Social Media THE RIGHT WAY February 5, 2014. JUST DO IT. BUT DO IT RIGHT Know It. Own It. Secure It.

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Social Media THE RIGHT WAY February 5, 2014 Slide 2 JUST DO IT. BUT DO IT RIGHT Know It. Own It. Secure It. Slide 3 WHAT IS SOCIAL MEDIA? Blogs and micro blogs (Twitter, Tumblr). Social networking sites (Facebook/Google+/LinkedIn). Content communities (Youtube, Flickr). Slide 4 Social media account information may constitute a protectable trade secret. o Christou v. Beatport, LLC, 849 F. Supp. 1055 (D. Colo. 2012). Be aware of how social media may impact the enforcement of your intellectual property rights. o Jack Daniels/Whiskey Rebellion blog. Intellectual Property & social media Slide 5 FTC Act Section 5/16 CFR 255.5. o Companies should ensure that persons performing social media marketing on their behalf disclose relationship with Company. In the matter of Reverb Communications, Inc. (2010). In the matter of Legacy Learning Systems, Inc. (2011). FTC Enforcement matters Slide 6 The First Amendment provides some protection to government employees in connection with their social media use. o Pickering v. Board of Education (U.S. S.Ct 1968) On matters of public concern, interests of employee /commenter are balanced against govt employers interest in promoting efficiency of public services. o Bland v. Roberts (4 th Cir. 2013) Hitting like button on Facebook may be protected speech. Some state laws also provide a measure of free speech protection for employees that would apply to social media use (e.g., Conn. & Cal.). o Conn. bars employers from disciplining an employee for exercising First Amendment rights, as long such exercise does not substantially interfere with job performance or working relationship with employer. Conn. Gen. Stat. 31-51q. o Cal. prohibits employer from (a) forbidding employees from engaging in political activity or (b) using coercion to influence political activity. Cal. Labor Code 1101 1102. Free Speech CONCERNS Slide 7 Ehling v. Monmouth-Ocean Hospital Service Corp. (U.S.D.Ct.N.J. 2013) The Stored Communications Act (the SCA) protects employees private Facebook wall posts. The Computer Fraud & Abuse Act (the CFAA) prohibits accessing protected computers without authorization. 18 U.S.C. 1030. Eagle v. Morgan (E.D. Penn. 2012) Former employee failed to establish damages under the CFAA for unauthorized access of her LinkedIn account by former employer. Federal Law: THE SCA & THE CFAA Slide 8 May reject (or hire) based on incorrect information. Applicant can assert that employer considered improper information (e.g., protected class status). Some U.S. states prohibit employers from discriminating against employees/applicants for lawful use of lawful products during nonworking hours (NC, NY, Colorado, others). May run afoul of legislation prohibiting request for social media passwords. Social media in hiring - risks Slide 9 Prohibit requiring or requesting employee/applicant to disclose username or password to access personal social media. Also prohibit requiring employee/applicant from accessing in employers presence or divulging contents of personal social media. Many (but not Illinois) have exceptions for investigations protecting confidential and proprietary company information. Critical that company does not allow employees to use personal email for work. State Password protection statutes Ark, Cal, Colo, Ill, Maryland, Mich, Nevada, NJ, NM, Oregon, Utah, Vermont, Washington Slide 10 Think twice before doing it. Think twice before requesting a password, and then check with your attorney. Include release/authorization in applications (if permitted by law). Check terms and conditions of website being accessed. No Pretext (do not falsify, impersonate, retrieve keystrokes to get access). Focus on job-relatedness of information. Only give decision maker relevant information. Retain information used for hire/no-hire decision. Be consistent (dont discriminate). Practical advice: using social media in hiring Slide 11 Own the Companys social media. Dont permit employees to use personal social media for business. Dont leave all responsibility all to one person (HMV). Know what is on your social media. Dont forget about it. Periodically check on it. Save it. Have a social media policy! Social media DURING EMPLOYMENT: own it Slide 12 Every Company should have one. Include appropriate limits(nondisclosure, harassment, employee endorsements, etc.). Make clear who owns what. Prohibit use of company name in personal twitter handles, blog names, etc. Disclose companys right to inspect (to the extent permitted by law) to ensure compliance. Inform employees of monitoring and no expectation of privacy if company resources are used. Have employee sign acknowledgment and consent. Beware the NLRB. Key strategy: the social media policy Slide 13 Dont release confidential guest, team member, or company information on social media sites. Make sure that any photos, music, video, or other content you are sharing is legally sharable or that you have the owners permission. Offensive, demeaning, abusive or inappropriate remarks are as out of place online as they are offline, even if they are unintentional. NLRB: Unlawful Policies Slide 14 The Corporate Communications Department is responsible for any disclosure of information to the media regarding [Employer] and its activities. Unless you receive prior authorization from the Corporate Communications Department to correspond with members of the media or press regarding [Employer] or its business activities, you must direct inquiries to the Corporate Communications Department. NLRB: Unlawful Policies Slide 15 Hispanics United of Buffalo, Inc., Case No. 3-CA-27872 (N.L.R.B. Sept. 2, 2011). Facebook post: Discussions about another employees criticisms of the employees work performance were still protected. Termination and policy violated NLRA. Posts that Harass Co-Workers Slide 16 Bob is such a NASTY MOTHER F****R dont know how to talk to people!!!!! F**k his mother and his entire f****g family!!!! What a LOSER!!!! Vote YES for the UNION!!!!!!! Protected as activity by two or more employees for mutual aid or protection regarding terms or conditions of employment and was not egregious enough to cause the employee to lose the NLRAs protections. Can Employees Go Too Far? Slide 17 let them figure it out and they start loosin kids I aint helpn HAHA. well take advantage, play music loud teach kids how to graffiti up the walls. I dont feel like being their b***h and making it all happy- friendly middle school campy. Lets do some cool s**t, and let them figure out the money. No more Sean. Lets f**k it up. HAHA we gone have hella clubs and take the kids. [H]ahaha! F**k em. Field trips all the time to wherever the f**k we want! Although concerted in voicing disagreement with management, NOT protected under the NLRA. [T]he question is whether the conduct is so egregious as to take it outside the protection of the Act, or of such character as to render the employee unfit for further service. Can Employees Go Too Far? Slide 18 QUESTIONS? Slide 19 Thank You! Todd C. Taylor (704) 331-1112 Karin M. McGinnis (704) 331-1078 Benjamin P. Fryer (704) 331-1163