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The Permit to work system aims to ensure proper consideration is given to the risks of a particular task. The permit to work software allows user to find written document electronically, which authorizes certain people to carry out specific work, at certain times and dates.ASK-EHS Engineering Consultants provide the full fledged as well as customized Permit to work (P.T.W) software.
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Designed for use withinOil & Gas, Power, Chemical, Facility / Utility, Construction, Pharmaceuticals,
Steel industries, offshore complexes and others
http://www.ask-ehs.com
e-PTWpermit to work complete solutions e -PTW
Isolation
management
Permit monitoring
Job Safety
Analysis
Certificates
Warning & Alerts
External
references
Role based
authorization
Permits
Knowledge
sharing
Area map
01
02
03
04
05
06
08
09
09
Co
nte
nts
Introduction
Permit Control
Isolation & Control
Job Safety Analysis
Features
Our Approach & Implementation
System Configuration
Summary
Support
Contents
e-PTW
Why e-PTW?
For lengthy, intricate, and voluminous jobs engaging large
number of agencies and work-force and tackling variety of
hazardous work situation with application of lockout-tagout
isolation systems, it becomes a gigantic work to run about, contact
people personally, take their clearances, making entries on the forms with
signature etc.
When the control centers are located at far distances and in tough geographical
terrain, exercising physical control becomes extremely tedious and time consuming
If any reference is needed with previous jobs undertaken earlier, one has to search the
same physically from maintained library of documents
The authority in command is faced with large number of PTW applications for the
various location of the complex and he has to scrutinize among them taking into
consideration the entire work process
e-PTW software proves to be a very useful and convenient tool to establish Control, Co-
ordination and Communication following correct work sequences among the participating
agencies through computer system, facilitating:
Full view of the entire work scenario to enable the in charge to take correct and fast
decision
Right, definite and quick communication
Smooth flow of work, saving time, avoiding lengthy paper work
Easy & quickly retrieval data bank
ASK-EHS has successfully designed custom-made module and implemented the above
required system in India & abroad which are excellent by working the entire satisfaction of
the clients.
Introduction Make it Safe. Make it Happen
e-PTW permit to work complete solutions
Intr
od
uc
tio
n
01
Management of permit to work documents and certificates. System supports the full cycle
of Permits and Certificates and comes with a customized workflow to validate steps to
promote safe working practices.
FEATURING
Notification generation
Permit creation
Role & Rule controlled
Awareness & Acknowledgement
Concurrence & Authorization
Email notification
Issue & Surrender control
Re-issue control
Issue for testing
Valid to & Expiry
Surprise inspection by safety team
Full audit trail & History
Gas testing
Related safety documents
Attachment
TYPE OF DOCUMENTS
Risk Assessment (JHA, JSA, TRA)
Hot work permit
Cold work permit
Isolation certificate
Confined space certificate
Radiography certificate
Scaffolding certificate
Dive certificate
Excavation certificate
Gas testing records
e-PTW controls the sequence of
status changes a permit is moved
through during its life cycle with its
flow engine. The software provides
facility to authorized parties to
mention all necessary procedures,
isolations and authorization are
completed before moving to the
next stage in the sequence.
e-PTW manages the entire permit
process, including: granting
permission, preparing & approving
a permit, issuing it for work to
commence, testing it and closing it
following job completion.
PERMIT FLOW
STATE EXAMPLES
Raised
Submitted
Approved
Available
Issued
Surrendered
Closed
Cancelled
On Hold
History
Pe
rmit
Co
ntr
ol
02
Permit Control Everybody understands simplicity
Isolation(LOTO)
Certificates
Job Safety Anal.
Dashboard
Visual Display
Gas
Testing
Work
Request
Authorised
Prepared
Assigned
Issued
Closed
Re-Validated
Expired
Hard
Copy
Concur
Iso
lati
on
& C
on
tro
l
03
Isolation & Control Making plant SAFE to work on
FEATURING
Isolation points & types
Isolation states
Shared isolations
Procedure attachments
Tag & lock box detail
Audit & History
e-PTW system facilities barcode tag labels and
RFID tag item identification technology. Mobile
devices can be used to upload specified
isolation points in order to provide plant
engineers the ability to locate and confirm the
isolation points as specified.
Appropriate isolation sequences and individual
points are provided to the user to perform and
confirm the work using RFID plant identification
and matching tag label barcodes. On
completion, the information can be uploaded
to affirm specified isolation points have been
applied. The system facilities de-isolation
procedure in a similar manner.
ISOLATION POINT VERIFICATION
e-PTW contains feature to manage the entire isolation process with
controls and checks to support logical process flow, ensuring the
synchronization of plant isolation with permits.
The software guides users through the process by selecting the
isolations required while checking if they are already being shared by
other work.
The isolation & de-isolation process can be managed with Lock or Tag
control. It gives engineer the ability to print out Isolations list & Tags
that can be taken to the worksite and used to carry out the required
isolations which are then recoded in the software.
1. Build an Isolation
3. Do Isolation
4. Confirm Done in System
2. Print Isolation Lists & Tags
Job Safety Analysis
Job safety analysis provides the work team with identified hazards, controls, barriers and
safety documents that require communicating prior to work commencement. The JSA can
act as or support a Toolbox Talk where the individual input, agreement, roles and
responsibilities can be agreed with the working party prior to starting work.
CLEAR WORKING PARTY COMMUNICATION
Following task definition the job can be broken down into a series of work steps, each being
recorded on the JSA. Each work step is then analyzed separately to determine the potential
hazards related to it.
A client-specific Hazard library is provided to stimulate thought and to assist in defining the
hazards and controls of each work step.
Draft JSAs can be printed and used to visit the worksite to evaluate the hazard present,
followed with the JSA update, refinement and addition of hazards and controls.
Supplementary assessments such as materials, hazards, lifting plans or crafts can also be
supported with the document attachment facilities of the system.
JSA STEPS
Work Request, Define and
Categorize Work
Raise JSA and define the
Equipment and Work Scope
Form a JSA Team (if required)
Define Work Steps
Conduct Work Site Assessment
Conduct Risk Assessment
Identify all the Hazards and
determine risk ratings
Assign controls to risks that
are not acceptable
Determine risk ratings after
controls are applied
Re-assign controls until all
risks are acceptable
Finalize documents
Submit for approval
Approve or Re-Assess
1
2
3
4
5
6
7
8
6.1
6.2
6.3
6.4
6.5
PROVID
ING A
STRUCTURED M
ETHOD A
PPLIE
D T
O W
ORK P
RACTIC
ES T
O
MANAGE T
HE R
ISK O
F A
CCID
ENTS D
URIN
G W
ORK A
CTIV
ITIE
S
Jo
b S
afe
ty A
na
lysis
04
05
Features
Knowledge sharing
Knowledge-based processing of safety information, such as JSA, Isolations, allied
with the capture of lesson learnt following work tasks and experiences gathered at
work sites during execution of actual job, provide safety engineers and other
associated agencies with powerful tool to process permits and certificates in an
informed and highly integrated manner.
Isolation management
Application maintains record of each equipment, their isolation points and isolation
procedure with relevant aids like actual photographs, drawings and diagrams. It can
incorporate the uses application of different Lock-out / Tag-out accessories.
Area Map
Area map is an aerial view of the plant layout which depicts the current status of
permits issued and application waiting
Identified dangerous zone classification, content of area, danger from &
associated risk factor
Color codes and symbols identify the nature of permits
Identification marks for different permits with their brief work description
With a single click, entire status of permits and application appears
Identification marks for different isolation points with status
Unique identification marks for confined space and continuous gas testing
monitoring depicted
Warning & Alerts
Software warn issuer if permit being raised coincides with a permit in current use on
same location or grid reference, thereby saving time and effort
Location hazard warning with danger zone classification ensures that users are
aware of the potential dangers, so that the appropriate protection and control
measures can be taken
Reminder for the permit validity expired
State-flow also encompasses email, concurrence, notifications, lesson learned, gas
testing and many other trigger features to support the safety processes
External References
Facility to attach any external references in form of electronic document such as
work procedures, photographs, drawing, diagrams etc.
Permit Monitoring
Facilitates to maintain log of ongoing permits with wireless hand held devices
Dynamic monitoring
The safety team should remain aware of the potential for new hazards as work
progress and not become complacent. If necessary, they should STOP THE JOB and
request to re-assess the task.
Permit Tracker
Track the permits and its current status
Management Information
Rule-based structure within a defined authorization process and flexible analysis
functions deliver real-time management information
Built in management reports like permit issued, suspended permits, Isolation list,
JSA list, Hazards list etc.
Graphical presentation of history to carry out statistical analysis
System supports all reports, permits and certificates to be exported as PDF files for
easy distribution purpose
Complex Job-history
Complex job having large number of permits have been planned, executed and
closed, the same will be kept in storage sequentially for reference
Gas test monitoring
Log of continuous / frequent gas test data using wireless handheld devices
Approval Mechanism
This mechanism validates both the users and the data before allowing a change.
Fe
atu
res
Security
System offers advanced configurable security features extending to single sign-
on, security switching, roll and skill matching
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06
Our Approach & Implementation In your game, good enough isnt just good enough
The strength of ASK-EHS lies in its pool of
t a l e n t , e x p e r t i s e , e x p e r i e n c e a n d
resourcefulness in software solution. Our
strength in software solution acquires
exclusive reputation from the fact that we not
only develop and deliver software to our
clients but also work hand-in-hand with them
to implement the requisite measures at work
places. Our composite team takes the full
responsibility of software implantation; train
the client to use and execute the software
application in real-time environment with
confidence and competence, thereby
deriving full benefit from the software
application. A qualified team of project
leaders, computer programmers, software
testing professionals and implementation
specialist take-up software and technical
development and implementation works.
5. Go-Live
4. Training
3. Testing
2. Software Configuration
1. Requirements
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Our Approach & Implementation
Requirements
The initial stage will confirm the objectives and scope of the project, identify tasks
to be carried out and determine software configuration.
1
Software Configuration
This stage involves making the baseline software work the way a customer wants.
A core element to this process is to build a set of WYSIWYG. These are data input
screens that closely resembles the resulting hard copy printouts and rule logic.
2
Testing
Testing is normally split into two phases, Factory Acceptance Testing (FAT) and
User Acceptance Testing (UAT)
3
Training
While administrator and customer project manager will have undergone
sufficient training to enable them to participate in tasks such as process mapping,
FAT and UAT, additional staff training is still required.
Formal, role-specific training and assessment materials have to be prepared, IT
staff needs formal training on system administration and we normally organize
roll-out training sessions led by the administrator to provide confidence.
4
Go-Live
With preparation, configuration, testing and training completed we reach the
moment everyone has been working for go-live. Staff should be aware of the
impending switch from an existing system to an electronic system from a
combination of a co-ordinate awareness campaign and roll-out training.
Final data is set up, software is installed and tested on user workstations and key
users are selected to begin the process of using the system to process the live
data.
ASK-EHS provides on-site support to staff during this early confidence building
stage and finally the project is signed off and formally handed over to the ASK-EHS
support department who provide ongoing support as and when required.
5
Sy
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08
System Configuration Your system, your rules
Permits and Certificates ability to operate client specific forms for all
document types in the form of software screens that closely represent the
paper JSA, Permits and Certificates. The system supports any number of
types, which has its own layout, logic and data to provide users with
immediate familiarity and rule based.
Hard copy Certificates and Permits The format of printed Permits and
documents is also client specific. ASK-EHS has implemented different sizes,
color, styles, watermarks, single/double side and continuation sheet
handling on many printer types.
Isolation and Lock-out / Tag-out methods The software can be
configured to match the full range of methods used by different companies
for isolation procedure with features and process flow to support the use of
isolation certificates or the alternative method of showing isolations on
permits. A range of Lock-out/Tag-out methods are matched to suit client
preferences tailor-made tags.
Hazard & Control library Risk assessment is supported by Hazard library.
This can be changed by client to contain their own applicable hazards and
potential controls. The library can be added to and developed by the client
to evolve as new hazard and controls are recognized through work tasks.
User roles & rights ability to assign specific roles and rights to authorized
person to view, add, edit e-PTW system various stages.
Integration e-PTW system is open for integration to other systems. The
multi-tier object-oriented architecture with its fully exposed APIs is
designed to communicate with other systems like MSDS, SAP, ERP systems.
A core design goal of e-PTW system is to provide you with a system
that adapts to your process and required permit forms and
checklists, rather than forcing procedural change to match the
software. The architecture allows the system to be configured precise
requirements using instruction sets that are utilized by you. Some of the
common configuration features are;
Su
mm
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09
Summary Improved Safety, Cost Reduction, Improved Uptime
Although cost benefits are secondary to that of safety it is beneficial to understand that
adopting an electronic safe system of work can substantially contribute to the goal of
operating excellence while reducing operational costs relatively well.
In summary, benefits are based on more effective and efficient administration systems to
enforce safety procedures prior to, during and after work activities as well as achieving
fewer incidents due to greater safety vigilance.
BETTER
Isolation points & types
Information
Assessment
Knowledge
Rule adoption
Process
Transparency
Application
Responsibility
Communication
Awareness
Behavior
Audit
PERSONAL ADVANTAGES
Easier to access the process
Knowledge and awareness
Quick availibity of authorities
without any personal
communication
EXTRA CONTROL
Cross checks
Role checks
Alerts
Planning & Awareness
Quality
Statistical Analysis
History
BETTER COMMUNICATION
Central information
Faster communication
Confirmed communication
OPERATIONAL EFFECTIVENESS
Increased efficiency
Increased Uptime
Lower operational cost
C
A
H
HC
A
Hot WorkPermit No: 50
Hydro testing
Support
Su
pp
ort
We pride ourselves in our excellent quality
of support, which ranges from helpdesk, to
s y s t e m u p g r a d e s , m a i n t e n a n c e a n d
administration. Our team is smart and experienced
enough in the EHS and IT domains.
*This document, or any related presentation about ASK-EHS strategy, strength and possible future
developments, directions and functionality of products and/or platforms, are all subject to change and may
be changed by ASK-EHS at any time due to any reason without notice. The information in this document is
not a commitment, promise or legal obligation to deliver any material, code or functionality.
Instant Online Support
Email :
Website :
Contact No. : +91 98251 00917
http://www.ask-ehs.com
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