SOFTWARE USER’S GUIDE€¦ · 1 - 1 1 Note The screens in this section are from Windows ® XP. The screens on your PC may vary depending on your operating system. Using the Brother

SOFTWARE USER’S GUIDE

Version B

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Table of Contents

Section I Windows®

1 PrintingUsing the Brother printer driver.............................................................................................................. 1-1Features ................................................................................................................................................ 1-1Choosing the right type of paper............................................................................................................ 1-2Printing a document............................................................................................................................... 1-2Simultaneous printing, scanning and faxing .......................................................................................... 1-2Clearing data from the memory ............................................................................................................. 1-2Checking the print quality ...................................................................................................................... 1-2Status Monitor........................................................................................................................................ 1-3

Monitoring the machine’s status ...................................................................................................... 1-3Turning off the status monitor.......................................................................................................... 1-4

Printer driver settings............................................................................................................................. 1-4Accessing the printer driver settings...................................................................................................... 1-4Basic tab ................................................................................................................................................ 1-5

Media Type...................................................................................................................................... 1-5Quality ............................................................................................................................................. 1-6Enhanced Print Settings .................................................................................................................. 1-7Paper Size ....................................................................................................................................... 1-9Page Layout .................................................................................................................................... 1-9Orientation ..................................................................................................................................... 1-10Copies ........................................................................................................................................... 1-10

Advanced tab....................................................................................................................................... 1-11Colour ............................................................................................................................................ 1-12Scaling........................................................................................................................................... 1-15Watermark ..................................................................................................................................... 1-16Device Options .............................................................................................................................. 1-18

Support tab .......................................................................................................................................... 1-20

2 ScanningScanning a document using the TWAIN driver...................................................................................... 2-1

TWAIN compliant............................................................................................................................. 2-1Accessing the scanner .................................................................................................................... 2-2Scanning a document into the PC ................................................................................................... 2-3Settings in the Scanner Setup dialog box........................................................................................ 2-4

Scanning a document using the WIA driver(For Windows® XP only)..................................................................................................................... 2-8

WIA compliant ................................................................................................................................. 2-8Accessing the scanner .................................................................................................................... 2-8Scanning a document into the PC ................................................................................................... 2-9

Using the Scan key (For USB cable users) ..................................................................................................................... 2-13

Scan to E-mail ............................................................................................................................... 2-13Scan to Image ............................................................................................................................... 2-14Scan to OCR ................................................................................................................................. 2-14

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Scan to File.................................................................................................................................... 2-15Scan to Card

(Not available for DCP-116C, DCP-117C and MFC-215C)...................................................... 2-15Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR................................................................ 2-19

Viewing items ................................................................................................................................ 2-20Organizing your items in folders .................................................................................................... 2-21Quick links to other applications .................................................................................................... 2-21ScanSoft® OmniPage® OCR lets you convert image text into text you can edit ........................... 2-22You can import items from other applications ............................................................................... 2-22You can export items into other formats........................................................................................ 2-22Uninstalling PaperPort® 9.0SE and ScanSoft® OmniPage® OCR ................................................ 2-23

3 ControlCenter2Using ControlCenter2 ............................................................................................................................ 3-1

Turning the AutoLoad feature off..................................................................................................... 3-1SCAN............................................................................................................................................... 3-2CUSTOM SCAN.............................................................................................................................. 3-2PHOTOCAPTURE (USB only) ........................................................................................................ 3-3COPY .............................................................................................................................................. 3-3PC-FAX (Not available for DCP models)......................................................................................... 3-3DEVICE SETTING........................................................................................................................... 3-4

SCAN..................................................................................................................................................... 3-5Image

(example: Microsoft Paint).......................................................................................................... 3-5OCR

(Word Processing program) ........................................................................................................ 3-7E-mail .............................................................................................................................................. 3-8File attachments .............................................................................................................................. 3-8File................................................................................................................................................... 3-9

CUSTOM SCAN .................................................................................................................................. 3-10Customizing a user-defined button................................................................................................ 3-11

PHOTOCAPTURE (USB only) ............................................................................................................ 3-15Open PCC Folder

(PCC: PhotoCapture Center™)................................................................................................ 3-15Copy From PCC ............................................................................................................................ 3-15Copy To Application ...................................................................................................................... 3-16

COPY .................................................................................................................................................. 3-17PC-FAX

(Not available for DCP models) ........................................................................................................ 3-19Send .............................................................................................................................................. 3-19Receive/View Received

(MFC-425CN and MFC-640CW only) ...................................................................................... 3-20Address Book ................................................................................................................................ 3-21Setup ............................................................................................................................................. 3-21

DEVICE SETTING............................................................................................................................... 3-22Remote Setup

(Not available for DCP models and MFC-215C) ....................................................................... 3-22Quick-Dial

(Not available for DCP models and MFC-215C) ...................................................................... 3-23Ink Level ........................................................................................................................................ 3-23

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4 Network Scanning (For models with network support as standard)

Before using Network Scanning ............................................................................................................ 4-1Network license ............................................................................................................................... 4-1Configuring Network Scanning ........................................................................................................ 4-2

Using the Scan key................................................................................................................................ 4-4Scan to E-mail (PC)......................................................................................................................... 4-4Scan to Image ................................................................................................................................. 4-5Scan to OCR ................................................................................................................................... 4-6Scan to File...................................................................................................................................... 4-7

5 Remote Setup (Not available for DCP models and MFC-215C)

Remote Setup........................................................................................................................................ 5-1

6 Brother PC-FAX Software (Not available for DCP models)

PC-FAX sending .................................................................................................................................... 6-1Setting up user information.............................................................................................................. 6-2Sending setup.................................................................................................................................. 6-3Address Book .................................................................................................................................. 6-4

Speed Dial setup ................................................................................................................................... 6-5Brother Address Book ..................................................................................................................... 6-6Setting up a member in the Address Book ...................................................................................... 6-6Setting up a group for broadcasting ................................................................................................ 6-7Editing member information............................................................................................................. 6-7Deleting a member or group............................................................................................................ 6-7Exporting the Address Book ............................................................................................................ 6-8Importing to the Address Book ........................................................................................................ 6-9Setting up a cover page................................................................................................................. 6-10Entering cover page information.................................................................................................... 6-10Sending a file as a PC-FAX using the Facsimile style user interface............................................ 6-11Sending a file as a PC-FAX using the Simple style user interface ................................................ 6-12

PC-FAX receiving (MFC-425CN and MFC-640CW only) .................................................................... 6-14Enabling PC-FAX on your machine............................................................................................... 6-15Running the PC-FAX receiving software on your PC.................................................................... 6-15Setting up your PC ........................................................................................................................ 6-16Configuring the Network PC-FAX Receiving Settings ................................................................... 6-17Viewing new PC-FAX messages................................................................................................... 6-18

7 PhotoCapture Center™For USB cable users.............................................................................................................................. 7-1For network cable users

(Not available for DCP-115C, DCP-116C, DCP-117C, DCP-120C and MFC-215C) ......................... 7-3

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Section II Apple® Macintosh®

8 Printing and FaxingSetting up your USB-equipped Apple® Macintosh® .............................................................................. 8-1

Simultaneous printing, scanning and faxing .................................................................................... 8-1Clearing data from the memory ....................................................................................................... 8-2Checking the print quality ................................................................................................................ 8-2Status Monitor ................................................................................................................................. 8-2Media Type...................................................................................................................................... 8-3Quality ............................................................................................................................................. 8-3

Using the Brother ink driver(For Mac OS® X) ................................................................................................................................ 8-5

Choosing page setup options .......................................................................................................... 8-5Choosing printing options ................................................................................................................ 8-6

Using the Brother ink driver (For Mac OS® 9.1-9.2)........................................................................................................................ 8-7

Choosing a printer ........................................................................................................................... 8-7Page Setup...................................................................................................................................... 8-7Printing a document......................................................................................................................... 8-8

Sending a fax(Not available for DCP models) .......................................................................................................... 8-9

For Mac OS® X................................................................................................................................ 8-9For Mac OS® 9.1-9.2..................................................................................................................... 8-12

9 ScanningScanning from a Macintosh® ................................................................................................................. 9-1

Accessing the scanner .................................................................................................................... 9-1Scanning an image into your Macintosh® ....................................................................................... 9-2Pre-Scanning an image ................................................................................................................... 9-2Settings in the Scanner window ...................................................................................................... 9-3

Using the Scan key (For USB cable users) ........................................................................................... 9-6Scan to E-mail ................................................................................................................................. 9-6Scan to Image ................................................................................................................................. 9-7Scan to OCR ................................................................................................................................... 9-7Scan to File...................................................................................................................................... 9-8Scan to Card

(Not available for DCP-116C, DCP-117C and MFC-215C)........................................................ 9-8Using Presto!® PageManager® ........................................................................................................... 9-12

Features ........................................................................................................................................ 9-12System requirements for Presto!® PageManager® ....................................................................... 9-12Technical support .......................................................................................................................... 9-13

10 ControlCenter2Using ControlCenter2

(For Mac OS® X 10.2.4 or greater).................................................................................................. 10-1Turning the AutoLoad feature off................................................................................................... 10-2SCAN............................................................................................................................................. 10-2CUSTOM SCAN............................................................................................................................ 10-3COPY / PC-FAX ............................................................................................................................ 10-3

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DEVICE SETTINGS ...................................................................................................................... 10-3SCAN................................................................................................................................................... 10-4

Image (example: Apple PreView) ........................................................................................................ 10-5

OCR (Word Processing program) ..................................................................................................... 10-6

E-mail ............................................................................................................................................ 10-7File attachments ............................................................................................................................ 10-7File................................................................................................................................................. 10-8

CUSTOM SCAN .................................................................................................................................. 10-9User-defined button ....................................................................................................................... 10-9Scan to Image ............................................................................................................................. 10-10Scan to OCR ............................................................................................................................... 10-11Scan to E-mail ............................................................................................................................. 10-12Scan to File.................................................................................................................................. 10-13

COPY / PC-FAX ................................................................................................................................ 10-14DEVICE SETTINGS ......................................................................................................................... 10-15

Remote Setup (Not available for DCP models and MFC-215C) ..................................................................... 10-15

Quick-Dial (Not available for DCP models and MFC-215C) .................................................................... 10-16

Ink Level ...................................................................................................................................... 10-16

11 Network Scanning (For models with network support as standard)

Before using Network Scanning .......................................................................................................... 11-1Configuring network scanning ....................................................................................................... 11-1

Using the Scan key.............................................................................................................................. 11-3Scan to E-mail ............................................................................................................................... 11-3Scan to Image ............................................................................................................................... 11-4Scan to OCR ................................................................................................................................. 11-5Scan to File.................................................................................................................................... 11-6

12 Remote Setup & PhotoCapture Center™MFC Remote Setup

(For Mac OS® X 10.2.4 or greater) (Not available for DCP models and MFC-215C)....................... 12-1PhotoCapture Center™ ....................................................................................................................... 12-2

For USB cable users ..................................................................................................................... 12-2For network cable users

(Not available for DCP-115C, DCP-116C, DCP-117C, DCP-120C and MFC-215C)................ 12-4

A Index

Windows® XP in this documentation represents Windows® XP Professional, Windows® XP Professional x64 Edition and Windows® XP Home Edition.Go to the Solutions Center (http://solutions.brother.com) for more information on Windows® XP Professional x64 Edition support.

For DCP users; This documentation is for both MFC and DCP models. Where it says ‘MFC’ in this user’s guide, please read ‘MFC’ as ‘DCP’.

http://solutions.brother.com


Section IWindows®

1 Printing2 Scanning3 ControlCenter24 Network Scanning (For models with network support as

standard)5 Remote Setup (Not available for DCP models and MFC-215C)6 Brother PC-FAX Software (Not available for DCP models)7 PhotoCapture Center™

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1Note

The screens in this section are from Windows® XP. The screens on your PC may vary depending on your operating system.

Using the Brother printer driverA printer driver is software that translates data from the format used by a PC into the format needed by a particular printer, using a printer command language or page description language.The printer drivers are on the CD-ROM we have supplied. Install the drivers by following the Quick Setup Guide. The latest printer driver can also be downloaded from the Brother Solutions Center at:


FeaturesThis machine offers many features you will find in a high quality ink jet printer.Fast Printing SpeedUsing Fast mode, you can print up to 15 pages per minute in full colour, and up to 20 pages per minute in mono.Brilliant High Quality OutputPrinting at up to 1200 × 6000 dpi on glossy paper gives you the highest possible resolution. (See Resolution in Specifications in the User’s Guide.) You can use 2 in 1, Watermark printing, Colour Enhancement technology and other features to get high quality printouts.Low Running CostWhenever you run out of a particular ink colour, you only have to replace the empty cartridge.USBThe Universal Serial Bus Interface provides fast communication with your PC.EthernetThe Ethernet interface lets your machine communicate with multiple PCs connected on a network. This feature is available for Netowrk Standard models only.Wireless LAN (IEEE802.11b/g) (MFC-640CW and DCP-340CW only)The wireless LAN capability lets your machine to communicate with other wireless devices, using the IEEE802.11b/g wireless standard in Infrastructure and Ad-hoc modes. (See the Network User’s Guide for details.).

Printing


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Choosing the right type of paperFor high quality printing using your machine, it is important to choose the right type of paper. Be sure to read About paper in the User’s Guide before you buy paper for the machine.

Printing a documentWhen the machine receives data from your PC, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes.

a From your PC choose the Print command.If your PC is also connected to any other printers, choose Brother MFC-XXXX USB Printer (where XXXX is your model name) as your printer driver from the Print or Print Settings menu in your application, and then click OK to begin printing.

b Your PC sends data to the machine.The LCD shows Receiving Data.

c When the machine finishes printing all the data, the LCD shows the date and time.

NoteYou can choose the paper size and orientation in your application.

If your application does not support your custom paper size choose the next largest paper size. Then adjust the print area by changing the right and left margins in your application.

Simultaneous printing, scanning and faxingYour machine can print from your PC while sending or receiving a fax in memory, or while scanning a document into the PC. Fax sending will not be stopped during PC printing.However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished.

Clearing data from the memoryIf the LCD shows Data Remaining, you can clear the data that is left in the printer memory by pressing Stop/Exit.

Checking the print qualityIf you want to check the print quality and find out how to improve it, see How to improve print quality in the User’s Guide.

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Status MonitorThe Status Monitor utility is a configurable software tool for monitoring the status of one or more devices, allowing you to get immediate notification of error messages such as paper empty, paper jam or ink empty.

You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing Status Monitor located in Start/All Programs/Brother/MFL-Pro Suite MFC-XXXX on your PC.

NoteFor more information about using the Status Monitor software, right-click the Status Monitor icon and choose Help.

Monitoring the machine’s status

Once you start up your PC, the resident icon appears in the tasktray.A green icon indicates the normal stand-by condition.

A yellow icon indicates a warning.

A red icon indicates a printing error has occurred.

There are three locations where you can display the status monitor on your PC—on the taskbar, in the tasktray or on the desktop.

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Turning off the status monitor

If you want to switch off the status monitor, follow these steps:

a Right-click the Status Monitor icon or window and choose Load Status Monitor on Startup.

b Set this function to Off and close the window by clicking Exit.

NoteEven if the status monitor is off, you can check the machine’s status anytime by clicking Status Monitor from the Start menu on your PC. You can switch the status monitor on by opening the menu window when displaying the status.

Printer driver settingsYou can change the following printer settings when you print from your PC:

Media Type/Quality (Speed)Page LayoutColour Matching/HalftoneColour EnhancementScalingWatermarkPrint Date & TimeQuick Print Setup

Accessing the printer driver settingsa Click File, then Print in your application.

b Choose Brother MFC-XXXX USB Printer (where XXXX is your model name) and click Properties.The Printer dialog box appears.

NoteThe way you access the printer driver settings depends on your operating system and applications.

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Basic tab

a Choose the Media Type and Quality (1).

b Choose the Paper Size, Page Layout, Borderless, Border Line (if any), Orientation, number of Copies and the page order (2).

c Click OK (3) to apply your chosen settings.To return to the default settings, click Default (4), then OK (3).

NoteThis area (5) shows the current settings of Quality, Paper Size, Page Layout, Orientation, Collate/Reverse Order and Colour/Greyscale.

Media Type

To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints, depending on the selected media type.

Plain PaperInkjet PaperGlossy PaperTransparenciesSlow Drying Paper

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NoteChoose Slow Drying Paper when printing with plain paper on which ink dries slowly. This setting may cause some slight blurring of text.

Quality

The quality selection allows you to choose the print resolution you want for your document. Print quality and speed are related. The higher the quality, the longer it will take to print the document. The quality selections that are available will vary depending on the media type you choose.

Highest Up to 1200 × 6000 dpi. (See Resolution in Specifications in the User’s Guide.) Use for printing precise images such as photographs. This is the highest resolution and slowest speed.Photo 1200 × 2400 dpi. Use for printing photographs. Since the print data is much larger than a normal document, the processing time, data transfer time and print time will be longer.Fine1200 × 1200 dpi. Better print quality than Normal mode and faster print speed than Photo.Enhanced Normal Printing750 × 750 dpi. You can check the Enhanced Normal Printing box if you have chosen Plain Paper or Transparencies.Normal600 × 600 dpi. Good print quality with typical print speed.Fast Normal600 × 300 dpi. Better print quality than Fast mode and faster print speed than Normal.Fast600 × 150 dpi. The fastest print mode and the lowest amount of ink used. Use for printing large volume documents or documents for proofing.

Note• The default settings are shown in bold.• The Highest Print Quality selection is not available if you choose borderless printing.

Media Type Colour/Greyscale Print Quality SelectionPlain Paper Colour/Greyscale Fast, Fast Normal, Normal, FineInkjet Paper Colour/Greyscale Fine, PhotoGlossy Paper Colour/Greyscale Fine, Photo, HighestTransparencies Colour/Greyscale Normal, FineSlow Drying Paper Colour/Greyscale Fast, Fast Normal, Normal, Fine

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Enhanced Print Settings

Click the Settings button to see options for enhanced print settings.

Bi-Directional PrintingWhen Bi-Directional Printing is checked, the print heads print in both directions offering faster print speeds. When unchecked, the print heads will only print in one direction giving higher quality printouts.

Enhanced Normal PrintingUse this mode if fine horizontal bands appear on the paper. This increases print resolution which helps to avoid banding on some types of paper. Overall print quality is improved, but print speed is slightly slower than in Normal mode. You can use this mode only when printing on Plain Paper, Slow Drying Paper or Transparencies.

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Colour EnhancementThis feature analyzes your image to improve sharpness, white balance and colour density. This process may take several minutes depending on the size of the image and the specifications of your PC.

Colour DensityAdjusts the total amount of colour in the image. You can increase or decrease the amount of colour in an image to improve a washed out or weak looking picture.White BalanceAdjusts the hue of the white areas of an image. Lighting, camera settings and other influences will effect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other colour. By adjusting the white balance you can bring the white areas back to pure white.SharpnessEnhances the detail of an image, similar to adjusting the fine focus on a camera. If the image is not in true focus and you cannot see the fine details of the picture, then adjust the sharpness.Auto Image EnhanceAllows alteration of individual picture settings to improve the printed image and analyzes data from surrounding or neighboring pixels in the document.BrightnessAdjusts the brightness of the whole image. To lighten or darken the image, move the scroll bar to the left or right.ContrastAdjusts the contrast of an image. This will make darker areas darker and lighter areas lighter. Increase the contrast when you want an image to be clearer. Decrease the contrast when you want an image to be more subdued.RedIncreases the intensity of Red in the image to make the image redder.GreenIncreases the intensity of Green in the image to make the image greener.

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BlueIncreases the intensity of Blue in the image to make the image bluer.

Paper Size

The Paper Size selection includes a large selection of standard paper sizes. If you want, you can create a custom size ranging from 88.9 × 127.0 mm (3.5 × 5 in.) to 215.9 x 355.6 mm (8.5 × 14 in.). You can also choose the borderless setting for specific paper sizes. From the drop-down list, choose the Paper Size you are using.

You can create a custom size by choosing User Defined. Specify the Width and Height values, and enter any name you want for this custom size. Choose the correct paper thickness to improve the quality of your output.

To do borderless printingFrom the Paper Size pull down list choose the size of paper you want to print such as A4 (borderless).

Page Layout

The Page Layout selection can allow multiple pages to be printed on one sheet of paper by reducing the image size or it can enlarge the image size for printing one page on multiple sheets of paper.

NoteIf you are using Windows® 98/98SE/Me, the 4 in 1 layout is not available.

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Border LineWhen printing multiple pages on one sheet with the Page Layout feature, you can choose to have a solid border, dashed border or no border around each page on the sheet.

Orientation

Orientation chooses the position your document will print (in Portrait or Landscape).

Copies

The Copies selection sets the number of copies that will be printed (1 to 999).

CollateWith Collate checked, one complete copy of your document will be printed and then reprinted according to the number of copies you choose. If Collate is unchecked, then each page will be printed according to the number of copies chosen before the next page of the document is printed.

Reverse OrderReverse Order prints the pages of your document in the opposite order.

Portrait (Vertical) Landscape (Horizontal)

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Advanced tab

NoteTo return to the default settings, click Default.

Change the tab settings by clicking one of the following icons:Colour (1)Scaling (2)Watermark (3)Device Options (4)

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Printing

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Colour

Colour/GreyscaleThis selection allows a colour document to be printed in black and white using grayscale.

Image TypeThe printer driver will choose the most suitable colour matching and half tone method, depending on your image type. Generally, text and business graphics are printed vividly and photographic images are printed softly.

AutoThe printer driver automatically chooses the image type.PhotoUse for photographic images.GraphicsUse for documents that contain text or business graphics (charts or clip art).CustomIf you want to choose the colour matching and halftone method, choose this mode.

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Custom Image TypeYou can choose the colour matching method manually. Choose the best one for your document.

Match MonitorColour is adjusted to get the closest colour match with the PC monitor.• Natural: Use for photographic images. The colour is adjusted to print more natural colours.• Vivid: Use for business graphics such as charts, graphics and text. The colour is adjusted to print more

vivid colours.Halftone PatternThe machine can use two methods (Diffusion or Dither) to arrange dots to express halftones. There are some predefined patterns and you can choose which one to use for your document. Choose the proper method.

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• Diffusion: Dots are put at random to create the halftones. Use for printing photographs that have delicate shades and graphics.

• Dither: Dots are arranged in a pre-defined pattern to make halftones. Use for printing graphics that have definite colour boundaries or for printing charts such as business charts.

NoteSome halftone settings cannot be chosen with certain combinations of Media Type and Quality selections.

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Scaling

You can change the print size of your document with the Scaling feature.

Choose Off if you want to print the document as it appears on your screen.Choose Fit to Paper Size if your document has an unusual size, or if you only have standard size paper.Choose Free if you want to reduce the size.Check Mirror Print to reverse the data from left to right.

NoteMirror Print is not available when you choose Transparency as the Media Type.

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Watermark

You can put a logo or text into your document as a Watermark. You can choose one of the preset Watermarks, or you can use a bitmap file or text file that you have created.Check Use Watermark, and then choose the watermark you want to use.

In backgroundCheck In background to print the watermark image in the background of your document. If this feature is unchecked, the Watermark will be printed on top of your document.

In Outline Text (Windows® 2000 Professional/XP only)Check In Outline Text if you only want to print an outline of the watermark.

Print WatermarkThe Print Watermark feature offers the following print choices:

On all pagesOn first page onlyFrom second pageCustom

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Watermark SettingYou can change the Watermark’s size and position on the page by choosing the Watermark, and clicking the Edit button. If you want to add a new Watermark, click the New button, and then choose Text or Bitmap in Watermark Style.

TitleChoose CONFIDENTIAL, COPY or DRAFT as the title or enter a title you like in the field.Watermark TextEnter your Watermark text into the Text Box, and then choose the Font, Size, Colour and Style.Watermark BitmapEnter the file name and location of your bitmap image in the File box, or click Browse to search for the file. You can also set the scaling size of the image.PositionUse this setting if you want to control the position of the watermark on the page.

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Device Options

You can set the following Printer Functions:

Print Date & TimeWhen the Print Date & Time feature is enabled, the date and time will print on your document from your PC’s system clock.

Click the Setting button to change the Date, Time, Position and Font. To include a background with the Date and Time, choose Opaque. When Opaque is chosen, you can click the Colour button to change the colour of the Date and Time background.

NoteThe selection box shows the format of Date and Time to be printed. The actual Date and Time printed on your document is automatically retrieved from the settings on your PC.

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Quick Print Setup

The Quick Print Setup feature allows you to quickly choose driver settings. To view settings, click the tasktray icon. This feature can be set to On or Off from Device Options.

Status MonitorThis reports the ink volume and the printer status (any error that may happen with the printer) when printing. The default setting for the Status Monitor is On. If you want to turn the Status Monitor off, click the Advanced tab, choose Device options and then choose Status Monitor.

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Support tabThe Support tab shows the driver version and settings information. There are also links to the Brother Solutions Center and driver update web sites.Click the Support tab to display the following screen:

Brother Solutions CenterThe Brother Solutions Center is a web site offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine.Web UpdateYou can check the Brother web site for automatic downloads to update the printer driver on your PC.Check SettingYou can check current driver settings.

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2The scanning operations and drivers will be different depending on your operating system. The machine uses a TWAIN Compliant driver for scanning documents from your applications.

For Windows® XPTwo scanner drivers are installed. A TWAIN compliant scanner driver (See TWAIN compliant on page 2-1) and a Windows® Imaging Acquisition (WIA) driver (See Scanning a document using the WIA driver (For Windows® XP only) on page 2-8). Windows® XP user’s can select either one of two when you scan documents.

NoteFor ScanSoft® PaperPort® and OmniPage® OCR, see Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR on page 2-19.

Scanning a document using the TWAIN driver

NoteThe screens in this section are from Windows® 2000. The screens on your PC may vary depending on your operating system.

TWAIN compliant

The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and applications. This means that you can not only scan images directly into the PaperPort® 9.0 SE viewer that Brother included with your machine, but you can also scan images directly into hundreds of other software applications that support TWAIN scanning. These applications include popular programs like Adobe® Photoshop®, Adobe® PageMaker®, CorelDraw® and many more.

Scanning

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Accessing the scanner

a Open the software application (ScanSoft® PaperPort® 9.0SE) to scan a document.

NoteThe instructions for scanning in this Guide are for when you use ScanSoft® PaperPort® 9.0SE. If you are scanning into another software application the steps may vary.

b Click File, then Scan. Or click the Scan button. The Scan panel appears in the left side of the screen.

c Choose the scanner you are using from the Scanner drop-down list.

Note• For Windows® XP:

Choose TW-Brother MFC-XXXX USB, TW-Brother DCP-XXXX USB, TW-Brother MFC-XXXX LAN or TW-Brother DCP-XXXX LAN.

• For others: Choose Brother MFC-XXXX USB, Brother DCP-XXXX USB, Brother MFC-XXXX LAN or Brother DCP-XXXX LAN. (Where XXXX is your model name)

d Click Scan.The Scanner Setup dialog box appears:

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Scanning a document into the PC

You can scan a whole page, or scan a portion of the page after pre-scanning the document.

Scanning a whole page

a Load your document.

b Adjust the following settings, if needed, in the Scanner Setup dialog box:Image TypeResolutionScan TypeBrightnessContrastDocument Size

c Click Start.When scanning is finished, click Cancel to return to the PaperPort® 9.0SE window.

Pre-Scanning to crop a portion you want to scanThe PreScan button is used to preview an image for cropping any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the Scanner Setup dialog box to scan the image.


b Choose the settings for Image Type, Resolution, Scan Type, Brightness, Contrast and Document Size, as needed.

c Click PreScan.The whole image is scanned into the PC and appears in the Scanning Area (1) of the Scanner Setup dialog box.

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Scanning

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d Press and hold down the left mouse button and drag it over the portion you want to scan.

Note

You can enlarge the image using the icon, and then use the icon to restore the image to its

original size.

e Load your document again.

NoteSkip this step if you loaded the document on the scanner glass in a.

f Click Start.This time only the chosen area of the document appears in the PaperPort® 9.0SE window (or your application window).

g In the PaperPort® 9.0SE window, use the options available to refine the image.

Settings in the Scanner Setup dialog box

Image TypeChoose the output image type from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting.The default settings are listed in the table below:

Image Type Resolution Scan TypePhoto Use for scanning photo images. 300 × 300 dpi 24-bit colourWeb Use for attaching the scanned image to web pages. 100 × 100 dpi 24-bit colourText Use for scanning text documents. 200 × 200 dpi Black & White

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ResolutionYou can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose and the available colors.

Scan TypeBlack & WhiteUse for text or line art.Grey (Error Diffusion)Use for photographic images or graphics. (Error Diffusion is a method for creating simulated grey images without using true grey dots. Black dots are put in a specific pattern to give the appearence of grey.)True GreyUse for photographic images or graphics. This mode is more exact because it uses up to 256 shades of gray.256 ColourUses up to 256 colours to scan the image.24 bit ColourUses up to 16.8 million colours to scan the image.Although using 24 bit Colour creates an image with the most accurate colours, the image file will be about three times larger than a file created with 256 Colour. It requires the most memory and has the longest transfer time.

Resolution Black & White/Grey (Error Diffusion)

256 colour True Grey/24 bit colour

100 × 100 dpi Yes Yes Yes150 × 150 dpi Yes Yes Yes200 × 200 dpi Yes Yes Yes300 × 300 dpi Yes Yes Yes400 × 400 dpi Yes Yes Yes600 × 600 dpi Yes Yes Yes1200 × 1200 dpi Yes No Yes2400 × 2400 dpi Yes No Yes4800 × 4800 dpi Yes No Yes9600 × 9600 dpi Yes No Yes19200 × 19200 dpi Yes No Yes

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BrightnessAdjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average.You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image. You can also enter a value in the box to set the level.If the scanned image is too light, set a lower Brightness level and scan the document again. If the image is too dark, set a higher Brightness level and scan the document again.

NoteThe Brightness setting is only available when Black & White, Grey or True Grey is chosen.

ContrastYou can increase or decrease the contrast level by moving the slide bar to the left or right. An increase emphasizes dark and light areas of the image, while a decrease reveals more detail in grey areas. You can also enter a value in the box to set the Contrast.

NoteThe Contrast setting is only available when Grey or True Grey is chosen.

Document SizeChoose one of the following sizes:

A4 210 × 297 mmJIS B5 182 × 257 mmLetter 8 1/2 × 11 in.Legal 8 1/2 × 14 in. (Available for ADF model)A5 148 × 210 mmExecutive 7 1/4 × 10 1/2 in.Business CardIf your machine is a flatbed type, you can scan business cards. To scan business cards, choose the Business Card size, and then put the business card face down at the center of the scanner glass.When scanning photographs or other images for use in a word processor or other graphics application, try different settings for the contrast and resolution to see which setting best suits your needs.Photo 4 × 6 in.Index Card 5 × 8 in.Photo L 89 × 127 mmPhoto 2L 127 × 178 mmPostcard 1 100 × 148 mmPostcard 2 148 × 200 mm

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Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in. or 8.9 × 8.9 mm to 215.9 × 355.6 mm.)If you choose Custom as the size, the Custom Document Size dialog box appears.

Enter the Name, Width and Height for the document.You can choose ‘mm’ or ‘inch’ as the unit for Width and Height.

NoteYou can see the actual paper size you chose on the screen.

• Width: shows the width of scanning area• Height: shows the height of scanning area• Data Size: shows the rough data size in Bitmap format. The size will be different for other file formats

such as JPEG.

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Scanning a document using the WIA driver(For Windows® XP only)

WIA compliant

For Windows® XP you can choose Windows® Image Acquisition (WIA) for scanning images from the machine. You can scan images directly into the PaperPort® 9.0SE viewer that Brother included with your machine or you can scan images directly into any other application that supports WIA or TWAIN scanning.


a Open your software application to scan the document.

NoteThe instructions for scanning in this Guide are for when you use ScanSoft® PaperPort® 9.0SE. Steps for scanning from another application may vary.

b Click File, then Scan. Or click the Scan button.The Scan panel appears on the left side of the screen.

c Choose the scanner you are using from the Scanner drop-down list.

Note• Choose WIA-Brother MFC-XXXX USB, WIA-Brother DCP-XXXX USB,

WIA-Brother MFC-XXXX LAN or WIA-Brother DCP-XXXX LAN(Where XXXX is your model name.)

• If you choose TW-Brother MFC-XXXXXXX, the TWAIN driver will run.

d Click Scan.The Scan dialog box appears:

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Scanning a document into the PC

There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the Flatbed scanner glass.If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the scanner glass (Flatbed). (See Pre-Scanning to crop a portion you want to scan on page 2-3.)

Scanning a document using the ADF


1 Paper source2 Picture type3 Adjust the quality of the scanned picture4 Page size

b Choose Document Feeder from the Paper source drop-down list (1).

c Choose the picture type (2).

d Choose the Paper size from the drop-down list (4).

e If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution and Picture Type from Advanced Properties. Click OK after you choose a setting.

1

2

3

4

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NoteThe scanner resolution can be set as high as 1200 dpi.For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 2-12.)

f Click the Scan button in the Scan dialog box.The machine starts scanning the document.

Pre-Scanning to crop a portion you want to scan using the scanner glassThe Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image.

a Put the document face down on the scanner glass.

b Choose Flatbed in the Paper source drop-down list (1).

NoteIf your machine has no ADF, you do not need to choose the Paper source.

1 Paper source2 Picture type3 Adjust the quality of the scanned picture4 Scanning area

c Choose the picture type (2).

d Click Preview. The whole image is scanned into the PC and appears in the scanning area (4).

1

24

3

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e Press and hold down the left mouse button and dragging it over the aea you want to scan.

f If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution and Picture Type from Advanced Properties. Click OK after you choose a setting.

g Click the Scan button in the Scan dialog box.The machine starts scanning the document.This time only the chosen area of the document appears in the PaperPort® 9.0SE window (or your application window).

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Brother Scanner UtilityThe Brother Scanner Utility is used for configuring the WIA scanner driver for resolutions greater than 1200 dpi and for changing the paper size. If you want to set Legal size as the default size, use this utility to change the setting. You must restart your PC for the new settings to take effect.

NoteThe paper size setting is not available for the DCP-115C, DCP-116C, DCP-117C, DCP-315CN and MFC-215C.

Running the utility

You can run the utility by choosing Scanner Utility located in the Start/All Programs/Brother/MFL-Pro Suite MFC-XXXX menu (where XXXX is your model name)/Scanner Settings.

NoteIf you scan the document at a resolution of greater than 1200 dpi, the file size may be very large. Make sure that you have enough memory and hard disk space for the size of the file you are trying to scan. If you do not have enough memory or hard disk space then your PC may freeze and you could lose your file.

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Using the Scan key (For USB cable users)

NoteIf you use the Scan key on a network, see Using the Scan key on page 4-4.

You can use (Scan) on the control panel to scan documents into your word processing, graphics or

E-mail applications or a folder on your PC. The advantage of using (Scan) is that you avoid the mouse clicks needed to scan from your PC.

Before you can use (Scan) on the control panel, you have to install the Brother MFL-Pro Software Suite and connect the machine to your PC. If you installed the MFL-Pro Suite from the included CD-ROM then the

correct drivers and the ControlCenter2 are installed. Scanning by (Scan) follows the configuration on Device Button tab of the ControlCenter2. (See SCAN on page 3-5.) For details about how to configure the

scan settings of the ControlCenter2 buttons and to launch the application of your choice using (Scan), see Using ControlCenter2 on page 3-1.

Scan to E-mail

You can scan either a black and white or colour document into your E-mail application as a file attachment.

You can change the (Scan) configuration. (See E-mail on page 3-8.)


b Press (Scan).

Scan to E-mail e

c Press a or b to choose Scan to E-mail.Press Menu/Set. (For MFC)Press Set. (For DCP)

d Press Mono Start or Colour Start.The machine starts scanning the document, creates a file attachment, and launches your E-mail application, displaying the new message waiting to be addressed.

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Scan to Image

You can scan a colour picture into your graphics application for viewing and editing. You can change the

(Scan) configuration. (See Image (example: Microsoft Paint) on page 3-5.)


b Press (Scan).

Scan to Image e

c Press a or b to choose Scan to Image.Press Menu/Set. (For MFC)Press Set. (For DCP)

d Press Mono Start or Colour Start.The machine starts the scanning process.

Scan to OCR

If your document is text, you can have it converted by ScanSoft® OmniPage® OCR to an editable text file and then have the result displayed in your word processing application for viewing and editing. You can change

the (Scan) configuration. (See OCR (Word Processing program) on page 3-7.)


b Press (Scan).

Scan to OCR e

c Press a or b to choose Scan to OCR.Press Menu/Set. (For MFC)Press Set. (For DCP)


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Scan to File

You can scan a black and white or a colour document into your PC and save it as a file in the folder you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File configuration screen of the Brother MFL-Pro Control Center. (See File on page 3-9.)


b Press (Scan).

Scan to File e

c Press a or b to choose Scan to File.Press Menu/Set. (For MFC)Press Set. (For DCP)


NoteIf you want the scanned data in colour, choose colour in scan type on the Device Buttons tab of the ControlCenter2 configuration. If you want the scanned data in black and white, choose black and white in scan type on the Device Buttons tab of the ControlCenter2. (See SCAN on page 3-5.)

Scan to Card (Not available for DCP-116C, DCP-117C and MFC-215C)

You can scan black and white and colour documents to a media card. Black and white documents will be stored in the PDF (*.PDF) or TIFF file formats (*.TIF). Colour documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. The default setting is Color 150 dpi and the default file format is PDF. File names default to the current date. For example, the fifth image scanned on July 1, 2005 would be named 07010505.PDF. You can change the colour, quality and file name.

NoteYou can choose the default file format for black and white or colour files. (See Changing the default black & white file format on page 2-17 and Changing the default colour file format on page 2-18.)

Quality File Format Options Default File FormatB/W 200×100 dpi TIFF / PDF TIFFB/W 200 dpi TIFF / PDF TIFFColor 150 dpi JPEG / PDF PDFColor 300 dpi JPEG / PDF PDFColor 600 dpi JPEG / PDF PDF

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a Put a SmartMedia®, CompactFlash® 1, Memory Stick® 2, Memory Stick Pro™, MultiMediaCard™, SecureDigital™ or xD-Picture Card™ 1 into your machine.1 This product also supports CompactFlash® type1 and xD-Picture Card™ type M (Large Capacity).2 MagicGate Memory Stick® and Memory Stick Pro™ can be used, but any music data that is stored on the stick cannot be read.

CAUTION

DO NOT unplug the power cord, USB cable or remove a SmartMedia®, CompactFlash®, Memory Stick®, Memory Stick Pro™, MultiMediaCard™, SecureDigital™ or xD-Picture Card™ from the machine while it is reading the card (the PhotoCapture key is flashing). You could lose your data or damage the card.If you take out the media card while the PhotoCapture key is flashing, you must restart your PC at once before putting the media card back in. If you put in another media card before the PC is restarted, the data on it may be destroyed.

b Load your document.

c Press (Scan).

d Press a or b to choose Scan to Card.Do one of the following:

To change the quality, press Menu/Set or Set and go to e.Press Mono Start or Colour Start to start scanning without changing any settings.

e Press a or b to choose the quality you want.Do one of the following:

To change the file type, press Menu/Set or Set and go to f.To start scanning, press Mono Start or Colour Start.

f Press a or b to choose the file type you want.Do one of the following:

To change the file name, press Menu/Set or Set and go to g.To start scanning, press Mono Start or Colour Start.

g The file name is set automatically. However, you can set a name of your choice using the dial pad. You can only change the first 6 digits. (Not available for DCP models)Press Mono Start or Colour Start to start scanning.

Changing the default quality(For MFC-425CN and MFC-640CW)

a Press Menu/Set, 4, 8, 1.

1.Quality

b Press a or b to choose B/W 200×100 dpi, B/W 200 dpi, Color 150 dpi, Color 300 dpi or Color 600 dpi.Press Menu/Set.

c Press Stop/Exit.

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(For DCP models)

a Press Menu.

b Press or to choose 2.PhotoCapture.Press Set.

c Press or to choose 8.Scan to Card.Press Set.

d Press or to choose 1.Quality.Press Set.

1.Quality

e Press or to choose B/W 200×100 dpi, B/W 200 dpi, Color 150 dpi, Color 300 dpi or Color 600 dpi.Press Set.

f Press Stop/Exit.

Changing the default black & white file format(For MFC-425CN and MFC-640CW)


2.B/W File Type

b Press a or b to choose TIFF or PDF.Press Menu/Set.

c Press Stop/Exit.(For DCP models)

a Press Menu.



d Press or to choose 2.B/W File Type.Press Set.

2.B/W File Type

e Press or to choose TIFF or PDF.Press Set.

f Press Stop/Exit.

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Changing the default colour file format(For MFC-425CN and MFC-640CW)


3.ColorFile Type

b Press a or b to choose PDF or JPEG.Press Menu/Set.


a Press Menu.



d Press or to choose 3.ColorFile Type.Press Set.

3.ColorFile Type

e Press or to choose PDF or JPEG.Press Set.

f Press Stop/Exit.

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Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCRScanSoft® PaperPort® 9.0SE for Brother is a document management application. You can use PaperPort® 9.0SE to view scanned documents.

PaperPort® 9.0SE has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text documents. It allows you to mix or ‘stack’ documents of different formats for printing, faxing or filing.

You can access ScanSoft® PaperPort® 9.0SE through the ScanSoft® PaperPort® 9.0SE program group.

See Documents for ScanSoft® PaperPort® 9.0SE on the CD-ROM.

The complete ScanSoft® PaperPort® 9.0SE User’s Guide, including ScanSoft® OmniPage® OCR, is in Documents on the CD-ROM.This chapter is only an introduction to the basic operations.

When you install MFL-Pro Suite, ScanSoft® PaperPort® 9.0SE for Brother and ScanSoft® OmniPage® OCR are installed automatically.

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Viewing items

ScanSoft® PaperPort® 9.0SE gives several ways to view items:Desktop View displays a thumbnail (a small graphic that shows each item in a desktop or folder).

Items in the chosen folder appear on the PaperPort® 9.0SE Desktop. You can see PaperPort® 9.0SE items (MAX files) and non-PaperPort® 9.0SE items (files created using other applications).

Non-PaperPort® 9.0SE items include an icon that indicates the application that was used to create the item; a non-PaperPort® 9.0SE item is indicated by a small rectangular thumbnail and not an actual image.

Page View displays a close-up of a single page and you can open a PaperPort® 9.0SE item by double-clicking it.As long as you have the proper application on your PC to display it, you can also double-click a non-PaperPort® 9.0SE item to open it.

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Organizing your items in folders

PaperPort® 9.0SE has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you choose to view in Desktop View. An item can be a PaperPort® 9.0SE item or a non-PaperPort® 9.0SE item:

Folders are arranged in a ‘tree’ structure in the Folder View. You use this section to choose folders and view their items in Desktop View.You can simply drag and drop an item onto a folder. When the folder is highlighted, release the mouse button and the item is stored in that folder.Folders can be ‘nested’—that is, stored in other folders.

When you double-click a folder, its contents (both PaperPort® 9.0SE MAX files and non PaperPort® 9.0SE files) appear on the Desktop.

You can also use Windows® Explorer to manage the folders and items shown in Desktop View.

Quick links to other applications

ScanSoft® PaperPort® 9.0SE automatically recognizes many other applications on your PC and creates a ‘working link’ to them.The Send To Bar at the bottom of the Desktop view shows icons for those linked applications.To use a link, drag an item onto one of the icons to start that application. A typical use of the Send To Bar is to choose an item and then fax it.

This sample Send To Bar shows several applications with links to PaperPort® 9.0SE.

If PaperPort® 9.0SE does not automatically recognize one of the applications on your PC, you can manually create a link using the New Program Link... command. (See PaperPort® 9.0SE in the Documents section on the CD-ROM for more information about creating new links.)

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ScanSoft® OmniPage® OCR lets you convert image text into text you can edit

ScanSoft® PaperPort® 9.0SE can quickly convert the text on a ScanSoft® PaperPort® 9.0SE item (which is really just a picture of the text) into text that you can edit with a word processing application.

PaperPort® 9.0SE uses the optical character recognition application ScanSoft® OmniPage® OCR, which comes with PaperPort® 9.0SE.

PaperPort® 9.0SE can use your preferred OCR application if it is already on your PC. You can convert the entire item, or by using the Copy Text command, you can choose only a portion of the text to convert.

Dragging an item onto a word-processing link icon starts PaperPort®’s built-in OCR application, or you can use your own OCR application.

You can import items from other applications

As well as scanning items, you can bring items into PaperPort® 9.0SE in a variety of ways and convert them to PaperPort® 9.0SE (MAX) files in several different ways:

Print to the Desktop View from another application, such as Microsoft® Excel.

Import files saved in other file formats, such as Windows® Bitmap (BMP) or Tagged Image File Format (TIFF).

You can export items into other formats

You can export or save PaperPort® 9.0SE items in several popular file formats, such as BMP, JPEG, TIFF, PDF or self-viewing.For example, to create a file for an Internet Web site, export it as a JPEG file. Web pages often use JPEG files for displaying images.

Exporting an image file

a Click File, then Save As in the PaperPort® 9.0SE window. The Save ‘XXXXX’ as dialog box is displayed.

b Choose the drive and folder where you want to store the file.

c Enter the new file name and choose the file type or choose a name from the File Name text box. (You can scroll through the Directories and File Name listing for prompting.)

d Click Save to save your file, or Cancel to return to the PaperPort® 9.0SE without saving it.

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Uninstalling PaperPort® 9.0SE and ScanSoft® OmniPage® OCR

For Windows® 98/98SE and Windows® Me

a Click the Start button, Settings, Control Panel, Add/Remove Programs, and click the Install/Uninstall tab.

b Choose PaperPort from the list and click Add/Remove.

For Windows® 2000 Professional

a Click the Start button, Settings, Control Panel, then Add/Remove Programs.

b Choose PaperPort from the list and click Change or Remove.

For Windows® XP

a Click the Start button, Control Panel, Add or Remove Programs, and click the Change or Remove Programs icon.

b Choose PaperPort from the list and click Change or Remove.

3 - 1

3Note

The functions that can be used in ControlCenter2 may vary depending on the model.

Using ControlCenter2ControlCenter2 is a software utility that allows you to quickly and easily access your often used applications. Using ControlCenter2 eliminates the need to manually launch specific applications. ControlCenter2 has the following six categories of operations:

a Scan directly to a file, E-mail, word processor or graphics application of your choice.

b Custom Scan buttons allow you to configure a button to meet your own application needs.

c Access to the advanced features of PhotoCapture Center™.

d Access the Copy features available via your PC.

e Access the ‘PC-FAX’ applications available for your device.

f Access the settings available to configure your device.

You can choose which machine ControlCenter2 will connect with from the Model drop-down list.You can also open the configuration window for each function by clicking the Configuration button.

Turning the AutoLoad feature off

Once you start ControlCenter2 from the Start menu, the icon will appear on the task bar. You can open

ControlCenter2 window by double-clicking the icon.

If you do not want ControlCenter2 to run automatically each time you start your PC;

a Right-click the ControlCenter2 icon in the tasktray , and

choose Preference.The ControlCenter2 preference window appears.

ControlCenter2

ControlCenter2

3 - 2

b Uncheck Start ControlCenter on computer startup.

c Click OK to close the window.

SCAN

There are four scan buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications.

Image (Default: Microsoft Paint)Allows you to scan a page directly into any graphic viewer/editor application. You can choose the destination application, such as MS Paint, Corel PhotoPaint, Adobe PhotoShop, or any kind of image editing application on your PC.OCR (Default: MS NotePad)Allows you to scan a page or document, automatically run the OCR application and put text (not a graphic image) into a word processing application. You can choose the target word processing application, such as NotePad, MS Word, Word Perfect or any word processing application on your PC.E-mail (Default: your default E-mail software)Allows you to scan a page or document directly into an E-mail application as a standard attachment. You can choose the file type and resolution for the attachment.FileAllows you to scan directly to a disk file. You can change the file type and destination folder, as needed.

ControlCenter2 gives you the ability to configure the hardware Scan key on your machine and the ControlCenter2 Software button for each scan feature . To configure the hardware Scan key on your machine choose the Device Button tab in the configuration menu for each of the SCAN buttons. To configure the Software button in ControlCenter2 choose the Software Button tab in the configuration menu for each of the SCAN buttons.

CUSTOM SCAN

You can configure the button name and settings for each of these buttons to meet your specific needs by right-clicking a button and following the configuration menus.

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PHOTOCAPTURE (USB only)

There are three features which you can use to access a media card put into the machine. These features are only available when the machine is connected to the PC by a USB cable.

Open PCC FolderAllows you to see the files and folders that are on the media card. (See For USB cable users on page 7-1.)Copy From PCCAllows you to copy the files on the media card to a specific folder on your PC. You can choose the destination folder.Copy To ApplicationAllows you to copy the files on the media card to the desktop folder of the image viewer application.

COPY

Allows you to use the PC and any printer driver for enhanced copy operations. You can scan a page on the machine and print copies using any of the features of the machine printer driver, or you can direct the copy output to any standard printer driver installed on the PC including network printers.You can configure your preferred settings on up to four buttons.

PC-FAX (Not available for DCP models)

These buttons are for sending or receiving faxes using the Brother PC-FAX application.SendAllows you to scan a page or document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 6-1.)ReceiveBy clicking this button, the PC-FAX receiving software is activated and starts receiving fax data from your Brother machine. After running the PC-FAX receive software, this button changes to View Received to open the viewer application and see the received faxes. Before you use the PC-FAX Receive function, you must select the option of PC-FAX Receive from the control panel menu of the Brother machine. (See PC-FAX receiving (MFC-425CN and MFC-640CW only) on page 6-14.)Address BookAllows you to open Brother PC-FAX address book. (See Brother Address Book on page 6-6.)SetupAllows you to configure the PC-FAX sending settings. (See Sending setup on page 6-3.)

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DEVICE SETTING

You can configure the machine settings or check ink levels.Remote SetupAllows you to open the Remote Setup Program. (See Remote Setup on page 5-1.)Quick-DialAllows you to open the Set Quick-Dial window of the Remote Setup. (See Remote Setup on page 5-1.)Ink LevelAllows you to check the ink status.

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SCANThere are four buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications.

NoteYou can configure your machine’s Scan key for each ControlCenter2 button in the Device Button tab.

Image (example: Microsoft Paint)

The Scan to Image feature allows you to scan an image directly into your graphics application for image editing. To change the default settings, right-click the button and click the Software Button tab.

If you want to scan and then crop a portion of a page after pre-scanning the document, check Show Scanner Interface box.Change the other settings, if needed.To change the destination application, choose the proper application from the Target Application drop-down list. You can add an application to the list by clicking the Add button.

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Enter the Application Name (up to 30 characters) and the Application Location. You can also find the

application location by clicking the icon. Choose the File Type from the drop-down list.

You can delete an application that you have added. Just choose the Application Name and click the Delete button.

NoteThis function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on the function.

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OCR (Word Processing program)

Scan to OCR converts the graphic page image data into text which can be edited by any word processor program. You can change the default word processor program.To configure Scan to OCR, right-click the button and click the Software Button tab.

To change the word processing application, choose the destination word processing application from the Target Application drop-down list. You can add an application to the list by clicking the Add button. To delete an application, click the Delete button.If you want to scan and then crop a portion of a page after pre-scanning the document, check Show Scanner Interface box.You can also configure the other settings for Scan to OCR.

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E-mail

The Scan to E-mail feature allows you to scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, right-click the button and click the Software Button tab.

To change the E-mail application, choose your preferred E-mail application from the E-mail Application drop-down list. You can add an application to the list by clicking the Add button 1. To delete an application, click the Delete button.1 When you first start ControlCenter2 a default list of compatible E-mail applications will appear in the drop-down list. If you are having trouble using

a custom application with ControlCenter2 you should choose an application from the list.

You can also change the other settings used to create the file attachments.If you want to scan and then crop a portion of a page after pre-scanning the document, check Show Scanner Interface box.

File attachments

You can choose from the following list of file types for attachments or for saving to a folder.

File TypeChoose from the drop-down list the type of file you want the scanned images to be saved in.

Windows Bitmap (*.bmp)JPEG (*.jpg)TIFF - Uncompressed (*.tif)TIFF - Compressed (*.tif)TIFF Multi-Page - Uncompressed (*.tif)TIFF Multi-Page - Compressed (*.tif)Portable Network Graphics (*.png)PDF (*.pdf)

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File

The Scan to File button allows you to scan an image to a folder on your hard disk in any file format. This allows you to easily archive your paper documents. To configure the file type and folder, right-click the button and click the Software Button tab.

Choose the file type for the saved image from the File Type drop-down list. You can save the file to the default

folder shown in the Destination Folder, or choose your preferred folder by clicking the icon.

To show where the scanned image is saved when scanning is finished, check Show Folder box. To specify the destination of the scanned image everytime, check Show Save as Window box. If you want to scan and then crop a portion of a page after pre-scanning the document, check Show Scanner Interface box.

NoteFor supported file types, see File attachments on page 3-8.

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CUSTOM SCANThere are four buttons which you can configure to fit your scanning needs.To configure a button, right-click the button to see the configuration window. There are four scan functions: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.

Scan to ImageAllows you to scan a page directly into any image viewer/editor software. You can choose any image editor application on your PC as a destination.Scan to OCRConverts scanned documents into editable text files. You can choose the destination application for the editable text.Scan to E-mailAttaches the scanned images to an E-mail message. You can choose any E-mail application on your system. You can also choose the file attachment type and create a quick send list of E-mail addresses chosen from your E-mail address book.Scan to FileAllows you to save a scanned image to any folder on a local or network hard disk. You can also choose the file type to be used.

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Customizing a user-defined button

To configure a button, right-click the button to open the configuration window. Follow these guidelines for button configuration.

Scan to ImageGeneral tabEnter a name in Name for Custom (up to 30 characters) to create the button name.Choose the type of scan from the Scan Action field.

Settings tabChoose the Target Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.

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Scan to OCRGeneral tabEnter a name in Name for Custom (up to 30 characters) to create the button name.Choose the type of scan from the Scan Action field.


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Scan to E-mailGeneral tabEnter a name in Name for Custom (up to 30 characters) to create the button name.Choose the type of scan from the Scan Action field.

Settings tabChoose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.

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Scan to FileGeneral tabEnter a name in Name for Custom (up to 30 characters) to create the button name.Choose the type of scan from the Scan Action field.

Settings tabChoose the file format from the File Type drop-down list. Save the file to the default folder which is shown

in the Destination Folder box or choose your preferred folder by clicking the icon. Check Show Folder to show where the scanned image is saved after scanning. Check Show Save As Window to specify the destination of the scanned image after every scanning.Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.

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PHOTOCAPTURE (USB only)These buttons can be used to open or copy files and folders from a media card put into the machine.

Open PCC Folder (PCC: PhotoCapture Center™)

The Open PCC Folder button allows you to open Windows® Explorer to show files and folders on a media card.

Copy From PCC

The Copy From PCC button allows you to copy files on a media card to a folder on your hard disk. To change the destination folder or other settings, right-click the button and choose your preferred settings for file copying.

Setting the Copy FolderCreate a new folder based on the PCC files Date or MonthThe default setting is Date. A copy folder is created with a name derived from the date the original file was created. The copy is then be saved into this folder. For example, the copy of an original file created on Oct.08, 2005 will be saved into a folder named 08102005.

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Retain PCC folder structure when copyingThe copy is saved into the same folder as the original, no new folders are created. If you check Create date folder before copying, a folder derived from the current date is created. The copy is then saved into this folder.

Copy To Application

The Copy To Application button allows you to open files from a specific application after copying to the folder of that application. To change the folder settings, right-click the button and choose your preferred settings for file copying.

Setting the Copy FolderCreate a new folder based on the PCC files Date or MonthThe default setting is Date. A copy folder is created with a name derived from the date the original file was created. The copy is then saved into this folder. For example, the copy of an original file created on Oct.8, 2005 will be saved into a folder named 08102005.Retain PCC folder structure when copyingThe copy is saved into the same folder as the original, no new folders are created. If you check Create date folder before copying, a folder derived from the current date is created. The copy is then be saved into this folder.

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COPYThe Copy1-Copy4 buttons can be customized to allow you to use advanced copy functions such as N-in-1 printing.

To use the Copy buttons, configure the printer driver by right-clicking the button.

Enter a name in Name for Copy (up to 30 characters) and choose Copy Ratio.Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings to be used.Before finishing the Copy button configuration, set the Printer Name. Then click the Print options button to display the printer driver settings.

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In the printer driver settings dialog box, you can choose advanced settings for printing.

Note• You must configure each of the copy buttons before they can be used.• The Print options screen will vary depending on which model printer you have chosen.

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PC-FAX (Not available for DCP models)You can easily open software for sending or receiving a PC-FAX or edit the address book by clicking the proper button.

Send

The Send button allows you to scan a document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 6-1.)To change the Send settings, right-click the button to open the configuration window. You can change the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.

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Receive/View Received (MFC-425CN and MFC-640CW only)

The Brother PC-FAX Receiving software features lets you view and store your faxes on your PC. It is automatically installed when you install the MFL-Pro Suite. By clicking the Receive button, the PC-FAX receiving software is activated and starts receiving fax data from your Brother machine. Before you use the PC-FAX Receive function, you must select the option of PC-FAX Receive from the control panel menu of the Brother machine. (See Running the PC-FAX receiving software on your PC on page 6-15.)To configure the PC-FAX Receive software, see Setting up your PC on page 6-16.

When the PC-FAX receiving software is running, you can open the viewer application with the View Received button. (PaperPort® 9.0SE)

NoteYou can also activate the PC-FAX receiving software from the start menu. (See Running the PC-FAX receiving software on your PC on page 6-15.)

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Address Book

The Address Book button allows you to add, amend or delete contacts from your address book. To edit this button, click the Address Book button to open the dialog box. (See Brother Address Book on page 6-6.)

Setup

By clicking the Setup button, you can configure the user settings of the PC-FAX application.(See Setting up user information on page 6-2.)

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DEVICE SETTINGYou can configure the machine settings or check ink levels by clicking a button.

Remote Setup(Not available for DCP models and MFC-215C)

The Remote Setup button allows you to open the Remote Setup Program window to configure the machine setting menus.

NoteFor details, see Remote Setup on page 5-1.

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Quick-Dial (Not available for DCP models and MFC-215C)

The Quick-Dial button allows you to open the Set Quick-Dial window in the Remote Setup Program, where you can easily register or change the dial numbers from your PC.

Ink Level

The Ink Level button opens the Status Monitor window, which displays the ink level for each cartridge.

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4

To use the machine as a network scanner, the machine must be configured with a TCP/IP address. You can set or change the address settings from the control panel (See the Network User’s Guide on the CD-ROM). If you installed the machine following the instructions for a network user in the Quick Setup Guide then the machine should already be configured for your network.

Note• A max. of 25 clients can be connected to one machine on a network. For example, if 30 clients try to

connect at a time, 5 of those clients will not be shown on the LCD.

• To use Network Scanning with Windows® XP that is protected by the firewall, Network Scanning program must be excluded from the firewall setting. See Troubleshooting and Maintenance of the User’s Guide or visit the Solutions Center (http://solutions.brother.com) for more information.

Before using Network Scanning

Network license

This product includes a PC license for up to 2 Users.

This license supports the installation of the MFL-Pro Software Suite including ScanSoft® PaperPort® on up to 2 PC’s for use on a network.

If you want to use more than 2 PCs with ScanSoft® PaperPort® installed, please buy NL-5 which is a multiple PC license agreement pack for up to 5 additional users. To buy NL-5, contact your Brother Sales Office.

Network Scanning (For models with network support as standard)



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Configuring Network Scanning

If you need to change the machine that was registered to your PC during the installation of MFL-Pro Suite (see the Quick Setup Guide), follow the steps below.

a For Windows® XP, click the Start button, Control Panel, Printers and Other Hardware, then Scanners and Cameras (or Control Panel, Scanners and Cameras).For Windows® 98/Me/2000, click the Start button, Control Panel, then Scanners and Cameras.

b Right-click the Scanner Device icon and choose properties.The Network Scanner Properties dialog box appears.

c Click the Network Setting tab and choose a method to specify a machine as a network scanner for your PC.

Specify your machine by address

1 Enter IP address of the machine in IP Address, and then click Apply.


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Specify your machine by name

1 Enter the machine node name in Node Name, or click Browse and choose the proper device you want to use.

2 Click Apply.

d Click the Scan To Button tab and enter your PC name in the Display Name field. The machine’s LCD displays the name you enter. The default setting is your PC name. You can enter any name that you like.

e If you want to avoid receiving unwanted documents, enter a 4-digit PIN number in the Pin number and Retype Pin number field. To send data to a PC protected by a PIN number, the LCD prompts you to enter the PIN number before the document can be scanned and sent to the machine. (See Using the Scan key on page 4-4.)


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Using the Scan key

Scan to E-mail (PC)

When you choose Scan to E-mail (PC) your document will be scanned and sent directly to the PC you designated on your network. ControlCenter2 will activate the default E-mail application on the designated PC. You can scan and send a black and white or colour document from the PC as an attachment.



b Press (Scan).

c Press a or b to choose Scan to E-mail.

Scan to E-mail e

Press Menu/Set. (For MFC)Press Set. (For DCP)

d Press a or b to choose the destination PC you want to use for E-mailing your document.Press Menu/Set. (For MFC)Press Set. (For DCP)If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on the control panel.

e Press Mono Start or Colour Start.The machine starts the scanning process.


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Scan to Image

When you choose Scan to Image, your document will be scanned and sent directly to the PC you designated on your network. ControlCenter2 will activate the default graphics application on the designated PC. You can change the Scan configuration. (See Image (example: Microsoft Paint) on page 3-5.)


b Press (Scan).

c Press a or b to choose Scan to Image.

Scan to Image e


d Press a or b to choose the destination PC you want to send to.Press Menu/Set. (For MFC)Press Set. (For DCP)If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on the control panel.



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Scan to OCR

When you choose Scan to OCR, your document will be scanned and sent directly to the PC you designated on your network. ControlCenter2 will activate ScanSoft® OmniPage® OCR and convert your document into text for viewing and editing from a word processing application on the designated PC. You can change the Scan configuration. (See OCR (Word Processing program) on page 3-7.)


b Press (Scan).

c Press a or b to choose Scan to OCR.

Scan to OCR e





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Scan to File

When you choose Scan to File, you can scan a black and white or colour document and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter2. You can change the Scan configuration. (See File on page 3-9.)


b Press (Scan).

c Press a or b to choose Scan to File.

Scan to File e




NoteIf you want the scanned data in colour, choose colour in scan type on the Device Buttons tab of the ControlCenter2 configuration. If you want the scanned data in black and white, choose black and white in scan type on the Device Buttons tab of the ControlCenter2. (See SCAN on page 3-5.)

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5

Remote SetupThe Remote Setup application allows you to configure many machine settings from a Windows® application. When you access this application, the settings on your machine will be downloaded automatically to your PC and displayed on your PC screen. If you change the settings, you can upload them directly to the machine.Click the Start button, All Programs, Brother, MFL-Pro Suite MFC-XXXX, Remote Setup, then MFC-XXXX USB or MFC-XXXX LAN (where XXXX is your model name).

OKAllows you to start uploading data to the machine and exit the Remote Setup application. If an error message is displayed, enter the correct data again and then click OK.CancelAllows you to exit the Remote Setup application without uploading data to the machine.ApplyAllows you to upload data to the machine without exiting the Remote Setup application.PrintAllows you to print the chosen items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and then click Print.ExportAllows you to save the current configration settings to a file.

Remote Setup (Not available for DCP models and MFC-215C)


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ImportAllows you to read the settings from a file.

Note• You can use the Export and Import buttons to save several sets of settings for your machine.• To save all your settings, highlight MFC-XXXX at the top of the settings list then click Export.• To save a single setting or a group of settings, highlight each setting or function heading (for example, to

select all fax settings highlight Fax) from the setting list then click Export.• If you need to change the machine that was registered to your PC during the installation of MFL-Pro Suite

(see the Quick Setup Guide), or if the network environment was changed, you need to specify the new machine. Open the properties of the Remote Setup Program and choose the new machine. (For network users only)

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6Note

If you are using Windows® XP or Windows® 2000 Professional, you must log on with Administrator rights.

PC-FAX sendingThe Brother PC-FAX feature allows you to use your PC to send an application or document file as a standard fax. You can send a file created in any application on your PC as a PC-FAX. You can even attach a cover page. All you have to do is set up the receiving parties as members or groups in your PC-FAX Address Book or simply enter the destination address or fax number into the user interface. You can use the Address Book Search feature to quickly find members to send to.The Brother PC-FAX feature allows you to use your PC to send a fax from within your Windows application. The PC FAX software includes a convenient address book allowing you to quickly find and enter new fax numbers.For the latest information and updates on the Brother PC-FAX feature, visit http://solutions.brother.com.

NotePC-FAX is available in Black & White only.

Brother PC-FAX Software (Not available for DCP models)



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Setting up user information

Note

You can access User Information from the FAX Sending dialog box by clicking the icon.

(See Sending a file as a PC-FAX using the Facsimile style user interface on page 6-11.)

a Click the Start button, All Programs, Brother, MFL-Pro Suite MFC-XXXX (where XXXX is your model name), PC-FAX sending, then PC-FAX Setup.The Brother PC-FAX Setup dialog box appears:

b Enter this information to create the fax header and cover page.

c Click OK to save the User Information.


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Sending setup

From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below.

Outside line accessEnter a number to access an outside line here. This is sometimes required by local PBX telephone systems (for example, dialling 9 to get an outside line in your office).Include headerTo add header information to the top of the fax pages, check Include header.User interfaceChoose the user interface from two choices: Simple style or Facsimile style.

Simple style

Facsimile style


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Address Book

If Outlook Express is installed on your PC, you can choose in the Address Book which address book to use for PC-FAX sending: Brother Address Book or Outlook Express.For the address book file, you must enter the path and file name of the database file which contains the address book information.Click the Browse button to choose the database file.

If you choose Outlook Express, you can use the Outlook Express Address Book by clicking the Address Book button in the FAX Sending dialog box.


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Speed Dial setupFrom the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you must choose the Facsimile style user interface.)

You can register a member or group on each of the ten Speed Dial buttons.

Registering an address in a Speed Dial button

a Click the Speed Dial button you want to program.

b Click the member or group you want to store on the Speed Dial button.

c Click Add >>.

Clearing a Speed Dial button

a Click the Speed Dial button you want to clear.

b Click Clear.


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Brother Address Book

a Click the Start button, All Programs, Brother, MFL-Pro Suite MFC-XXXX (where XXXX is your model name), PC-FAX sending, then PC-FAX Address Book.The Brother Address Book dialog box appears:

Setting up a member in the Address Book

In the Brother Address Book dialog box you can add, edit and delete members and groups.

a In the Address Book dialog box, click the icon to add a member.The Brother Address Book Member Setup dialog box appears:

b In the Member Setup dialog box, enter the member’s information. Name is a required field. Click OK to save the information.


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Setting up a group for broadcasting

You can create a group to send the same PC-FAX to several recipients at one time.

a In the Brother Address Book dialog box, click the icon to create a Group.The Brother Address Book Group Setup dialog box appears:

b Enter the name of the new group in the Group Name field.

c In the Available Names box, choose each member to be included in the group, and then click Add >>.Members added to the group appear in the Group Members box.

d After all the members you want have been added, click OK.

NoteThe maximum amount of faxes that can be sent as “broadcast” using PC-FAX is 50 numbers.

Editing member information

a Choose the member or group you want to edit.

b Click the edit icon.

c Change the member or group information.

d Click OK.

Deleting a member or group

a Choose the member or group you want to delete.

b Click the delete icon.

c When the Confirm Item Delete dialog box appears, click OK.


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Exporting the Address Book

You can export the whole Address Book to an ASCII text file (*.csv). You can also choose and create a Vcard that can be attached to a member’s outgoing E-mail. (A Vcard is an electronic business card that contains the sender’s contact information.)

Exporting the whole current Address Book

NoteIf you are creating a Vcard, you must first choose the member.If you choose Vcard in a, Save as type: will be Vcard (*.vcf).

a Do one of the following:From the Address Book, click File, Export, then Text.Click Vcard and go to e.

b From the Available Items column, choose the data fields you want to export and then click Add >>.

NoteChoose the items in the order you want them listed.

c If you are exporting to an ASCII file, choose Tab or Comma from the Divide Character. This chooses a Tab or Comma to separate the data fields.

d Click OK to save the data.

e Enter the name of the file, and then click Save.


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Importing to the Address Book

You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book.

Importing an ASCII text file

a Do one of the following:From the Address Book, click File, Import, then Text.Click Vcard and go to e.

b From the Available Items column choose the data fields you want to import, and click Add >>.

NoteFrom the Available Items list choose the fields in the same order they are listed in the import text file.

c Choose Tab or Comma based on the file format you are importing from the Divide Character.

d Click OK to import the data.

e Enter the name of the file, and then click Open.

NoteIf you chose a text file in a, the Files of type: will be Text file (*.csv).


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Setting up a cover page

From the PC-FAX dialog box, click the icon to access the PC-Fax Cover Page setup screen.

The Brother PC-FAX Cover Page Setup dialog box appears:

Entering cover page information

NoteIf you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page.

ToFromCommentEnter the comment you want to add to the cover page.FormChoose the cover page format you want to use.Import BMP fileYou can put a bitmap file, such as your company logo, on the cover page.Use the browse button to choose the BMP file, and then choose the alignment style.Count cover pageWhen Count cover page is checked, the cover page will be included in the page numbering. When Count cover page is unchecked, the cover page will not be included.


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Sending a file as a PC-FAX using the Facsimile style user interface

a Create a file in any application on your PC.

b Click File, then Print. The Print dialog box appears:

c Choose Brother PC-FAX as your printer, and then click Print. The Facsimile style user interface appears:

NoteIf the Simple style user interface appeares, change the user interface selection setting. (See Sending setup on page 6-3.)

d Enter a fax number using any of the following methods:Use the dial pad to enter the number.Click any of the 10 Speed-Dial buttons.Click the Address Book button, and then choose a member or group from the Address Book.

If you make a mistake, click Clear to delete all the entries.

e To include a cover page, click Cover Page On.

Note

You can also click the cover page icon to create or edit a cover page.


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f Click Start to send the fax.

Note• If you want to cancel the fax, click Stop.• If you want to redial a number, click Redial to scroll through the last five fax numbers, choose a number,

and then click Start.

Sending a file as a PC-FAX using the Simple style user interface

a Create a file in any application on your PC.

b Click File, then Print.The Print dialog box appears:

c Choose Brother PC-FAX as your printer, and then click Print.The Simple style user interface appears:

NoteIf the Facsimile style user interface appeares, change the user interface selection setting. (See Sending setup on page 6-3.)

d Enter the fax number using any of the following methods:Enter the fax number in the To: field.Click the the To: button, and then choose destination fax numbers from the Address Book.

If you make a mistake, click Clear to delete all the entries.


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e To send a cover page and note, check Cover Page On.

Note

You can also click the icon to create or edit a cover page.

f Click the send icon.

Note

If you want to cancel the fax, click the cancel icon.


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PC-FAX receiving (MFC-425CN and MFC-640CW only)

Note• To use PC-FAX receiving, you must log on with Administrator rights.

• To use PC-FAX receiving with Windows® XP that is protected by the firewall, Network PC-FAX receiving program must be excluded from the firewall setting. See Troubleshooting and Maintenance of the User’s Guide or visit the Solutions Center (http://solutions.brother.com) for more information.

• Depending on the Operating System you are using you may get a Security Alert message when you start the PC-FAX receiving feature. To enable PC-FAX receiving, you must unblock the program.

The Brother PC-FAX Receiving Software lets you view and store faxes on your PC. It is automatically installed when you install the MFL-Pro Suite and works on locally or network connected machines.When this feature is turned on, your machine will receive faxes in its memory. Once it has received the fax, it will automatically be sent to your PC.If you turn your PC off, your machine will continue to receive and store your faxes in its memory. The machine LCD will display the number of stored faxes received, for example:PC-Fax Msgs:001

When you switch your PC on and the PC-FAX Receiving Software automatically transfers your faxes to your PC.To enable the PC-FAX Receiving Software, do the following:

Before you use the PC-FAX Receive function, you must choose PC-FAX Receive from the menu on the machine. Run the Brother PC-FAX Receiving software on your PC. (We recommend to select the Add to Startup folder check box, so that the software automatically runs and can transfer any faxes on PC startup.)



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Enabling PC-FAX on your machine

You can optionally enable the Backup Print option. When enabled, the machine will print a copy of the fax before the fax is sent to the PC or the PC is switched off.


b Press a or b to choose PC Fax Receive.Press Menu/Set.

c Press a or b to choose USB or your PC name.Press Menu/Set.

d Press a or b to choose Backup Print:On or Backup Print:Off.Press Menu/Set.

e Press Stop/Exit.

NoteIf you select Backup Print:On, the machine will print the fax, so you will have a copy if there is a power failure before it is sent to the PC. The fax messages are automatically erased from your machine’s memory when they have been successfully printed and sent to your PC. When backup Print is off, your fax messages are automatically erased from your machine’s memory when they have been successfully sent your PC.

Running the PC-FAX receiving software on your PC

Click the Start button, All Programs, Brother, MFL-Pro Suite MFC-XXXX, ‘PC-FAX Receiving’ then MFC-XXXX or MFC-XXXX LAN (where XXXX is your model name).The PC-FAX icon appears in your PC tasktray.


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Setting up your PC

a Right-click the PC-FAX icon on your PC tasktray, and then click PC-Fax RX Setup.The PC-Fax RX Setup dialog box appears:

b In Save file to, click the Browse button if you want to change the path where PC-FAX files are saved.

c In File Format, choose .tif or .max as the received document format. The default format is .tif.

d To play wave files when receiving a fax, check Play wave file when receiving FAX, and enter the path of the wave file.

e To automatically start the PC-FAX receiving software when you start Windows®, check Add to Startup folder.


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Configuring the Network PC-FAX Receiving Settings

The settings to send received faxes to your computer were automatically configured during the installation of MFL-Pro Suite (see the Quick Setup Guide).If you wish to change the network PC-FAX Receiving settings, follow the steps below.

a In the PC-FAX RX Setup dialogue box, click the Network Settings button. The Network Settings dialogue box appears.

b You must specify the IP address or name of your machine.

Specify your machine by address

1 Enter the IP address of the machine in IP Address.

Specify your machine by name

1 Enter the machine node name in Node Name, or click the Browse button and choose the correct Brother machine you want to use from the list.

Specify your PC name

1 You can specify the PC name that will appear on the display of the machine. To change the name, enter the new name in Display Your PC Name.


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Viewing new PC-FAX messages

Each time your PC is receiving a PC-FAX, the icon will alternate between and . Once the fax has

been received, the icon will change to . The icon will change to once the received fax has

been viewed.

a Run PaperPort®.

b Open the Fax Received folder.

c Double-click any new faxes to open and view them.

NoteThe name title of your unread PC message will be based on the date and time that the messages were received until you assign a file name. For example ‘Fax 2-20-2005 16:40:21.tif’

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7CAUTION

DO NOT start your PC with a media card put in the media drive of the machine. You could lose your data or damage the card.

Note• The PhotoCapture Center™ will read only the card that was put in first. • While the machine is printing from the PhotoCapture Center™, your PC cannot access the PhotoCapture

Center™ for any other operation.

For USB cable users

NoteFor Windows® 2000 users, to access the PhotoCapture Center™ features from your PC, you must first install a Windows® 2000 update. See the Quick Setup Guide for installation instructions.


b In Windows® Explorer, double-click the Removable Disk icon 1. The files and folders on the media card appear on your PC screen.You can edit a file and save it to another drive on your PC.

1 If you are using Windows® XP and you create a name for the volume label of the media card, this name appears instead of ‘Removable Disk’.

PhotoCapture Center™


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When you take out a media card, do the following to prevent damage to the media card:

a In Windows® Explorer, right-click the removable disk icon and choose Eject.

b Wait until the PhotoCapture key stops blinking before taking out the media card.

CAUTION

DO NOT unplug the power cord, USB cable or remove a SmartMedia®, CompactFlash®, Memory Stick®, Memory Stick Pro™, MultiMediaCard™, SecureDigital™ or xD-Picture Card™ from the machine while it is reading the card (the PhotoCapture key is flashing). You could lose your data or damage the card.If you take out the media card while the PhotoCapture key is flashing, you must restart your PC at once before putting the media card back in. If you put in another media card before the PC is restarted, the data on it may be destroyed.


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For network cable users (Not available for DCP-115C, DCP-116C, DCP-117C, DCP-120C and MFC-215C)a Put a SmartMedia®, CompactFlash® 1, Memory Stick® 2, Memory Stick Pro™, MultiMediaCard™,

SecureDigital™ or xD-Picture Card™ 1 into your machine.1 This product also supports CompactFlash® type1 and xD-Picture Card™ type M (Large Capacity).2 MagicGate Memory Stick® and Memory Stick Pro™ can be used, but any music data that is stored on the stick cannot be read.

b Double-click the Network PhotoCapture Center icon.

Your browser software appears and a list of file names on your media card is shown.

NoteYour browser software accesses the media card using FTP and the network Host Name of the machine. You can open the software by entering ftp://XXX.XXX.XXX.XXX (where XXX.XXX.XXX.XXX is the IP address of your Brother machine).

c Click the name of the file you want to see.


a Close the browser.


CAUTION

DO NOT unplug the power cord or remove a SmartMedia®, CompactFlash®, Memory Stick®, Memory Stick Pro™, MultiMediaCard™, SecureDigital™ or xD-Picture Card™ from the machine while it is reading the card (the PhotoCapture key is flashing). You could lose your data or damage the card.

If you take out the media card while the PhotoCapture key is flashing, you must restart your PC at once before putting the media card back in. If you put in another media card before the PC is restarted, the data on it may be destroyed.

Section IIApple® Macintosh®

8 Printing and Faxing9 Scanning10 ControlCenter211 Network Scanning (For models with network support as

standard)12 Remote Setup & PhotoCapture Center™

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8Note

The screens shown in this section are from Mac OS® X 10.2.4. Screens on your Macintosh® may vary depending on your operating system.

Setting up your USB-equipped Apple® Macintosh®

NoteBefore you can connect the machine to your Macintosh®, you must buy a USB cable that is no longer than 2 metres (6 feet).

Improper Setup

DO NOT connect the machine to a USB port on a keyboard or a non-powered USB hub.

The features supported by the machine will depend on the operating system you are using. The chart below shows which features are supported by different operating systems.

1 For details on ControlCenter2, See Using ControlCenter2 (For Mac OS® X 10.2.4 or greater) on page 10-1.2 For Mac OS® X 10.2.0 to 10.2.3 users, upgrade to Mac OS® X 10.2.4 or greater. (For the latest information on Mac OS® X, visit us at:

http://solutions.brother.com.)

Simultaneous printing, scanning and faxing

Your machine can print from your Macintosh® while sending or receiving a fax in memory, or while scanning a document into the Macintosh®. Fax sending will not be stopped during Macintosh® printing.

However, when the machine is copying or receiving a fax on paper, it pauses the Macintosh® printing operation, and then continues printing when copying or fax receiving has finished.

Printing and Faxing

Feature Mac OS® Mac OS® X9.1-9.2 10.2.4 or greater 2

Printing Yes YesScanning (TWAIN) Yes Yes

ControlCenter2 1 No Yes

PC-FAX sending Yes YesRemote Setup No YesPhotoCapture Center Yes Yes


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Clearing data from the memory

If the LCD shows Data Remaining, you can clear the data that is left in the printer memory by pressing Stop/Exit.

Checking the print quality

If you want to check the print quality and find out how to improve it, see How to improve print quality in the User’s Guide.

Status Monitor

The Status Monitor utility is a configurable software tool for monitoring the status of the machine, letting you see error messages such as paper empty, paper jam or ink empty at pre-set update intervals. Before you can use the tool you must choose your machine in the Model pop-up menu in ControlCenter2.You can check the device status by clicking the Ink Level icon in the DEVICE SETTINGS tab of ControlCenter2 or by choosing Brother Status Monitor located in Macintosh HD/Library/Printers/Brother/Utilities.

Updating the machine’s statusIf you want the latest machine status while the Status Monitor window is open, click the update button (1).

You can set at what interval the software will update the machine status information. Go to the menu bar, Brother Status Monitor and choose Preferences.Hiding or showing the windowAfter starting the Status Monitor, you can hide or show the window. To hide the window, go to the menu bar, Brother Status Monitor and choose Hide Brother Status Monitor. To show the window, click the

Status Monitor icon in the dock or click the Ink Level button in the DEVICE SETTINGS tab of

ControlCenter2.Quitting the windowGo to the menu bar and choose Quit.

1

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8 - 3

Media Type

For the best print results, choose the print media in the driver. The machine changes the way it prints, depending on the media type.

Plain PaperInkjet PaperGlossy PaperTransparenciesSlow Drying Paper

NoteChoose Slow Drying Paper when printing with plain paper on which ink dries slowly. This setting may cause some slight blurring of text.

Quality

The quality selection allows you to choose the print resolution you want for your document. Print quality and speed are related. The higher the quality, the longer it will take to print the document. The quality selections that are available will vary depending on the media type you choose.

HighestUp to 1200 × 6000 dpi. (See Resolution in Specifications of the User’s Guide.) Use for printing precise images such as photographs. This is the highest resolution and slowest speed. The Highest Print Quality selection is not available if you choose borderless printing.Photo1200 × 2400 dpi. Use for printing photographs. Since the print data is much larger than a normal document, the processing time, data transfer time and print time will be longer.Fine1200 × 1200 dpi. Better print quality than Normal mode and faster print speed than Photo.Enhanced Normal Printing750 × 750 dpi. Use this mode if fine horizontal bands appear on the paper. The increased resolution helps to avoid banding. Print speed is slightly slower than in Normal mode. You can use this mode only when you have chosen Plain Paper or Transparencies.Normal600 × 600 dpi. Good print quality with typical print speed.Fast Normal600 × 300 dpi. Better print quality than Fast mode and faster print speed than Normal.

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Note• The default settings are shown in bold.• The Highest Print Quality selection is not available if you choose borderless printing.

Media Type Color/Grayscale Print Quality SelectionPlain Paper Color/Grayscale Fast Normal, Normal, FineInkjet Paper Color/Grayscale Fine, PhotoGlossy Paper Color/Grayscale Fine, Photo, HighestTransparencies Color/Grayscale Normal, FineSlow Drying Paper Colour/Greyscale Fast Normal, Normal, Fine

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Using the Brother ink driver(For Mac OS® X)

Choosing page setup options

a From an application such as TextEdit, click File, then Page Setup. Make sure MFC-XXXX (where XXXX is your model name) is chosen in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scale, then click OK.

b From application such as TextEdit, click File, then Print. Click Print to start printing.

To do borderless printingFrom the Paper Size pop-up menu choose the size of paper you want to print such as A4 (borderless).

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Choosing printing options

To control special printing features, choose Print Settings in the Print dialog box. You can change the Quality, Media Type, Color/Grayscale, Paper Thickness, Bi-Directional Printing, Enhanced Normal Printing and Mirror Printing settings.

Printing and Faxing

8 - 7

Using the Brother ink driver (For Mac OS® 9.1-9.2)

Choosing a printer

a Open the Chooser from the Apple menu.

b Click the Brother Ink icon. On the right side of the Chooser window, click the printer you want to print to. Close the Chooser.

Page Setup

a From application such as Presto!® PageManager®, click File, then Page Setup. You can change the settings for Paper Size, Paper Thickness, Paper Source, Orientation, Borderless Printing and Scaling and then click OK.

To do borderless printingCheck Borderless Printing.

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Printing a document

a From an application such as Presto!® PageManager®, click File, then Print. Click Print to start printing.

NoteIf you want to change Copies, Pages, Quality, Media Type or Color/Grayscale, choose your settings before clicking Print. Click the Option or Settings button to change Image Type or other printing options.

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Sending a fax(Not available for DCP models)

For Mac OS® X

You can send a fax directly from a Macintosh® application.

a Create a document in a Macintosh® application.

b Click File, then Print.The Printer dialog box appears:

c Choose Send Fax from the pop-up menu.

Printing and Faxing

8 - 10

d Choose Facsimile from the Output pop-up menu.

e Enter a fax number in the Input Fax Number box, and then click Print to send the fax.

NoteIf you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.

Printing and Faxing

8 - 11

Drag a vCard from the Mac OS® X Address Book application

You can address a fax number using a vCard (an electronic business card) from the Mac OS® X Address Book application.

a Click Address Book.

b Drag a vCard from the Mac OS® X Address Book application to the Destination Fax Numbers field.

NoteIf both work and home fax numbers are stored in the Mac OS® X Address Book, choose work fax or home fax from the Stored Fax Numbers pop-up menu, and then drag a vCard.

c When you are finished addressing your fax, click Print.

NoteThe vCard used must contain a work fax or home fax number.

Printing and Faxing

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For Mac OS® 9.1-9.2

You can send a fax directly from a Macintosh® application.

a Create a document in a Macintosh® application.

b Click File, then Print.The Printer dialog box appears:

When Printer is chosen, the top button shows Print and the Address button is not available.

c Choose Facsimile from the Output pop-up menu.

When Facsimile is chosen, the top button changes to Send Fax and the Address button is available.

NoteTo send specific pages of the document, enter the page numbers in the pages field.

Printing and Faxing

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d Click Send Fax.The Send Fax dialog box appears:

The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers and the right box shows the Destination Fax Numbers as you choose them.

e Enter a fax number in the Input Fax Number box.

f When you are finished addressing your fax, click Send Fax.

NoteIf you click Send Fax without addressing your fax, the following error message appears:

Click OK to go to the Send Fax dialog box.

9 - 1

9Scanning from a Macintosh®

The Brother machine software includes a TWAIN Scanner driver for Macintosh®. You can use this Macintosh® TWAIN Scanner driver with any applications that support TWAIN specifications.

NoteIf you want to scan from a machine on a network, choose the networked machine in the DeviceSelector application located in Macintosh HD/Library/Printers/Brother/Utilities or from the Model pop-up menu of ControlCenter2. (Network scanning supported in Mac OS® X 10.2.4 or greater)


Run your Macintosh® TWAIN-compliant application. The first time you use the Brother TWAIN driver, set it as the default driver by choosing Select Source (or the another menu name for choosing the default driver). For each document you scan after this, choose Acquire Image or Scan. The scanner setup dialog box appears.

NoteThe method of choosing the default driver or choosing to scan may vary depending on the application you are using.

Scanning

Scanning

9 - 2

Scanning an image into your Macintosh®

You can scan a whole page, or scan a portion after pre-scanning the document.

Scanning a whole page

a Load your document in the ADF.

NoteIf your model is a flatbed type, you can also put your document on the scanner glass.

b Adjust the following settings, if needed, in the Scanner Setup dialog box:ResolutionColor TypeScanning AreaBrightnessContrast

c Click Start.When scanning has finished, the image appears in your graphics application.

Pre-Scanning an image

The PreScan button is used to preview an image for cropping any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the Scanner Setup dialog box to scan the image.


b Click PreScan.The whole image is scanned into your Macintosh® and appears in the Scanning Area.

c Drag the mouse pointer over the portion you want to scan.

d Put the document in the ADF again.

NoteIf your model is a flatbed type, and you put the document on the scanner glass in a, skip this step.

e Adjust the settings for Resolution, Color Type(Grayscale), Brightness, Contrast, and Size in the Scanner Setup dialog box as needed.

Scanning

9 - 3

f Click Start.This time only the chosen area of the document appears in the application window.

g You can refine the image in your editing software.

Settings in the Scanner window

ResolutionYou can change the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose and the available colours.

Color TypeBlack & WhiteUse for text or line art. Gray (Error Diffusion)Use for photographic images or graphics. (Error Diffusion is a method for creating simulated gray images without using true gray dots. Black dots are put in a specific pattern to give the appearence of gray.)True GrayUse for photographic images or graphics. This mode is more exact because it uses up to 256 shades of gray.8 Bit ColorUses up to 256 colours to scan the image.

Resolution Black & White/Gray (Error Diffusion)

8 bit color True Gray / 24 bit color

100 × 100 dpi Yes Yes Yes150 × 150 dpi Yes Yes Yes200 × 200 dpi Yes Yes Yes300 × 300 dpi Yes Yes Yes400 × 400 dpi Yes Yes Yes600 × 600 dpi Yes Yes Yes1200 × 1200 dpi Yes No Yes2400 × 2400 dpi Yes No Yes4800 × 4800 dpi Yes No Yes9600 × 9600 dpi Yes No Yes19200 × 19200 dpi Yes No Yes

Scanning

9 - 4

24 Bit ColorUses up to 16.8 million colours to scan the image.Although using 24 Bit Color creates an image with the most accurate colours, the image file will be about three times larger than a file created with 8 Bit Color. It requires the most memory and has the longest transfer time.

Scanning AreaChoose one of the following sizes:

A4 210 × 297 mmJIS B5 182 × 257 mmLetter 8.5 × 11 in.Legal 8.5 × 14 in.A5 148 × 210 mmExecutive 7.25 × 10.5 in.Business Card If your machine is a flatbed type, you can scan business cards. To scan business cards, choose the Business Card size (90 × 60 mm), and then put the business card face down at the center of the scanner glass.When scanning photographs or other images for use in a word processor or other graphics application, try different settings for the Contrast and Resolution to see which best suits your needs.Photo 4 × 6 in.Index Card 5 × 8 in.Photo L 89 × 127 mmPhoto 2L 127 × 178 mmPost Card 1 100 × 148 mmPost Card 2 148 × 200 mmCustom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in. or 8.9 × 8.9 mm to 215 × 355 mm.)After you choose a custom size, you can adjust the scanning area. Click and hold the mouse button as you drag the mouse to crop the image. Width: Enter the width of the custom size.Height: Enter the height of the custom size.

Scanning

9 - 5

Adjusting the ImageBrightnessAdjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average.You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image. You can also enter a value in the box to set the level.

If the scanned image is too light, set a lower Brightness level and scan the document again.If the image is too dark, set a higher Brightness level and scan the document again.ContrastYou can increase or decrease the contrast level by moving the slide bar to the left or right. An increase emphasizes dark and light areas of the image, while a decrease reveals more detail in gray areas. You can also enter a value in the box to set the Contrast.

NoteThe Contrast setting is only available when Gray or True Gray is chosen.

Scanning

9 - 6

Using the Scan key (For USB cable users)

NoteIf you use the Scan key on a network, see Using the Scan key on page 11-3.

You can use (Scan) on the control panel to scan documents into your word processing, graphics or

E-mail applications or a folder on your Macintosh®. The advantage of using (Scan) is that you avoid the

mouse clicks needed to scan from your Macintosh®.

Before you can use (Scan) on the control panel, you have to install the Brother MFL-Pro Software Suite

and connect the machine to your Macintosh®. If you installed the MFL-Pro Suite from the included CD-ROM

then the correct drivers and the ControlCenter2 are installed. Scanning by (Scan) follows the configuration on Device Button tab. (See SCAN on page 10-4.) For details about how to configure the

ControlCenter2 buttons to launch the application of your choice using (Scan), see Using ControlCenter2 (For Mac OS® X 10.2.4 or greater) on page 10-1.

Scan to E-mail

You can scan either a black and white or colour document into your E-mail application as a file attachment.



b Press (Scan).

Scan to E-mail e


d Press Mono Start or Colour Start.The machine starts scanning the document, creates a file attachment, and launches your E-mail application, displaying the new message waiting to be addressed.

Scanning

9 - 7

Scan to Image

You can scan a colour picture into your graphics application for viewing and editing. You can change the

(Scan) configuration. (See Image (example: Apple PreView) on page 10-5.)


b Press (Scan).

Scan to Image e



Scan to OCR

If your document is text, you can have it converted by Presto!®PageManager® to an editable text file and then have the result displayed in your word processing application for viewing and editing. You can change the

(Scan) configuration. (See OCR (Word Processing program) on page 10-6.)


b Press (Scan).

Scan to OCR e



Scanning

9 - 8

Scan to File

You can scan a black and white or a colour document into your Macintosh® and save it as a file in the folder you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File screen of the Brother MFL-Pro ControlCenter2. (See File on page 10-8.)


b Press (Scan).

Scan to File e



NoteIf you want the scanned data in color, choose color in scan type on Device Buttons tab of the ControlCenter2 configuration. If you want the scanned data in black and white, choose black and white in scan type on Device Buttons tab of the ControlCenter2. (See File on page 10-8.)

Scan to Card (Not available for DCP-116C, DCP-117C and MFC-215C)

You can scan black and white and colour documents to a media card. Black and white documents will be stored in the PDF (*.PDF) or TIFF file formats (*.TIF). Colour documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. The default setting is Color 150 dpi and the default file format is PDF. File names default to the current date. For example, the fifth image scanned on July 1, 2005 would be named 07010505.PDF. You can change the colour, quality and file name.

NoteYou can choose the default file format for black and white or colour files. (See Changing the default black & white file format on page 9-10 and Changing the default colour file format on page 9-11.)

Quality File Format Options Default File FormatB/W 200×100 dpi TIFF / PDF TIFFB/W 200 dpi TIFF / PDF TIFFColor 150 dpi JPEG / PDF PDFColor 300 dpi JPEG / PDF PDFColor 600 dpi JPEG / PDF PDF

Scanning

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CAUTION

DO NOT unplug the power cord, USB cable or remove a SmartMedia®, CompactFlash®, Memory Stick®, Memory Stick Pro™, MultiMediaCard™, SecureDigital™ or xD-Picture Card™ from the machine while it is reading the card (the PhotoCapture key is flashing). You could lose your data or damage the card.If you take out the media card while the PhotoCapture key is flashing, you must restart your Macintosh® at once before putting the media card back in. If you put in another media card before the Macintosh® is restarted, the data on it may be destroyed.

b Load your document.

c Press (Scan).

d Press a or b to choose Scan to Card.Do one of the following:

To change the quality, press Menu/Set or Set and go to e.Press Mono Start or Colour Start to start scanning without changing any settings.

e Press a or b to choose the quality you want.Do one of the following:

To change the file type, press Menu/Set or Set and go to f.To start scanning, press Mono Start or Colour Start.

f Press a or b to choose the file type you want.Do one of the following:

To change the file name, press Menu/Set or Set and go to g.To start scanning, press Mono Start or Colour Start.

g The file name is set automatically. However, you can set a name of your choice using the dial pad. You can only change the first 6 digits. (Not available for DCP models)Press Mono Start or Colour Start to start scanning.

Changing the default quality(For MFC-425CN and MFC-640CW)


1.Quality

b Press a or b to choose B/W 200×100 dpi, B/W 200 dpi, Color 150 dpi, Color 300 dpi or Color 600 dpi.Press Menu/Set.

c Press Stop/Exit.

Scanning

9 - 10

(For DCP models)

a Press Menu.



d Press or to choose 1.Quality.Press Set.

1.Quality

e Press or to choose B/W 200×100 dpi, B/W 200 dpi, Color 150 dpi, Color 300 dpi or Color 600 dpi.Press Set.

f Press Stop/Exit.

Changing the default black & white file format(For MFC-425CN and MFC-640CW)


2.B/W File Type

b Press a or b to choose TIFF or PDF.Press Menu/Set.


a Press Menu.



d Press or to choose 2.B/W File Type.Press Set.

2.B/W File Type

e Press or to choose TIFF or PDF.Press Set.

f Press Stop/Exit.

Scanning

9 - 11

Changing the default colour file format(For MFC-425CN and MFC-640CW)


3.ColorFile Type

b Press a or b to choose PDF or JPEG.Press Menu/Set.


a Press Menu.



d Press or to choose 3.ColorFile Type.Press Set.

3.ColorFile Type

e Press or to choose PDF or JPEG.Press Set.

f Press Stop/Exit.

Scanning

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Using Presto!® PageManager®

Presto!® PageManager® is an application for managing the documents in your Macintosh®. Since it is compatible with most image editors and word processing programs, Presto!® PageManager® gives you unmatched control over your Macintosh® files. You can easily manage your documents, edit your E-mail and files and read documents with the OCR software built into Presto!® PageManager®.

If you use the machine as a scanner, we recommend that you install Presto!® PageManager®. To install Presto!® PageManager®, see the Quick Setup Guide.

NoteThe complete NewSoft Presto!® PageManager® 4.0 User’s Guide can be viewed from the Help icon in NewSoft Presto!® PageManager® 4.0.

Features

OCR: In one step you can scan an image, recognize the text, and edit it with a word processor.Image Editing: Enhance, crop and rotate images, or open them with an image-editing program of your choice.Annotation: Add removable notes, stamps and drawings to images.Treeview Window: View and arrange your folder hierarchy for easy access.Thumbnail Window: View files as thumbnails for easy identification.

System requirements for Presto!® PageManager®

PowerPC processor System 9.1-9.2, 10.2.4 or greater CD-ROM drive Hard disk drive with at least 120 MB of free disk space

Recommended: 8-bit Colour or higher video adapter. Eudora Mail, or Outlook Express electronic mail software

Scanning

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Technical support

For USA

Company name: Newsoft America Inc.Postal Address: 4113 Clipper Court Fremont CA 94538, USATelephone: 510-4458600Fax: 510-4458601E-mail Address: [email protected]: http://www.newsoft.com

For Canada

E-mail Address: [email protected]

Germany

Company name: NewSoft EuropePostal Address: Regus Center Fleethof Stadthausbrucke 3 20355 Hamburg, GermanyTelephone: 49-40-37644530Fax: 49-40-37644500E-mail Address: [email protected]: http://de.newsoft.eu.comCompany name: SoftBay GmbHPostal Address: Carlstrase 50 D-52531 Ubach-PalenbergTelephone: 49(0)2451/9112647Fax: 49(0)2451/409642E-mail Address: [email protected]: http://de.newsoft.eu.com

UK

Company name: Guildsoft LtdPostal Address: Not OpenTelephone: 44-01752-201148Fax: 44-01752-894833E-mail Address: [email protected]: http://uk.newsoft.eu.com

http://www.newsoft.com

http://de.newsoft.eu.com

http://de.newsoft.eu.com

http://uk.newsoft.eu.com

Scanning

9 - 14

France

Company name: Partners in EuropePostal Address: Unit 14, Distribution Centre, Shannon Ind. Est Shannon, Co. Clare, IrelandTelephone: 0800-917171E-mail Address: [email protected]

Italy

Company name: V.I.PPostal Address: Not OpenTelephone: 166821700Fax: 532786999E-mail Address: [email protected]

Spain

Company name: Atlantic DevicesPostal Address: Caputxins, 58, 08700 IgualadaTelephone: 938040702-33Fax: 938054057E-mail Address: [email protected]

Other countries

E-mail Address: [email protected]

10 - 1

10Note

The functions that can be used in ControlCenter2 may vary depending on the model.

Using ControlCenter2 (For Mac OS® X 10.2.4 or greater)ControlCenter2 is a software utility that allows you to quickly and easily access your often used applications. Using ControlCenter2 eliminates the need to manually launch specific applications. The icon will appear on

the menu bar. To open the ControlCenter2 window, click the icon and choose Open. ControlCenter2 has the following four categories of operations:

a Scan directly to a file, E-mail, word processor or graphics application of your choice.

b Custom Scan buttons allow you to configure a button to meet your own application needs.

c Access the Copy features available via your Macintosh®.

d Access the settings available to configure your device.

You can choose which machine ControlCenter2 will connect with from the Model pop-up menu.You can also open the configuration window for each function by clicking the Configuration button.

ControlCenter2

ControlCenter2

10 - 2

Turning the AutoLoad feature off

If you do not want ControlCenter2 to run automatically each time you start your Macintosh®, do the following.

a Click the ControlCenter2 icon in the menu bar and choose Preference.The ControlCenter2 preference window appears.

b Uncheck Start ControlCenter on computer startup.

c Click OK to close the window.

NoteThe ControlCenter2 application icon is in Macintosh HD/Library/Printers/Brother/Utilities/ControlCenter.

SCAN

There are four scan buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications.

Image (Default: Apple PreView)Allows you to scan a page directly into any graphic viewer/editor application. You can choose the destination application, such as Adobe® PhotoShop® or any kind of image editing application on your Macintosh®.OCR (Default: Apple Text Edit)Allows you to scan a page or document, automatically run the OCR application and put text (not a graphic image) into a word processing application. You can choose the target word processing application, such as MS Word or any word processing application on your Macintosh®. You must have Presto!® PageManager® installed on your Macintosh®.E-mail (Default: your default E-mail software)Allows you to scan a page or document directly into an E-mail application as a standard attachment. You can choose the file type and resolution for the attachment.FileAllows you to scan directly to a disk file. You can change the file type and destination folder, as needed.

ControlCenter2

10 - 3

ControlCenter2 gives you the ability to configure the hardware Scan key on your machine and the ControlCenter2 Software button for each scan feature . To configure the hardware Scan key on your machine choose the Device Button tab in the configuration menu for each of the SCAN buttons. To configure the Software button in ControlCenter2 choose the Software Button tab in the configuration menu for each of the SCAN buttons.

CUSTOM SCAN

You can configure the button name and settings for each of these buttons to meet your specific needs by clicking a button while holding down the Ctrl key and following the configuration menus.

COPY / PC-FAX

COPY - Allows you to use your Macintosh® and any printer driver for enhanced copy operations. You can scan a page on the machine and print the copies using any of the features of the machine printer driver, or you can direct the copy output to any standard printer driver installed on your Macintosh® including network printers.PC-FAX - Allows you to scan a page or document and automatically send the image as a fax from the Macintosh®. (Not available for DCP models.)You can configure your preferred settings on up to four buttons.

DEVICE SETTINGS

You can configure the machine settings or check ink levels.Remote SetupAllows you to open the Remote Setup Program. (Remote Setup (Not available for DCP models and MFC-215C) on page 10-15.)Quick-DialAllows you to open the Set Quick-Dial window of the Remote Setup. (Quick-Dial (Not available for DCP models and MFC-215C) on page 10-16.)Ink LevelAllows you to open the Brother Status Monitor, which displays the ink level for each cartridge. (Ink Level on page 10-16.)

ControlCenter2

10 - 4

SCANThere are four buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications.

NoteYou can configure your machine’s Scan key for each ControlCenter2 button in the Device Button tab.

ControlCenter2

10 - 5

Image (example: Apple PreView)

The Scan to Image feature allows you to scan an image directly into your graphics application for image editing. To change the default settings, click the button while holding down the Ctrl key and choose Software Button.

If you want to scan and then crop a portion of a page after pre-scanning the document, check Show Scanner Interface box.Change the other settings, if needed.To change the destination application, choose the proper application from the Target Application pop-up menu. You can add an application to the lists by clicking the Add button.

Enter the Application Name (up to 30 characters) and choose your preferred application by clicking the Browse button. Also choose the File Type from the pop-up menu.You can delete an application that you have added. Just choose the Application Name and click the Delete button.

ControlCenter2

10 - 6

NoteThis function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on the function.

OCR (Word Processing program)

Scan to OCR converts the graphic page image data into text which can be edited by any word processor program. You can change the default word processor program.To configure Scan to OCR, click the button while holding down the Ctrl key and choose Software Button.

To change the word processing application, choose the destination word processing application from the Target Application pop-up menu. You can add an application to the list by clicking the Add button. To delete an application, click the Delete button.If you want to scan and then crop a portion of a page after pre-scanning the document, check Show Scanner Interface box.

ControlCenter2

10 - 7

E-mail

The Scan to E-mail feature allows you to scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, click the button while holding down the Ctrl key and choose Software Button.

To change the E-mail application, choose your preferred E-mail application from the E-mail Application pop-up menu. You can add an application to the lists by clicking the Add button 1. To delete an application, click the Delete button.1 When you first start ControlCenter2 a default list of compatible E-mail applications will appear in the pop-up menu. If you are having trouble using

a custom application with ControlCenter2 you should choose an application from the list.

If you want to scan and then crop a portion of a page after pre-scanning the document, check Show Scanner Interface box.

File attachments

You can choose from the following list of file types for attachments or for saving to a folder.File typeChoose from the pop-up menu the type of file you want the scanned images to be saved in.• Windows Bitmap (*.bmp)• JPEG (*.jpg)• TIFF - Uncompressed (*.tif)• TIFF - Compressed (*.tif)• TIFF Multi-Page - Uncompressed (*.tif)• TIFF Multi-Page - Compressed (*.tif)• Portable Network Graphics (*.png)• PDF (*.pdf)

ControlCenter2

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File

The Scan to File button allows you to scan an image to a folder on your hard disk in any file format. This allows you to easily archive your paper documents. To configure the file type and folder, click the button while holding down the Ctrl key and choose Software Button.

Choose the file type for the saved image from the File Type pop-up menu. You can save the file to the default folder, or choose your preferred folder by clicking the Browse button.If you want to scan and then crop a portion of a page after pre-scanning the document, check Show Scanner Interface box.

NoteFor supported file types, see File attachments on page 10-7.

ControlCenter2

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CUSTOM SCANThere are four buttons which you can configure to fit your scanning needs.To configure a button, click the button while holding down the Ctrl key, and the configuration window appears. There are four scan functions: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.

Scan to ImageAllows you to scan a page directly into any image viewer/editor software. You can choose any image editor application on your Macintosh® as a destination.Scan to OCRConverts scanned documents into editable text files. You can choose the destination application for the ebitable text. You must install Presto!® PageManager® for this feature.Scan to E-mailAttaches the scanned images to an E-mail messages. You can choose any E-mail application on your system. You can also choose the file attachment type and create a quick send list of E-mail addresses chosen from your E-mail address book.Scan to FileAllows you to save a scanned image to any folder on a local or network hard disk. You can also choose the file type to be used.

User-defined button

To configure a button, click the button while holding down the Ctrl key, and the configuration window appears. Follow these guidelines for button configuration.

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Scan to Image

General tabEnter a name in Name for Custom (up to 30 characters) to create the button name.Choose the type of scan from the Scan Action field.


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Scan to OCR



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Scan to E-mail


Settings tabChoose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.

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Scan to File


Settings tabChoose the file format from the File Type pop-up menu. Save the file to the default folder or choose your preferred folder by clicking the Browse button.Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.If you want to specify the destination of the scanned image, check Show Save As Window. If you want to scan and then crop a portion of a page after pre-scanning the document, check Show Scanner Interface box.

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COPY / PC-FAXThe Copy1-Copy4 buttons can be customized to allow you to use advanced copy and fax functions such as N-in-1 printing.

To use the Copy buttons, configure the printer driver by clicking the button while holding down the Ctrl key.

Enter a name in Name for Copy (up to 30 characters) and choose Copy Ratio.Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings to be used.Before finishing the Copy button configuration, set the Printer Name. Then choose your print settings from the Presets pop-up menu, then click OK to close the dialog box. By clicking the configured copy button, the print dialog box opens.To copy, choose Copies & Pages from the pop-up menu.To fax, choose Send Fax from the pop-up menu. (Sending a fax (Not available for DCP models) on page 8-9.)

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DEVICE SETTINGS You can configure the machine settings or check ink levels by clicking a button.


The Remote Setup button allows you to open the Remote Setup Program window to configure the machine setting menus.

NoteFor details, see MFC Remote Setup (For Mac OS® X 10.2.4 or greater) (Not available for DCP models and MFC-215C) on page 12-1.

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Quick-Dial (Not available for DCP models and MFC-215C)

The Quick-Dial button allows you to open the Set Quick-Dial window in the Remote Setup Program, so you can easily register or change the dial numbers on your Macintosh®.

Ink Level

The Ink Level button opens the Brother Status Monitor window, which displays the ink level for each cartridge.

NoteThe Brother Status Monitor application is located in Macintosh HD/Library/Printers/Brother/Utilities.

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11

NoteAvailable for Mac OS® X 10.2.4 or greater.

If you want to scan from the machine on a network, you must choose the networked machine in the DeviceSelector application located in Macintosh HD/Library/Printers/Brother/Utilities or from the Model pop-up menu in the main screen of ControlCenter2. If you already installed the MFL-Pro Software following the network installation steps in the Quick Setup Guide then this selection should already be made.To use the machine as a network scanner, the machine must be configured with a TCP/IP address. You can set or change the address settings from the control panel. (See the Network User’s Guide on the CD-ROM.)

NoteMax. 25 clients can be connected to one machine on a network. For example, if 30 clients try to connect at a time, 5 clients will not be shown on the LCD.

Before using Network Scanning

Configuring network scanning

a From Library, choose Printers, Brother, Utilities and DeviceSelector, and then double-click DeviceSelector.The DeviceSelector window appears. This window can also be opened from ControlCenter2.

NoteNetwork scanning and ControlCenter2 are not available for Mac OS® 9.1-9.2.

b Choose network from the Connection Type pop-up menu.



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c Specify your machine by IP address or node name. To change the IP address, enter the new IP address. To change the node name of your machine, enter the new node name. Each node (machine) has its own node name. You can find the node name by printing out the machine configuration page. (See the Network User’s Guide on the CD-ROM.) The default node name is ‘BRN_xxxxxx’ (where xxxxxx is the last six digits of Ethernet address).You can also choose a machine from the list of the machines available. Click Browse to show the list.

d Click OK.

Note• To use the ‘Scan To’ button features on the machine, click the check box for Register your computer

with the “Scan To” functions at the machine. Then enter the name you want to be displayed on the machine LCD for your computer. You can use up to 15 characters.

• You can avoid receiving unwanted documents by setting a 4-digit Pin number. Enter your Pin number in the Pin number and Retype Pin number field. To send data to a computer protected by a Pin number, the LCD prompts you to enter the Pin number before the document can be scanned and sent to the machine. (See Using the Scan key on page 11-3.)


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Using the Scan key

Scan to E-mail

When you choose Scan to E-mail (Macintosh®), your document will be scanned and sent directly to the Macintosh® you designated on your network. ControlCenter2 will activate the default E-mail application on the designated Macintosh® for addressing to the recipient. You can scan a black and white or colour document and it will be sent with the E-mail from the Macintosh® as an attachment.You can change the scan configuration. (See E-mail on page 10-7.)


b Press Scan.


d Press a or b to choose the destination Macintosh® you want to use for E-mailing your document.Press Menu/Set. (For MFC)Press Set. (For DCP)If the LCD prompts you to enter a Pin number, enter the 4-digit Pin number for the destination Macintosh® on the control panel.Press Menu/Set. (For MFC)Press Set. (For DCP)The machine will start the scanning process.


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Scan to Image

When you choose Scan to Image, your document will be scanned and sent directly to the Macintosh® you designated on your network. ControlCenter2 will activate the default graphics application on the designated Macintosh®. You can change the Scan configuration. (See Image (example: Apple PreView) on page 10-5.)


b Press Scan.


d Press a or b to choose the destination Macintosh® you want to send to.Press Menu/Set. (For MFC)Press Set. (For DCP)If the LCD prompts you to enter a Pin number, enter the 4-digit Pin number for the destination Macintosh® on the control panel.Press Menu/Set. (For MFC)Press Set. (For DCP)The machine will start the scanning process.


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Scan to OCR

When you choose Scan to OCR, your document will be scanned and sent directly to the Macintosh® you designated on your network. ControlCenter2 will activate the OCR software installed on your Macintosh® (Presto!® PageManager®) and convert your document into text for viewing and editing from a word processing application on the designated Macintosh®. You can change the Scan configuration. (See OCR (Word Processing program) on page 10-6.)


b Press Scan.



NotePresto!® PageManager® must be installed on your Macintosh®.


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Scan to File

When you choose Scan to File, you can scan a black and white or colour document and send it directly to a Macintosh® you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter2 on the designated Macintosh®. You can change the Scan configuration. (See File on page 10-8.)


b Press Scan.



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12MFC Remote Setup (For Mac OS® X 10.2.4 or greater) (Not available for DCP models and MFC-215C)The MFC Remote Setup application allows you to configure many MFC settings from a Macintosh® application. When you access this application, the settings on your machine will be downloaded automatically to your Macintosh® and displayed on your Macintosh® screen. If you change the settings, you can upload them directly to the machine.

NoteThe ‘MFC Remote Setup’ application icon is in Macintosh HD/Library/Printers/Brother/Utilities.

OKAllows you to start uploading data to the machine and exit the MFC Remote Setup application. If an error message is displayed, enter the correct data again and then click OK.CancelAllows you to exit the MFC Remote Setup application without uploading data to the machine.ApplyAllows you to upload data to the machine without exiting the MFC Remote Setup application.PrintAllows you to print the chosen items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and then click Print.ExportAllows you to save the current configuration setting to a file.ImportAllows you to read the setting from a file.

Remote Setup & PhotoCapture Center™


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Note• To save a setting, highlight the setting (for example, Set Quick-Dial) from the setting list then click Export.

Each setting you export is saved as a single file.

• If you need to change the machine that was registered to your Macintosh® during the installation of MFL-Pro Suite (see the Quick Setup Guide), or if the network environment was changed, you need to specify the new machine. Open the DeviceSelector and choose the new machine. (For network users only)

PhotoCapture Center™You can access a Media Card put into the machine from a Macintosh®.

CAUTION

DO NOT start your Macintosh® with a media card put in the media drive of the machine. You could lose your data or damage the card.

For USB cable users


NoteIf you create a name for the volume level of the media card, the name appears instead of ‘Removable Disk’.

b Double-click the Removable Disk icon. The files and folders on the media card appear on your screen.


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c You can edit a file and save it to another drive on your Macintosh®.

d Quit all applications that are running stored data on the media card and drag the Removable Disk icon into the Trash icon before you remove the media card from the machine.

CAUTION

DO NOT unplug the power cord, USB cable or remove a SmartMedia®, CompactFlash®, Memory Stick®, Memory Stick Pro™, MultiMediaCard™, SecureDigital™ or xD-Picture Card™ from the machine while it is reading a card (the PhotoCapture key is flashing). You could lose your data or damage the card.

If you take out the media card while the PhotoCapture key is flashing, you must restart your Macintosh® at once before putting the media card back in. If you put in another media card before the Macintosh® is restarted, the data on it may be destroyed.

NoteThe PhotoCapture Center™ will only read one card at a time so do not put more than one media card in at a time.While the machine is printing from PhotoCapture Center™, PhotoCapture Center™ cannot perform any other operation.


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For network cable users (Not available for DCP-115C, DCP-116C, DCP-117C, DCP-120C and MFC-215C)


b Launch any FTP software or any web browser in which FTP is supported. (e.g. Safari, Internet Explorer)Your browser software accesses the media card using FTP and the network Host Name of the machine. In the address bar, enter ftp://XXX.XXX.XXX.XXX (where XXX.XXX.XXX.XXX is the IP address of your Brother machine).

c Click the name of the file you want to see.


a Close the browser.


CAUTION

DO NOT unplug the power cord or remove a SmartMedia®, CompactFlash®, Memory Stick®, Memory Stick Pro™, MultiMediaCard™, SecureDigital™ or xD-Picture Card™ from the machine while it is reading the card (the PhotoCapture key is flashing). You could lose your data or damage the card.

If you take out the media card while the PhotoCapture key is flashing, you must restart your Macintosh® at once before putting the media card back in. If you put in another media card before the Macintosh® is restarted, the data on it may be destroyed.

Index

A - 1

ACControlCenter2

Macintosh® .........................................................10-1Windows® .............................................................3-1

DDrivers

Macintosh®

printer ..........................................................8-5, 8-7TWAIN ...............................................................9-1

Windows®

printer ..........................................................1-1, 1-4TWAIN ...............................................................2-1WIA ....................................................................2-8

FFAX(PC-FAX)

Macintosh®

sending .....................................................8-9, 8-11Windows® .............................................................6-1

address book .....................................................6-6cover page .......................................................6-10facsimile style ...................................................6-11group ..................................................................6-7receiving ...........................................................6-14sending ..............................................................6-3simple style ......................................................6-12

PPaperPort® (Windows®)

exporting .............................................................2-22importing .............................................................2-22OmniPage® OCR ................................................2-22

PhotoCapture Center™Macintosh® (Mac OS® X) ....................................12-2Windows® .............................................................7-1

PrintMacintosh®

Brother driver ...................................... 8-5, 8-7, 8-9Windows®

driver settings .....................................................1-4

RRemote Setup

Macintosh® (Mac OS® X) ....................................12-1Windows® .............................................................5-1

SScan

Macintosh®

Scan key ............................................................9-6Windows®

into PC ...............................................................2-3Network ..............................................................4-1OmniPage® OCR .............................................2-22Resolution ..........................................................2-5Scan key ...................................................2-13, 4-4ScanSoft® PaperPort® .....................................2-19TWAIN Compliant ..............................................2-1WIA Compliant ...................................................2-8

Status MonitorMacintosh® ............................................................8-2Windows® .............................................................1-3

Visit us on the World Wide Webhttp://www.brother.com

This product is approved for use in the country of purchase only. Local Brother companies or their dealers will only supportmachines purchased in their own countries.

UK/IRE/GEN/ASA/OCE

http://www.brother.com