Software Development Project - Payroll System [Group Assignment]

8/8/2019 Software Development Project - Payroll System [Group Assignment]

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Software Development Project Payroll System

ASIA PACIFIC INSTITUTE OF INFORMATION THECHNOLOGY

Design Documentation

SOFTWARE DEVELOPING PROJECT

PAYROLL SYSTEM

SUBMITTED TO: Mrs. Nadeera Ahangama

INTAKE CODE: DF0931ICT

Praveena Sarathchandra (CB003403)

Mayuran Chelvachandran(CB003514)

Pulasthi Perera (CB003472)

Date Assigned 17/10/2009

Due Date 18/12/2009


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Abstract

Staffordshire University is one of the leading and progressive universities. Currently

university is providing students part time employments to work within the campus and thejob titles are relevant to their courses therefore providing them experience on their area of

interest.

We were asked to develop a payroll system which would calculate the payments for student

employees. This is the design document for proposed Student Employee payroll system.

This documentation explains how the design meets the requirements. Project Description,

Problem Analysis, Project Requirements, Solution and Solution Design are explained

within the documentation.


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Acknowledgement

Throughout the course of this assignment there were numerous people who helped us in

their own ways towards the successful completion of this project. We wish to recognize

their contributions herewith.

We would like to thank Mrs.Nadeera Ahangama for all her time, guidance and invaluable

advice.

As a project manager Mrs.Nadeeras help is greatly appreciated. her

understanding and insight was a great source of inspiration for us, and was instrumental in

helping us understand the intricacies involved when doing a development project such as

this.

We would also like to thank our colleagues and friends for all the moral support, motivation

and all the relevant information given.

We would also like to thank Mr.Eranjan Padumadasa for setting us the path for analyzing

and developing a system.


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Table of contents


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Introduction

Introduction to client

Staffordshire University has a long and proud history of providing high quality, progressive

and inclusive higher education for people from across Staffordshire, the region, the UK and

the rest of the world. Established in 1992, Staffordshire University has evolved into one of

the country's most self-motivated, progressive and forward-thinking learning institutions.

Always quick to adapt as student requirements change, we have become renowned for our

groundbreaking new courses and first-class learning opportunities.

As a encouragement student the university is providing its students with part time

employments within the university.


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Introduction about the project

This task was assigned as a part of Software Development Project module and we were

given the scenario of developing a payroll system for Staffordshire Universitys studentemployees. University has 7 departments within it and it should be able to expand in the

next few years. Job titles differ from department to department so the system must be able

to add new job titles as well as add new departments to its system

Our system should be developed with a user friendly interface and it should have the

feature of allowing the students to mark their preferred timeslot and choose, it should also

limit the working hours as mentioned by the university.

Lecturers are given the freedom of choosing the student employee they want in First come

First serve basis. Each department has different job titles and therefore each handled by

their respective head of department.

The whole system is computerized so that the work done will be made faster and more

efficient. The system has the ability to limit students working hours so that they stay within

the defined time limit by the University.

Students can exchange work with co-worker if they are unable to attend for the job so thereshould be a mechanism to record the work exchanged between student employees and it

should correctly record the payments and their working hour

Students are allowed 15 days of annual leaves so there should be a way of limiting the

leaves and there should be a way of calculating the annual leaves.


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Work Load Matrix

Tasks Praveena

(CB003403)

Mayuran

(CB003514)

Pulasth

(CB0034

System Planning

Identifying the problem 40 30 30

Feasibility Study

1. Schedule

2. Operational

3. Economic

4. Technical

-

-

-

-

-

-

-

-

100

100

100

100

Understanding the

specifications for

required system

60 20 20

System Analysis

Identifying system

requirements33.33 33.33 33.33

System Design

Dataflow Diagrams1. Context

2. Level 0

3. Level 1

20

20

-

-

-

-

80

80

100

Data Dictionary - - 100

Entity relationship

Diagram50 50 -

Normalization - 90 10

System Hierarchy Chart 50 - 50

Report Design - - 100

Database design 60 40 -

Table Structure 70 30 -

Algorithm Design 90 5 5

Interface Design 50 50 -


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(Screen Design)

Testing

Test plan - - 100

Assumptions

Validations

-

-

100

100

-

-

Documentation

Introduction - 100 -

Work load matrix/ Gantt

chart

- - 100

Finalized the

documentation

20 50 30


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Context Diagram

Student Employee Payroll System

Head Of Department

Student EmployeeLectures

Academic Administration

Student Details/CV

S.E CVCV Confermation

Appoiment Approval/S.E Account

Request time slots

Time Slot requests

Final Time Slots

Approved Shift Details

Registration Details

Lecture details

Lecture Approval

Registration Approval

Check S.E

List Of Employees

Reserve S.E/Course Details

Confirmation Reservation/Notification

Cansel Reservation

Cancelation Confirmation

Lecture Reservation Msg

Reservation confirmation/Co-worker assign

Cancelation Details

Feed BackFeedBack

FeedBack

Request Leave

Record time In/time Out

Leave ApprovalPayment Details/Rules

Pay Slip

S.E Details

Worked Hrs

Rating Details

Add new Dep/Job/EmpApproval

Overtime Period

Pay Rates/Rules

Moderation

Pay Slip

Time Slots/OT Details

Pay Rates

Worked Hrs

OT Rules/De

S.E Leave Request

Leave Approval

Modify system Details

Job Vacancies/System Updates

Approval Details


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Level 1 Data flow Diagram

Process 1.0 Student Employee Registration Handling

1.1

S.E

CV Handling

New Employee

1.3

S.E

Profile Handling

1.2

S.E ID Handling

Academic Administration Head Of Department

Lecturer Student Employee

Student Employee

S.E Details

S.E CV

S.E CV

CV Approval

CV Approval

Username

+ Passwrd

Login Request

Requests to Admin

Requests to H.DRequests to Lecturer

Update Profile Details

Updated

S.E Details

User Name

+Password

S.E Details

S.E Comments

/msgs

S.E Requests/msgsS.E Reqests

/msgs

Approved CV details


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Process 2.0 Timeslot Handling

2.1Time Slot

Management

2.3

S.E Time Slot

Handling

2.2

Generating

Reservation Order


Student Employee

Time Slot Shedule

Approved Time slots

Time Slot Shedule

Approved Time Slots

Time Slot Shedule

Reservation

Request

Random Position

Scheduled Time Slots

Approved Time Slots

Scheduled Time Slots

Time Slot Details

Approved Time Slots

S.E Time Slots


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Process 3.0 Overtime Management

3.1

OT

Management

3.2

OT

Handling


Student Employee

OT Details

Determined OT Details

OT Details

S.E OT Completion Details

Determined OT Details

S.E OT Hrs

OT Approval

OT Competition Details

Approved OT Shift

S.E OT Request

ApprovedOT Shifts

OT Completion Details

S.E OT Request


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Process 4.0 Student Employee Feedback Handling

4.1

S.E Feedback

Handling


Lecturer Student Employee

Student Employee

Rating

S.E Comments

S.E Details

OT Details

FeedBack

Rating

Requests/Suggestions/Coments

Working Hrs

OT DetailsFeedback

S.E Details


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Process 6.0 Payroll Management Handling

6.1

Payroll Management

6.3

Pay Slip Handling

6.2

Time Handling


Student Employee

Payments

Time data

Pay Rates Pay Rates

Pay Rates

Pay Rates

/Working Hrs

OT Rates

OT Rates

Pay Rates

OT Hrs

Time In-Time Out

Student Employee

S.E Details

Working Details

Pay Slip

Approved

Pay Slip

Pay Slip


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Process 7.0 Student Employee Reservation Handling

7.1

Check S.E Availability

Status

7.3

Cancel Reservation

Handling

7.2

Reservation Handling

Head Of Department

Lecturer

Student Employee

Student Employee

ResevationCheck S.E

Check S.E

S.E Status

Reserve

S.E

S.E Reservation

Slot Reservation

Reservation Confirmation/

Co-Worker Assignment

Reservation Confirmation/



Approval

Approved Co-Worker Details

Approved

S.E

Details

List Of S.E

Cancelation Details

Cancelation Details

Cancelation Details


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Process 8.0 Leave Handling

8.1

S.E

Leave Handling

8.2Check

Leave Availability


Student Employee

Leave Details

Determined Leaves S.E Leave Request

Approval Leave

Leave Request

Confirmation Note

Leave

Requst

Leave

Status

Previous Leave

Details

Total

Leaves

Determined Leave Details

S.E Leave Req Approval

New Leave Deails

To update


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Assumptions

Assumptions are made so that the system is successful when its functioning. While we

designed our system we had to make few assumptions to design which would meet its

requirements.

One student can do only one job at a time

There are many different user levels

Only one admin for the entire system

Admin is the only super user who has the power to add and delete head of department

Lecturer can reserve only one student at a time.

If there is a lack of technical assistants they can be reserved from other departments as

well.

Job allocation modules follows FCFS basis.

One lecturer works on one department only, lecturers cannot be transferred.

Two maximum number of student employees, with the same job title and in the same

department can select one particular timeslot to work on a timeslot plan.


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Limitations

Limitations are said to be restriction of a system from extending its performance. However

we may plan the system the rules governing it will restrict and limit the system. Here are

few limitations we found while working on the requirements of the system.

Any information deleted from the system cannot be recovered

System cannot be networked.

Only Head of Department and Admin can change rates

System has security issues that outsider can hack the system through SQL injection

Students have to log in to view the notifications. Notifications cant be deliveredonline through emails.

Admin cannot monitor performance, system summary from outside. He must login

using his machine situated at the university premises.


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Requirement Identification

Admin

Add/Edit Lecturer profiles

Determine pay rates for students

Moderate student accounts

Edit/Add new job titles

Edit/Add new departments

Determine over-time periods

Send messages

View Lecturers Feedbacks

Head of Department

Determine required employments

Approve Over-time requests

Divide Over-time periods among students

Modify job requirements

Add/Edit Student Employees

Approve time slots

Send messages

View Lecturers Feedbacks

View Notifications (unattended jobs etc)

Lecturer

Reserve student employees

Cancel Student employee sessions


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Send messages

Write Feedbacks for SE

Report Unattended job

View Notifications (View SE leaves/Cancellations+coworker)

Student

Check reservations

Cancel sessions

Handover job to co-workers

Record time-in and time-out

Apply for leave

Send messages

Request for time slot changes

Select preferred time slots

Send OT request (only applied for tech, lab, research assistants)

View Notifications(work cancelled by lecturer etc)


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Hierarchy Chart

Login

LOGIN FORM

AcademicAdministration

Head of Department

Lecturer

Student Employee


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Admin

Academic Administrator

Head of Department

Feedback

Department

Mesaging

Notification

Student Employee

Lecturer

Add New

Edit

Add New

Edit

Add New

Edit

Add New

Edit

Inbox

New

New Feedback

History

New Notifications

History

Sent


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Head of Department

Head of Department

Overtime

Timesheets

Departments

Messaging

Notifications

Feedback

Student Employee

Add

Edit

New OT Requests

OT History

Edit Job

Requirment

Add Job Titiles

Edit Job Titles

Veiw TimeSlots

Leave Requests

View Reservations

New

Inbox

Sent

Canceled Jobs

Unattended Jobs

Reservations

New Lecturer

Feedbacks

History


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Lecturer

Lecturer

Reservations

Notifications

Messaging

Jobs

Reserve a StudentEmployee

Cancel Reserved Slot

Browse Student Employee

New

Sent

Inbox

Completed Jobs

Unattended Jobs

Cancelled/ Transferred

Jobs

Recently Completed Jobs

Job History

Unfinished Jobs

Unattended Jobs


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Student

Student Employee

My Jobs

Messaging

Leaves

Overtime

Time Slots

Notifications

Job AwaitingConfirmation

Transferred Job

My leave Requests

Apply for Leave

Leave History

New

Inbox

Sent

My OT Requests

Apply for OT

OT History

Reserve Slots

Request forModifications

My Time Slots

Leave Request

OT Request

Cancel Job


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Date Dictionary

Level 0

External Entities

Name

Academic Administration

Description

Configurations, Modification in system are done by Academic

Administration. They have Administration rights.

Data inflowS.E rating

Data outflow

Approval, Modification Details

Name

Head Of Department

Description

S.E, Time Slot Handling and Department Management are done by

Head Of Department.

Data inflow

S.E CV, OT S.E Details, Time Slot Requests

Data outflow

CV Confirmation, Finalized Time Slots


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Name

Lecturer

DescriptionLectures are handled by Lecturers.

Data inflow

List of S.E, Confirmation /Notification Reservation, Account Details

Data outflow

Check S.E, Reserve S.E, Cancel Reservation, Registration Details

Name

Student Employee

Description

The Students who works as employee in University.

Data inflow

Approved Time Slot Details, User account Details, OT Details,

Lecture Reservation Msg, Cancelation Details, Leave Approval and

Pay Slip.

Data outflow

S.E CV, Time Slot Request, OT Request, ReservationConfirmation/Notifications, Login Details, Leave Request,


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Data Flows.

Name S.E Details

Description Student Employee Details

Origin/Source Student Employee Profile Data Store

Destination/Sink Student Employee Registration Handling Process

Data Structures S.E id+ CV+ Feedback

Name S.E Details

Description Student Employee Details

Origin/Source Student Employee Registration Handling Process

Destination/Sink Student Employee Profile Data Store

Data Structures S.E id+ CV+ Feedback+ Comments

Name S.E CV

Description Student Employees Curriculum Vitae

Origin/Source Student Employee Entity


Data Structures S.E Name+ S.E id+ CV

Name S.E CV

Description Student Employees Curriculum Vitae


Destination/Sink Head Of Department Entity

Data Structures S.E Name+ S.E id+ CV


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Name S.E CV Confirmation

Description Confirmation Details for selected CVs in S.Es

Origin/Source Head Of Department Entity


Data Structures S.E Name+ S.E id+ Job Title+ Confirmation

Name User Account Details

Description User Account Details for new Student Employees


Destination/Sink Student Employee Entity

Data Structures S.E id +User Name+ Password

Name Time Slot Request

Description Requests are done by S.E to get Time Slots.


Destination/Sink Time Slot Handling process

Data Structures S.E id+ Request Details

Name Time Slot Request

Description S.E Requests send to head Of Department.

Origin/Source Time Slot Handling process


Data Structures S.E id+ Department id+ Request Details

Name Finalized Time Slot Requests


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Description Finalized Time Slots by Head Of Department



Data Structures S.E id+ Department id+ Time Slot Details

Name Approved Time Slot Request

Description Approved time Slots by HD to S.Es



Data Structures S.E id + Time Slot Details

Name Time Slot Details

Description Time Slot details, lecture Hrs conduct at University.


Destination/Sink Time Slot Schedule Data Store

Data Structures Date+ Department id+ Job id+ Time Slot Details

Name Time Slot Details

Description Available Time Slots in the System

Origin/Source Time Slot Schedule Data Store


Data Structures Date+ Department id+ Job id+ Time Slot Details

Name OT Request


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Description Requests are done by S.E to get OT Slots


Destination/Sink Overtime Management process

Data Structures S.E id+ OT Request

Name OT S.E Details

Description S.E Requests send to head Of Department.

Origin/Source Overtime Management process


Data Structures S.E id+ OT Details

Name Approved OT Details

Description Approved OT Hrs by HD to S.Es


Destination/Sink Overtime Management process

Data Structures S.E id+ Approved OT Details

Name OT Details

Description Approved OT Slots by HD to S.Es



Data Structures S.E id+ Approved OT Details


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Name S.E OT Details

Description OT Details are Stored in OT Details Data Store


Destination/Sink OT Details Data Store

Data Structures S.E id+ Department id+ Approved OT Details

Name Check S.E

Description Check available Student Employee to reservation

Origin/Source Lecturer Entity

Destination/Sink Student Employee Reservation Handling process

Data Structures Lecturer id+ Date+ Time+ Job Title

Name Check S.E

Description Check available Student Employee to reservation

Origin/Source Student Employee Reservation Handling process

Destination/Sink Student Employee reservation Data Store

Data Structures Date+ Time+ Job Title

Name S.E Status

Description Status of available Student Employee to reservation

Origin/Source Student Employee reservation Data Store


Data Structures Date+ Time+ Job Title+ S.E Details

Name List of S.E


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Description List of available Student Employee to reservation


Destination/Sink Lecturer Entity

Data Structures Date+ Time+ Job Title+ S.E Details

Name Reserve S.E

Description Student Employee reserved by Lecturer

Origin/Source Lecturer Entity


Data Structures Date+ Time+ Job Title+ S.E id

Name Lecture Reservation Message

Description Send reservation message to S.E



Data Structures Date+ Time+ Job Title+ Lecturer id

Name Reserve Confirmation/ Co-worker assignment

Description Reservation is Confirmed by S.E or assign another

employee by him



Data Structures S.E id+ Confirmation /Assignment Details


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Description User Account Details for new Lecturers and updates

Origin/Source Lecturer Handling process

Destination/Sink Lecturer Entity

Data Structures Lecturer id +User Name+ Password

Name Login Details

Description Student Employee login Details



Data Structures S.E Name+ Job Title

Name Leave Request

Description Applying for leaves by student Employees


Destination/Sink Leave Handling process

Data Structures S.E id+ Leave Details

Name Leave Request

Description Applied leaves send to the data store

Origin/Source Leave Handling process

Destination/Sink Leaves Data Store


Name Leave Notification


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Description Current Leave Status

Origin/Source Leaves Data Store


Data Structures S.E id+ Leave Status

Name Leave Notification

Description Current Leave Status of Student Employees


Destination/Sink Head Of Department

Data Structures S.E id+ Leave Status

Name Leave Request

Description Applied for leaves by student Employees


Destination/Sink Head Of Department


Name Leave Approval

Description Leaves are approved by Head Of Department

Origin/Source Head Of Department


Data Structures S.E id+ Approval Details

Name Leave Approval


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Description Approved leaves are send to S.E



Data Structures S.E id+ Approval Details

Name S.E Feedback

Description Student Employee Feedback to get quality of work

Origin/Source Head Of Department, Lecturer Entity

Destination/Sink Academic Administration Entity

Data Structures S.E id+ Job Title+ Feedback details

Name Modification Details

Description System configuration details/ Modification details

Origin/Source Academic Administration Entity

Destination/Sink System Modification process

Data Structures Modification Details

Name Modification Details

Description System configuration details/ Modification details

Origin/Source System Modification process

Destination/Sink System Details Data Store

Data Structures Modification Details

Name Worked Hrs


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Description Worked Time Slots(Hrs) by Student Employee


Destination/Sink Time Sheet Data Store

Data Structures S.E id+ Date+ Time+ Worked Time Slot Details

Name Worked Hrs

Description Worked Time Slots (Hrs) by S.E as report.

Origin/Source Time Sheet Data Store

Destination/Sink Payroll Management Handling process

Data Structures S.E id+ Period+ Worked Time Slot Details

Name OT Details

Description Worked OT Slots(Hrs) by S.E

Origin/Source OT Details Data Base


Data Structures S.E id+ OT Slots

Name Pay Rate

Description Pay Rates for each Job Title

Origin/Source Pay Rates Of Employee Types Data Store


Data Structures Department id+ Job Title+ Pay Rates

Name Payments Data


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Description Payment Details such as previous salary details

Origin/Source Payroll Data Store


Data Structures Department id+ Job Title+ S.E id

Name OT Pay

Description Paid OT Details

Origin/Source Payroll Management Handling process

Destination/Sink Payroll Data Store

Data Structures OT Time Slots+ S.E id+ Time+ Date

Name Total Hrs

Description Worked Time Slots (Normal+ OT) by S.E as report.



Data Structures S.E id+ OT Hrs+ Worked Hrs

Name Total Pay

Description Payment Details as a report



Data Structures S.E id+ OT Pay+ Normal Pay+ Total Pay+ Tax

Name Pay Slip


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Description Finalized Payment Details



Data Structures S.E id+ OT Pay+ Normal Pay+ Total Pay+ Tax

Name Lecture Approval

Description Confirmation Details for selected Lecturers

Origin/Source Academic Administration Entity

Destination/Sink Lecture Handling Process

Data Structures Lecturer Name+ L id+ Dep_id+ Confirmation

Name Account Details

Description User Account Details for new Lecturers

Origin/Source Lecture Handling Process

Destination/Sink User Profiles Data Store

Data Structures S.E id +User Name+ Password

Name Lecture Details

Description All Lecturer Details

Origin/Source User Profiles Data Store

Destination/Sink Lecture Handling Process

Data Structures Lecturer id+ Department id

Name S.E Rating


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Data Stores

Name Student Employee Profiles

Description New records And Updated records of the S.E

Data Inflow S.E Details, S.E Rating

Data Outflow S.E Details

Data Structures CB Number, First Name, Last Name, Batch Code,

S.E id, Job Title, Degree Followed, Year of

Graduation, Civil Status

, Professional Qualification, Country, City, Address,

Home T.P. No, Mobile No, Fax No, E-mail,

Registration Details

Name Time Slot Schedule

Description Time Slot details, lecture Hrs conduct at University.

Data Inflow Time Slot Details

Data Outflow Time Slot Details

Data Structures Date+ Time+ Department id+ Job id+ Time Slots+

Lecture Hrs+ Reserved Hrs

Name OT Details

Description Approved OT Slots by HD to S.Es

Data Inflow S.E OT Details

Data Outflow S.E OT Details

Data Structures S.E id+ OT Slots+ OT Rates+ Lecturer id


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Name Student Employee Reservation

Description All details about available S.Es in period

Data Inflow Check S.E

Data Outflow S.E Status

Data Structures Time+ Date+ S.E id+ Department id+ Job Title

Name Leaves

Description Student Employee leaves

Data Inflow Leave Request

Data Outflow Leave Notification

Data Structures S.E id+ Job title+ Department id, Leave type, Leave

details

Name System Details

Description System Modification/Updates

Data Inflow Modification Details

Data Outflow Modification Details

Data Structures Department id+ Job title+ Configuration details

Process

Name Process1.0 Student Employee Registration Handling

Description The process through which the new student

Employee can register to the system.


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Data Inflow S.E Details, S.E CV, S.E CV Confirmation

Data Outflow S.E Details, User Account Details, S.E CV

Process Description Begin

Do

Read S.Es details

Sort details

Record personal information in S.Es

Information File

Send login details to the S.E for updating their

profiles

End.

Name Process 2.0 Time Slot Handling

Description The process through System can handle time slots

and users can find the available time slots.

Data Inflow Time Slot Request, Time Slot Details, Finalized

Time Slots

Data Outflow Time Slot Request, Time Slot Details, Approved

Time Slot Details


Do

Read S.E Request

Read Time Slot Details

Send Request


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Record Time Slots

Send Slot details to S.E for updating their records

End.

Name Process 3.0 Overtime Management

Description The process through System can handle Overtime

slots and users can find the available Overtime slots.

Data Inflow OT request, Approved OT details

Data Outflow S.E OT details, OT S.E details, OT details

Process Description Do

Read OT Request

Read S.E OT Details

Send Requests for approval

Record Overtime Slots

Send OT details to S.E for updating their slots

End.

Name Process 4.0 Student Employee Feedback Handling

Description

Theprocess through which the Academic

Administration and head of Department can find the

student employees previous worked details.


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Data Inflow S.E Feedback,

Data Outflow S.E Rating, S.E Rating, S.E Rating


Do

Read S.E Feedback

Send Feedback to the Academic Administration

Send Feedback to the Head of Department

Send Feedback to the Data Store

End

Name Process 5.0 Lecturer Handling

Description The process through which the new Lecturer can

register, update their profiles to the system.

Data Inflow Registration details, Lecture details, Approval

Data Outflow Account details, Account details


Do

Read Lecturers details

Sort details

Record personal information in Lecturers profile

Send login details to the Lecturers for updating

their records

End.


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Name Process 6.0 Payroll Management Handling

Description The process through System can handle Payments

and users can send comments about their pay slip.

Data Inflow Pat rate, OT details, Worked hrs, Payments data

Data Outflow OT pay, Total pay, Total hrs, Pay slip


Do

Read Pay rate

Read S.E OT details

Read worked hrs

Read payment details

Record personal information in Lecturers profile



End.

Name Process7.0 Student Employee Reservation Handling

Description Theprocess through which the Lecturers find list of

available S.E and can reserve them.

Data Inflow Check S.E, Reserve S.E, Cancel reservation, Login

details, Reserve confirmation, S.E status

Data Outflow List of S.E, Confirmation/Notification Reservation,

Worked hrs, Check S.E, Cancelation details, Lecture

reservation message



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Do

Read list of S.E

Reserve S.E through the list

Send message to the S.E

Send Confirmation details to Lecturer

Send cancelation details

Record cancelation details

Record lecture information in S.Es profile

Send working details to Head of Department

End.

Name Process 8.0 Leave Handling

Description The process through System can handle Leaves and

S.E get to know about details

Data Inflow Leave request, Leave notification, Leave approval

Data Outflow Leave request, Leave notification, Leave approval


Do

Read leave request

Send request to Leave data store

Read leave status

Send request to Head of Department

Leave approval

Send Feedback

Update the data store


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End

Name Process 9.0 System Modification Handling

Description The process through System can modify the system

and set up configuration

Data Inflow Modification details

Data Outflow Modification details


Do

Read Modification details

Sort details

Record details in data stores

Update the system configuration

End.

Level 1

Processes

Name Process 1.1 CV Handling-New Employee

Description The process through System can handle the

registration details of new employee

Data Inflow S.E CV, CV Approval

Data Outflow S.E CV, CV Approval, Approved CV



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Do

Read S.Es CV

CV approved by Head of Department

Record information in S.Es profile

Send approved CV to S.E

End.

Name Process 1.2 S.E Id Handling

Description The process through System can issue id to S.E

Data Inflow Approved CV

Data Outflow S.E details, Username+ Password


Do

Read approved S.Es CV

Record information in S.Es profile

Send Login details to S.E

End.

Name Process 1.3 S.E Profile Handling

Description The process through system can maintain the S.E

profiles

Data Inflow Login request, Requests to Academic

Administration/ Head of Department/ Lecturer,

Update profile details, Username/ Password

Data Outflow S.E comments/ Messages, S.E details, Updated S.E

details


Do


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Read Login request

Send S.E Messages to each entities

Update S.E Profiles

End.

Name Process 2.1 Time Slot Management

Description The process through System can handle time slots.

Data Inflow Approved time slots, Time slot schedule

Data Outflow Approved time slots, Time slot schedule


Do

Read Time Slot Details

Record Time Slot Schedule

Send Approved Schedule

End.

Name Process 2.2 S.E Time Slot Handling

Description The process through users (S.E) can find the

available time slots.

Data Inflow Scheduled time slots

Data Outflow Approved time slots


Do

Read approved time slots

Record time slots

Send Scheduled time slots

End.


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Name Process 2.3 Generating Reservation Order

Description Generating Reservation order using random method

to reserve new time schedule

Data Inflow Time slot details, Scheduled time slots, Reservationrequest

Data Outflow Random position, S.E time slots, Approved time

slots


Do

Read Time slot details

Read reservation request

Generate random position

Send position to employees

Record time slots

End.

Name Process 3.1 OT Management



Data Inflow Determined OT details

Data Outflow OT details, S.E OT details, Determined OT details


Do

Read determined OT details

Read S.E OT Details


Send OT details


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End.

Name Process 3.2 OT Handling



Data Inflow OT approval, S.E OT request, OT competition detail

Data Outflow Approved OT shift, OT competition detail, S.E OT

request


Do

Read OT Request

Send OT requests to Head of Department

Read OT approval


Read S.E OT competition details


End.

Name Process 4.1 Student Employee Feedback Handling

Description Theprocess through which the Academic

Administration and head of Department can find the

student employees previous worked details.

Data Inflow S.E Feedback, Rating, OT details, Requests,

Working Hrs, S.E details

Data Outflow S.E Rating, S.E comments, S.E details, OT details,

S.E Feedback


Do

Read S.E Feedback


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Send Feedback to the Academic Administration

Send Feedback to the Head of Department

Send Feedback to the Data Store

Record OT details

Send S.E OT details to Head of Department

End

Name Process 6.1 Payroll Management

Description The process through System can handle Payments.

Data Inflow Pay Rates

Data Outflow Pay Rates


Do

Read Pay rate

Read payment details

Send Payment details

End.

Name Process 6.2 Time Handling

Description The process through System will calculating

Payments using worked hrs

Data Inflow OT Rates, OT hrs, Time in/ Time out

Data Outflow OT Rates, Pay Rates, Working hrs


Do

Read Pay rate

Read S.E OT details


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Read worked hrs

Read worked in/ out details

Record Overtime Slots/ time slots

End.

Name Process 6.3 Pay Slip Handling

Description The process through System can handle Pay Slips

with employee.

Data Inflow Pay Rates, Working Hrs, Pay Rates, S.E details,

Working details, Approved Pay Slip

Data Outflow Pay Slip, Pay Slip


Do

Read Pay rate

Read S.E OT details

Read worked hrs

Read approved Pay Slip

Record Payment details in data store

Send Pay Slip to S.E and update system

End.

Name Process 7.1 Check S.E Availability Status

Description Theprocess through which the Lecturers find list of

available S.E.

Data Inflow Check S.E, Approval, Co-worker assignment, S.E

details

Data Outflow List of S.E, Check S.E



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Do

Read Lecturer request

Send Request to the data store

List down the available S.E

Send details to Lecturer

End.

Name Process 7.2 Reservation Handling

Description Theprocess through which the Lecturers can

reserve Student Employee

Data Inflow Reserve S.E, Approved co-worker details,

Reservation Confirmation/ Co-worker assignment

Data Outflow Approved S.E details, Reservation Confirmation/

Co-worker assignment, S.E reservation, Slot

reservation


Do

Read Lecturer reservation




Send working details to Head of Department

End.

Name Process 7.3 Cancel Reservation Handling

Description Theprocess through which the Lecturers can cancel

the reservation

Data Inflow Cancelation Details

Data Outflow Cancelation Details


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Do

Send cancelation details

Record cancelation details




Send cancelation details to Head of Department

End.

Name Process 8.1 S.E Leave Handling

Description The process through System can handle Leaves and

S.E get to know about leave status

Data Inflow Determined Leaves, Leave Status, Confirmation

note, Leave request, S.E Leave request

Data Outflow New leave details to update, Determined leave

details, Leave request, Approval leave


Do

Read leave request


Read leave status

Send request to Head of Department

Leave approval

Send Feedback

Update the Leave data store


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End

Name Process 8.2 Check Leave Availability

Description The process through System can handle Leaves

Data Inflow Leave request, Total leaves

Data Outflow Leave status, Previous leave details


Do

Read leave request


Read leave status

Send Leave details to Leave Handling process

End


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Entity Relationship Diagram

User

PK User_id

Username

Password

Type

First_name

Last_name

Address

email

Contact_no

Date_joined

Dept_id

FK1 Job_Title

RatingFK2 Dept_name

Departments

PK Dept_name

Total_available

Total_current

Job_Types

PK Job_title

Hourly_rate

System-configuration

Ot_rate

Max_work_hours

Book_allowance

Paye

Paye_selection_amount

Notifications

PK Not_id

FK1 User_id

From_id

date

notification

Reservations

PK Res_id

FK2 Lec_id

FK1 Slot_id

Lec_feedback

work_completed

Timesheets

PK Slot_id

Time_in

Time_out

Report

Std_id

Date

Dept_id

Job_title

Status

Coworker_id

RemarksOT_Records

PK OT_rec_id

FK1 Std_id

Date

Time_in

Time_out

Date_requested

Lec_feedback

Approved_by

Payroll_records

PK Pay_id

FK1 Std_id

Pay

OT_pay

tot_hours

Deducted_PAYE Allowances

PK,FK1 Std_id

Period

Allowances

Leaves

PK,FK1 Std_id

Type

Requested_date

Status

has

sends

has

belongs

enters

sends

enters

has

has


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Normalization

Un normalized form

Users : User_id, Username, Password, Type, First_name, Last_name, Address, E-mail,

Contact_no, Date_joined , Date_id

Head of Department: HOD_id , Dept_id

Departments : Dept_id , dept_name

Studentemployees : Std_id , Job_title

Job_Types : Job_title, Hourlyrate

Department_Employments : Dept_id , Job_title, total_available , Total_current

System_confugration : Ot_rate , Max_work_hours, book_allowed, Paye, Paye_selection

Notification : Not_id,User_id,From_id,Date, Notification

Reservation :Res_id , Lec_id ,Slot_id , Lec_feed_back

Timesheets :Slot_id, Time_in,Time_out,Report

Timeslots :Slot_id , Std_id, Slot_code , Date ,Job_title, Coworker_id , Remarks

Ot_records : Ot_rec_id, Std_id, date, Time_in, Time_out , Date_requested, Lec_feedback,

Approved_by

Payroll_records : Pay_id , Std_id , Month , Pay , Ot_pay , Tot_hours , Dedicated_paye

Allowance: Std_id , Year, Allowance

Leaves : Std_id,Type,Requested_date, Status , Leave_start , Leave_end


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2 Normal form (2NF)

Users : User_id , Username ,Password ,Type ,First_name ,Last_name ,Address ,Email

,Contact_No ,Date_joined , Date_id

Departments : Field Name , Dept_id , Dept_name

Department_employments: Dept_id , Job_title , Total_available , Total_current

Job_types : Job_title , hourly_rate

Student_employees : Std_id , Job_ title , Rating

Notification : Not_id,User_id,From_id,Date, Notification

Reservation :Res_id , Lec_id ,Slot_code , Lec_feed_back, Classm Work_completed,

Feedback, Notes

Timesheets: Slot_id, Res_id, Time_in,Time_out,Report, Workdone, Co_Worker_id

Timeslots: Slot_code, Year, Month, Std_id

System_Configuration : OT_rate, Max_work_hours, Book_allowed, Paye, Paye_selection

Ot_records : OT_rec_id, Std_id, Date, Time_in, Time_out, Date_requested, Lec_feedback,

Approved_by

Payroll_records :Pay_id, Std_id, PeriodPay, OT_pay, Tot_hours, Deducted_paye

Allowance : Std_id, Date, Allowance

Leaves : Std_id, Type, Requested_date, Status, Leave_start, Leave_end


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3rd Normal form(3NF)

Users : Username,Password, Type, First_name, Last_name, Address, Email, Intercom_no,

Tel_No, Mobile_no, Date_joined, Dept_id

Departments :Field Name, Dept_id, Dept_name

Department_Employments :Dept_id, Job_title_code, Total_available, Total_current

Job_Types: Job_title_code, Job_title, Hourly_rate

Student_Employees: Std_id, Job_title, Rating

Notification: Not_id, User_id. From_id, Date, Notification, Status

Messages: Msg_id, To_id, From_id, Date, Message, Status

Reservations: Resv_id, Lec_id, Reserved_date, Slot_code, Std_id, Class, Due_date,Description, Work_completed, Feedback

Timesheet: id, Resv_id, Time_in, Time_out, Work_done, Coworker_id, Locked, Status

Timeslots: Std_id, Slot_code, Year, Month, Reserving_Order, Active

Timeslot_Change_requests: Std_id, New_Slot_code, Requested_date, Status

System_Configuration: OT_rate, Max_work_hours, Book_allowance, Paye,

Paye_selection

OT_Records: OT_rec_id, Std_id, Date, Class, Start_time, End_time, Date_requested,

Lec_feedback, Status

Payroll_records: Pay_id, Std_id, Period, OT_pay, Tot_hours

Earnings: Pay_id, Earning

Deducted_PAYE: Pay_id, Deducted_paye

Allowance: Std_id, Date, Allowance

Leaves: Std_id, Type, Requested_date, Status, Leave_start, Leave_end


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Table Structure

Table: Users

Field Name Type Length Constraints Description

User_id (PK) INTEGER 10 10

characters

limited,

required

field

User ids all

types of

users in the

system

Username TEXT 10 10

characters

limited,

required

field

Usernames

Password TEXT 10 10

characters

limited,

required

field

Passwords

Type TEXT 1 1 character

limited

required

field

Type

(A=admin,

H=HOD,

L=Lecturer,

S=Student)

First_name TEXT 20 20

characters

limited

required

field

First name

Last_name TEXT 20 20

characters

limited

required

field

Last name

Address TEXT 50 50

characters

limited

Address


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Email TEXT 20 20

characters

limited

Email

Intercom_no INTEGER 5 5 characters

limited

intercome_N

o

Tel_No INTEGER 10 10

characters

limited

required

field

Contact_No

Mobile_no INTEGER 10 10

characters

limited

mobile_No

Date_joined DATE 10 10

characters

limited

required

field

Date_joined,

added when

user profile

created

Dept_id (FK) INTEGER 10 20

characters

limited

required

field

Dept_id

Table: Departments


Dept_id(PK) INTEGER 10 10 characters

limited

required field

Dept_id

Dept_name INTEGER 15 15 characters

limited

required field

Dept_name


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Table: Department_Employments


Dept_id(PK) INTEGER 10 10

characters

limited

required

field

Dept_id

Job_title_code(P

K,FK)

TEXT 2 2characters

limited

required

field

TA=Tech.

assistant, LA=lab

assistant,

TT=tutor,RA=res

earch assistant

Total_available INTEGER 5 5 characters

limited

required

field

Total_available

Total_current INTEGER 5 5 characters

limited

required

field

Total_current

employements

Table : Job_Types


Job_title_code

(PK)

TEXT 2 2characters

limited

required field

Abbreviations:

TA=Tech.

assistant, LA=lab

assistant,

TT=tutor,RA=res

earch assistant

Job_title(PK) TEXT 20 20characters

limited

required field

Tech. assistant,Lab assistant etc.

Hourly_rate INTEGER 5 5 characters

limited

Hourly_rate


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required fieldTable: Student_Employees


Std_id(PK,FK

)

INTEGER 10 10 characters

limited

required field

Std_id

Job_title(FK) TEXT 20 20 characters

limited

required field

Job_title

Rating INTEGER 2 2 characters

limited

required field

Rating:

increased or

deducted by

lecturers upon

studentsperformance.

Using this

students can

be ranked.


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Table: Reservations

Table: Notification


Not_id(PK) INTEGER 10 10 characterslimited

required field

Notification id

User_id(FK) INTEGER 10 10 characters

limited

required field

User_id

From_id(FK) INTEGER 10 10 characters

limited

From_id( pers

on sending

the

notification).

Left blank if

auto sent

Date DATE 10 10 characters

limited

required field

Date

Notification TEXT 35 35 characters

limited

required field

Notification

Status INTEGER 1 1 characters

limited

required field

Used to check

if message is

viewed

Table: Messages


Msg_id(PK) INTEGER 10 10 characters

limited

required field

message id

To_id(FK) INTEGER 10 10 characters

limited

required field

receiver

From_id(FK) INTEGER 10 10 characterslimited

required field

sender


limited

required field

Date

Message TEXT 35 35 characters

limited

required field

Message


limited

required field

Used to check

if message is

viewed


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Resv_id(PK) INTEGER 10 10 characters

limited

required field

Reservation id

auto

generated

Lec_id(FK) INTEGER 10 10 characters

limited

required field

Lecturer who

does

reservation

Reserved_date INTEGER 10 10 characters

limited

required field

Date

reservation

added

Slot_code(FK) TEXT 15 15 characters

limited

required field

Slot_code as

defined in

Timeslots table

Std_id(FK) TEXT 15 15 characters

limited

required field

Std_id

Class TEXT 5 5 characters

limited

required field

Class

Due_date DATE 10 10 characters

limited

required field

Due_date

Description TEXT 35 35 characters

limited

Description

about what

needs to be

done.

Work_complet

ed


limited

required field

Work_complet

ed

Feedback TEXT 35 35 characters

limited

Feedback


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73/146


Table: Timesheet


id(PK) INTEGER 10 10 characters

limited

required field

Auto

generated

when user

accepts thejob and starts

work(record

time-in)

Resv_id(FK) INTEGER 10 10 characters

limited

required field

Reservation id

set when

lecturer

reserves

Time_in FLOAT 5 5 characters

limited

required field

work started

time

Time_out FLOAT 5 5 characters

limited

required field

work

completed

time

Work_done TEXT 35 35 characters

limited

Description

about task

completed.

Coworker_id(F

K)


limited

Set when a

coworker is

assigned

Locked INTEGER 1 1 characters

limited

required field,

Default value

0

Set to 1 when

work started,

set to 0 when

user ends the

session.


limited

required field

Set to 1 when

work

completed,

else default is

0


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Table: Timeslots


Std_id(PK,FK

)


limited

required field

Std_id

Slot_code(PK

)


limited

required field

Code

representing

25 timeslots

of each week.

(ie. MO1 is

slot one of

Monday)

Year INTEGER 5 5 characterslimited

required field

Year

Month INTEGER 2 2 characters

limited

required field

Month

Reserving_Ord

er


limited

required field

Reserving

order (for all

users of a with

same dept,job

title)

generated

when the first

user of a job

title, of a

department

logs in to

reserve slots

for the nextmonth. New

records are

added for

other students

with active 0

Active INTEGER 1 1 characters

limited

Set to 1 when

current plan is


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required field active, set to

0 when new

plan entered

for a new

month

Table: Timeslot_Change_requests


Std_id(PK,FK) INTEGER 10 10 characters

limited

required field

Std_id

New_Slot_cod

e(PK)


limited

required field

Code

representing

25 timeslots

of each week.

(ie. MO1 is

slot one of

Monday)

Requested_date DATE 5 5 characters

limited

required field

DATE

requested

Status INTEGER 1 1 characterslimited

required field

Records ifrequest is

approved or

not

Table: System_Configuration


OT_rate FLOAT 5 5 characters

limited

required field

To hold the

OT rate when

calculating OT

pay(i.e hourly

rate * 1.5)

Max_work_hou

rs


limited

i.e 15 Hrs.


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required field

Book_allowanc

e


limited

required field

i.e 50%

Paye INTEGER 5 5 characterslimited

required field

i.e 8.7%

Paye_selection INTEGER 5 5 characters

limited

required field

i.e 110

pounds per

week

Table: OT_RecordsField Name Type Length Constraints Description

OT_rec_id(PK

)


limited

required field

Auto

generated

Std_id(FK) INTEGER 10 10 characters

limited

required field

Std_id


limited

required field

Due date for

OT

Class TEXT 5 5 characters

limited

required field

Working place

Start_time INTEGER 5 5 characters

limited

required field

Start_time

End_time INTEGER 5 5 characters

limited

required field

End_time

Date_requeste DATE 5 5 characters Date when OT


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d limited

required field

was requested

for approval

Lec_feedback TEXT 15 15 characters

limited

required field

Lec_feedback

after work

completed


limited

required field

Set to 1 when

work

completed,

else default is

0

Table: Payroll_records


Pay_id(PK) INTEGER 10 10 characters

limited

required field

Auto

generated

Std_id(PK,FK

)


limited

required field

Student id

who got paid

Period DATE 5 5 characterslimited

required field

Month

OT_pay FLOAT 5 5 characters

limited

required field

Total OT

earning

Tot_hours INTEGER 5 5 characters

limited

required field

Tot_hours

worked


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Table: Deducted_PAYE


Pay_id(PK,FK

)


limited

required field

Pay _id

Deducted_pay

e

FLOAT 5 5 characters

limited

required field

Deducted

amount from

the Earning

Table: Allowance


Std_id(PK,FK

)


limited

required field

Std_id

Date DATE 5 5 characterslimited

required field

Date

Allowance INTEGER 5 5 characters

limited

required field

Allowance

Table: Earnings


Pay_id(PK,FK

)


limited

required field

Pay _id

Earning FLOAT 5 5 characters

limited

required field

Earning(for

hours worked)


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Table: Leaves


Std_id(PK,FK) INTEGER 10 10 characters

limited

required field

Std_id

Type TEXT 10 10 characters

limited

required field

Type(a=annua

l, c =casual)

Requested_dat

e

DATE 5 5 characters

limited

required field

Date

requested for

Leave


limited

required field

Status

Leave_start DATE 5 5 characters

limited

required field

Leave_start

date

Leave_end DATE 5 5 characters

limited

required field

Leave_end

start


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Screen Design

SCREEN DESIGN

Login Form

START

IF textbox txtUsername is Clicked THEN

TxtUsername =

ELSE IF textbox txtPassword is Clicked THEN

txtPassword =

END IF

IF textbox txtUsername NOT AND textbox txtPassword NOT

THEN

SELECT username, password, user type FROM table Users WHERE

username = txtusername AND password = txtpassword

IF rows found THEN

IF user type = Admin

LOAD MDIAdmin form

ELSE IF user type = HOD

LOAD MDIHOD form


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ELSE IF user type = Lecturer

LOAD MDILecturer form

ELSE IF user type = Student

LOAD MDIStudent form

END IF

ELSE

DISPLAY error Invalid Username or passwordEND IF

ELSE

DISPLAY error Username or Password cannot be blank!

END IF

IF button Forgot your password is Clicked THEN

READ security question, answer

IF security question AND answer are true

DISPLAY temporary password

End if

END IF

END

Test Plan


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Tes

t

Cas

e

Test

Descriptio

n

Test Data/Test

Actions

Expected Value Actu

al

Value

1 Login Testing Correct Username

and wrong password

Error Message

Wrong Password

2 Login Testing Wrong Username and

correct password

Error Message

Invalid Username

3 Login Testing Correct Username

correct password

Successful login

4 Login Testing Click forgot your

password

Msgbox Enter your

Username &

Security Question

5 Login Testing Click Login button If Username+

Password correct

Login to the Users

profile

Else

Error message


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Administrator

START

ON FORM LOAD load welcome into MDIAdmin

IF button HOD is clicked THEN

LOAD form frmHOD into MDIAdmin

END IF

IF button Lecturer is clicked THEN

LOAD form frmLecturer into MDIAdmin

END IF

IF button Student is clicked THEN

LOAD form frmStudent into MDIAdmin

END IFIF button Departments is clicked THEN

LOAD form frmDepartments into MDIAdmin

END IF

IF button Messaging is clicked THEN

LOAD form frmMessaging into MDIAdmin

END IF

IF button Feedback is clicked THEN

LOAD form frmFeedback into MDIAdmin


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END IF

IF button Notifications is clicked THEN

LOAD form frmNotifications into MDIAdmin

END IF

IF menu item Logout is clicked THEN

End current session

LOAD login formEND IF

END

Test Plan


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Tes

t

Cas

e

Test

Descriptio

n

Test Data/Test

Actions

Expected Value Actu

al

Value

1 Check Button

Click

Click every button

and check the result

After button click

goes to the relevant

form with out errors

2 Check HOD Click HOD Goes to the HOD

form

3 Check

Messaging

Click Messaging Goes to the Message

form and it has new,inbox and sent

functions

4 Check

Feedback

Click Feedback After click goes to

the feedback form

and can view the

rating

5 Validity of

Search by ID

or Name

Enter pula and

press Search button

Accept, Show details

6 Validity of

Search by ID

or Name

Enter 003472 and

press Search button

Accept, Show details

7 Check Help Click Help Load in to the help

forms and login to

the university official

site

8 Check LogOut

Click Log Out Log Out from theUser account

9 Check Colour

change

Form Load event Back ground colour

and Hide some

group boxes

10 Check Screen

size

customise

Form Load event Screen size

customise to the

monitor size


86/146


Administrator -> HOD -> Add New

START

READ first name, last name, address, contact details, username,

password

IF first name, last name, address, contact details, username, password

NOT THEN

IF username NOT FOUND on users table

INSERT first name, last name, department, address, contact

details, username into table users with the type HOD

ELSE

DISPLAY error Username already found

END IF

END IF

END


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Administrator -> HOD -> Edit

START

LOAD HOD profiles into Datagridview

IF item selected on Datagridview AND button Edit is Clicked THEN

DISPLAY HOD details in textboxes

END IF

IF button Save is Clicked THEN


password

UPDATE table users

DISPLAY message Profile UpdatedEND IF

END


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Administrator -> Lecturer -> Add New

START

READ first name, last name, address, contact details, username,password

IF first name, last name, address, contact details, username, password

NOT THEN

IF username NOT FOUND on users table

INSERT first name, last name, department, address, contact

details, username into table users with the type Lecturer

ELSE


END IF

END IFEND


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Administrator -> Lecturer -> Edit

START

LOAD Lecturer profiles into Datagridview


DISPLAY Lecturer details in textboxes

END IF



password

UPDATE table users

DISPLAY message Profile UpdatedEND IF

END


90/146


Administrator -> Student -> Add new

START

IF combo item job title AND department are selected THENDISPLAY job title description

END IF

IF button timeslot is clicked THEN

INCREMENT tot hours

END IF

IF tot hours >= 15 THEN

DISPLAY Maximum hours 15 allowed

END IF


password, timeslot

IF first name, last name, address, contact details, username, password,

NOT AND tot hours


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ELSE


DISPLAY error Max hours allowed is 15

END IF

END IF

END

Administrator -> Student -> Edit

START

LOAD Student profiles into Datagridview


DISPLAY Student details in textboxes

END IF



password


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UPDATE table users

DISPLAY message Profile Updated

END IF

END

Administrator -> Departments -> Add new

START

IF button Add is clicked THEN

READ Dept. Name, Dept. ID, Dept. Description, HOD Name, Image

INSERT new department into table Departments

Upload new department image

END IF

END


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Administrator -> Messaging -> Inbox

START

ON FORM LOAD load unread messages into datagridviewIF button View is clicked THEN

DISPLAY full message

END IF

IF button Delete is clicked THEN

DISPLAY Are you sure you want to Delete this message?

IF yes THEN

Delete selected message

END IF

END IF

END


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Administrator -> Messaging -> New

START

IF textbox To NOT AND textbox Title NOT AND textboxMessage NOT THEN

READ To,Title, Message

INSERT Title, Message, From, To into table messages

ELSE

DISPLAY error Please fill important fields!

END IF

END


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Administrator -> Messaging -> Sent

START

ON FORM LOAD load sent messages into datagridviewIF button View is clicked THEN

DISPLAY full message

END IF

IF button Delete is clicked THEN

DISPLAY Are you sure you want to Delete this message?

IF yes THEN

Delete selected message

END IF

END IF

END

Test Plan


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Tes

t

Cas

e

Test

Descriptio

n

Test Data/Test

Actions

Expected Value Actu

al

Valu

1 Check Tab

pages

Click new Tab Show Messaging

interface with group

boxes

2 Check Tab

pages

Click inbox Tab Show Messaging

interface with

textboxes, data grid

view & group boxes

3 Check new

messages

Send Message

without destination Error Message No

receptionists


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Administrator -> Feedback -> New Feedbacks

START

ON FORM LOAD load unread feedbacks into datagridview

IF button View is clicked THEN

DISPLAY full feedback, DISPLAY Add feedback textbox

END IF

IF button Delete All is clicked THEN

DISPLAY Are you sure you want to Delete ?

IF yes THEN

Delete all feedbacks

END IF

END IF

END


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Administrator -> Notifications -> Completed Jobs

STARTON FORM LOAD load completed jobs into datagridview

IF button More is clicked THEN

DISPLAY details of completed job

END IF

END


99/146


HOD (Head of Department)

START

ON FORM LOAD load welcome into MDIHOD

IF button Student is clicked THEN

LOAD form frmStudent into MDIAdmin

END IF

IF button Overtime is clicked THEN

LOAD form fromHODOT into MDIAdmin

END IF

IF button Timeslots is clicked THEN

LOAD form frmTimeslots into MDIAdmin

END IF

IF button Department is clicked THEN

LOAD form frmDepartments into MDIAdmin

END IF


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IF button Messaging is clicked THEN

LOAD form frmMessaging into MDIAdmin

END IF

IF button Feedback is clicked THEN

LOAD form frmFeedback into MDIAdmin

END IF

IF button Notifications is clicked THENLOAD form frmNotifications into MDIAdmin

END IF

IF menu item Logout is clicked THEN

End current session

LOAD login form

END IF

END

Test Plan


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Tes

t

Cas

e

Test

Description

Test Data/Test

Actions

Expected

Value

Actu

al

Value

1 Check Tab

pages

Click Add new Tab Show add new

Head of

Department

interface with

textboxes & group

boxes

2 Check Tab

pages

Click Edit Tab Show Head of

Department

interface with

textboxes, data

grid view & group

boxes

3 Check validity

of

Add new

page

Didnt fill some of

text boxes

Error Message Fill

your information

4 Check validity

of Edit page

Didnt fill some

information in data

grid view

Error Message Fill

your information

5 HOD textbox

name check

gayan jayakody Accepted

HOD textbox

name check

Gayan Jayakody Accepted

HOD textbox

name check

_@#4Gayan Jayacody Error Message

6 Check Upload

Image

Click Upload Image Open the webcam

or user can upload

photo from

computer

7 Check the

Account details

Correct Username

Password, wrong

department or didnt

choose department

Error Message Re-

enter your

department

8 Check validity

of

Tele hone No

234po56t Error Message

Enter correct No


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HOD -> Student -> Add new

START

IF combo item job title AND department are selected THENDISPLAY job title description

END IF

IF button timeslot is clicked THEN

INCREMENT tot hours

END IF

IF tot hours >= 15 THEN

DISPLAY Maximum hours 15 allowed

END IF


password, timeslot

IF first name, last name, address, contact details, username, password,

NOT AND tot hours


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ELSE


DISPLAY error Max hours allowed is 15

END IF

END IF

END

HOD -> Overtime -> New OT requests

START

ON FORM LOAD load new OT reque

Documents

Software Development Project - Payroll System [Group Assignment]