Societies Rules English

7/30/2019 Societies Rules English

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HARYANA GOVERNMENT

INDUSTRIES AND COMMERCE DEPARTMENT

Notification

The 21

st

June, 2012

No.S.O.51/HAI/2012/S.87/2012. In exercise of t he powers conferred by section 87 of t he

Haryana Registration and Regulation of Societies Act, 2012 (Act 1 of 2012), the Governor of

Haryana hereby makes the f o l lowings rules, namely : -

Short t it le 1. These rules may be called t he Haryana Regist rat ion and Regulat ion of Societ ies Rules, 2012.

Definitions 2. (1) In these rules, unless t he context otherw ise requires -

( i ) Act means the Haryana Registration and Regulation of Societies Act, 2012( Act 1 of 2012);

( i i ) Appendix means an Appendix annexed to these rules;( i i i ) Formmeans form appended t o t hese rules.(2) The words and expressions used but not defined shall have the same meaning as

assigned to t hem in t he Act.

3 (1) An associat ion of persons desirous of regist ering it self as a Societ y, shall fi l e an

appl icat ion in Form I with the Distr ict Registrar concerned for approval of the name of

the Society under sub section (1) of section 8 of the Act, proposing three names in

order of pr ior i ty and i t shal l be accompanied by the fee set out in the Schedule of Fee

as ment ioned in Appendix-I.

(2) The District Registrar shall process the application keeping in view the provisions

contained in section 7 of the Act and approve the name fol lowing the pr ior i ty stated in

the appl icat ion and communicate the same in Form 1-A. In case the District Registrar

does not f ind t he proposed name f i t for approval , he shal l comm unicate t he reasons for

refusal of approval of the name and direct ing the appl icant to propose al ternatenames.

(3) The name approved by the Distr ict Registrar shal l remain val id for a per iod of one

hundred eighty days from the date of issue of letter of approval and the appl icant shal l

be required t o regist er t he Society under t he said name wit h in such per iod. In case t he

Society is not registered under the approved name with in the st ipulated per iod, the

approval shall l apse.

(4) The Dist r ict Regist rar shal l not approve t he same name for any other appl icant dur ing

the val id i ty per iod of the name approved ear l ier .

Approval of

name ofSociety


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4. An appl icat ion for t he regist rat i on of a Society under sub section (2) of sect ion 8 o f the

Act shal l be made to the Distr ict Registrar concerned in Form-II a longwi th the

documents speci f ied therein and shal l be accompanied by the fee set out in the

Schedule of Fees as given at Appendix-1 .

5. The Dist r ict Regist rar shal l i ssue a cert i f i cate of regist rat i on of t he Society wi t h in seven

working days in Form-III in t erms of provisions contained in sub secti on (1) of sect ion 9

of t he Act .

6. Every Society registered by the Distr ict Registrar shal l be al lotted a unique number,

which shal l comprise the in i t ia ls of the State, the Distr ict Code, the Year of

Regist rat i on and t he Regist rat ion Number in Form-III .

7. (1) The Distr ict Registrar shal l cause to be maintained an alphabetical index of the

Societies registered by him in Form -IV.

(2) The District Registrar shall thereafter assign a page or pages for each Society in the

register of Societies in Form -V and maintain the same updated at a l l t imes in

t erms of t he provisions contained in sub secti on (1) of sect ion 9 of t he Act.

8. (1) Every exist ing Society shal l apply to the Distr ict Registrar for a l lotment of a new

registrat ion number in Form-VI wi t h in a per iod o f one year f rom t he date o f coming

in to f o rce o f the Act w i thout any fee or w i t h in next six months on payment o f f ee

setout in the Schedule of fees contained in Appendix-I in terms of provisions

contained in sub section (4) of sect ion 9 of the Act. The Society shal l f i le

app l ica t ion and submi t the requ is i te documents a longwi th a cer t i f i ca te f rom the

of f ice-bearer du ly au thor ized by the Govern ing Body to the e f fect tha t the

Memorandum and the Byelaws of the Society, as being presented before the

Dist r ict Regist rar , conform t o the provisions of t he Act and the model byel aws.

(2) Aft er scrut iny of the appl icat ion and t he document s f i l ed by t he exist ing Society,

t he Dist r ict Regist rar shal l a l lot a new regist rat i on number under rule 6 and issue a

f resh cer t i f i ca te o f r egist ra t ion in FormVII.

(3) Al l appl icat ions received for a l lotm ent of a new regist rat i on number may be

examined and kept separately. The process of a l lotment of new registrat ion

numbers shal l commence after expiry of the per iod of one year or the extended

per iod , i f any.

9. (a) Wit hin the same distr ict

(1) The information perta in ing to change of registered off ice of a Society shal l be f i led

with the Distr ict Registrar in Form-VIII alongwith a cert i f ied copy of the resolut ion

of the Governing Body, cert i f icate of registrat ion in or ig inal , a longwith fee

Application forregistration of

a Society

Cert ifi cate of

registration

Registrationnumber f or a

Society

Register of

Societies

Registrationnumber for an

existing Society

Change ofRegistered

Office


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ment ioned in Appendix 1 wi t h in a per iod of t h i r t y days of the dat e of such

change.

(2) The Distr ict Registrar shal l take on record the change of address, make the

necessary endorsement on the or ig inal cert i f icate of registrat ion as wel l as in the

regist er of societ ies and return t he or ig inal cert i f i cate t o the Society.

(b) outside the distr ict

(1) In case of change of registered off ice from one distr ict to another d istr ict, the

appl icat ion perta in ing to change of registered off ice shal l be f i led in Form VIII-A

wi th the Registrar of the Distr ict in which the Society is registered alongwith a

cert i f ied copy of the resolut ion of the Governing Body, cert i f icate of registrat ion in

or ig inal , a longwi t h fee ment ioned in Appendix 1 .

(2) The Dist r ict Regist rar shal l in t he f i rst inst ance examine the appl icat ion and ver i f y

that the Society has f i led al l the documents and returns due from i t as on the day.

Upon his sat isfact ion, he shal l record his No Object ion in Form VIII-B t o t h e

appl icat ion and endorse the Societys or ig inal f i le contain ing al l the documents,

wi th due pagination, to h is counterpart for recording the shi f t ing of the registered

off ice of the appl icant society and issue of a new registrat ion cert i f icate. The

Distr ict Registrar shal l a lso record such event in the register of Societ ies

maintained in his off ice and shal l retain one set of the vi ta l documents in h is

off ice. A copy of the endorsement to the Distr ict registrar of the new Distr ict shal la lso be sent t o the appl icant Society f or i t s inform ation;

(3) The Dist r ict Regist rar of the dist r ict t o which the regist ered off ice of the Society

has been resolved to be shi f t ed shal l , on receipt of t he document f i le of t he Society

from his counterpart, take on record the said documents and issue a fresh

cer t i f i ca t ion o f reg is t ra t ion to the Socie ty wi th in a per iod o f th i r ty days f rom the

date o f rece ip t o f documents wh i le re ta in ing the year o f i ts reg is t ra t ion in tact as

per the fo rmat in Form VIII-C.

10. (a) By the Societ y of it s own-

(1) The General body shall pass a special resolution authorizing any office-bearer or

mem ber of t he Governing Body of t he Society t o make an appl icat ion t o the Dist r ict

Registrar for approval of an al ternate name as per procedure prescr ibed for

approval of name under r u le 3.

(2) Upon approval of the new name, the appl icant shal l f i le an appl icat ion in Form IX

for change of name along with the fee as set out in Schedule of fee in Appendix-I,

and the Distr ict Registrar shal l a l low and register the same in terms of provisions

Change inname


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contained in sub-section (1) of section 12 of the Act and shall issue a fresh

cer t i f i ca te o f reg ist ra t ion in Form IX-A.

(b) By the order of Registrar

(1) Where the Registrar issues directions to a Society for change of i ts name in terms of

sub-section (1) of section 13 of the Act , the Governing Body shall place such

direct ions before the General Body or Col legium, as the case may be, for

implementation of such direct ions and passing a special resolut ion for change of

name of t he Society as direct ed by t he Regist rar .

(2) The General body or Collegium shall pass a special resolution authorizing any office

bearer or member of the Governing Body to make an appl icat ion in FormIX t o t h e

Distr ict Registrar for approval of an al ternate name as per procedure la id down

under ru le 3.

(3) Upon approval of the al ternate name, the author ized representat ive shal l f i le an

appl icat ion for change of name, which shal l be al lowed by the Distr ict Registrar ,

who shal l issue a fresh cert i f icate of regist rat ion in Form IX-B.

11. (1) Every Society shal l prescr ibe in i t s byelaws t he manner of appl icat ion for

admitt ing members to the Society and the competent author i ty to decide such

applications as per Form-X. The payment of membership fee shal l be made by the

appl icant f rom his bank account t hrough a Bank Inst rument (Demand Draft / Pay

Order/ Cheque) and in no case be accept ed in cash.

(2) Every Society shal l issue an identi ty card to every person admitted as a member

contain ing the part iculars given in Form-XI in terms of section 17 of the Act. The

Society may decide about the val id i ty or renewal of such identi ty card at such

int ervals as deemed appropr iat e.

112. The regist er of mem bers in t erms of sub secti on 1 of secti on 18 shal l be m aintained by

t he Society in Form-XII. In case t he t otal num ber of m embers is more t han 300, i t shal l

prescr ibe in i ts byelaws the consti tut ion of e lectoral col leges and shal l , in addi t ion,

maintain a register of the electoral col leges and the members elected by each of such

elect oral col leges in Form-XIII and regist er of col l egium in Form-XIV.

13. Every Society shal l f i le an updated l ist of members with the Distr ict Registrar ,

separately showing inclusions and delet ions, i f any, dur ing t he preceding f inancial year

in Form-XV within sixty days of the close of the f inancial year in compl iance of the

provisions contained in sub-section (3) of section 18 of the Act, in physical or e lectronic

mode.

Admission ofmembers andIssue of

Identit y cards

Register of

members

Filing of list of

members


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14. Where the Distr ict Registrar decides to ver i fy the credentia ls and genuineness of

members in exercise of powers conferred under sub-section (5) of section 21 of the

Act, he shal l f o l low t he process as under: -

( i ) in case the number of mem bers is less t hen one t housand, cause individual notices

to be sent to such members by registered post at the address contained in the

register of members maintained by the Society in the f i rst instance cal l ing upon

them to appear before him along with support ing identi ty documents as per the

schedule (date and t ime) as may be indicated in such not ice;

( i i ) where the number of members whose credent ia ls are t o be ver i f i ed exceeds one

t housand, cause the issue of a publ ic notice addressed to t he members

indicating his decision to ver i fy the genuineness of the members with a view to

informing them to appear before him at such t ime and place as to be indicated in

t he individual notices;

( i i i ) t ake a decision on accepting the genuineness or otherw ise of the member s

appear ing before him ;

( iv) aft er complet ing the process under sub-clause ( i ) above and wit h a view t o

informing the left out members, he shal l cause another publ ic notice to be

issued, which shal l be a second opportuni ty, cal l ing upon al l the left out

memb ers t o appear before him as per t he schedule indicated t herein;

(v) where a member is not able to present h im sel f in person on the date so f ixed by

t he Dist r ict Regist rar , for what soever reasons, h is name shal l be included in a l ist

of defunct members with no voting r ights for a per iod of one year. The

membership in such case may be revived and activated as soon as he appears in

person before the Distr ict Registrar wi th in such per iod of one year. In case the

member does not appear in person before the Distr ict Registrar inspi te of two

opportuni t ies grant ed to him, h is name shal l be st ruck off t he regist er of

members;

(vi ) t he proceedings under t h is ru le shal l be conducted at t he expense of t he Society.

15. The contents of the Memorandum and the Bye- laws shal l be prepared in accordance

with the provisions contained in sections 24 and 25 of the Act. The Society shal l

general ly fo l low the model memorandum and the byelaws set out in Appendix-I, II and

III of t hese rules.

Provided t hat a Society may include or exclude any or a l l such provisions in i ts bye law s

as required keeping in view the nature and scope of i ts act iv i t ies and operations, and

which may or may not f ind a ment ion in the model bye laws sub ject to the cond i t ion

Settlement ofmembership

disputes

Content s of t heMemorandumof Association

and Bye-laws


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t hat such addi t ions or omissions are not inconsistent wi t h t he provisions of t he Act and

these rules.

16. Sub-section (3) of Section 29 of the Act provides for the quorum for meetings of the

General Body/ Col legium t o be not les than 40% of t he tot al member s of t he Society. In

case the minimum stipulated quorum is not present in the meeting of the General

Body/ Col legium so convened, t he meet ing shal l be adjourned t o anot her date, of

which a proper notice shall be issued.

17. (1) Any amendment in t he Memorandum and t he Bye laws resolved by t he Society

shal l be f i led in t he off ice of t he Dist r ict Regist rar in t erms of sub-secti on (3) of

section 26 in Form-XVI alongwith the fee mentioned in Appendix 1 prescr ibed

fee and cert i f i ed copy of t he Special Resolut ion.

(2) The Dist r ict Regist rar shal l regist er such amendment in t erms of sub-section (3)

of section 26 and comm unicate t he same t o t he Society i n Form XVI-A.

(3) In case t he Dist r ict Regist rar refuses t o regist er t he said amendment , he shal l

communicate the reasons for such reject ion to the Society wi th in the t ime

speci f ied therefor.

18. (1) Where a Society has more than three hundred members and i t is required to

consti tute electoral col leges in accordance with sub-section (3) of section 32 of

the Act, i t shal l decide on the number of e lectoral col leges, not exceeding three

hundred, to be created so as to include maximum part ic ipation of members. Thenumber of e lectoral col leges should be at least f ive t imes the number of members

( including the off ice-bearers) of the Governing Body . Guidel ines and I l lustrat ions

given in Appendix-2 may be ref erred f or guidance purposes in t h is behal f.

(2) the consti tut ion of an electoral col lege may be determined by a Society fo l lowing

any one or a mix o f t he fo l lowing cr i te r ia ,

(a) on the basis of st ra ight numbers, i .e. Membership No. 1 to 30 const i t ut ing

one col lege, Membership No. 31 to 60 const i t ut i ng anot her Col lege and so on

and so for t h; or

(b) on the basis of geographical spread of the m embers i .e. m embers resid ing in

Ward 1& 2 of a Municipal Town or Vi l lages X Y and z consti tut ing one

elect oral col lege and so on and so for t h; or

(c ) on the basis of prof essional or qual i f icat i on cr i ter i a i .e. an elector al col lege

consisting of Advocates, another college consisting of Professionals (Doctors,

CAs, Engineers, Architects etc.), sti l l another college consisting of Post-

Quorum f or

the Meeti ngs

Determination ofelectoral

colleges:

Procedurefor

amendment


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graduates, another college consisting of graduates, another consisting of

persons belonging to the teaching profession, another one consisting of social

workers and so on and so for t h, or

(d) On t he basis of sizes/ categor ies of dw el l ing uni ts in the case of Societ i es

formed in pursuance to the Haryana Apartment Ownership Act ( I l lustrat ion 4

in Appendix-2 may be referred).

19. (1) Every Societ y shall maint ain a register showi ng t he names, addresses and

occupations of t he persons appointed/ e lect ed as t he off ice-bearers/ mem bers

of the Governing Body in Form No. XVII and shal l f i le a l ist of e lected off ice

bearers/ mem bers of Governing Body wit h t he Dist r ict Regist rar wi t h in a per iod

of th i r ty days f rom the date o f appo in tment or e lect ion o f o f f i ce bearers as

required under clause ( i ) of sub sect ion (4) of sect ion 33 of t he Act .

(2) Every change in t he mem bers of the Governing body shal l be f i l ed wit h Dist r ict

Registrar in Form XVII-A within th i r ty days from the date of such change as

required under clause ( i i ) of sub sect ion (4) of section 33.

(3) Every Society shal l f i l e an annual ret urn of updated l ist of off ice-

bearers/ member s of t he Governing Body wit h the Dist r ict Regist rar , separat ely

showing inclusions and delet ions, i f any, dur i ng the pr eceding f inancial year in

Form XVII-B, within sixty days of close of the f inancial year in compl iance with

t he provision contained in clause ( i i i ) of sub secti on (4) of sect ion 33 of t he Act.

20. Remunerati on or the Honorarium to be paid to the Administrator/ Retur ning

Officer/ Observer/ the adhoc Committee/ and the members of the Committee

constituted to assist the Administrator

A. In case of appointment of t he Administ rat or/ Returning Of f icer / Observer/ Adhoc

Commit t ee by t he Dist r ict Regist rar under sub-sect ions (10) and (11) of sect ion 39

of t he Act:

(1) Wherever t he person appointed as t he Administ rat or/ Ret urning Off icer/ Observer

is in act ive service of the Government or a statutory body, he shal l not draw

any remuneration but may be paid honorar ium for such addi t ional

responsibi l i t ies. However, where a ret i red person is appointed as the

Administ rator, he may be paid remunerat ion for h is services.

(2) The remunerat ion or honorar ium under sub-rule (1) above may be decided and

det ermined t o be paid ei ther on l ump-sum basis or on mont hly basis l inked w it h

t he del iverables, as considered appropr iat e and just i f ied.

Filing the copyof Register ofGoverning

Body

Remunerationor the

Honorarium


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(3) The remunerat ion or the honorar ium, as t he case may be, shal l be det ermined by

a Commit tee compr is ing o f t he fo l lowing;-

( i ) Deputy Comm issioner of the concerned dist r ict as Chairman;( i i ) Sub-di visional Magistr at e as Member ;( i i i ) District Registrar, as the Member-Secretary.

(4) Whi le determin ing t he remunerat ion or the honorar ium, t he Commit tee sha l l take

int o account t he nature of responsibi l i t ies, t he size of operat ions of t he Society,

the t ime and e f fo r t requ i red to manage t he a f fa i rs of the Socie ty , t he Socie ty s

f inancial posi t ion and i ts capaci ty to pay. However, such remuneration for an

Administrator should general ly not exceed the last pay drawn by him minus the

pension in the case of a ret i red person and the honorar ium should not exceed

20% of t he gross pay of a serv ing per son.

(5) Simi l ar ly, t he Commi t t ee headed by the Deputy Commi ssioner may also determi ne

the rem unerat i on / honorar ium for the m embers o f an Adhoc Commit t ee ,

wherever appointed, keeping in view the nature of responsibi l i t ies, the size of

operations of the Society, the t ime and effor t required to manage the affa irs of

t he Society, t he Society s f i nancial posi t ion and i t s capaci ty t o pay.

B. In case of appoint ment of the Administ rat or/ Returning Of f icer/ Observer/ a

Commit t ee t o assist t he Administ rat or by t he Registr ar General under sub-sect ion

(3) of Sect ion 56 of t he Act and sub-sect ion(4) of sect ion 68 of t he Act :

(1) Wherever t he person appointed as t he Administ rat or/ Ret urning Off icer/ Observer

is in act ive service of the Government or a statutory body, he shal l not draw

any remuneration but may be paid honorar ium for such addi t ional

responsibi l i t ies. However, where a ret i red person is appointed as the

Administ rator, he may be paid remunerat ion for h is services.

(2) The remunerat ion or honorar ium under sub-rule (1) above may be decided and

det ermined t o be paid ei ther on l ump-sum basis or on mont hly basis l inked w it h

t he del iverables, as considered appropr iat e and just i f ied.

(3) The remunerat ion or the honorar ium, as t he case may be, shal l be det ermined by

a Committee comprising of the fo l lowing;

( i ) Regist rar General of Societ ies as t he Chairman;( i i ) Registrar of Societies, as the Member-Secretary;( i i i ) Sr. Accounts Off icer in t he Off ice of Direct or Indust r ies & Commer ce.

(4) Whi le determin ing t he remunerat ion or the honorar ium, t he Commit tee sha l l take

int o account t he nature of responsibi l i t ies, t he size of operat ions of t he Society,

the t ime and e f fo r t requ i red to manage t he a f fa i rs of the Socie ty , t he Socie ty s

f inancial posi t ion and i ts capaci ty to pay. However, such remuneration for an


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Administrator should general ly not exceed the last pay drawn by him minus the

pension in the case of a ret i red person and the honorar ium should not exceed

20% of t he gross pay of a serv ing per son.

(5) Simi l ar ly, the Commi t t ee headed by the Regist rar General may also det ermine the

remunerat ion / honorar ium f or the members of t he Commit tee appo int ed to

assist the Administrator, wherever appointed, keeping in view the nature of

responsibi l i t ies, the size of operations of the Society, the t ime and effor t

required to manage the affa irs of the Society, the Societys f inancial posi t ion

and i ts capaci ty t o pay.

21. Every Society shal l keep and m aintain t he f o l lowi ng books of account s, namely:-

( i ) cash book showing dai ly receipt and expenditur e, and t he balance at t he end of

each day;

( i i ) rece ip t book, conta in ing fo rms in dup l icate / counter - fo i ls , one o f each se t to

be issued with detai ls for money received by the Society and other to serve as

counter fo i l ;

( i i i ) voucher s f i le, contain ing al l vouchers for contingent and other expenditure

incurred by t he Society, numbered ser ia l ly and f i led chronological ly;

( iv) ledger showing consol idated and separate account of a l l i t ems of receipt and

expenditure;

(v) any other books/ r egist ers/ sub- ledgers as deemed appropr iate by t he

Governing Body.

22. (1) Every entr y in t he books of account required t o be kept in t erms of secti on 47of t he Act shal l be made as and when any t ransaction t akes place.

(2) On receipt of any money, in cash or by cheque or any other inst rument , a

receipt recording the purpose of such receipt (e.g. membership fee or annual

subscr ipt ion or donation et c.) shal l be pr epared by the Society im mediat ely and

del ivered to the payer.

(3) Any voucher, duly signed by t he payee in t oken of any payment or expenditure

incurred, shal l be obtained by the Society at the t ime any payment is made to

him and such voucher shal l be immediately f i led in the f i le maintained for the

purpose.

23. The accounts, returns and registers of the Society speci f ied in the Act and these rules

shal l be ver i f ied by any tw o off i ce-bearers/ mem bers of t he Governing Body of t he

Society and in each such account, return and register, the fo l lowing declarat ion shal l

be endorsed by such off ice-bearers/ mem ber of Governing Body in t oken of t he

ver i f i ca t ion , namely : -

We declare t hat t he part iculars furnished above are t rue and corr ect t o

the best of our knowledge and belief.

Books of

Accounts

Writing ofAccounts

Verif ication ofaccounts, r eturns

and register s


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24. (1) Every Societ y shall hold it s Annual General Meeting wi t hin a peri od of six

months of the close of the f inancial year for approval and adoption of i ts duly

audi ted annual account s.

(2) The annual ret urn of the l ist of mem bers of t he Society as speci f ied under sub-

section (3) of section 18 and clause (i) of sub-section (1) of section 50 shall be

f i led in Form-XV within a per iod of sixty days of the close of the f inancial year

or th i r ty days after holding the Annual General Meeting, whichever is ear l ier ,

a longwit h fee as mentioned in Appendix 1.

(3) The annual ret urn of t he l ist of memb ers of t he Col legium as speci f ied under

clause ( i i ) of sub-section (1) of section 50 shal l be f i led in Form-XIV wi th in a

per iod of t h i r t y days of holding t he Annual General Meeti ng of t he Society.

(4) The annual ret urn of t he l ist of off ice-bearers and mem bers of t he Governing

Body, as specified under clause (i i i) of sub-section (1) of section 50 shall be

f i led in Form-XVII within a per iod of th i r ty days of holding the Annual General

Meeti ng of t he Society.

(5) An annual report on t he working of the Society by t he Governing Body duly

cert i f i ed by t he President and Secret ary.

(6) A copy each of t he balance-sheet, receipt expenditure st atem ent and t he

audi to r s repor t du ly cer t i f ied by the aud i to r , and

(7) A copy of t he special resolut ion, as and whe n passed.

(8) In case a Society fa i ls t o f i le any document or ret urn wit h in t he per iod

speci f ied in the Act , i t may f i le such documents wi th in fu r ther per iod on

payment of f ine as ment ioned in Schedule B of Appendix 1.

25. (1) Where one or more Societ i es resolve t o amalgamat e t hemselves int o one Society

in accordance wit h t he provisions contained in sub-secti on (1) of section 51, or

a Society r esolves t o divide i t sel f int o tw o or more societ ies in accordance wit h

the provisions contained in sub-section (2) of section 51 of the Act, the said

Societies or Society shall prepare a Scheme of amalgamation or division, as the

case may be. Such a scheme of amalgamation or division shall, inter al ia,

conta in t he fo l lowing, namely: -

( i ) name and address of the Society, i ts Governing Body and objects;( i i ) t he f inancial posi t ion i .e. assets & l iabi l i t ies of t he Society as at t he close of

f inancial year immediately preceding supported by the audi ted annual

account s for t he last t hree f i nancial years;

( i i i ) t he grounds, obj ects and rat ionale in support of t he proposal ;( iv) det ai ls of t he proposal of amalgamation or d i vision, as t he case may be;(v) det ai ls of p ending l i t i gat ion for and against t he respecti ve Societ ies, i f any;(vi ) consent of t he secured credi t ors, i f any;

Adopti on ofAnnualAccounts andfili ng of

documents

Amalgamationand Division of a

Society


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(v i i ) a copy of r esolut ion of t he Governing Body support ing the m ove;(v i i i ) a copy of t he special resolut ion of t he General Body/ Col legium, as t he case

may be;

( ix ) area of operat ion of t he amalgamated Society / sub-divided Societ i es alongwi t h the i r re la t ionsh ip wi t h the parent / apex Society , i f any;

(x) set t lement o f a l l pend ing c la ims/ l iab i l i t ies and a cer t i f i ca te f rom t heGoverning Body to t hat ef fect .

(2) An appl icat ion in Form-XVIII in tr ip l icate shal l be f i led by the author ised off ice-

bearer/ mem ber of t he Governing Body to t he Regist rar .

(3) The Regist rar shal l , thereaft er , pass appropr iate orders on t he proposal for

amalgamation or d ivision of the Society, as the case may be, and convey the

same t o the appl icant Society w i t h a copy to t he Dist r ict Regist rar .

(4) The appl icant Society shal l f i le a copy of the orders of the Regist rar a long wit h

the fo l lowing documents wi th the Distr ict Registrar for registrat ion, namely ;

( i ) a cert i f ied copy of Memorandum and byelaws of t he amalgamat ed Societyor t he divided Societ i es;

( i i ) l ist of member s and off ice bearers of such Society;( i i i ) prescr ibed f ee as ment ioned in Appendix 1.

(5) The Dist r ict Regist rar shal l cancel t he regist rat i on of t he amalgamat ing

Societ ies and shal l issue a cert i f icate of registrat ion of the new Society.

Simi l ar ly, in case of d ivision, he shal l regist er t he new Societ i es created by w ay

of d ivision.

(6) In case t he amalgamating Societ ies are regist ered wi t h di f ferent Dist r ict

Registrars, the newly amalgamated Society shal l be registered by the Distr ict

Regist rar w here t he Society resolves t o maint ain i t s regist ered off ice.

26. Any person can inspect any document kept by the Registrar after payment of fee as

mentioned in Appendix 1 and obtain copies thereof after deposi t ing the fee as

ment ioned in Appendix 1.

27. Where an Adhoc Committee or Administrator is appointed by the Distr ict Registrar in

exercise of powers under sub-section (10) of section 39, and it is considered expedient

by the Distr ict Registrar on a request from the Society ( i .e. the Administrator or the

adhoc Commi t t ee) t o appoint an observer to oversee the proceedings of t he meeting

of General Body or Col legium, and/ or a Ret urning Off icer f or conducting t he elect i ons

of t he Col legium or the Governing Body, he may appoint ret urning off icer or observer,

who shal l be an off icer gazetted or equivalent, serving or ret i red off icer of the State or

Centr al Government / any st atut ory author i t y to d ischarge such duties.

Inspection andgrant of copies

thereof.

Qualif ications ofa Retur ningOfficer and/or

Observer


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28 The maximum remuneration or honorar ium for a Returning Off icer may be f ixed by the

committee consti tuted in accordance with ru le 20 (A) (3) of these rules, whi le i t may

be f i xed at an al l inclusive amount not exceeding Rs. 1,000/ - in case of an observer.

These expenses shall be borne by t he Societ y concerned.

29. (1) Where an Administ rator is appointed by t he Regist rar General in exercise of

powers under sub-section (2) of section 56, or the Government in exercise of

powers under sub-section(1) of section 68 of the Act, and there is need for

appointment of a Committee to assist the Administrator, the concerned

author i t y may appoint such commi t t ee, i f considered expedient or on t he

request of the Administrator, as the case may be, to assist the Administrator in

managing the af fa irs of t he Society.

(2) The Commi t t ee appointed under sub-rule (1) above may comprise of such

number of m embers as is minim al ly required, but not exceeding f i ve in al l .

(3) The mem bers of t he Commi t t ee may pref erably be drawn fr om t he area in

which the Society carr ies out i ts operations and should be persons of eminence

with establ ished credentia ls in publ ic l i fe. The Committee may also include

subject experts in Legal and Accounts matters (such as a practising Advocate

and/ or a pract is ing Charter ed Accountant or a person having ret i red w it h

exper ience in accounting and administrat ive matters) . The Registrar General

may general ly avoid appoint ing any such person as a member of t he Commi t t ee

who may have direct int erest i n the aff a irs of t he Society.

30. In the event of a need for an interpretat ion of any of the provisions under these rules

or lack of cl ar i t y or ambigui t y in any provision contained in t hese rules, or any si t uation

not having been speci f ical ly addressed under these rules, the Government shal l be

competent to issue the requisi te interpretat ion, clar i f icat ion or address any unforeseen

si t uation by way of a Government Order.

31. The fees payable for var ious purposes defined under t he Act and t he Rules made there

under are prescribed in schedule of fees in Appendix -1.

Amount of

Remuneration

Qualif ications ofthe members of aCommittee t oassist the

Administrator

Interpretation

and Clarification

Schedule of fees


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PART II

SCHEDULES AND FORMS

Appendix -1

A. SCHEDULE OF FEES

[r ule 3(1) rule 4, r ule 8(1), rule 9(a) (1), 10(a) (2), r ule 15,rule 17(1), rule 24(8), 25(4) (iii)]

Schedule of fees payable for different purposes as prescribed under Section 82 of the

Haryana Registration and Regulation of Societies Act, 2012

Schedule of Fees and Charges

Sr .

No.

Purp ose Fee (INR)

1 For approval of name of t he Society Rs. 100/ -

2 For regist rat ion of Society, including regist rat ion on

amalgamat ion and division of societ ies

Rs. 2500/ -

3 For f i l ing annual ret urn, balance sheet et c. Rs. 500/ -

4 For inspecti on of documents in t he cust ody of t he Regist rar/

District Registrar

Rs. 200/ -

5 For making or granting copies of any entr ies or document s

before or a f t er reg ist ra t ion

Rs. 5/ - per

page

6 For f i l l ing of appeals, pet i t ions et c. Rs. 1000/ -

7 For f i l ing a pet i t ion under sub-secti on (1) of Secti on 21 of

t he Act

Rs. 500/ -

8 For al t erati ons or amendment s in t he Memorandum of

Association, Byelaws and name of the Society

Rs. 500/ -

9 For f i l ing member ship Retur n of t he Society along wit h

addi t ions/ de le t ions, i f any.

Rs. 200/ -

10 For change of regist ered off ice of t he society Rs. 500/ -

11 For f i l ing or recording or regist er ing any other document. Rs. 100/ -


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B.SCHEDULE OF FINES & PENALTIES

Schedule of fi nes and penalt ies payable for dif fer ent purposes as prescribed under

Secti on 50 of the Haryana Registration and Regulat ion of Societ ies Act , 2012

Schedule of Fines & Penalties

Sr. No. Name of t he

document to

be f i led

Due Date Fee Payable

(a) List of

Members

60 days of t he close of t he

FY or 30 days of the AGM,

whichever i s ear l ier

Rs. 200/ -

(b) If fi led wi t hin next 60 days Rs. 200 + Rs. 100 = Rs. 300/ -

(c ) I f f i led wit h in t he next 120 days Rs. 300/ - + Rs. 10/ - for

delay of per day per

document

(d) I f f i l ed wit h in next 120 days Amount due under Sr. No.

(c) + Rs. 20/ - for delay of

per day per document

(e) Non f i l l ing of ret urns/ document s Penalty as per chapter XV of

the Act .

Note:

1. The prescribed fee shal l be payable t hrough a Treasury Receipt made t o t he Head

of Account _____________

2. Al l fees and charges may be required t o be paid onl ine aft er impl ement ation of

e-Governance solut ions, w hich shal l be duly not i f ied by t he Government .


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Appendix -2

General Guidelines and illustrat ions for determination of the number of electoral

colleges and it s relationship wi th the const it ut ion of t he Governing Bodies

(Reference rule 18)

General Guidelines:

1. An exist ing Society, wi t h more t han 300 mem bers, shal l be required t o carve out

elect oral col leges in accordance wit h t he provisions contained in Secti on 32 of t he

Act read with rule 18, unless i t opts to exercise other options avai lable under sub-

secti on (1) of secti on 30 and sub-secti on (1) of secti on 32 of t he Act. Carving out of

electoral col leges may involve two major chal lenges i .e. determination of the

electoral col leges and the al location of members to an electoral col lege. The

Governing Body of such Society is expected to define the cr i ter ia for creation of

the electoral col leges. It is for the Governing Body of the Society to determine the

same and also introduce a process of sett l ing any objections from the members.

However, once f inal ized, the consti tut ion of an electoral col lege should remain

intact for al l t imes to come and the inter-se al location of members should not

change unless there is outgo and fresh induction of members in respect of an

electoral col lege. Once f inal ized, these shal l become a part and parcel of the

byelaws of a Society.

2. Where a Society, regist ered aft er t he coming int o force of t his Act, decides t o keep

its membership at more than 300, i t shal l prescribe the mode and manner of

creation of i ts electoral col leges and the method and process of al location of

memb ers to an elect oral col lege in i t s byelaws.

3. Illustrations:

Illustration 1:

Suppose a Society has 21,000 members and it decides to constitute a Collegium

consisting of 300 members which shal l entai l creation of 300 electoral col leges.

Normal ly, each of the electoral col leges should comprise of an average number of

21,000/ 300 = 70 mem bers. However, t he Society m ay carve out 70 elector al

col leges in a manner t hat t he number of members of an electoral is wit hin +/ -

(10%) of t he average number .


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Illustration 2:

Suppose a Society has 10,000 members and it decides to constitute a Collegium

consisting of 250 members which shal l entai l creation of 250 electoral col leges.

Normal ly, each of the electoral col leges should comprise of an average number of

10,000/ 250 = 40 mem bers. However, t he Society m ay carve out 40 elector al

col leges in a manner that the number of members of an electoral col lege is within

+/ - (10%) of t he average number.

Illustration 3:

Suppose a Society has 1,000 members and it is required to constitute a Collegium.

The Byelaws of the Society also provide for a Governing Body of 21 members

(including the off ice-bearers). In such a case, the strength of the Col legium must

not be less t han 5 t im es of t he st rength of t he Governing Body i .e. 105. In case t he

Governing Body consists of 11 members ( including the off ice-bearers), the

Col legium must com prise of no less t han 55 elect oral col leges i . e. f ive t imes of t he

st rength of t he Governing Body.

Illust rat ion 4: In the case of a Group Housing Society

There is a Group Housing Society comprising of about 900 members. The Complex

has common infrastructure faci l i t ies even though i t may have, say, four di fferent

categories of dwell ing units depending on the size of such dwell ing Units. Such a

Society shal l have t he f ol lowing opt ions:

(a) The Society shal l have four dist inct groups of member s, say, A , B , C

and D categories, l inked with the sizes of dwel l ing Units. Further, A

category may have 120 DUs, B category may have 240 DUs, C Category

may have 360 DUs, and D cat egory have t he balance 180 DUs. The Societ y

may decide to consti tute a Col legium consisting of 300 members, i .e. an

electoral col lege of 3 members each ensuring proportionate representationto each group. In case the Society decides to create a Collegium of 180

members, the proportionate representation shal l be based on 5 members.

In order to ensure that each of the Groups is also represented on the

Governing Body, the Society may decide to earmark the number of

posi t ions of the Governing Body to include representatives of each Group

on the Governing Body; or


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(b) To divide i t sel f into more t han one society under sub-sect ion (2) of sect ion

51 of the Act, each based on the size of dwell ing Units. In such a case,

t here may be one parent Society f or t he housing complex as a whole t o look

after the management of common indivisible infrastructure faci l i t ies and

services and the individual societies of each group may be responsible formanagement of t he common services for each group. There shal l have to be

a relationship defined between the Parent Society and the individual

societi es in such a case in order t o m eet t he corresponding responsibi l i t ies

for t he common services and obl igations. The elect ed/ nominat ed

representatives from the di fferent Societies shal l consti tute the Governing

Body of t he Parent Societ y in such case.


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Form-I

Application Form for approval of Name

(See sub-ru le (1) of ru le 3)

To

The District Registrar of Societies,

.

.

Subj ect: Approval of name for the proposed Society

Sir,

We, t he fo l lowing persons are desirous of form ing a Society t o be regist ered under t he

Haryana Regist rat i on and Regulat ion of Societ i es Act, 2012 in distr ict -of t he St ate of Haryana.

1. Name and fu l l address of t he person(s) applying for t he avai labi l i ty of the name ( in

block capi t a ls) .

Sr .

No.

Name o f the

Person/

Applicant

Occupation Date of

B i r th

Address Signatures

i )

i i )i i i )

i v)

2. Proposed name of t he Societ y:

Sr .

No.

Proposed name of t he Societ y Order of

Pr ior i ty

i) First

ii) Second

i i i ) Th i rd

3. Main obj ect of t he proposed Society


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4. Address of t he proposed regist ered off ice

5. Part i culars and resul t s of any appl icat ion moved to th is or any other Regist rar previously

for approval of name.

6. Part i culars of remi t t ance of fee (Draft / IPO)

Amount ( in Rs.) DD/ Cheque/ Cash No. & Date Name of t he Bank

Signat ure of t he author ized

representat ive of the appl icants

(Name in Block Capit als)

Correspondence address

_____________________

_____________________

Place: ____________________

Dated: ____________________


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Form 1-A

Approval of Name

(See sub-rule (2) of Rule 3)

From

District Registrar of Societies,

_______________________

To

_________________________

_________________________

_________________________

Memo. No. ________________________ Dated _______________

Subj ect : - Approval of name of t he Society

Dear Sir,

Kindly r efer t o your appl icat ion dat ed ____________ for approval of

name of your proposed society. Having examined t he same, I am pleased t o inform you

t hat t he fo l low ing name has been approved against your appl icat ion, nam ely:-

2. This approval shal l remain val id for a per iod of 180 days f rom the dat e of issue

of t h is let t er , w hereaft er t he same shal l lapse.

3. Accordingly, you may t ake fur t her necessary st eps for t he regist rat i on of t he

Society w i t h in a per iod of 180 days f r om t he date of issue of t h is let t er .

(sd / - )(Name of the author ised of f icer / o f f ic ia l )

for District Registrar ________________________.


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Form-II

Applicati on for Registration of Societ y

(See rule 4)

From

To


___________.

Subj ect: Applicati on for registration of a Society under the Haryana Registr ation and

Regulat ion of Societ ies Act, 2012

Sir,

Pursuant to approval of the name of our Society int imated vide your off ice letter No.

________________ dat ed ___________, w e have f or m ed t he sai d Soc iet y na m ed as

____________________________________________ on ________ .

2. I enclose herewit h t he fo l l owing documents:

( i ) Copy of name approval let t er ;( i i ) Memorandum of Association;( i i i ) Bye-laws of the Society;( iv) List of m embers of t he Society alongwit h address;(v) Copy of Resolut ion of the Society author izing the undersigned to submit th is

appl icat ion;(vi ) Treasury Challan/ Voucher bearing No. _______ dated _______ drawn on

_________________f or an am ou nt of Rs. ______ t ow ar ds t he reg ist rat ion f ee .

3. I am a member of t he Governing Body/ Managing Commi t t ee/ Executive Commi t t ee

(str ike out whatever is not appl icable) of the Society and have been duly author ised in th is

behal f by t he Society.


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4. I t is cert i f i ed t hat t he Memorandum and t he Byelaws of t he Society, as being

presented before you, are conforming to the provisions of the Haryana Registrat ion and

Regulat ion of Societ i es Act, 2012 and t he rules framed t here under.

5. I t is fur t her cert i f i ed t hat t he regist ered off ice of t he Society shal l be as under and al l

future correspondence may be addressed to the Society at i ts said registered address:

Please provide t he fo l l owing det ai ls under t h is descr ipt ion:

Name & Complete Address of the Society with PIN Code; Name and contact det ai ls (Tel No. and Emai l ID of t he Society/ author ized

signatory)

6. Accordingly, i t is request ed t hat t he Society may be regist ered and t he Cert i f icate of

Regist rat ion issued.

(Signat ure of t he appl icant)

(Name of t he Appl icant)

Addre ss _______________________

Date : ________________________

Place :


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Form-III

Certificate of Registration to be issued under Section 9(1) of the Haryana

Registr ation and Regulat ion of Societ ies Act , 2012

(See rul e 5 and rul e 6)

Certificate of Registration of Society

I hereby cer t i fy that a Society bear ing the Registrat ion Number and name as

undermentioned has been registered this ______ day ______ month ______ year under

the Haryana Registration and Regulation of Societies Act, 2012 (Haryana Act No. 1 of

2012).

St at e code Dist rict Code Year of Regist rat ion Regist rat ion Number

H R 2 0 1 0 0

Name of t he Societ y Regist ered Off ice Address

Issued un der my hand at ________ thi s _______ day of (m ont h)_______(Year)________

____________________

(Signature of the District Registrar)

Seal:

Station:


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FORM -IV

Index of Register of Societies to be maintained by the District Registrar under

sect ion 9(1) of the Haryana Registr ation and Regulat ion of Societ ies Act , 2012

(See sub-rule (1) of rule 7)

Form of Index to the Register of Societies

Sr .

No.

Name of t he Society Dat e of

Registration

Registration

number

Volume and Page

No. of t he Regist er

of Societies


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FORM - V

Register of Societ ies to be maint ained by Distr ict Registr ar under Secti on 9(1) of

the Haryana Registr ation and Regulat ion of Societ ies Act, 2012

(See sub-rule (2) of rule 7)

Format of t he page(s) assigned to a Society in t he Register of Societ ies

1. Serial No. (as in t he Index)2. Name of t he Society:3. Registration No.:4. Date of Registration:5. Address of t he Regist ered of f i ce:6. Main Obj ect s:7. Date of f ir st meet ing of General Body:8. Number of members of t he General Body:9. Number of Members of t he Governing Body:

Details of Documents Registered or Filed

Date Serial number

and year

Name of

document

Whether

regist ered and

t aken on record

or re jec ted

Name and

signat ures of t he

District Registrar

or his authorized

off icer

1 2 3 4 5


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Form - VI

Application for allotment of new r egist rat ion number by an exist ing Society under

sect ion 9(4) of the Haryana Registr ation and Regulat ion of Societ ies Act, 2012

(See sub-r ule (1) of rul e 8)

From

_____________________

_____________________

_____________________

To

The District Registrar of Societies,______________.

No. _____________ Dated: _____________

Subject: Application for allotment of new registr ation number to the existi ng

Society under the Haryana Registration and Regulation of Societies Act,

2012

Sir,

Pursuant to the provisions of section 9(4) of the Haryana Registration and

Regulat ion of Societ ies Act , 2012, I ___________________, President / Secret ary of

_______________________ Soc iet y ha vi ng regi st rat ion No. __________ dat ed __________,

duly authorized by the Governing body of the society vide resolution No. _______ dated

_______, he reb y ap ply f or al l ot men t of a ne w reg ist rat ion num ber .

2. I enclose herewit h t he fol l owing documents, namely:-

( i ) An at t ested copy of t he regist ra t ion cer t i f i ca te ;

( i i ) Memorandum of Association; (old or new or both as appl icable)

( i i i ) Bye-laws of t he Society;

( iv) List of mem bers of t he Society;

(v) List of mem bers of t he governing body;

(vi) Copies of audit ed balance sheet/ annual accounts for t he last t hree

financial years;


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(vi i ) Copy of Resolut ion of the Society aut horizing t he appl icant to submit t his

appl ication;

(vi i i ) Copy of t he Treasury Receipt / Voucher dat ed----------- f or an amount of Rs.

______ t ow ar ds f ee . (Required to be paid only i f t his applicat ion is being f il ed

aft er expir y of one year f rom the date of coming int o force of t he Haryana

Regist rat ion and Regulat ion of Societ ies Act, 2012)

3. I t is cert i f ied t hat t he Memorandum and t he Byelaws of t he Society, as being

presented before you, are conforming to the model byelaws and the provisions of the

Haryana Registration and Regulation of Societies Act, 2012.

4. It is fur t her cert i f ied t hat t he regist ered off ice of t he Society shal l be as under &

al l future correspondence may be addressed to the society at i ts said registered address,

namely:-

Please provide t he fol l owing detai l s under t his descript ion:

Name & Complete Address of the Society with PIN Code;(Existing as wel l as New)

Name and cont act det ai ls (Tel No. and Emai l ID of t he Society/authorized signat ory)

5. It is request ed t hat t he Society may be al lot t ed a new regist rat ion number and a

fr esh Cert i f icate of regist rat ion be issued.


(Name of the Appl icant)

Date :

Place :


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Form-VII

Revised Cert if icate of Registr ation issued under Secti on 9(4) of the Haryana

Registration and Regulation of Societies Act, 2012 upon allotment of a new

regist rat ion number


Revised Cert if icate of Registration of Society

I hereby certify that ________________________________ (name of the society)

registered vide registration number _______________ on __________ Registered with

District Registrar ___________ has been allotted a new Registration Number as

undermentioned on this ______ day ______ month ______ year under the Haryana

Registration and Regulation of Societies Act, 2012 (Haryana Act No. 1 of 2012).


H R 2 0 1 0 0

Name of t he Societ y Regist ered Off ice Address

Issued unde r m y hand at ________ thi s _______ day of (m ont h) _______(Year)________

____________________

(Signature of the District Registrar)Address____________

Seal:

Station:


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Form VIII

Notice of Change of the Registered Off ice of the Society (wit hin the distri ct) under

Secti on 11 of the Haryana Registration and Regulat ion of Societ ies Act , 2012

(See sub-rule (a) (1) of rule 9)

From

_______________________

_______________________

_______________________

To

The District Registrar,

______________ (St at ion )

Sir,

You are hereby informed in terms of sub-section (2) of Section 11 of the Haryana

Registration and Regulation of Societies Act, 2012 (Haryana Act No. 1 of 2012) that the

registered office of _______________________ society has been changed from

___________________________________________________________________________

(complete address as recorded in the off ice of the Distr ict Registrar) to

___________________________________________________________________________

(complete new address) with effect from ____________ as per the resolution bearing No.

_________ da t ed _________ of t he Gove rni ng Bod y of t he soc iet y.

2. I am enclosing herewit h t he fol l owing documents:-

(i) Resolut ion of t he Governing Body

(i i ) Cert i f icate of Regist rat ion in Original

(i i i) Treasury Challan/ Voucher bearin g No. _______ dat ed _______ draw n on

_________________f or an am ou nt of Rs. _______________ t ow ar ds t he requi si t e

fee.

3. You are request ed t o t ake note of t he change in t he Regist ered Office address oft he Society and make al l f ut ure correspondence at t he new address noti f ied now .

Signat ure of t he authori zed person

(Name and Designation of the signatory

Date : in relat ion t o t he Society)

Place :


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Form VIII-A

[

Application for change of the Registered Off ice of the Society (out side t he distri ct)

under Secti on 11 of the Haryana Registration and Regulat ion of Societ ies Act, 2012

(See sub-rule (b) (1) of rule 9)

From

To


_______________________ (St at ion )

Dated:

Subject: Application for change of the registered offi ce of the society (outside

the distr ict ) under Secti on 11 of t he Haryana Registration and Regulat ion

of Societ ies Act, 2012.

Sir,

I, _______________________ s/ o _____________________, off ice-bear er of

______________________________________ (nam e of t he soc iet y), dul y au t ho r ize d by t he

Governing Body vide its resolution No. _______ dated _________, hereby submit the

appl ication for change of registered off ice of the society from ________ distr ict to

__________ dist r ict un der sec t ion 11 of t he Harya na Regi st rat ion and Regu lat ion of

Societies Act, 2012 as per details given below:

Part iculars of t he Societ y

1. Name of t he Society

2. Regist ered Off ice Address

3. Regist rat ion Number

4. Date of Regist rat ion

5. Date of Meeti ng of t he Governing Body

6. Date of Meeti ng of General Body/Collegium


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7. Reason for change of regist ered off ice

8. Dist r ic t in which t he registered of f ice

is proposed t o be changed

9. Complet e address of t he regist eredoff ice in t he new d ist r ic t a f t er change

2. I enclose herewit h t he fol l owing documents:

( i ) Cert i f icate of Regist rat ion in or iginal .(i i) Copy of t he resolut ion passed by t he Governing Body;

( i i i ) Proof of locat ion and society s r ight t o use such place as i t s regist ered

off ice in t he new d ist r ic t ;

(v) Treasury Challan/ Voucher bearing No. _______ dat ed _______ draw n on

_________________f or an am ou nt of Rs. _______________ t ow ar ds t he

requisi te fee.

3. It is cert i f ied t hat t he change of regist ered off ice of t he society, as being

presented before you, is conforming to the provisions of the Haryana Registration and

Regulat ion of Societi es Act, 2012 and t he rules framed t here under.

4 . I t is fur t her cer t i f ied that the registered of f ice o f t he Societ y changed outside t he

dist r ict shal l be as under and al l fut ure correspondence may be addressed t o t he society atits said registered office address:


Name & Complete Address of the Society with PIN Code; Name and contact det ai ls (Tel No. and Emai l ID of t he Society/ authorized

signatory)

5. Accordingly, i t is request ed t hat t he change of regist ered off ice of t he society fr om

dist r ict __________ t o t he distr ict _____________ may be considered f or recomm endation

t o your counterpar t in the new d is tr ic t for issue of t he requisi te cer t i f i ca te .



Date :

Place :


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Form VIII-B

No Objection Certificate and endorsement for change of the Registered Office of the

Societ y under Secti on 11 of the Haryana Registration and Regulat ion of Societ ies Act ,

2012


From

District Registrar,

_______________

To

The District Registrar,_________________.

Memo No. ____________ Dated ______________

Subj ect :- Applicati on of _________________ (Societ y s name) for change of it s

registered off ice f rom ___________ to ________________: regarding.

Dear Sir ,

This is with reference to the appl ication dated ___________ submitted by

______________ Soc iet y f or ch an ge of i t s reg ist er ed of f ice f rom __________________

(exact address) to ________________________, which is situated in your jurisdiction.

2. Having veri f ied t he det ai ls and part iculars of t he appl icant society and t he st atus

of the documents f i led by them in th is o f f ice, we hereby issue a No Object ion to the

Society s appl ication and endorse t he same for fur t her necessary action at your end. The

original f i le of the said society containing _______ pages is sent herewith. This document

fi le contains the fol lowing latest documents f i led by the Society in this off ice:

( i ) Regist rat ion Cert i f icate in Original ;( i i ) MOA of t he Societ y;( i i i ) Byelaws of t he Society as amended t i l l date;( iv) Regist er of mem bers of t he Society as per t he lat est f i l ing dated _______ ;(v) Part iculars of t he off ice-bearers and member s of t he Governing Body of t he

Society as per t he lat est f i l ing dated _______ ;

(vi) Any other document s (please speci f y).

3. You are request ed t o t ake t he same on record, under acknowledgement to t his

off ice, take note of the new Registered Office of the Society and issue a fresh cert i f icate


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of Registration in accordance with the provisions of the Act and the rules made there

under. This off ice wi l l str ike i ts name from the register of societies maintained by us only

aft er a new Cert i f icate of Regist rat ion is issued by your off ice.

____________________


Seal:

Station:

Endst. No. Dat ed :

A copy of the covering letter is forwarded to _______________________(Appl icant) for their kind information and further necessary action.

____________________


Seal:

Station:


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Form VIII-C

New Cert if icate of Registration by the Distr ict Registrar consequent upon change of

Registered Off ice f rom one distr ict to another under Section 11 of t he Haryana

Registr ation and Regulat ion of Societ ies Act, 2012


Cert if icate of Change of Registered Off ice f rom one dist r ict to another

I t is hereby cert i f i ed t hat ________________________ (name of t he society), which

was originally registered on _________ vide registration number ______________ at

_______________________________ (ad dress of t he reg ist ered of f ice) dist r ict

_______________ und er Sect ion 9( 1) an d al l ot t ed ne w reg ist rat ion nu mber

______________ on __________ un der sec t ion 9( 4) of t he Haryana Regi st rat ion an d

Regulat ion of Societi es Act, 2012 and having compl i ed wi t h t he provisions of Rule 9(b), t he

registered off ice of the society is hereby accepted to be changed to

______________________________________ .

Consequent upon the change of the registered off ice of the said Society, i ts new

regist rat ion number wi l l be as under :-


H R 2 0 1 0 0

Name of t he Societ y Regist ered Off ice Address in t he new

distr ict

Existing Registration Number retained ____________________________________

Given under m y hand at ________ t his _______ day of (m ont h) ______ (Year)________.

Date : ____________________

Place : (Signature of t he Distr ict Registrar)

(of the new distr ict)


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Form IX

Application for change of name of the Society under Secti on 12(1) of t he Haryana


(See Rule 10 (a) (2)/ (b) (3))

From

To


_______________________ (St at ion )

Dated:

Subj ect: Applicati on for change of name of the societ y under Secti on 12(1) of the

Haryana Registration and Regulation of Societies Act, 2012.

Sir,

I, _______________________ s/ o _____________________, of fi ce-bear er of

______________ (na me of t he soc iet y) , dul y au t hor ize d by t he Gove rning Bod y vi de i t s

resolution No. _______ dated _________, hereby apply for change of name of the societyunder Section 12(1) of the Haryana Registration and Regulation of Societies Act, 2012 as

per det ai ls given below:

Part iculars of t he Societ y

1. Name of t he Societi es





6. Dat e of Meetin g of General Body/

Collegium

7. Reason in bri ef for change of name


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a) By t he Society of i t s ownb) By the order of Registrar(Give reasons to (a) and (b) above as

appl icable)

8. Reference number and date vide

which the proposed name has been

approved

9. New name as approved

2. I enclose herewit h t he fol l owing documents:

( i ) Cert i f icate of Regist rat ion in or iginal .( i i ) True Copy of r esolut ion passed by t he Governing Body ;( i i i ) True Copy of special r esolut ion passed by t he General Body ;( iv) True copy of t he new name approval le t ter ;(v) Treasury Challan/ Voucher bearing No. _______ dated _______ drawn on


requisi te fee.

3. It is cert i f i ed t hat t he change of name of t he society, as being present ed before

you, is conforming to the provisions of the Haryana Registration and Regulation ofSociet ies Act , 2012.

4. I t is fur t her cer t i f ied t hat pursuant to t he approval granted by you, the Society

shal l be known by t he new name wi t h i t s regist ered off ice as under:


New Name & Complete Address of the Society with PIN Code; Name and contact det ai ls (Tel No. and Emai l ID of t he Society/ authorized

signatory)

5. Accordingly, i t is request ed t hat t he change of name of t he society for m

__________________________________ t o t he __________________________________

may be approved and the necessary Certificate be issued.

Date : (Signat ure of t he appl icant)

Place :



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Form IX-A

Certificate of Registration under sub-section (2) of Section 12 of the Haryana

Registr ation and Regulat ion of Societ ies Act , 2012 consequent upon Change of

Name of t he Society by t he Society of i t s own

[ See rul e 10(a) (2)]

Regist ration Cert if icate upon Change of Name

I t is hereby cert i f ied that ________________________ (name of the society),

which was originally registered on ____________ vide registration number

_________________ an d al lot t ed new regi st rat ion No. ____________ on __________

under section 9(4) of the Haryana Registration and Regulation of Societies Act, 2012

and having duly passed a special resolut ion in terms of sect ion 12(1) of the Act , the

name of the society is hereby changed to ______________________________________.

2. Accordingly, t he or ig inal Cert i f i cate of Regist rat i on shal l be subst i t uted by t h is

Cert i f icate f r om t he dat e of issue:


H R 2 0 1 0 0

Name of the Society as originally

registered

Registered Office Address in the new

distr ict

New Name of t he Society -do-

Given under m y hand at ________ this _______ day of (m ont h) ______ (Year)________.

Place: ____________________



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Form IX-B

Certificate of Registration under sub-section (1) of Section 13 of the Haryana

Registr ation and Regulat ion of Societ ies Act , 2012 consequent upon Change of

Name of t he Society by t he order/ direction of t he Regist rar

[See rule 10(b) (3)]

Regist ration Cert if icate upon Change of Name

I t is hereby cert i f ied that ________________________ (name of the society),

which was originally registered on ____________ vide registration number

_________________ an d al lot t ed new regi st rat ion No. ____________ on __________

under section 9(4) of the Haryana Registration and Regulation of Societies Act, 2012,

was directed by the Registrar of Societies to change its name vide his orders bearing

No. ________ dated _______.

2. That act ing upon t he direct ions of t he Regist rar of Societ ies, t he said Society

has resolved to change its name from __________________ to ____________________.

3. Accordingly, t he or ig inal Cert i f i cate of Regist rat ion wi l l be subst i t ut ed by t h is

Cert i f icate f r om t he dat e of issue:


H R 2 0 1 0 0

Name of the Society as originally

registered

Registered Office Address in the new

distr ict

New Name of t he Society -do-

Given under m y hand at ________ this _______ day of (m ont h) ______ (Year)________.

Place : ___________________



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Form - X

Application Form for Membership of a Society

To

The President / Secret ary

_____________________

_____________________

Subj ect: Applicati on for admission as a Member of the ______________ Society.

Dear Sir ,

I wish to apply for admission as a member of ___________________ Society. My brief

particulars are as under:

Sr .

No.

Subject Part iculars

1 Name of t he Appl icant

2 Fat her s/ Husbands Name

3 Perm anent Address:

4 Corresponde nce Addr ess:

6 Date of Bir t h:

7 Occupation:

8 Phone No. wi t h Code:

9 Emai l ID

10 PAN No.) (att ach sel f att est edcopy, i f avai lable

11 Cast e, where t he mem bership ofa Society i s rest r ict ed t o anycaste or community

(Attach the Caste Cert i f icate)

2 . I cer t i f y tha t :

( i ) I uncondi t ional ly subscr ibe to the aims & objects of the Society and contr ibutet owards a t t a inment o f t he same.

PHOTOGRAPH


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( i i ) I wi l l abide by the Byelaws of the Society, as appl icable and amended from t imeto t i m e.

( i i i ) I have not been convicted of an offence involving moral turpi tude involvingimprisonment.

3. I am enclosing herewit h t he fo l l owing Documents:

( i ) Copy of ________________________ tow ards proof of Ident it y.( i i ) Copy of ________________________ t oward s proof of Address.( i i i ) Copy of ________________________ towards proof of date of birth.( iv) Copy of t he Cast e Cert i f i cate (requir ed only where a Society has l im i t ed i t s

mem bership in i ts Byelaws t o the mem bers of part icular cast e or communit y)

(v) DD/ Pay Order/ Cheque No.__________ dated _________ for Rs.________ drawnin f avour of ________________________ t owar ds member ship f ee.

(vi ) DD/ Pay Order/ Cheque No.__________ dated _________ for Rs._______ drawnin f avour of _____________________________ t owar ds annual subscrip t ion f or

t he year __________.

(vi i ) Two passport size and one st amp size phot ographs.4. I request you t o kindly admit me as a ___________ (Type of Membership) mem ber of

t he Society.

Thanking you,

Yours fa i t hfu l l y

Dated: _______________

Place: ________________ (Signatur e of t he Applicant )

B. Recommendat ions of a regular member of the Society (if provided in the byelaws):

I recom mend admi ssion of Sh. _____________________ s/ o _______________, aged

_____ yea rs, r / o __________________________________ , as Or dina ry/ Li f e m em ber of t he

Society.

Signat ure of t he Member

Name of t he Member

Membership No.

Date

Place


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________________________________________________________________

C. Decision of the Governing Body:

Sh. ______________________ s/ o ____________________, aged _____ years, r/ o

_________________________________, is ad m i t t ed as Ordina ry/ Li f e m em ber of t he Soc iet y

w.e.f. _____________ under membership No._____________ vide resolution bearing No.

__________ in t he m ee t ing of t he Gove rni ng Bod y he ld on _______.

He may be issued an Identi ty Card of the Society & his name may be entered in the

Regist er of Memb ers.

Secret ary/ President

Dat ed: ___________

Place: ____________


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Form XI

Particulars to be contained in the Identity Card to be issued under Section 17 of

the Haryana Registr ation and Regulat ion of Societ ies Act, 2012

(See sub-r ule (2) of rule 11)

Name of t he Society w it h logo, i f any.

IDENTITY CARD

I .Card No.: Type of Membership:

Date of Birt h:

Name:

S/ o ,W/ o :

Address:

Membership No.:

Date of Issue:

Photograph

Val id upt o:

Holder s Signat ure Author ised Signator y of t he

Society


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Form - XII

Register of Members to be maint ained under Sect ion 18 of t he Haryana Registr ation

and Regulat ion of Societ ies Act, 2012

(See rule 12)

1. Name of t he Society:2. Regd. Office Address:3. Date of regist rat i on:4. Regist rat i on number:

Register of Members of the Society

Sr.No

.

Nameo f the

membe

r

Father s /

Husb

and s

name

Membership

No.

Type ofMembe

rship

Fulladdress

o f the

membe

r

Occupat io

n

Dateof

enro

l lme

nt

Cast e

Date ofresignatio

n or

removal

Remarks/

Signatur

e & date

of

author is

ed

signatory

1 2 3 4 5 6 7 8 9 10 11


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Form XIII

Register of Electoral Colleges to be maintained under Secti on 18 of t he Haryana


(See rule 12)

Register of Electoral Colleges

1. Name of t he Society:2. Regd. Off ice Address:3. Date of r egist rat ion:4. Regist rat ion num ber:5. No. of Electoral Colleges:

Register of Electoral Colleges

Sr .

No.

Ident i ty /

Particulars of

the Electoral

College

No. of Members

in the Electoral

College

Name of the

Member

Fathers/

Husbands

name

Membership

No.

1.

2.

3.

And so on and so for t h


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Form XIV

Register of Members of t he Collegium t o be maintained under sub-secti on (3) of

secti on 30 of the Haryana Registr ation and Regulat ion of Societ ies Act , 2012

(See rule 12)

1. Name of t he Society:2. Regist ered Off ice Address:3. Date of r egist rat ion:4. Regist rat ion num ber:

1. Date of Elect ion t o t he Col legium

2. Date t i l l when the term of the Col legium

Sr .

No.

Part iculars of t he

Electoral College

Name of t he Elect ed

Member

Membership No.

of the Elected

Member

Date of

Cessat ion of

Membership of

t he Col legium,

i f any


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Form - XV

List of members of t he Society along wit h changes therein to be fil ed wit h Distri ct

Registr ar under secti on 18(3) of the Haryana Registr ation and Regulat ion of

Societ ies Act , 2012

(See Rule 13)

List of members and changes therein dur ing the year_________

1. Name of t he Society:

2. Regist ered Off ice Address:

3. Regist rat ion No.:

4. Maximum Limi t of t he number of Members of t he Society i n i t s Bye-laws, i f any:

__________

A. List of members as submit ted for the previ ous year ending March ________

Sr .

No.

Name of

t he

Member

Membershi

p No.

Full address of the

member

Occupati on Dat e of

enrol lment

1

2

B. List of members who ceased to be members duri ng the year :

Sr .

No.

Name of

t he

Member

Membershi

p No.

Date of

Cessation of

membership

Reasons for

cessation (Death/

Resignation/

Removal)

Remarks, if

removed ( for

non-payment

of fees or any

ot her r eason)

12

C. List of persons admit ted as new members dur ing the years aft er the last fi li ng:

Sr .

No.

Name of

t he

Member

Membershi

p No.

Date of

Bi r th

Date of

admission

Occupati on Full address

o f the

member

1

2


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5. Th is is t o cer t i f y that ;

( i ) t he member s who have been included and/ or t he member s whose name(s) hasbeen deleted in the register of members during the year _______ are as per the

provisions of the Byelaws of the Society and the Haryana Registration andRegulat ion of Societies Act, 2012 and t he rules made t here under;

( i i ) the to ta l number o f members is w i th in the l imi t speci f ied in the bye laws of theSociety;

( i i i ) there are no other changes in the register of members during the year_____ andthe above l ist is as per the Register of Members maintained by the Society under

secti on 18 of t he Act .

Filed by:

Sign. Sign. Dat e:

Name of t he Secret ary Name of t he President Place:


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Form XVI

Application for amendment in the Memorandum and By-laws of the Society under

secti on 26(3) of the Haryana Registration and Regulat ion of Societ ies Act, 2012

(See sub-r ule (2) of rul e 17)From

To


_______________________ (St at ion )

Dated:

Subj ect :- Applicati on for amendment in the memorandum and By-laws of the

Society under section 26(1) of the Haryana Registration and Regulation

of Societ ies Act, 2012.

Sir,

I, _______________________ s/ o _____________________, off ice-bear er of

______________ (na me of t he soc iet y) , dul y au t hor ize d by t he Gove rning Bod y vi de i t s

resolution No. _______ dated _________ hereby f i le the appl ication for amendment in the

memorandum and by-laws of the society under section 26(1) of the Haryana Registration

and Regulation of Societies Act, 2012 as per details given below:

Particulars of the Society

1. Name of t he Societi es





6. Dat e of Meetin g of General Body/

Collegium

7. Reason in brief for change inmemorandum/ by -lawsa) By t he Society of i t s ownb) By the order of Registrar(Give reasons to (a) and (b) above asappl icable)


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8. Part icular s of changes proposed

(Give detai ls of the clauses deleted,

replaced and added. Attach an extra

sheet i f requ i red.)

S.No. Clauses

de le ted

Clauses

amended

Clauses

added

2. I enclose herewit h t he fol l owing documents namely:-

( i ) attested copy of Certi f icate of Registration ;(i i) copies of resolut ions passed by t he Governing Body ;

(i i i ) copies of special resolut ions passed by t he General Body ;

( iv) att est ed copies of mem orandum/ by-laws before proposed amendment ;

(v) att est ed copies of mem orandum/ by-laws aft er porposed amendment ;

(vi) Treasury Challan/ Voucher beari ng No. _______ dat ed _______ draw n on


requisi te fee.

3. I t is cer t i f ied t hat t he proposed amendment in memorandum/ byelaws of t he

Society, as being presented before you, is conforming to the provisions of the Haryana

Registration and Regulation of Societies Act, 2012.

4. Accord ingly , i t i s requested t hat t he amendment in the memorandum/ byelaws of

t he Society as request ed for may be t aken on record and t he necessary Cert i f icate m ay be

issued.



Date :

Place :


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Form XVI-A

Certificate of amendment in Memorandum/ By-laws of the Society under Sub-

secti on (3) of Secti on 26 of the Haryana Registr ation and Regulat ion of Societ ies

Act, 2012.

[See rul e 17(3)]

Cert if icate of amendment in the Memorandum/By-laws of the Society

I hereby cert i fy that ________________________ (name of the society) which was

originally registered on ____________ vide registration number _________________ and

allotted new registration No. ____________ on __________ under section 9(4) of the

Haryana Registration and Regulation of Societies Act, 2012 and having duly passed aspecial resolution in terms of section 26(1) of the Act, the approval to the amendment in

mem orandum/ by-laws of t he Society is hereby granted as under :-

S. No. Clauses del et ed Clau ses Amend ed Clauses added

Given under m y hand at ________ t his _______ day of (m ont h) ______ (Year)________.

____________________


Place:


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Form - XVII

Register of the Off ice-bearers and members of t he Governing Body of the

Society under Section 33 (4)(i) of the Haryana Registration and Regulation of

Societies Act, 2012



2. Regist rat ion . No. & Date

3. Regist ered Off ice Address of t he Societ y

4. Date of Elect ion of t he Governing Body:

5. Elect ions val id Ti l l :

Register of Off ice-bearers and members of t he Governing Body

Sr.No.

Name o f theof f ice bearer / Member o f t heGoverningBody

MembershipNo.

Designati on Dat e ofappo in tment

Full addresso f themember

Remarks

1

2

3

4

5

6

7

8

9

The above part iculars are cert i f ied t o be correct as per t he records of t he

Society.

Sign. Sign. Date:



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Form XVII - A

Change in the Office-bearers and members of the Governing Body of the

Society under section 33 (4)(ii ) of the Haryana Registration and Regulat ion

of Societ ies Act, 2012



2. Regist rat ion. No. and Date

3. Regist ered. Off ice Address of t he Societ y

4. Date of Elect ion of t he Governing Body:

5. Elect ions val id Ti l l :

Change in t he const it ut ion of t he Governing Body during the t erm, if any

Sr .

No.

Name of the

off ice bearer /

Member o f the

Governing

Body

Membership

No.

Designation Date

appointment/

cessation/

Removal

Reasons for

removal or

appointment

The above part i culars are cert i f ied t o be correct as per t he records of t he Society.

Sign. Sign. Date:



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Form XVII-B

Off ice bearer s and members of t he Governing Body and changes therein t o be fi led

along with Annual Return under section 33(4)(iii) of the Haryana Registration and

Regulat ion of Societ ies Act , 2012


1. Fil ing f or t he Year: Ending March ________

2. Name & address of t he Societ y

3. Regist rat ion. No. and Date

4. Regist ered Off ice address of t he Societ y

A. Details of the off ice-bearers and members of the Societ y as on the 31

st

ofMarch of the previous year:

Sr .

No.

Name of the

o f f i ce

bearer/

Member of

t he

Governing

Body

Membershi

p No.

Designation

(Off ice-

bearer/

Member)

Full address

o f the

member

Remarks, if any

1.

2.

3.

4.

B. Appointments to the Governing Body during the year for which report is being

submitted:

Sr .

No.

Name of the

o f f i ce

bearer/

Member of

t he

Governing

Body

Membershi

p No.

Designatio