*.tif)

TIFF Multi-Page - Uncompressed (*.tif)

TIFF Multi-Page - Compressed (*.tif)

Portable Network Graphics (*.png)

PDF (*.pdf)

Additional file format support is available by scanning to Presto!® PageManager® and then use the save as function and choose the file format. (See Using Presto!® PageManager® on page 7-27.)

The additional file types supported are:

TIFF - Group 4 (*.tif)

TIFF - Class F (*.tif)

TIFF Multi Page - Group 4 (*.tif)

TIFF Multi Page - Class F (*.tif)


FileScan to File button allows you to scan an image and save it in a specific file type to any directory on your hard disk. This allows you to easily archive your paper documents. To configure the file type and save to directory, click on the button while holding down the Ctrl key and select Software Button.

Select the file type for the saved image by selecting from the File Type pull down list. You can save the file to the default Pictures folder, or you can select another folder/directory by clicking the Browse button.

For the supported file types, please refer to the File attachments on page 7-37.


CUSTOM SCAN

There are four buttons from which you can set your own preferences and configuration to fit your required usage for scanning.

To configure a button, click on the button while holding down the Ctrl key, and the configuration window will appear. You have four function choices of scan action, Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.

Scan to Image: This setting allows you to scan a page directly into any graphic viewer/editor software. You can select any kind of image editor application you have installed on your computer as a destination application.

Scan to OCR: Scanned documents will be converted to editable text files. If you have a third party OCR software package installed on your computer, you can select it. You can also select the destination application for the editable text.

Scan to E-mail: Scanned images will be attached to an E-mail message. You can choose which E-mail application to use if you have more than one installed on your system. You can also select the file type for the attachment and create a quick send list of E-mail addresses chosen from your default E-mail address book.

Scan to File: This setting allows you to save a scanned image to any directory on a local or network hard disk. You can also select the file type to be used.


Customizing a user-defined buttonTo configure a button, click on the button while holding down the Ctrl key, and the configuration window will appear. Please follow the following guide lines for the button configuration.

Scan to Image:In the General tab



In the Settings tab

You can select Target Application, File Type, Resolution, Scan Type, Document Size, Brightness and Contrast settings.


Scan to OCR:In the General tab



In the Settings tab

You can select Target Application, File Type, OCR Software, Resolution, Scan Type, Document Size, Brightness and Contrast settings.


Scan to E-mail:In the General tab



In the Settings tab

You can select E-mail Application, File Type, Resolution, Scan Type, Document Size, Brightness and Contrast settings.


Scan to File:In the General tab



In the Settings tab

Select the file format from the File Type pull down list. You can either send the file to the default My pictures folder or select your own destination folder by using the Browse button.

You can also select Resolution, Scan Type, Document Size, Brightness and Contrast settings.


COPY

The Copy buttons (1-4) can be customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as N-in-1 printing.

Before you can use the Copy buttons you must first configure the printer driver by clicking on the button while holding down the Ctrl key.

You can enter up to 30 characters in the Name for Copy field and select Copy Ratio.

You can select the Resolution, Scan Type, Document Size, Brightness and Contrast settings to be used.


Before finishing the Copy button configuration, you must set the Printer. Then select your print settings from the Presets pull-down list, then click OK to close the window. By clicking the configured copy button, the print dialog window will open.

■ You must configure each of the copy buttons before they can be used.

■ By using the Copy button, you can also send a fax using the printer driver. (See Sending a fax from your Macintosh® application (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only) on page 7-14.)


DEVICE SETTINGS(For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only)

In this section you can configure the machine setting by clicking the button.

Remote SetupThe Remote Setup button allows you to open the Remote Setup Program window in which you can configure the machine setting menus.



MFC Remote Setup (Mac OS® X)(For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only)The MFC Remote Setup application allows you to quickly set up your MFC by taking advantage of the ease and speed of programming on your Macintosh®. When you access this application, the settings on your MFC will be downloaded automatically to your Macintosh® and displayed on your computer screen. If you change the settings, you can upload them directly to the MFC.

OKThis starts the process of uploading the data to the MFC and exiting the remote setup program. If an error message is displayed enter the correct data again. Click OK.

CancelThis exits the remote setup application without uploading the data to the MFC.

The ‘MFC Remote Setup’ application icon is in Macintosh HD/Library/Printers/Brother/Utility.


ApplyThis uploads the data to the MFC, but does not exit the remote setup application.

PrintThis command prints the selected items on the MFC. You can not print the data until it is uploaded to the MFC. Click Apply to upload the new data to the MFC and click Print.ExportThis command saves the current configuration settings to a file.ImportThis command reads the settings from a file.

NETWORK SCANNING (WINDOWS® 98/98SE/ME/2000 PROFESSIONAL AND XP ONLY) 8 - 1

8

To use the machine as a Network Scanner, the NC-9100h Network board should be installed into the machine (MFC-8840DN standard) and configured with TCP/IP and mail server settings if you use Scan to E-mail (E-mail server). You can set or change NC-9100h settings from your machine’s control panel, with the BRAdmin Professional utility and with Web Management. (Please see the NC-9100h Network User's Guide on the CD-ROM.)

Network License

This product includes a single PC license. If you purchase an optional Network LAN board NC-9100h that includes the license for up to 4 additional Users, you can install the MFL-Pro Software Suite including ScanSoft® PaperPort® 9.0SE on up to 5 PCs for use on a network. If you want to use more than 5 PCs with ScanSoft® PaperPort® 9.0SE installed, please purchase NL-5 which is a multiple PC license agreement pack for up to an additional 5 Users. To purchase NL-5, please contact your Brother Sales Office.

Network Scanning(Windows® 98/98SE/Me/2000 Professional and XP only)

The screens shown in this chapter are from MFC-8840D.

Max. 25 clients can be connected to one machine on a Network. For example, if 30 clients try to connect at a time, 5 clients will not be shown on the LCD.

8 - 2 NETWORK SCANNING (WINDOWS® 98/98SE/ME/2000 PROFESSIONAL AND XP ONLY)

Registering your PC with the machine

If you need to change the machine that was registered to your PC during the installation of MFL-Pro, follow the steps below.

1 For Windows® 98/Me/2000

From the Start menu, select Control panel, Scanners and Cameras, and then right-click Scanner Device icon and select Properties to view the Network Scanner Properties dialog box.

For Windows® XP

From the Start menu, select Control panel, Printers and Other Hardware, Scanner and Cameras (or Control panel, Scanners and Cameras).

Right-click Scanner Device icon and select properties to view the Network Scanner Properties dialog box.


2 Click the Network Setting tab in the dialog box and select a method to specify your machine as a Network scanner for your PC.

<

Specify your machine by address Enter the IP address of the machine in the IP Address field.

Click Apply and then OK.

Specify your machine by NameEnter the machine Node name in the Node Name field.


Search from a list of available deviceClick Browse and select the appropriate device you want to use.

Click OK.



3 Click the Scan To Button tab in the dialog box and enter your PC Name in the Display Name field. The machine's LCD displays the name you enter. Default setting is your PC Name. You can enter a name if you like.

4 You can avoid receiving unwanted documents by setting a 4-digit PIN Number. Enter your PIN Number in the PIN Number and Retype PIN Number field. To send data to a PC protected by a PIN Number, the LCD prompts to enter the PIN Number before the document can be scanned and sent to the machine. (See Using the Scan key on page 8-5 to 8-9.)


Using the Scan keyScan to E-mail (PC)

When you select Scan to E-mail (PC) your original will be scanned and sent directly to the PC you designated on your network. ControlCenter2.0 will activate the default E-mail application on the designated PC for addressing to the recipient. You can scan a black and white or color original and it will be sent with the E-mail from the PC as an attachment.

You can change the Scan configuration. (See Scan to E-mail: on page 4-14.)


2 Press Scan.

3 Press or to select Scan to E-mail.

Press Set.4 Press or to select PC.

Press Set.—OR—

Go to Step 5 if you have set up only one E-mail server.

5 Press or to select the destination PC you want to use for E-mailing your original.

Press Set.If the LCD prompts you to enter a PIN Number, enter the 4-digit PIN Number for the destination PC on the control panel.

Press Set.The machine will start the scanning process.




Scan to E-mail (E-mail server)(For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only)

When you select Scan to E-mail (E-mail server) you can scan a black and white or color original and send it directly to an E-mail address from the machine. You can choose PDF or TIFF for Black and White and PDF or JPEG for color.


2 Press Scan.

3 Press or to select Scan to E-mail.Press Set.

4 Press or to select E-mail Server.Press Set.

5 Press or to select Change Quality. Press Set.—OR—If you don’t have to change the quality, press or to select Enter Address. Press Set and then go to Step 9.

6 Press or to select Color 150 dpi, Color 300 dpi, Color 600 dpi, B/W 200 dpi or B/W 200×100 dpi. Press Set.If you select Color 150 dpi, Color 300 dpi or Color 600 dpi in Step 6, go to Step 7.—OR—If you select B/W 200 dpi or B/W 200×100 dpi in Step 6, go to Step 8.

7 Press or to select PDF or JPEG.Press Set.

8 Press or to select PDF or TIFF.Press Set.

9 The LCD prompts you to enter an address. Enter the destination E-mail address from the dial pad or use the One-Touch key or Speed-Dial key.

10 Press Start. The machine will start the scanning process.

Scan to E-mail (E-mail Server) requires SMTP/POP3 mail server support. (See NC-9100h Network User’s Guide on the CD-ROM)




Scan to Image

When you select Scan to Image your original will be scanned and sent directly to the PC you designated on your network. ControlCenter2.0 will activate the default graphics application on the designated PC. You can change the Scan configuration. (See Scan to Image: on page 4-12.)


2 Press Scan.

3 Press or to select Scan to Image.

Press Set.4 Press or to select a

destination you want to send to.






Scan to OCR

When you select Scan to OCR your original will be scanned and sent directly to the PC you designated on your network. ControlCenter2.0 will activate ScanSoft® OmniPage® and convert your original into text for viewing and editing from a word processing application on the designated PC. You can change the Scan configuration.(See Scan to OCR: on page 4-13.)


2 Press Scan.

3 Press or to select Scan to OCR.








Scan to File

When you select Scan to File you can scan a black and white or color original and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter2.0 on the designated PC. You can change the Scan configuration.(See Scan to File: on page 4-15.)


2 Press Scan.

3 Press or to select Scan to File.







9 - 1 BROTHER NETWORK PC-FAX SOFTWARE

9

To use the MFC as a Network PC-FAX, the NC-9100h Network board should be installed into the MFC (MFC-8840DN standard) and configured with TCP/IP and mail server settings if you use Scan to E-mail (E-mail server). (See Using Brother PC-FAX software on page 6-1.)

Enable Network PC-FAX

To use the MFC for Network PC-FAX, see Using Brother PC-FAX software on page 6-1.

Brother Network PC-FAX can be configured through PC-FAX Setup, Sending tab.

Sending setupIn order to use the full functionality of Network PC-FAX it is strongly recommended that you enable the Network PC-FAX Setup option on the Sending tab Brother PC-FAX Setup.

1 Access the Sending Tab from the PC-FAX dialog box by clicking .

—OR—From the Start menu, select All programs, Brother, MFL-Pro Suite MFC-XXXX, and then select PC-FAX Setup.

Brother Network PC-FAX software(For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only)

The items described below are specific items relating to the Network version of PC-FAX software that is installed from the "Optional network applications" on the CD-ROM supplied with your MFC.

BROTHER NETWORK PC-FAX SOFTWARE 9 - 2

2 Check Enable box.

This software can be used in a network environment and with a locally connected machine. It is important that when used in a network environment the Network PC Fax is set to enable.


Extra options in Address BookWhen the Enable Network PC-FAX option is selected, three additional options appear in the address book contact window.

1 In the Address Book dialog box, click the icon to add a member. The Brother Address Book Member Setup dialog box will appear:

2 In the Brother Address Book Member Setup dialog box, type the member's information.Name is required field. You can also enter an E-mail contact address and MFC address for the address book member.

3 You will need to specify the preferred way to send to this contact by checking the Fax, E-mail or MFC E-mail Address box.

4 Click the OK button to save the member's information.

To use the MFC for Network PC-FAX Send, see Using Brother PC-FAX software on page 6-1.

If you wish to send a document to this contact by more than one method you must create a second contact and select a different option, Fax, E-Mail or MFC Address.

BROTHER NETWORK PC-FAX SOFTWARE 9 - 4

Using the Brother Network PC-FAX software

The Brother Network PC-FAX feature allows you to use your PC to send any application or document file as a standard fax. You can create a file in any application on your PC, and then send it as a Network PC-FAX. You can even attach a cover page note. All you have to do is set up the receiving parties as Members or Groups in your PC-FAX Address Book or simply enter the destination address or fax number into the User Interface. You can use the Address Book Search feature to quickly find members to send your fax.

Quick Tips:Please see Enable Network PC-FAX on page 9-1 before using Brother Network PC-FAX.

1 Ensure that Network PC-FAX is set to “Enable” in the Sending tab of Setup. (See Enable Network PC-FAX on page 9-1.)

Please check Brother Solutions Center for the latest updates available for Brother Network PC-FAX. Visit http://solutions.brother.com/


2 To send an E-mail from Brother Network PC-FAX you can either enter the E-mail address in the To: field or in the display for Facsimile Style using the PC keyboard or select the member from the Address Book. The member must have E-mail selected as the chosen destination for that member.

3 To send an Internet Fax from Brother Network PC-FAX you can either enter the Internet Fax address in the To: field or in the display for Facsimile style using the PC keyboard or select the member from the Address Book. The member must have MFC Mail Address selected as the chosen destination for that member.

4 To send a Network Fax simply select a member from the address book or enter the fax number into the User Interface with the PC keyboard. The member must have Fax selected as the chosen destination for that member.

Sending a Network PC-FAX from your Macintosh® application

You can send a fax directly from your Macintosh® application using the following steps:

For Mac OS® 8.6-9.2 users1 Follow the steps For Network Interface Cable Users in the Quick

Setup Guide.

2 Follow the steps on pages 7-14 and 7-15.

For Mac OS® X users1 Follw the steps For Network Interface Cable Users in the Quick

Setup Guide.

2 Follow the steps on pages 7-16 to 7-19.

Sending a Network PC-Fax to an E-mail address or sending an Internet Fax requires SMTP/POP3 mail server support.

The PS driver does not support following function.

INDEX I - 1

IndexC

ControlCenter2.0 .................4-1ControlCenter2.0 for Macintosh

.........................................7-29

Ddrivers

printer ...............................2-1TWAIN Compliant ............3-8Windows®

printer ............................1-1

FFax

sending a fax from Macintosh® ......................................7-14

Windows®

PC-FAX (Windows®) .....6-1receiving ...................6-19sending

address book ...........6-7cover page .............6-14facsimile style ........6-16group ........................6-9simple style ............6-17

Mmanual feed tray ..........1-5, 1-7

PPaperPort®

accessing .........................3-9exporting ........................3-24importing ........................3-23

printdriver .................................2-1emulation

Windows® ... 1-1, 1-17, 2-17Emulation Selection ........1-17envelopes .......................1-11manual feed tray ...............1-5multi-purpose tray .............1-6on thick paper ...................1-7reports and lists ..............1-18Secure key ......................1-16two-sided (duplex printing)

.........................................1-3printer driver ......................2-17PS printer driver ................2-17

Rresolution

Scan ...............................3-13

SScanning into PC ...............3-10

ScanSoft® OmniPage® OCR .......................................3-23

ScanSoft® PaperPort® .......................................3-20

softwareMacintosh®

Scanning into Macintosh® ....................................7-21

ScanSoft® PaperPort® .......................................3-20

These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi-function center may not be compatible with the power available in foreign countries. Using USA or CANADA models overseas is at your own risk and may void your warranty.

Brother International Corporation100 Somerset Corporate Boulevard

P.O. Box 6911Bridgewater, NJ 08807–0911 USA

Brother International Corporation (Canada) Ltd.1 rue Hôtel de Ville,

Dollard-des-Ormeaux, QC, CANADA H9B 3H6

®

Visit us on the World Wide Web http://www.brother.com

http://www.brother.com

Documents

SOFTWARE USER’S GUIDE - Brotherdownload.brother.com/welcome/doc000440/ZL2eFB_UsaEngSoft_A.pdf · i Table of contents 1 Using the machine as a printer .....1-1 Using the Brother