Social Security: SSA%20Overview

8/14/2019 Social Security: SSA%20Overview

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Chuck Liptz, Director Chuck Liptz, Director

Employer Wage Reporting and Relations Staff Employer Wage Reporting and Relations Staff

Social Security AdministrationSocial Security Administration

Social Security Update Social Security Update



Electronic Filing

Success Story

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2001 2002 2003 2004 2005

Electronic

Other Media

TY2004

(2005)

67% of all

W-2s

Over 158 Million Forms W-2 sent

Electronically(2005)MillionsMillions



The rest of the story …The rest of the story …

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Millions

2001 2002 2003 2004 2005

Paper W-2s - 2001 to 2005



4.4

4.5

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4.9

5

Millions

2001 2002 2003 2004 2005

Paper Reports (Employers) 2001 - 2005





Registration ProcessRegistration Process

Provide registration information (you and employer)

Choose your own password

Receive your PIN (Personal Identification Number)

Choose your roles

Letter to user (may have Activation Code)Letter to employer (may have Activation Code)*

Employer gives Activation Code to User User inputs Activation Code(s)





Select Your Password



Choose Your Role(s)Choose Your Role(s)



Activate A Role Activate A Role



E-File OptionsE-File Options

Two Ways to e-file

– Upload MMREF for large or smallfilers

(requires W-2 software)

– Fill-in up to 20 W-2 Online screen(no W-2 software required!)

Both use March 31 e-file deadline







W-2 OnlineW-2 Online

Ideal for small filers or special needs No forms or tax software required!!!

Blank W-2 displayed via Internet

-- Fill in screens one at a time

(up to 20)

-- Name/SSN verification immediately

W-3 totaled for your records

Employee Copies (.pdf) too!





W-2C OnlineW-2C Online

Blank W-2C displayed via Internet

Fill in screens one at a time

(up to 5) Limited functionality this year

Employee Copies (.pdf) too!



Magnetic Media Eliminated Magnetic Media Eliminated

TY 2004 – last year for tapes andTY 2004 – last year for tapes and

cartridgescartridges

TY 2005 – last year for disksTY 2005 – last year for disks



What We’re Working On inWhat We’re Working On in

Wage Reporting Wage Reporting Additional models for ElectronicAdditional models for Electronic

FilingFiling

Eliminate mailing paper MMREFEliminate mailing paper MMREF Changes to paper W-2 form –Changes to paper W-2 form –

moving the SSN fieldmoving the SSN field Software vendors code in MMREFSoftware vendors code in MMREF New record in MMREF for PuertoNew record in MMREF for Puerto

Rico, other territories and states toRico, other territories and states touseuse

stay tuned …stay tuned …



What is SSNVS? (Social Security Number Verification Service)

Allows employers to verify the name and SSN

of a hired employee with Social Security

(SSA) over the Internet

Cannot be used for tax filing purposes

Only tells you if name & Social Security

number match SSA’s records

5 possible “No-Match Codes” returned.

Provides an indicator if Social Security

number belongs to a deceased person



Two Methods for using SSNVS Two Methods for using SSNVS

Direct keying onto SSA’s websiteKey up to 10 names/SSNs with

immediate results

Can key multiple screens

Upload file

Can upload up to 250,000 SSNs per file

Next business day results



Request Online SSN VerificationRequest Online SSN Verification

R t O li SSN V ifi ti



Request Online SSN Verification

R t O li SSN V ifi ti



Request Online SSN Verification



VERIFICATION CODES

1 = SSN not in file (never issued to anyone)

2 = Name and DOB match, gender code does not match

3 = Name and gender code match; DOB does not match

4 = Name matches, DOB and gender code do not match

5 = Name does not match, DOB and gender code not checked

DECEASED (PER SSA RECORDS)

If Social Security records indicate any of the names and SSNs submitted for

verification belonged to deceased individuals, the page will display a table

with the information pertaining to these requests.

Possible Mismatch Codes



What We’re Working OnWhat We’re Working On

SSNVS SSNVS Return all namesReturn all names

– Last 4 digit of SSN for match OnlineLast 4 digit of SSN for match Online

– All Names & SSNs for filesAll Names & SSNs for filesAccept Excel Spread sheets if Accept Excel Spread sheets if

properly formattedproperly formatted

Input your Employer IdentificationInput your Employer IdentificationNumber (EIN)Number (EIN)

Elimination of disk and tapeElimination of disk and tape



Hodge Podge

New Box 12 Codes - AA & BBNew Box 12 Codes - AA & BB

● SSA must verify status of foreignSSA must verify status of foreign

workers with DHS before SSN issuedworkers with DHS before SSN issued●Immediate verification (2 weeks)Immediate verification (2 weeks)

●Delayed verification (up to 120 days)Delayed verification (up to 120 days)

● Administrative Wage GarnishmentAdministrative Wage Garnishment



Keep Up To DateKeep Up To Date

W-2 NewsSSA/IRS Reporter

www.ssa.gov/employer/pub.htm



Employer website

www.socialsecurity.gov/employer

Business Services Online

www.socialsecurity.gov/employer/bsowelcome.htm

Employer Reporting Assistance

1-800-772-6270

BSO Technical Assistance

1-800-772-2970

Em lo er Services Liaison Officers

Help!!!



Documents

Social Security: SSA%20Overview