Software Sap Dt Dp User Guide

8/20/2019 Software Sap Dt Dp User Guide

1/85

Xerox SAP R/3 Device Types

User and Ins tallat ion Guide

Version 1.0

March 29, 2001

THE DOCUMENT COMPANY

XEROX


2/85

Xerox Corporation

101 Continental BoulevardEl Segundo, CA 90245

Copyright © Xerox Corporation 2001. All rights reserved.

XEROX®, The Document Company® and the stylized X are trademarks of XEROX CORPORATION.

Copyright claimed includes all forms and matters of copyrightable material and information now allowed

by statutory or judicial law or hereinafter granted, including without limitation, material generated from the

software programs which are displayed on the screen such as icons, screen displays, looks, etc.

Product and service names profiled herein are trademarks of Xerox Corporation.

Other company trademarks are also acknowledged, including:

SAP® is a registered trademark of SAP Aktiengesellschaft, Systems, Applications and Products in Data

Processing, Neurottstrasse 16, 69190 Walldorf, Germany.

Adobe and PostScript are trademarks of Adobe System, Incorporated.

DEC is a trademark of Digital Equipment Corporation.

HP products mentioned in this publication are trademarks of International Business Machines

Corporation.

Microsoft, MS-DOS, and Windows are trademarks of Microsoft Corporation.

SunOS is a trademark of Sun Microsystems, Incorporated.

UNIX is a trademark of UNIX Systems Laboratories, Inc. a wholly owned subsidiary of Novell, Inc.

Novell and NetWare are trademarks of Novell, Inc.

Any other named products profiled herein are trademarks of their respective companies.

Publication date March 2001

Printed in the United States of America

This document was created in Microsoft Windows NT using Microsoft Word 97

Created by Michael Dubos and Tracey Butler

Changes are periodically made to this document.

Changes, technical inaccuracies, and typographical errors will be corrected in subsequent editions.


3/85

XEROX SAP R/3 DEVICE TYPES – USER GUIDE PAGE - I

Table of Contents

INTRODUCTION .....................................................................................................................................................................................................I

Printing ..............................................................................................................................................................................................................iDevice Types...................................................................................................................................................................................................i

Output Device ................................................................................................................................................................................................ii

PURPOSE OF THIS DOCUMENT..............................................................................................................................................................................II

SCOPE ....................................................................................................................................................................................................................II

REQUIREMENTS FOR INSTALLING THE XEROX DEVICE TYPES IN SAP ............................................................................................................IV

REQUIREMENTS FOR DEFINING THE XEROX PRINTER IN SAP...........................................................................................................................IV

REFERENCES..........................................................................................................................................................................................................V

KEY TERMS............................................................................................................................................................................................................V

CUSTOMERSUPPORT............................................................................................................................................................................................V

1. SAP R/3 PRINTING PROCESS ..............................................................................................................................................................1

R/3 PRINTING ........................................................................................................................................................................................................1

Creating Print Data.......................................................................................................................................................................................2Spool Work Process ...................................................................................................................................................................................2

Communication to the Host Spool System...........................................................................................................................................2

Device Type + Output Device = Device Description ..........................................................................................................................3

SAPscript printing .........................................................................................................................................................................................5

List printing .....................................................................................................................................................................................................5

Spool Request ...............................................................................................................................................................................................6

Output Request .............................................................................................................................................................................................7

DEVICE FORMAT....................................................................................................................................................................................................9

FONTS ....................................................................................................................................................................................................................9

THEOUTPUT CONTROLLER..................................................................................................................................................................................9

POSTSCRIPTFONTS........................................................................................................................................................................................... 11

B ARCODES........................................................................................................................................................................................................... 12

2. ACCESS METHODS .................................................................................................................................................................................13

LOCAL PRINTING .................................................................................................................................................................................................16

REMOTE PRINTING...............................................................................................................................................................................................16

PRINTER DEFINITIONS..........................................................................................................................................................................................16

Using Printers via LP/LPR .......................................................................................................................................................................19

Installing Printers on a UNIX Front-end ...............................................................................................................................................20

3. XEROX SAP R/3 DEVICE TYPES ........................................................................................................................................................22

XEROX/SAP ARCHITECTURE............................................................................................................................................................................. 22

COPYING XEROX SAP R/3 DEFAULT DEVICE TYPE(S).................................................................................................................................. 24

DOWNLOAD THE XEROX PRINTER DEVICE TYPE(S) FROM THE XEROX WEB SITE.........................................................................................24

CREATING XEROX DEVICE TYPES WITH PSPRO CONFIGURATORTOOL....................................................................................................... 26

IMPORTING AXEROX DEVICE TYPE....................................................................................................................................................................28

CREATE AN OUTPUT DEVICE...............................................................................................................................................................................30

Assign the imported device type to the output device.....................................................................................................................34

ASSIGNING A NEW DEVICE TYPE TO AN EXISTING OUTPUT DEVICE .................................................................................................................35

SAPSCRIPT EDITING AND PRINTING..................................................................................................................................................................39

Text Elements..............................................................................................................................................................................................39

Layout Sets...................................................................................................................................................................................................40

LIST PRINTING......................................................................................................................................................................................................41

4. DEVICE TYPE FORMATS.......................................................................................................................................................................42


4/85

FORMATS.............................................................................................................................................................................................................42

P AGE FORMATS..................................................................................................................................................................................................43

DEVICE FORMATS................................................................................................................................................................................................44

SAPSCRIPT FORMATS .......................................................................................................................................................................................44

Creating a SAPscript Page Format .....................................................................................................................................................45

Creating a SAPscript Format ..................................................................................................................................................................46

Adding a SAPscript Format to a Device Type ...................................................................................................................................47 Copy SAPscript Format Actions ............................................................................................................................................................49

LIST FORMATS .....................................................................................................................................................................................................50

Creating a List Page Format ...................................................................................................................................................................50

Creating a List Format ...............................................................................................................................................................................51

Adding a List Format to a Device Type................................................................................................................................................54

Copy List Format Actions.........................................................................................................................................................................56

DEVICE FORMATS ...............................................................................................................................................................................................57

Default Actions ............................................................................................................................................................................................60

Adding Printer Initialization Commands to Xerox Printers .............................................................................................................60

Adding Special PostScript Commands................................................................................................................................................60

Modifying Printer Initializations for NPS ..............................................................................................................................................63

APPENDIX A – HINTS AND TIPS.................................................................................................................................................................66

DOCUSP AND NPS DIFFERENCES ...................................................................................................................................................................66

NPS MIXPLEX...................................................................................................................................................................................................69

Simulated mixed plex (for release 1.6x and prior) .............................................................................................................................69

True mixed plex (for release 7.x) ............................................................................................................................................................69

DP/DT65.............................................................................................................................................................................................................70

Cover, Banner, and Error Pages ............................................................................................................................................................70

DP180EPS ........................................................................................................................................................................................................70

Stock Name .................................................................................................................................................................................................70

APPENDIX B – STANDARD PAPER SIZE CONVERSION TABLES .................................................................................................71


5/85

XEROX SAP R/3 DEVICE TYPES – USER GUIDE PAGE - III

Table of figures

Figure 1.0 SAP R/3 Device Description..........................................................................................................................................................3

Figure 1.1 SAP R/3 Device type and Output device................................................................................................................................... 4

Figure 1.2 SAP R/3 spool system....................................................................................................................................................................6

Figure 1.3 R/3 Output System...........................................................................................................................................................................7

Figure 1.4 SAP R/3 output requests................................................................................................................................................................ 8

Figure 2.0 Add printer wizard ...........................................................................................................................................................................17

Figure 2.1 Select printer ....................................................................................................................................................................................17

Figure 2.2 SAP R/3 Output Device—HostSpoolAccMethod for frontend printing ............................................................................18

Figure 2.3 SAP R/3 Output device HostSpoolAccMethod for LP/LPR................................................................................................19

Figure 2.4 SAP R/3 Output device—HostSpoolAccMethod for Unix printing....................................................................................21

Figure 3.0 ABAP Editor: Initial Screen..........................................................................................................................................................28

Figure 3.1 SAPscript Export to Dataset /SAPscript Import from Dataset screen ...........................................................................29

Figure 3.2 Import Confirmation Message......................................................................................................................................................30

Figure 3.3 Spool Administration: Initial Screen.........................................................................................................................................31

Figure 3.4 Spool Administration: List of Output Devices........................................................................................................................32

Figure 3.6 Spool Administration: Host Spool Access Method ..............................................................................................................35

Figure 3.8 Spool Administration: List of Output Devices........................................................................................................................37

Figure 3.9 Spool Administration: Create Output Device..........................................................................................................................38

Figure 3.10 Standard Text: Request screen................................................................................................................................................ 39

Figure 4.0 R/3 format (types)...........................................................................................................................................................................42

Figure 4.1 Insert a Device Format in Xerox PSpro .....................................................................................................................................44

Figure 4.2 Spool Administration: Copy Page Format from DINA5........................................................................................................45

Figure 4.3 Format screen..................................................................................................................................................................................47

Figure 4.4 Formats for a device type .............................................................................................................................................................48

Figure 4.5 Create Format screen....................................................................................................................................................................48

Figure 4.6 Maintain Format screen for Device Type screen ................................................................................................................... 49

Figure 4.7 Spool Administration: Copy Page Format from ANY ...........................................................................................................51

Figure 4.8 List of formats...................................................................................................................................................................................52

Figure 4.9 Copy/Create Format screen.........................................................................................................................................................53

Figure 4.10 List of formats for a device type................................................................................................................................................ 54

Figure 4.11 Pop-up window...............................................................................................................................................................................55

Figure 4.12 Formats for Device Type ZDP65 after creating device format ..........................................................................................55Figure 4.13 Copying actions from existing format to new device format .............................................................................................56

Figure 4.14 Copy Format screen ....................................................................................................................................................................57

Figure 4.15 Format maintenance screen of the LETTER device format of a PostScript device ..................................................61

Figure 4.16 Printer initialization editor screen for LETTER for a PostScript device type ...............................................................62

Figure 4.17 Printer initialization editor screen for X_65_80 of PostScript device type....................................................................63

Figure 4.18 Format maintenance screen of the LETTER device format of a Postscript device ...................................................64

Figure 4.19 Printer initialization editor screen for LETTER for a PostScript device type ...............................................................65


6/85


7/85

INTRODUCTION

XEROX SAP R/3 DEVICE TYPES USER GUIDE PAGE I

Introduction

In the computer industry, change is constant.

Just when you thought you knew everything about mainframe, midrange,

and desktop computers, network topology, protocols and operating

systems, along comes a company that spins your head around.

SAP (pronounced S-A-P) has defined enterprise computing, and

invented a new vocabulary to describe its product and the processes the

product uses to get information from one place to another.

Printing

Understanding SAP terminology is part of the learning process. For

example, from the Xerox point of view “Printing a document” refers to a

laser printer making marks on paper. From the SAP point of view,

“Printing a document” refers to an internal process—creating an

electronic file in a proprietary R/3 format that can be viewed on line. R/3

was designed as a “paperless” solution; therefore, output is an optional

step in the printing process.

In SAP terms, the most sophisticated laser printing system is just another

output device on the network.

All output devices must have two files in the R/3 system:

§ Device Type

§ Output Device

Device Types

A Device Type in SAP R/3 is very similar to a printer driver. SAP includes

a set of device types with their R/3 software. The set includes standard

PostScript and PCL device types, as well as device types for most

printer manufacturers’ devices. The standard set does not, however,

include device types for Xerox DocuPrint and DocuTech printers.

SAP provides instructions for modifying the device types included withthe software, but modification requires PostScript programming

knowledge and familiarity with Xerox products. To make the Xerox

analyst’s job easier and to enable the SAP R/3 customer requirements

for printing to Xerox DocuPrint and DocuTech devices, the

Xerox A&PM Team in El Segundo pre-configured Xerox SAP R/3

Devices Types and validated them through lab tests. The Xerox SAP R/3

Devices Types can be downloaded from the Xerox web site, then

uploaded to a customer’s R/3 system without modification.


8/85

INTRODUCTION

PAGE II XEROX SAP R/3 DEVICE TYPES USER GUIDE

Output Device

An Output Device is a printer definition that includes the name of the

printer, its IP address and the spool server serving it. The Output Device

must have a device type assigned to it. Instructions for doing both are

included in this document.

Purpose of this document

The purpose of this document is to inform and teach Xerox analysts how

to enable the following Xerox printers in a SAP R/3 environment by using

the Xerox SAP R/3 Device Types:

§ Xerox DocuPrint 65, DocuPrint 75, DocuPrint 92C , DocuPrint 96,

DocuPrint 4635, DocuPrint 180, DocuPrint 4850, DocuPrint 4890,

DocuPrint 100 EPS, DocuPrint 115 EPS, DocuPrint 135 EPS,DocuPrint 155 EPS, DocuPrint 180 EPS,

§ Xerox DocuTech 65, DocuTech 75, DocuTech 135, DocuTech 180,

DocuTech 6100, DocuTech 6115, DocuTech 6135, DocuTech 6155

Scope

During the planning stage of this document, as with any technical

document, the question of scope predominates. How much information

should be included? Which problems should it address? And the bigquestion always becomes: where to stop, because as with any technical

documentation, it could go on forever.

The decision was made to limit the discussion to SAP R/3 device types

and the role they play in printing from R/3. If you are interested in learning

more about the entire R/3 system, there are many books on the market

about the product and how it works. One of the best is the SAP R/3

Handbook by Jose Antonio Hernandez, which is not a handbook at all but

a 1,000-page detailed description of the R/3 software and the benefits

that makes it so desirable to global organizations.

This document includes:

§ A brief overview of the SAP R/3 printing process and the importance

of device types in the R/3 system

§ Instructions for downloading Xerox SAP R/3 Device Types from the

Xerox web site and importing them into a customer’s R/3 system

§ Instructions for defining an Output Device in SAP R/3.

§ Instructions for modifying Xerox printer formats in SAP R/3


9/85

INTRODUCTION

XEROX SAP R/3 DEVICE TYPES – USER GUIDE PAGE III

§ Instructions for modifying Xerox printer initialization formats.

This document is not intended to be a teaching guide on SAP R/3 spool

administration or device initialization. It is a guide for setting up a Xerox

printer in an R/3 environment.


10/85

INTRODUCTION

PAGE IV XEROX SAP R/3 DEVICE TYPES USER GUIDE

Requirements for Installing the Xerox Device Types in SAP

The Xerox SAP R/3 Device Types must be loaded from a Microsoft

Windows NT workstation or server. The Device Types were created in an

NT environment using the Xerox PSpro Device Type Configurator tool.Instructions in this document assume that the person loading the device

types has a working knowledge of SAP administration and is familiar with

ABAP/4, SAPscript, spool administration, and SAP printing.

Xerox analysts will, in most cases, work with the customer’s system

administrator to enable the Xerox printers. The system administrator may

even limit the analyst’s role to delivering the Xerox SAP R/3 Device

Types.

Requirements for Defining the Xerox Printer in SAP

After importing a Xerox SAP R/3 default device type or a device type that

has been created using the Xerox PSpro Device Type Configurator tool,

the Xerox customer must define and associate an output device. The

person responsible for defining the Xerox Printers should know how to:

§ Import a device type

§ Create an output device

§ Assign a device type to an output device

If a customer creates a new format using the PSpro Device TypeConfigurator Tool they should know how to:

§ Create a page format in SAP R/3

§ Create a format in SAP R/3

If a customer wants to print using SAPscript they should know how to:

§ Create a SAPscript layout set

§ Associate a SAP page format to a layout set

§ Use the standard text editor in SAP

§ Associate a SAPscript layout to standard text


11/85

INTRODUCTION

XEROX SAP R/3 DEVICE TYPES – USER GUIDE PAGE V

References

The following information is provided for reference on SAP and Xerox

Device Types:

§ www.sap.com – SAP America

§ xww.txc.world.xerox.com/index.asp - Xerox SAP Device Type

Information

§ xww.txc.world.xerox.com/index.asp - Xerox Enterprise Resource

Planning (ERP) Third-Party Enabler Guide

Key Terms

ABAP Advanced Business Application Programming language

ERP Enterprise Resource PlanningForms Page layout definitions for text

ITF Interchange Text Format

Layout set Predefined page layout

OTF Output Text Format

SAP Systems, Applications and Products in Data Processing

SAPLPD SAP Line Printer Daemon

SAPscript SAP’s text editor

Transaction Code used to access SAP R/3 dialogs

Customer Support

There is no contractual agreement between Xerox and SAP for this

solution. Therefore, no formal contact information can be provided to

Xerox support personnel in regards to contacting SAP. However, SAP

Administrators at the Customer site can go to SAP via their support

agreements for assistance.

For general information on SAP, visit the following Web Site:

http://www.sap.com.

Xerox Corporation

US

Telephone: (800) 821-2797

Hours of operation: 24 hrs.


12/85

INTRODUCTION

PAGE VI XEROX SAP R/3 DEVICE TYPES USER GUIDE

Canada

Telephone: (800) 939-3769

Hours of operation: 24 hrs


13/85

SAP R/3 PRINTING PROCESS

XEROX SAP R/3 DEVICE TYPES USER GUIDE PAGE 1

1. SAP R/3 Printing Process

SAP (pronounced S-A-P) is a German-based company that has

developed two software packages, R/2 and R/3. R/2 runs on a

mainframe. R/3 runs on UNIX, Windows NT, IBM OS/400, and IBM

OS/390 client/server operating system platforms.

R/3 is an ERP (Enterprise Resource Planning) product, which integrates

an organization’s business processes from financial and human

resources to manufacturing, sales, and distribution. Users across an

organization use R/3 to manage data associated with their role in the

business process. From within each R/3 application, the user has the

ability to print to an R/3-configured printer.

SAP provides a spooling and printing system within the R/3 application to

enable a uniform interface for all printing functions, independent of system

platforms. The internal spool system can generate a print–ready output

stream for a variety of supported printers. When a user selects [Print],

R/3 prepares the job as a device-dependent print job. That job is then

translated into the language for the specified print driver and then handed

off to the host printing system (e.g., UNIX, Novell, Windows NT).

R/3 Printing

R/3 maps a host-based printing system (e.g. UNIX, or Novell) to the R/3print spooler. Device Types allows users to print and to use printer

features without introducing device dependencies into the R/3 printing

system.

A job printed in the SAP system goes through the following steps.

1. Select device type

2. Create print data

3. SAP spool work process

4. Communication to host spool system


14/85


PAGE 2 XEROX SAP R/3 DEVICE TYPES USER GUIDE

Creating Print Data

The print data source in R/3 may be an ABAP/4 program (List Output), or

an R/3 application (such as a program editor, the SAPscript text

processing system, or the R/3 presentation graphics system). Any of

these agents can print a document and generate a spool request (see

Spool Work Process below).

Spool Work Process

Every printer or other defined output device requires an associated spool

work process. The spool work process handles all spool requests for a

specific device. The SAP spool work process runs on an application

server that formats the data into an output request. Once the conversion

is completed, the spool work process sends the output request to the

host spool system. When sending to a UNIX (LP based) system, thespool work process forwards the print job directly to the UNIX spooler for

printing. On Windows NT based systems, the SAP spool work process

forwards the job to the SAPLPD daemon running on a Windows NT

client. The SAPLPD daemon then submits the job to a Windows NT print

queue.

Communication to the Host Spool System

The host spool system or the print manager is responsible for the last link

in the communication between the R/3 System and the printer. The R/3

System does not directly drive printers, rather it passes print data to thehost spool system or print manager. The host system print manager is

responsible for passing the data to the output device (e.g., printer).


15/85



Device Type + Output Device = Device Description

A Device Type is an ASCII file that, along with an Output Device file,

provides essential information for printing from R/3. A Device

Description is an R/3 logical object that includes an OUTPUT DEVICEand a DEVICE TYPE, as illustrated (Figure 1.0) below.

Figure 1.0 SAP R/3 Device Description

Device Type – A typical R/3 device type contains the same information

as a printer driver in a Microsoft Windows system: it provides information

to the R/3 Spooling System about how to format a job for output and how

to place text and objects on a page. Of the 310 pages of ASCII text that is

the DP65 Device Type, most of it maps internal R/3 print controls to

PostScript commands.

Device types specify:

§

the R/3 character set to use for coding characters for output (ASCII,extended ASCII, EBCDIC, country sets that include special characters

such as umlaut, etc.)

§ the SAPscript OTF print driver the R/3 spool system should use to

format output

§ device format information such as page size and orientation

§ device-specific commands (i.e. PCL escape sequences, PostScript

commands) to substitute for R/3 print controls and device format

actions during the output process

§ specifies font metrics

Making a change to a device type puts the change into effect for all

devices that reference the device type. In a case where R/3 does not

support a device type for a particular printer, the administrator must

create a new device type.

The SAP R/3 system includes a list of standard device types. New

device types are added with each new release.


16/85



Output Device – Also called a Device Definition, identifies a printer or

fax machine to the R/3 spool system. It includes:

§ addressing information

§ the R/3 name of the device

§ the name of the device in the host system (print server or other)

§ the routing method or how the R/3 spool system can transfer data to

the device.

Since formatting information is the same for all instances of a printer

model, a single device type can be shared among all such devices as

illustrated (Figure 1.1) below. For example, if a customer installs three

Xerox DocuPrint 65 printers, only one Xerox SAP R/3 Device Type is

required, but each printer will have its own Output Device file.

Figur e 1.1 SAP R/3 Device type and Output device


17/85



SAPscript printing

SAPscript can be thought of as merging an electronic form with data. It

requires a user to create “forms” or as SAP calls them, “SAPscript layout

sets” with either Form Painter, a drag-and-drop graphical WYSIWYG

process, or with the SAPscript programming language.

Once the layout sets have been created, printing from SAPscript is a two-

step process: 1) create a document that can be viewed on screen, then

2) convert it to a document that can be output to a specific device. Device

Types are an integral part of both steps.

§ First, a user initiates a Spool Request from an R/3 application. A

Spool Request “prints” a Spool Request Document, which is partially

formatted, printer-specific data. Spool Request documents can be

viewed on screen and cannot be changed.

§ Second, a user initiates an Output Request. The output requestgenerates a datastream, which is completely formatted for a specific

device. The output request also routes the datastream to the device.

The datastream cannot be viewed or changed.

§ The SAP R/3 Spooling System references a device type when it

“prints a document” (Spool Request) and again when it creates the

output datastream (Output Request).

Notes:

§ The Spool Request and Output Request can be generated

simultaneously by using the “Print Immediately” option in R/3.§ In some cases, only a Spool Request will be initiated. In others,

multiple output datastreams will be created using the data from one

Spool Request.

List printing

List printing is similar to SYSOUT from a mainframe, or ASCII text printed

from a text editor in DOS. It is data simply formatted in characters per line

and lines per page. The R/3 List format X_65_80 sets data into 65

characters per line and 80 lines per page, for example.


18/85



Spool Request

When a Spool Request is initiated, the R/3 application sends the request

to the R/3 Spool System as illustrated in Figure 1.2 below. There, the

SAPscript Composer adds partial formatting information to the data by

referring to a Device Type.

Figur e 1.2 SAP R/3 spool system

Data + SAPscript Layout Set + Device Type = R/3 OTFR/3 spool

requests consist of the request record and the print data in a device-

independent form. Spool requests are queued in the SAP spool system

until they are released, or until the spool work process has the resources

to process the job.

The partially-formatted data is stored in an internal R/3 format—OTF(Output Text Format, the SAPscript page description language) in an R/3

temporary database—TemSe (Temporary Sequential). OTF provides on-

line viewing of the formatted spool request. Remember, R/3 was

designed as a “paperless” solution, therefore viewing on line is key.

Based on the information in the Device Type file, the OTF data is written

for a specific type of device (a PostScript printer, for example) and for a

specific format (page size and orientation, for example).

The Spool Request OTF document includes the following:

Text Filling Attributes—absolute character positioning, spacing

between characters in non-proportional fonts (Times, Helvetica), line and

page boundaries. All of this information is supplied by the font metrics as

defined in the Device Type.


19/85



Print Controls--R/3 tags for changing fonts, starting or stopping

underlining, starting or stopping boldface, italics and so on.

Print controls are added to a datastream in three ways:

§ Embedded by the R/3 application when “printing a document” or

creating a Spool Request document§ Inserted by the SAPscript OTF driver when “Printing a document” or

creating a Spool Request document

§ Inserted by users in SAPscript documents

The printer-specific information in the spool request document cannot

be changed.

Output Request

Once a Spool Request is stored in the TemSe, an Output Request can

be initiated. Xerox calls this process “Printing a Document.” Figure 1.3

shows the R/3 screen for creating an output request.

Figure 1.3 R/3 Output System


20/85



Several Output Requests can be created from one Spool Request

document or OTF file as illustrated in Figure 1.4. Output Requests may

have different attributes, such as target printer or number of copies, but

the data must be output to a device with the device type attributes used to

create the spool request.

Figure 1.4 SAP R/3 output requests

1. First, the R/3 Spool System changes the R/3 system character set to

the character set that printer will use, which is specified in the Device

Type.

2. Next, an OTF printer driver converts the OTF (Output Text Format)

data to a device-specific format (in this case, PostScript).

The OTF Printer Driver processes data in the following order.

1. Replace Print Controls with Printer-Specific escape sequencesor PostScript commands for begin/end bold, italic, change font, etc.

2. Insert device-specific output commands Initialize printer, insert

actions such as begin/end page, line, etc.

3. Finally, the driver refers to the Device Definition to:

4. Route data to the printer or a print server

5. Query the printer or server for job status


21/85



Device Format

Equally important to the R/3 printing process are format specifications

both within the R/3 system and as they relate to the printer. See Chapter

4 “Device Type Formats” in this document for more information aboutformats and how to create them.

An R/3 “format” identifies a paper size by name (LETTER) or by

characters/line and lines/page (132-character lines, 65 lines per page or X_65_132).

R/3 supports standard page sizes: LETTER, LEGAL, DINA4, etc. A

device type specifies one of the formats defined in the R/3 spool system

and must include a compatible device format to support it.

Device Format A device format includes printer-specific escape

sequences, printer commands, or actions such as printer initialization,

line end, page end, etc. A device format configures a printer or other device for a particular type of R/3 output. New device formats must be

created for each format used with a new device type. For example,

LETTER and LEGAL device formats must be created for the DP65 to

print both page sizes on that printer.

Page Format A page format is R/3-specific. It specifies the logical

dimensions of the page or screen. SAPscript refers to the page format

for filling text on a page and inserting line begin/end, page begin/end

commands.

Fonts

SAPscript maintains the font metrics for printing from SAPscript. The font

metrics, or fonts, are identified by the R/3 spool device type. The

SAPscript maintenance function is available from the Spool menu in the

R/3 System. Since fonts and font metrics are used "before" a SAPscript

document comes to the spool system (by the SAPscript composer).

All metrics data for the standard SAPscript fonts is provided with the R/3

System. You can also add new Adobe font metrics data using a

SAPscript function.

The Output Controller

The Output Controller is an R/3 utility for managing spool and output

requests. This utility provides output request status and print logs in the

event of formatting or printing problems.

The output controller is also used to display the contents of spool

requests in WYSIWYG format perform other standard operations such as

Print and Delete.


22/85



To analyze print problems, the print output stream can be dumped into the

print log that is created for the associated output request.

Third-party SAP/R3 print enablers

When an electronic forms package such as JetForm or Formscape are

used to format R/3 output, a device type called “Plain” is used. Output is

straight ASCII.

The 3rd party packages provided a WYSIWYG forms design function and

a merge engine to insert variable data into the forms. These 3rd

-party

packages either used their own Xerox print drivers or Xerox drivers

installed on Microsoft Windows or NT.

SAPscript is the R/3 page-formatting tool. Prior to release 4.0, printing

directly from R/3 required SAPscript programming through a text editor

and use of a default device type.

SAPscript 4.0 includes a WYSIWYG forms design tool called Form

Painter .

There are two pdf documents on the SAP web site

http://www.sap.com/solutions/technology/im_conf.htm :

- SAP® Smart Forms

- SAPscript 4.


23/85



PostScript Fonts

Normally, SAPscript only supports three font families: Helvetica, Times,

and Courier as shown in Table 1.2 below.

There are two independent ways of using fonts within SAP R/3:

§ Send them to a printer

§ Display them on a screen

Although it might be easy to create printer fonts, screen fonts are another

issue. With screen fonts, manipulating print controls, device

initializations, positioning, line and pagebreaks must be considered.

If additional fonts are required for SAP R/3 printing, the steps required

would be the following:

§ Identify the font family

§ Purchase the font (preferably Postscript Type 1)

§ Create SAP font metric from AFM file (not needed for OCR/MICR)

§ Create font in font table

§ Create print controls

Table 1.2 Supported Fonts

Font

Name

Smallest

Size

Largest Size Possible Modes

Courier 6 points 72 points Normal, Bold, Italic, Bold

Italic

Helvetica 6 points 72 points Normal, Bold, Italic, Bold

Italic

Times 6 points 72 points Normal, Bold, Italic, Bold

Italic


24/85



Barcodes

Barcodes and OCR fonts are supported for Xerox SAP R/3 Device

Types with the Xerox SAP Intelligent Barcode Utility. The Xerox SAP

Intelligent Barcode Utility allows barcode printing on any appropriatelyconfigured PostScript printer on a customer’s R/3 network.

Configuration of the printers requires the user-defined print control

commands SBP and SBS, which have been included in the print control

tables of the respective Xerox SAP R/3 Device Types.

The Xerox SAP Barcode Utility will work only with Xerox SAP R/3 Device

Types and barcode fonts from the Xerox Font Center. For more

information on how to order and load Barcode and OCR fonts refer to the

Xerox SAP R/3 Intelligent Barcode Utility Installation Guide.

The Xerox SAP R/3 Intelligent Barcode Utility currently supports the

following widely-used barcode symbologies.

§ Code 3 of 9§ Code 3 of 9 with check digit§ Code 3 of 9 extended (supports full ASCII table)§ Code 3 of 9 extended with check digit§ Interleaved 2 of 5§ Interleaved 2 of 5 with check digit§ Code 128 Auto Switch§ Code 128 A§ Code 128 B

§ Code 128 C§ EAN 13§ EAN 8§ UPC version A§ UPC version E§ Modified Plessey (MSI) with out check digit§ Modified Plessey with modulus 10 check digit§ Modified Plessey with Modulus 11 check digit§ Modified Plessey with Modules 11 + Modulus 10 check digit§ Modifies Plessey with Modulus 10 + Modulus 10 check digit§ POSTNET with 5 digit code§ POSTNET with 9 digit code§ POSTNET Delivery Point Code§ Facing Identification Mark (FIM) code§ Codabar § Postal Graphics§ OCR A§ OCR B§ Line draw


25/85

ACCESS METHODS


2. Access methods

This section describes the Access Methods available for printing and the

procedures for configuring local and remote printers for SAP R/3.

Access Method refers to the way the SAP spool work process

communicates with the host spool server. The Access Method selected

depends on the operating system of the host spooler (e.g., UNIX,

Windows NT, etc.), and on whether Local Printing or Remote Printing is

used.

The following table (Table 2.0) describes the SAP R/3 Access Methods.

Table 2.0 SAP R/3 printer access methods

AccessMethods

Description

C Direct operating system call to print manager; data is not stored

temporarily in the host file system

Commonly used for local printing when defining output devices,

which are managed by Windows NT systems.

The spool work process and the print manager, which drives the

printer, are running on the same server.

This access method does not allow for requesting status information

from the SAP spool system to the Windows NT print manager.

I Archive Service. This access method is for defining an out putdevice to be used as an archiving system.

Can define a printer as an archive service. In this case, when

documents are sent to the SAP spool system, they can be directly

transferred to the archive system as well as the actual printer.

The Spool system is only used as temporary storage for documents

to be archived. The SAP

ArchiveLink facility handles further processing.

L Print locally via lp/lpr with Signal.

SAP spool work process will use a command (e.g., lp or lpr) totransfer the spool requests to the host spooler.

Lp or lpr commands are operating system dependent.

SAP spool work process and the host spool are running on the same

server.

This access method is not supported under Windows NT systems.


26/85

ACCESS METHODS


Access

Methods

Description

F Front-end-printing; allows output to be sent directly to the user’s

workstation.

SAP passes the output request to the SAPLPD transfer program

at the user’s PC or to the “line printing daemon” (lpd) at the user’s

UNIX workstation.

Unlike other Access Methods, front-end printing does not use the

spool work process, instead, all spool processing is done in a

dialog work process. This can degrade overall performance, as

the dialog work process can not handle other requests until the

output has been set to the front-end workstation.

P This method is used for defining Device pools.

This method is available from release 3.0D onward.With this method, output requests can be sent to more than one

printer at a time. Automatic print load balancing on several

printers can be performed with this access method.

To enable this method, the ABAP/4 report RSP00051 must be

run.

U Print using LPDHOST via the Berkeley protocol. (RFC 1179)

This access method is used for both Remote and PC printing,

where, the SAP spool work process and the server connected to

the printer are running on different hosts.

SAP spool work process will transfer the formatted data to thehost spooler through the network link.

This method is not recommended for slow WAN connections,

since it might slow the processing of other print requests.

This method can be used for UNIX and OS/2 systems. It is also

possible to use this method together with the SAPLPD program

on Windows NT systems, although access method S is more

appropriate.

S Print on LPDHOST via SAP protocol. This access method is used

for remote and printing in a Windows NT environment.

It uses a special SAP communication protocol (SAPLPD) which

includes data compression, transmission of the SAP title, etc.

This access method is mainly used for printers which are defined

using the SAPWIN device type.

X This method is used for devices managed by the SAP spool

system and is handled by the SAP communication (SAPcomm)

server, such as FAX, Telex, and EDI.


27/85

ACCESS METHODS


E External System Output Management.

Printer is connected over an external OMS (Output Management

System).


28/85

ACCESS METHODS


Local Printing

In the context of SAP Output Management, Local Printing means that the

SAP spool work process is running on the same server as the host spool

system. Local Printing does not define the location of the printer itself,which may be locally attached or connected remotely over a network.

Remote Printing

Remote Printing means that the SAP system that runs the spool work

process and the host spool system are connected over a network. Again,

the printer itself may be local or remote to the host spooler.

Printer Definitions

The following examples illustrate how to set up printers for SAP R/3printing. For more information on the types of Access Methods available,

see Table 2.0 “SAP R/3 printer access methods.”

Installing Printers in Windows NT

Printers installed in Windows NT can be configured to print from a front-

end computer and bypass the spool work process. This configuration

can degrade overall performance, as the dialog work process can not

handle other requests until the output has been sent to the front-end

workstation.

In Windows NT, printers are either configured automatically by theappropriate installation program that is delivered with the printer, or

manually. In order to install the printers manually, the drivers must be

available.

1. From the Start Menu select Settings à Printers.

The Printer window opens showing installed printers.

2. Double click on Add printer .

The Add Printer wizard starts (Figure 2.0).


29/85

ACCESS METHODS


Figure 2.0 Add printer wizard

3. Select My Computer.

4. Click Next >.

The Add Printer Wizard displays the available ports (Figure 2.1).

In most cases, printers are connected through a network, which means

the appropriate port must be defined. For a network printer that uses

TCP/IP for example, the appropriate TCP/IP address must be specified

under Add Port.

5. Either double click LPR PORT in the Available Printer Ports menu or

select New Port.

6. In the Add LPR compatible printer screen add the IP Address and

the printer queue name.

7. Close the Printer Ports menu.

Figur e 2.1 Select printer

8. Install the printer driver by selecting Next >.


30/85

ACCESS METHODS


9. Select Xerox as the printer manufacturer. For the Xerox DocuPrint

65, select the Xerox DT/Print65 PS3 v1.1 printer driver.

10. Select Next >.

aNotes: If the printer has been defined on the network as a remote printer and is

to be accessed by R/3, set the printer up as shared and type in a sharename.

To access the printer as the default for your system and SAP R/3, select

it as the default printer. R/3 uses the share name to address a remote

printer.

To define and access this printer in SAP R/3, see instructions under

Define the Xerox printer as an R/3 output device in this manual. In the

HostSpoolAccMethod tab use F: Printing on frontend computer as the

Host spool access method and __DEFAULT in the Host printer field

(Figure 2.2).

Figur e 2.2 SAP R/3 Output Device—HostSpoolAccMethod for frontend

printing


31/85

ACCESS METHODS


Using Printers via LP/LPR

To Print locally via lp/lpr the SAP spool work process uses a command

(e.g., lp or lpr) to transfer the spool requests to the host spooler. With this

configuration, the SAP spool work process and the host spool run on the

same server.

To define and access this printer in R/3, see Define the Xerox printer as

an R/3 output device in this document, page:

1. On the R/3 Spool Administration: Output Device (Display) window,

select the HostSpoolAccMethod tab (Figure 2.3).

2. Enter L: Print locally using LP/LPR as the Host spool access

method.

3. Enter the IP address:queue name (13.1.408.47:tahoep1, for

example) in the Host printer field.

Figure 2.3 SAP R/3 Output device HostSpoolAccMethod for LP/LPR


32/85

ACCESS METHODS


Installing Printers on a UNIX Front-end

In a SUN Solaris environment, printers are configured manually. This

access method can be used for both Remote and PC printing. The SAP

R/3 spool work process will transfer the formatted data to the host

spooler through the network link.

This type of Front-end printing is suitable for large print jobs.

1. First you must define the printers IP address on the UNIX server.

2. Update the host table with this address and save (etc/hosts).

3. Next create a spool for the printer that you want to access. The

following is an example of this procedure:

4. Open a Terminal window.

5. Define spool: lpadmin –p printername –s printername!queuename

6. Enable the printer: lp –d printername hosts.

To define and access this printer in SAP R/3, go to the section Define

the Xerox printer as an R/3 output device in this manual.

Under the HostSpoolAccMethod tab use U:print using Berkley protocol

as the Host spool access method and the IP address (13.1.408.47) in

the Host printer field (Figure 2.4).


33/85

ACCESS METHODS


Figu re 2.4SAP R/3 Output device—HostSpoolAccMethod for Unix

printing


34/85

XEROX SAP R/3 DEVICE TYPES

XEROX SAP R/3 DEVICE TYPES – USER GUIDE PAGE 22

3. Xerox SAP R/3 Device Types

In SAP R/3 a printer has two files associated with it:

§ Device Type

§ Output Device

This chapter explains how to:

§ Import the Xerox SAP R/3 default Device Types into the customer’s

SAP system using the R/3 program RSTXSCRP

§ Create an Output Device in R/3

§ Assign a Device Type to an Output Device

The Xerox SAP R/3 default Device Type(s) can be downloaded from the

Xerox website or created with the Xerox PSpro configurator tool.

The Xerox SAP R/3 Device Type names MUST NOT BE CHANGED.

The Xerox SAP R/3 Device Types are compatible with SAP R/3

application versions operating in all system environments.

Xerox SAP R/3 Device Types are ASCII text files, and vary in size. Once

the files have been copied or created, they can be imported into the

customer’s R/3 system without modification.

Importing Xerox SAP R/3 Device Types into SAP R/3 requiresassistance from the customer’s R/3 system administrator.

Xerox/SAP Architecture

The Xerox SAP R/3 Device Types provide functionality and feature

integration with the Xerox DocuPrint and DocuTech families of products.

Although SAP provides support for many output devices, currently this

support does not include Xerox DocuPrint and DocuTech devices. SAP

provides only PostScript and PCL printing support for these devices. The

Xerox/SAP Solution allows SAP users to access the more advanced

features of the DocuPrint and DocuTech products in PostScript modeonly.

The additional features offered by the DocuPrint printers are:

§ Mix Plex printing

§ Duplexing

§ Stapling

§ Output Tray Selection


35/85



§ Media Type Selection

§

The Xerox/SAP R/3 Solution provides device type text file(s) that can be

imported into R/3 by the customer’s system administrator. The text files

enable Xerox DocuPrint and DocuTech extended features to thecustomer.


36/85



Copying Xerox SAP R/3 Default Device Type(s)

The Xerox SAP R/3 Device Types are available on the Xerox

www.xerox.com/sap web site. That means they can be downloaded to a

Xerox employee’s laptop then transferred to the customer’s system viafloppy diskette or email.

Also, since the Xerox SAP R/3 Device Types can be accessible from the

Xerox external site they can be downloaded directly to the customer’s MS

Windows NT workstation or server.

§ Download the Xerox Printer Device Type(s) from the Xerox web site

§ Logon to SAP R/3

§ Import the Xerox SAP R/3 Device Type(s) into the customer’s SAP

R/3 system

§ Define the physical printer as an Output Device in SAP R/3.

§ OPTIONAL - Once the Xerox SAP R/3 Device Type(s) have been

imported into R/3, they can be modified to support new page formats

and additional features that were created using Xerox’s PSpro

Device Type Configurator Tool.

Download the Xerox Printer Device Type(s) from the Xerox web site

1. Go to the Xerox external web page at:

www.xerox.com/sap

2. Select SAP R/3 4.6C DP/DT Device Types

The following table (Table 3.0) lists the available Xerox DocuPrint and

DocuTech SAP R/3 Device Types.

Table 3.0 Xerox SAP R/3 Device Types

Printer Device

Type

Description

DocuPrint 65 ZDP65 All trays set to Usletter,white,plain,75

with Simplex Printing

DocuPrint 75 ZDP75 All trays set to Usletter,white,plain,75with Simplex Printing

DocuPrint 92C ZDP92C All trays set to Usletter,white,plain,75





37/85







DocuPrint 4850 ZDP4850 All trays set to Usletter,white,plain,75with Simplex Printing



DocuPrint

100EPS

ZDP100E All trays set to Usletter,white,plain,75


DocuPrint

115EPS



DocuPrint

135EPS



DocuPrint

155EPS



DocuPrint

180EPS



DocuTech 65 ZDT65 All trays set to Usletter,white,plain,75












DocuTech 6155 ZDT6155 All trays set to Usletter,white,plain,75with Simplex Printing



3. Double-click on the appropriate device type and save it to your hard

disk or floppy diskette. It will be saved as a self-extracting zip file.

(.exe)


38/85



4. If not at a customer site - Copy it to a floppy diskette or email it to your

customer. Insert the floppy diskette into the customer’s MS Windows

NT workstation or server. Copy the .exe to the customer’s hard disk.

5. Extract the file by double-clicking on it. The Xerox SAP R/3 Device

Type .pri files extract to about 1MB each. DO NOT RENAME THE

FILE!!!

6. Import the Xerox device type.

SAP delivers a set of device types with the R/3 software and adheres to

a strict naming convention. Changing the name of the Xerox SAP R/3

Device Type file might cause the import program to overwrite another

device type in the customer’s system.

Creating Xerox Device Types with PSpro Configurator Tool

The PSpro Device Type Configurator tool is a SAP R/3 device type

generator. It is a GUI software tool that enables users to generate user

defined R/3 device types that contain special format types and SAPscript

print controls.

The device type is the interface between the output device and the logical

components, which contain the full printer characteristics and attributes.

In short, these SAP R/3 device types define the specific properties of a

printing system’s configuration.

Use the Xerox PSpro Device Type Configurator User and Installation

Guide for instructions on installing and using PSpro. The Xerox PSpro Device Type Configurator tool provides the following

features:

Supported Environment

• SAP R/3 Release 4.6C

Compatible Environments

• SAP R/3 Release 3.x and 4.x

Device Type Customers

• Enterprise SAP System Administrators

•

Xerox Analysts Supported Printers

• DocuPrint: 65, 75, 96, 180, 100EPS, 115EPS, 135EPS, 155EPS,

180EPS, 4635, 4850, 4890, 92C

• DocuTech: 65, 75, 6100, 6115, 135, 6135, 6155, 6180

Supported DocuPrint and DocuTech Features

• Simplex, Duplex, Tumble Printing - Print single or double sided

documents


39/85



• Orientation – Portrait or Landscape

• Mix Plex Printing - Print single and double sided documents in true

mix plex mode

• Paper Tray Pull Location – Provide the ability to pull paper stock from

up to 99 different trays. Print applications with varied paper stock

(size, color, type, weight)

• Media size – All Standard Paper Sizes supported including custom.

• Finishing – Provides stapling options

• Paper Output Tray Location

• Multiple paper tray resources - Assign paper resource options to fit

customer environment

Software and Documentation

• Xerox PSpro Device Type Configurator User and Installation Guide


40/85



Importing a Xerox Device Type

The import can be performed from a SAPGUI front end or from an R/3

server. The system administrator must set permissions correctly to

enable the R/3 transaction SE38.1. From the customer’s Microsoft Windows workstation or server, logon

to SAP R/3.

2. The R/3 Easy Access (main) screen displays.

3. In the transaction window at the top left of the screen, enter transaction

number SE38.

4. Press Enter

The ABAP Editor: Initial Screen displays. (Figure 3.0)

Figure 3.0 ABAP Editor: Initial Screen

5. Type RSTXSCRP in the Program field. (RSTXSCRP is the R/3

ABAP import program.)

6. Select the Execute icon (F8).

The SAPscript Export to Dataset / SAPscript Import from Dataset

screen displays. (Figure 3.1)


41/85



Figu re 3.1SAPscript Export to Dataset /SAPscript Import from Dataset

screen

From the SAPscript Export to Dataset/SAPscript Import from Dataset

screen (Figure 3.1):

1. Select Device Type.

2. Enter the Xerox SAP R/3 Device Type name in theObject name

field.

Note: This name must match the name of the device type downloaded

from the Xerox web site. (in this case it was ZDP65Z for the DocuPrint

65).

3. Enter IMPORT in the Mode EXPORT/IMPORT field.

4. Select From/on frontend.

5. Enter the path, file name and extension in the Dataset name field.

aNote: If you created or have your device type in your C:/temp directory and the

device type has an extension of .pri you do not have to change the value

in the Dataset name field. The default value of C:\temp\********&&&&

will look for the device type name of what was entered in the Object

name field with an extension of .pri in the C:/temp directory on your

frontend.


42/85



6. Select the Execute icon (F8).

aNote: A Create Object Directory Entry may display. If so, enter the development

class and save. Next, a Prompt for Local Workbench request displays.

Select Continue.

An Import from Local File window displays to confirm the selections.

7. Make sure Data format is ASC for ASCII.

8. Press Enter or click on Transfer .

When the import is completed, a message screen displays the results of

the Import. (Figure 3.2)

Figur e 3.2 Import Confirmation Message

Create an output device

An output device has to be created in R/3 to define the physical printer.

Information about the printer’s device attributes host spool attributes must

be filled out.

1. Enter /nspad in the transaction window at the top of the screen.

The Spool Administration: Initial Screen displays (Figure 3.3).


43/85



Figur e 3.3 Spool Administration: Initial Screen

2. Select Output devices.


44/85



A list of existing output devices displays (Figure 3.4).

Figur e 3.4 Spool Administration: List of Output Devices

3. Select the Change icon (F8).

4. Select the Create icon (Shift + F1) which displays after selecting

Change.

The Spool Administration: Create Output Device screen displays

(Figure 3.5)


45/85



Figu re 3.5 Spool Administration: Create Output Device

In R/3, Output Device defines the physical printer. The file includes

information about the physical printer such as name, IP address and itshost spool attributes.

§ Enter the name of the printer in the Output device field at the top of

the screen. The Output device name is whatever the customer wishes

to name the printer within their organization. (ex. DP65 - Tahoep1, or

Gazelle, or Xerox DP65 Third Floor)

§ Enter up to a 4-character name in the Short Name field (ex. DP65).

The Short name can be used as a nickname for your printer.


46/85



Assign the imported device type to the output device

Under the Device Attributes tab (Figure 3.5):

§ Select the imported Xerox SAP R/3 Device Type from the pull-down

list. The list includes the device types that were delivered with the R/3software plus all device types that have been imported into the

customer’s system.

§ Enter the name of the R/3 spool server that will serve the printer in theSpool server field. The customer’s system administrator will provide

the name.

§ Device Class should be set to Standard printer.

The next three device attribute fields are OPTIONAL.

§ Authorization group. Refer to the customer’s system administrator

for the contents of this field.

§ Model. Enter the type of printer if the customer wishes to include this

information. (ex. DocuPrint 65).

§ Location. Enter the physical location of the printer. (ex. El Segundo

A&E building)

The device attributes for the printer’s output device has been selected.

Now, set the host spool access method.

§ Select the Host SpoolAccMethod tab about halfway up the screen.

§ The Host Spool settings display (Figure 3.6).


47/85



Figure 3.6 Spool Administration: Host Spool Access Method

§ The Host Spool Access Method field has a pull-down list. Select the

access method that applies to the installed Xerox printer. Most Xerox

printers will be installed using option L. Refer to the Chapter 2 called

“Access Methods” for a description of all access methods.

§ Enter the Xerox printer’s IP address in the Host printer field. Be sure

to include the lp command if the printer will use the LP/LPR method.

(ex. 13.1.207.46:lp)

§ Select Save (Ctrl+S).

The printer is now configured.

Assigning a new device type to an existing output device

To assign a new device type to an output device:


48/85



1. From the Spool Administration: Initial Screen (transaction /nspad )

displays (Figure 3.7) select Output devices.

Figu re 3.7 Spool Administration: Initial Screen

A list of existing output devices displays (Figure 3.8).


49/85



Figure 3.8 Spool Administration: List of Output Devices

2. Double-click the output device to modify the configuration.

The Spool Administration: Create Output Device screen displays

(Figure 3.9)


50/85



Figure 3.9 Spool Administration: Create Output Device

3. Under the Device attributes tab, select the device type from the pull-

down list.

4. Save (CRTL+S).


51/85



SAPscript Editing and Printing

SAPscript is the editor used to create text documents in SAP. The text is

created by the SAPscript editor. A layout set defines how the text

elements are formatted for the output. SAPscript can be looked at as acombination of layout sets and text elements used to create printed

documents.

One way for a layout set to be used is by a standard text. A standard text

can be created to call a layout set or text can reside within the layout set.

A layout set can also be called from an ABAP program. The ABAP

program tells the layout set which part of a form to print.

Text Elements

The following describes how to access a text document for editing,

viewing, and printing.

1. Enter transaction /nSO10

The standard Text: Request screen appears (Figure 3.10)

Figu re 3.10 Standard Text: Request screen

2. Enter the name and go to step 6. If you do not know the text name go

to the next step.


52/85



3. Select the Text name pull-down tab or F4

4. Select the execute button (F8)

5. A list of jobs is displayed. Scroll and double click on the text name.

To edit the text, perform the following:6. Click on the “Change” button

7. To edit the text file select the Goto => Change Editor option on the

top menu bar.

8. To associate a form (layout set) with a text file go to the top menu bar

and select Format=>Change form. Form the change form menu

select the form that will be used with your text file. Note that the form

must be created first using transaction SE71.

For further information on SAPscript text editing please reference the

SAP documentation.

9. After you have made your changes, save the changes (Ctrl+S).

To print the text perform the following:

10. Select the printer icon (Ctrl+P)

11. The print: standard text screen will appear. Enter your output

device name and select the “Print” or “Print Preview” button.

Layout Sets

The following describes how to access a layout set for editing, viewing,

and printing.

1. Enter transaction /nSE71.

2. Enter the name of the form and go to step 6. If you do not know the

text name go to the next step.

3. Select the Text name pull-down tab or F4

4. Select the “Cross-Applications Component” and click on the

“Unclassified Forms”

5. A list of forms is displayed. Scroll and double click a form nameTo edit the text, perform the following:

6. The Form Painter: Request screen is now display with the form

name. Click on the “Change” button.

7. You can now make changes to a form. For further information on

SAPscript form editing please reference the SAP documentation.

After you have made your changes, save the changes (Ctrl+S). When

finished making changes, save (Ctrl+S) the form.


53/85



8. In order to be accessible, the form now must be activated. Select theForm => Activate from the top menu bar.

To test print a form, perform the following:

9. Select Utilities => Test Print on the top menu bar.

10. The SAPscript: Test Print Forms screen will appear. Enter your output device name and select the “Print” or “Print Preview” button.

List Printing

There are two ways that List printing is handled by the SAP system.

If the list output is being printed as it is being generated, both PRINT-

CONTROL and FORMAT print controls are used.

If a list is printed directly from the display screen then only the FORMATprint control are used. List output is generated by ABAP reports and is

not formatted using SAPscript.

The following is an example of printing list output directly from the display

screen:

1. From the main menu enter transaction SPAD (Spool/Output

Administration => Spool administration)

2. Select the “Output Devices” button. A List of output devices will be

displayed.

3. Click on the Printer Icon (Ctrl+P). The Print Screen List will nowbe displayed.

4. Enter your output device name. You might be asked for the format

information. Select the “Continue” button.


54/85



4. Device Type Formats

This chapter explains briefly the concepts of format actions i.e., printer

initializations, formats, and device formats. The following sections will

provide some information on Formats, Page formats, Creation of SAP

Scripts Formats and List Formats. For more information on this you may

refer to your SAP Documentation.

In order to enable additional device formats that was created with PSpro

you will need to add page formats and format types to the SAP R/3

system.

You can add unlimited number of device formats to your Xerox device

type for printing with the features required for that format. The following

sections explain how to add new device formats for both list and SAPscript formats.

Formats

A format identifies a paper size or output layout that is supported by the

R/3 System. It identifies the device-type format required for configuring an

output device for a particular type of output. For example, LETTER,

DINA4, X_65_132 etc.

R/3 formats in SAP R/3 are composed of two related objects: Device

formats and Page formats (Figure 4.0). Used together, these formats

determine how text should be printed on a particular paper size or in a

particular form. You would need to specify all three formats to define a

new paper size.

Figur e 4.0 R/3 format (types)


55/85



Page formats

An R/3 page format specifies the physical page dimensions of an output

page. The line width and page lengths are used by SAPscript and List

printing for specifying the printable area on a page.Page formats define a page size or output layout supported by the R/3

system.

Device formats define the print attributes specific to the output device.


56/85



Device formats

A device format specifies a format for a parti

Documents

Software Sap Dt Dp User Guide