Snow Canyon High

Faculty Handbook2019 - 2020

- To ENSURE high levels of learning for EVERY student -

Snow Canyon High School Bell Schedule 2019-2020

RegularDaySchedule1st 8:15-9:20 65min2nd 9:25-10:30 65min3rd 10:35-11:40 65min

Lunch 50min4th 12:30-1:35 65min5th 1:40-2:45 65min

AMAssembly PMAssembly8:15-9:00 45minAssembly 1st 8:15-9:20 65min

1st 9:05-9:53 48min 2nd 9:25-10:30 65min2nd 9:58-10:46 48min 3rd 10:35-11:40 65min3rd 10:51-11:40 49min Lunch 50min

Lunch 50min 4th 12:30-1:20 50min4th 12:30-1:35 65min 5th 1:25-2:15 50min5th 1:40-2:45 65min 2:15-2:45 30minAssembly

PLC/MinimumDay1st 8:15-8:52 37min2nd 8:57-9:34 37min3rd 9:39-10:16 37min4th 10:21-10:58 37min5th 11:03-11:40 37minBuses Willrunat 12:30SEOP 3:30-7:00pm Nov4-5(W-TH)

SU M T W TH F SA SU M T W TH F SA SU M T W TH F SA SU M T W TH F SA1 2 3 4 5 6 1 2 3 1 2 3 A 4 B 5 A 6 B 7 1 A 2 B 3 A 4 B 5

Labor Day 16 17 18 19 36 37 38 397 8 9 10 11 12 13 # 4 5 6 7 8 9 10 8 9 A 10 B 11 A 12 B 13 A 14 6 7 A 8 B 9 A 10 B 11 A 12

Prof. Dev. Prep Prep PLC 20 21 22 23 24 40 41 42 43 4414 15 16 17 18 19 20 11 12 A/B 13 A 14 B 15 A 16 B 17 15 16 B 17 A 18 B 19 A 20 B 21 13 14 B 15 A 16 B 17 18 19

First Day 1 2 3 4 5 25 26 27 28 29 45 46 Q1 End 47

21 22 23 24 25 26 27 18 19 A 20 B 21 A 22 B 23 A 24 22 23 A 24 B 25 A 26 B 27 A 28 20 21 A 22 B 23 A 24 B 25 A 26

6 7 8 9 10 30 31 32 33 34 48 49 50 51 52

28 29 30 31 25 26 B 27 A 28 B 29 A 30 B 31 29 30 B 27 28 B 29 A 30 B 31 A

11 12 13 14 15 35 PLC 53 54 55 56

Q1 Midterms: Sept. 10 - 13 Q3 Midterms: Feb. 3 - 7 S1: 1AB, 44A, 44B T1 End: Nov. 1 (57)

Q2 Midterms: Nov. 18 - 22 Q4 Midterms: Apr. 14-17 S2: 45A, 45B T2 End: Feb. 14 (61) daysT3 End: May 21 (61)

SU M T W TH F SA SU M T W TH F SA SU M T W TH F SA SU M T W TH F SA1 B 2 1 2 B 3 A 4 B 5 A 6 B 7 1 2 3 4 1

57 76 77 78 79 80 New Year Prep3 4 A 5 B 6 A 7 B 8 A 9 8 9 A 10 B 11 A 12 B 13 A 14 5 6 A 7 B 8 A 9 B 10 A 11 2 3 B 4 A 5 B 6 A 7 B 8

58 59 60 61 62 PLC 81 82 83 84 85 91 92 93 94 95 PLC 110 111 112 113 11410 11 B 12 A 13 B 14 A 15 B 16 15 16 B 17 A 18 B 19 A 20 B 21 12 13 B 14 A 15 B 16 A 17 B 18 9 10 A 11 B 12 A 13 B 14 A 15

63 64 65 66 67 86 87 88 86 Q2 End 90 96 97 98 99 100 115 116 117 118 11917 18 A 19 B 20 A 21 B 22 A 23 22 23 24 25 26 27 28 19 20 21 A 22 B 23 A 24 B 25 16 17 18 B 19 A 20 B 21 A 22

68 69 70 71 72 Christmas MLK Day 101 102 103 104 Pres Day 120 121 122 12324 25 B 26 A 27 28 29 30 29 30 31 26 27 A 28 B 29 A 30 B 31 A 23 24 B 25 A 26 B 27 A 28 B 29

73 74 [75] 105 106 107 108 109 124 125 126 127 128

SU M T W TH F SA SU M T W TH F SA SU M T W TH F SA SU M T W TH F SA1 2 A 3 B 4 A 5 B 6 A 7 1 B 2 A 3 B 4 1 B 2 1 2 3 4 5 6

129 130 131 132 133 146 147 148 1668 9 B 10 A 11 B 12 A 13 B 14 5 6 A 7 B 8 A 9 B 10 11 3 4 A 5 B 6 A 7 B 8 A 9 7 8 9 10 11 12 13

134 135 136 137Q3 End 138 149 150 151 152 Easter 167 168 169 170 17115 16 17 18 19 20 21 12 13 14 A 15 B 16 A 17 B 18 10 11 B 12 A 13 B 14 A 15 B 16 14 15 16 17 18 19 20

Easter 153 154 155 156 172 173 174 175 17622 23 A 24 B 25 A 26 B 27 A 28 19 20 A 21 B 22 A 23 B 24 A 25 17 18 A 19 B 20 A 21 B 22 23 21 22 23 24 25 26 27

139 140 141 142 143 157 158 159 160 161 177 178 179 Last Day18029 30 B 31 A 26 27 B 28 A 29 B 30 A 24 25 26 27 28 29 30 29 30

144 145 162 163 164 165 31 Memorial

28

REVISED 4/17/2019

JULY AUGUST SEPTEMBER OCTOBER

MARCH APRIL MAY JUNE

Spring Break

Thanksgiving

1

NOVEMBER DECEMBER JANUARY FEBRUARY

80

A/B Calendar 2019-2020

Fall Break

Snow Canyon High School Faculty Meetings

Every Wednesday at 7:15am we will meet in room 209 for Roll Call

NAME ROOM SUBJECT NAME ROOM SUBJECTFaculty STAFF

Blackburn,Kortney 104 Foods Brinkerhoff,Rhonda Counseling CounselingSecretaryBrooks,Warren MainOffice Principal Broadhead,Darla MainOffice AttendanceSecretaryBrown,James 126 Biology Bundy,Stacia MainOffice Principal’sSecretaryBundy,Casey 218 SocialStudies/DriverEd Hardy,Melanie MainOffice FinanceSecretaryBurningham,Bruce 501 Ceramics Larsen,Rochelle Counseling Registrar/TestingBurr,Ken CounselingCtr. Counselor(A-D) Mickels,Jill MainOffice Receptionist/AthleticsButterfield,Penny 215 MathCallahan,Diane 211 Spanish Day,Helen 207 WritingLabCampbell,Tawney 500 AgriculturalScience Stradley,Sarah MediaCenter MediaAide/TestingCoulam,Stephanie 230 Math/History Rogers,Keely MediaCenter MediaAide/TestingDavenport,Ryan 232 Math TBD 207 WritingLabDavis,Brett 309 WoodsGali,Conley MainOffice Asst.Principal/Act.Director Aardema,Kirsten 106 ParaprofessionalGaskell,Gina 235 French Brown,JamesM 114 ParaprofessionalGough,Dustin 214 German/ESL Jamison,Tamara 106 ParaprofessionalGraft,Jay 133 PE Jones, Kathy 106 ParaprofessionalHansen,Shalise 102/105 Family&ConsumerScience Oakden, Anna 106 ParaprofessionalHarris,Kris 233 SpecialEducation 112 ParaprofessionalHeaton,Kayla 130 ASLHe,de 235 ChineseHill,Paul 100 Business Davis,Harmon HeadCustodianHoward,Ashley 131/GYM SpecialEd./PE Majors,Jace LeadCustodianHunt,Rod 111 Science Staheli,Tam CustodianHurt,Paul MainOffice Asst.Principal CustodianJackson,Josh 202 English/History CustodianJohnson,Danielle Counseling Counseling(E-I) Stucki,Russ CustodianJones,Kyle 128 Chemistry/Spanish Thacker,Kim CustodianJudd,Stephen 101 Yearbook/Computers Rollins,Julian CustodianKirk,Misty 222 SocialStudies Jeffery,Jacob CustodianKitchen,Sheryl 220 PsychologyKittrell,Wane 132 WeightTraining/PE Thompson,Jeramie 107 ResourceOfficerKreyling,Jamie MediaCenter Media/UpwardBound/Exec.CouncilKreyling,Paul 228 Math Esplin,Mike 300C ETSAdvisorKunde,Kenny 226 Math/HistoryLamoreaux,Mary 116 Science 207B AtRiskCoordinatorLancaster,Bob 124 Chemistry Morales,Jazzmin 207B AtRiskCoordinatorLang,Nick 113 BiologyLang,Steve 224 Math Wilson,Jason 302 ComputerTechLinford,Rod 106 SpecialEducationMartinez,Donovan 205 SpecialEducationMcArthur,Jay 206 EnglishMeacham,Doug Counseling Counselor(R-Z)Moore,Terry 311&312 Band/ChoirNeva,Natalie Counseling Counseling(J-Q)Oberhansley,Colleen 210 English,Journalism,NHSParker,Alaina 216 SocialStudiesParker,Jeff 213 HistoryPorter,Sandy 306 AutoMechanicsPulsipher,Jasmine 208 EnglishRarick,Ryan 200 EnglishRedfearn,Justin 103 PE,Health,SocialStudiesScano,Becky 110 SpecialEducationSecrist,Reed 134 PE/HealthSherman,Rachelle 308 ArtShields,Rick 502 WeldingShockley,Crystal 133 DanceTufuga,LeeFan 204 ResourceVandenberghe,Bryan 305 GraphicArtsVick,Anthony 304 Drafting/ComputersWahlberg,James 118 BiologyWard,Rob 212 SpanishWhitman,Kim 301 DramaWyson,Jillian 201 English

DEPARTMENTCHAIRSANDMEMBERS

2019-20

LANGUAGEARTSJasminePulsipherColleenOberhansleyRyanRarickJoshJacksonJayMcAthurJillianWyson

SOCIALSCIENCECaseyBundyMistyKirkAlainaParkerJeffParkerSherylKitchen

BUSINESS/FACSShaliseHansenPaulHillKortneyBlackburnStephenJudd

HEALTHYLIFESTYLESWaneKittrellReedSecristJayGraftJustinRedfearnAshleyHowardCrystalShockley

MATHEMATICSKennyKundePaulKreylingSteveLangRyanDavenportStephanieCoulamPennyButterfield

WORLDLANGUAGERobWardDustinGoughDianaCallahanGinaGaskellKaylaHestonHeDe

PERFORMINGARTSKimWhitmanTerryMoore

SPECIALEDUCATIONLeeFanTufunaRodLinfordBeckyScanoDonovanMartinezKrisHarris

SCIENCEJamesBrownRodHuntBobLancasterKyleJonesNickLangMaryLamoreauxJamesWalhlberg

VOCATIONALBryanVandenburgheAnthonyVickTawneyCampbellRickShieldsSandyPorterBrettDavis

VISUALARTSBruceBurninghamRachelleSherman

STUDENTSERVICESKenBurrDanielle JohnsonNatalieNevaDougMeacham

FACULTY ADVISORY/COMMITTEE ASSIGNMENTS 2019-20

10th Grade Advisor 11th Grade Advisor 12th Grade Advisor Ryan Rarick Mary Lamoreaux James Wahlberg Penny Butterfield Doug Meacham Stephanie Coulam

Executive Council SC Women’s Advisor SC Men’s Advisor Jamie Kreyling Sheryl Kitchen Wane Kittrell

Danielle Johnson Jamie Kreyling

Cheerleaders Spirit Club Drill Team Danielle Johnson Donovan Martinez Martsi Strong

Insurance Rep Yearbook Advisor Canyons (publications) Becky Sanco Stephen Judd Jasmine Pulsipher

National Honor Society Sterling Scholars Faculty President Colleen Oberhansley Steve Lang

Misty Kirk Kim Whitman

Academic Recognition Committee Standards Committee Accreditation Chair Doug Meacham Warren Brooks Wane Kittrell

Warren Brooks Paul Hurt Ken Burr

Ken Burr

World Wide Warrior Colleen Oberhansely Paul Hurt Jamie Kreyling

Doug Meacham Natalie Neva Conley Gali

Jay Graft

Excel /YIC Coordinator Danielle Johnsom Justin Redfearn

Consolidated School Improvement Plan At-Risk Committee School Community Council Wane Kittrell Paul Hurt Paul Hurt / Warren Brooks Paul Hurt Ken Burr Conley Gali Conley Gali Jamie Kreyling Warren Brooks All Department Chairs

All Department Chairs

Scheduling Committee Faculty Advisory Committee Red Ribbon Week Warren Brooks Warren Brooks Natalie Neva

Ken Burr Rhonda Brinkerhoff All Department Chairs

Election Committee Jamie Kreyling Casey Bundy

Paul Hurt Conley Gali Rochelle LarsenKim Whitman Hamon Davis Jeramie Thompson Ken Burr Jamie Kreyling Dallin Higgins (Student Body President)

Homecoming Week Warrior Week Graduation Committee Jaime Kreyling Rob Ward Donavan Martinez Jamie Kreyling Kenny Kunde Kortney Blackburn Colleen Oberhansley 2019-2020 Exec Kim Whitman Others as needed Reed Secrist Paul Kreyling

Warren Brooks Conley Gali Paul Hurt Doug Meacham Natalie Neva Ken Burr Bryan Vandenburghe Harmon Davis Melanie HardyWane Kittrell

Snow Canyon High School Dance Policy

Dance Policies 1. Student ID is required to attend.2. Any student not enrolled at SCHS must fill out a Dance Guest form.3. Once a student has entered the dance, they cannot leave and re-enter.4. No slam dancing, dirty dancing or any other physical contact which could be offensive

or a safety hazard to others will be permitted. Students’ involved may be asked to leaveand the dance may be terminated.

5. Dances will end by 11:00 pm6. Dress policies:

Follow SCHS Dress Code Policy

Music at Dances 1. Music must be of good taste. No Explicit songs/videos

a) A play list of the music for each dance must be pre approved by the advisor andstudent council.

b) The approved play list must be presented to the Exec council advisorc) If inappropriate music is played or students interject inappropriate language the

music will be shut down and the dance may be terminated.

Added information about dances: 1. Each teacher has been assigned one scheduled dance for the year.2. Teachers will need to be actively involved while chaperoning. At least one teacher should be

near the cash box or at the entrance of the dance. All chaperones should be moving andwatching for problems in the dance area and/or entrance.

3. Assigned teachers should check with the head chaperone prior to the dance.4. Chaperones and Administration together are to enforce all dance policies.

DANCE and WEEK, SUPERVISION ASSIGNMENTS 2019-2020

Date Dance Assigned Supervision

Sept 3 – Sept 7 Homecoming J. Kreyling / P. Kreyling(Dance Saturday) (HC Week) Whitman

Oberhansley Martinez Kundy Secrist

Oct 28 – Nov 1 ( Dance TBD)

Fall Fest Kittrell / J. Kreyling Burr

Wyson A. ParkerJ. Parker

November 17 - 23 Sadie-Hawkins Judd / Harris (Dance Saturday) (Sadie’s Week) S. Lang

HansenHe DePulsipherRedfearn

December 2 - 7 Sophomore Week Rarick / Butterfield (? Dance Friday ?) (SO Week) Scano

Burningham Callahan

January 13 - 18 Junior Prom Lamoreaxu / Meacham (Dance Saturday) (JR Week) McArthur

Neva Jones Howard

February 17 - 22 Preference Kitchen / D. Johnson (Dance Saturday) Gough

Tufuga R. HuntDavenportGaskell

March 2 - 12 (Dance TBD)

MORP Blackburn / Jackson Graft N. LangHillHeatonKirkJ. KreylingLancasterPorter

April 14 - 18 Senior Ball Wahlberg / Coulam (Dance Saturday) (SR Week) Blackburn

Sockley Brown Campbell Bundy

May 11- 15 Warrior Week Ward / J. Kreyling Shields Sherman Vick Vandenberghe B. DavisP. KreylingOthers as needed

HEAD CHAPERONE DUTIES: General preparation for dance and set up for activities during the week Arrange for money from Ms. Hardy Check with assigned chaperones two weeks prior to dance Notify administration of problems during dance

SWITCHING DANCE ASSIGNMENTS: All changes must be submitted to the Administration by email. Changes will not be approved unless both chaperones agree to the change.

MISCELLANEOUS INFORMATION: 1. Each teacher is scheduled one scheduled dance per year and will help with activities during the dance week.2. Teachers need to be actively involved while chaperoning. At least one teacher should be near the cash box or at the entrance of

the dance at all times. All chaperones need to be moving around and watching for problems in the dance area or entrance.3. Assigned chaperones should check with the head chaperone prior to the dance for instructions.

ChristmasPartyDecember(Boldednamesincharge)

EndofSchool(Boldednamesincharge)

KimWhitmanConleyGaliWarrenBrooks

Brian VandenburgheColleen OberhansleyJamesBrownAlainaParkerJeffParkerWane KittrellBrettDavisJoshJacksonPaulHillTawneyCampbellBobLancaterBruceBruninghamPaulKreylingPaulHurtJamieKreylingDustinGoughPennyButterfieldHeDeMelanyHardyRochelleLarsenJayMcArthurAshleyHowardDougMeachamKimThackerHelen DayRodHuntBeckyScanoDianaCallahanKrisHarrisDanielleJohnsonTerryMooreNatalieNevaJamesWahlbergKeely RogersAnnaOakden

KennyKundeShaliseHansenKortneyBlackburn

AnthonyVickRyan DavenportJillMickelsRhondaBrinkerhoffNickLangRickShieldsKenBurrJasminePulsipherLeeFanTufungaRobWardSteveLangMaryLamoreauxJulianRollinsJustinRedfearnTamaraJamisonHarmonDavisJoleneTaylorRyanRarickRussellStuckiMistyKirkStephanieCoulamRodLinfordCrystalShockleyCaseyBundyReedSecristJasonWilsonDonovanMartinezGinaGaskellKyleJonesStephenJuddSherylKitchenDarla BroadheadMikeEsplin

2019-20PartyCommitteeList

ASSEMBLY ASSIGNMENTS 2019-2020

AUDITORIUM ASSEMBLIES (8:15 A.M.)

PEP ASSEMBLIES (PM)

All faculty will be in attendance to help supervise!

Group 1 Group 2 Group 3 Lancaster Hunt A. ParkerS. Lang Hill Jasckson Butterfield Wahlberg Pulsipher Harris Kitchen Vick J. Brown Wyson Scano Bundy K. Jones Secrist T. Campbell Howard Lamoreaux Davenport Blackburn J. ParkerMartinez Kittrell Vandenberghe S. Hansen P. Kreyling Ward Graft Kunde Gaskell Judd Shields Gough Callahan N. Lang Tufuga Heaton Linford Kirk Burningham Oberhansley Coulam Redfearn Rarick Sockley McArthur Davis Porter

Group 1 will supervise the south side of the auditorium. Group 2 will supervise the center section. Group 3 will supervise the north side of the auditorium.

Snow Canyon High School Faculty Policies

Accidents / Students: An Accident Report Form must be completed by the supervising teacher whenever a student is involved in an accident. Information on where to locate the Forms is available in the main office.

Announcements: Announcements will be made daily. All announcements will be submitted to the Media Center or

e-mailed to exec.schs@washk12.org by the end of each school day.

Assembly Attendance: All students are required to attend assemblies, however, many assemblies will be scheduled

at the beginning of the day….students who do not arrive at school on time will not be permitted to enter into the building (weather permitting) until the assembly is finished. There are two assemblies schedules (A.M./P.M.) - refer to Bell Schedule for exact times. Teachers are required to attend all assemblies. Assignments will be made for extra assistance with supervision. All teachers will assist with monitoring student behavior and helping students to find seats so that the assembly can begin on time.

Class Disclosure: Each teacher shall have expectations that address grading, discipline and tardy procedures

in their class disclosure. Class disclosures should set forth high yet attainable expectations. Email to Mrs. Talley by Sept 1st

Classroom Management: Classroom management, the first line of discipline is the teacher.

This systematic approach to less than crisis situations must be documented (log entry on power teacher) and must follow these steps:

Step 1—Class and school policies are given to students. Step 2—A teacher-student conference is held (INITIATED BY THE TEACHER). Step 3—Parent or guardian contact is made (INITIATED BY THE TEACHER). and a conference is held. Step 4—Student is referred to the counselor or administrator. Teacher will fill out an incident report when referring a student to the office. When a student is asked to leave class, it will always be with a referral from the teacher, directing him/her to a specific destination. Teacher will always provide appropriate follow-up. Overriding of the above steps must be for crisis situations only.

Classroom Supervision: It is extremely important that classrooms be under the supervision of teachers at all times when members of the class are present. Liability problems could develop for the individual teacher when students are left unsupervised. Teachers should be present during the entire class period and accept full responsibility for their students.

Copy Machines: A high volume copy machine is available for your use. It is located in the teacher work room next to the Media Center. Mr. Kreyling will coordinate the copy schedule so that teacher needs can be met. Please be careful to not place aides in compromising situations by having them run off tests. Teachers must not compromise the integrity of the Media Center by duplicating copyrighted materials or making large requests in a short time span.

STUDENTS WILL NOT BE ALLOWED TO USE THE TEACHER WORKROOM UNLESS THEY ARE A MEDIA AIDE.

The copy machine in the main office should not be used for more than 10 copies.

STUDENTS WILL NOT BE ALLOWED TO USE THE OFFICE COPY MACHINE. A COPIER WILL BE AVAILABLE IN THE MEDIA CENTER FOR STUDENT USE. TEACHERS SHOULD NOT RUN COPIES FOR STUDENTS.

Core (Utah) Curriculum: Teachers will teach to the objectives of the “core curriculum” as outlined by the Utah State Office of Education

Discipline: Teachers are expected to handle minor discipline problems including dress code and cell phone violations. Parent contact will be made before referring a student elsewhere. As problems develop, utilize counselors as a preventive measure. Refer to the appropriate administrator when discipline problems become chronic or serious in nature.

Deficiency Notices to Parents: In an effort to obtain parental support in motivating students who may be failing in a class, teachers will contact a parent (by personal contact, telephone or written communication) to inform them regarding the situation and the efforts their student must make to get a passing grade. This teacher contact with parents must be made early enough in the quarter so the student has time to succeed if the required effort is put forth. Teachers are to keep a record of their contact with the parents. Teachers are also encouraged to communicate with parents, whenever possible, about the positive things students are doing. Special cards will be available in the office for positive communication.

Dress Code (Teachers): Teachers are expected to dress in good taste and be well groomed, befitting members of a respected profession. Cleanliness of self and attire, neatness, and attractive grooming are stressed and expected. Body piercing other than ears, is not allowed

Eligibility Requirements: All students who represent Snow Canyon High School in a state or region sponsored event must be eligible as set forth by the UHSAA. In order to participate in a UHSAA sponsored activity, a student must not have received more than one failing grade the previous quarter. Incomplete's are considered "F's" until a grade is given by the teacher. A student must also have at least a 2.00 G.P.A. from the previous quarter. IF A STUDENT IS TRUANT THE WEEK OF AN ACTIVITY, HE/SHE WILL NOT BE ELIGIBLE TO BE A PARTICIPANT IN EXTRACURRICULAR ACTIVITIES FOR THAT WEEK OR UP TO 5 SCHOOL DAYS FOLLOWING THE TRUANCY. (WCSD HANDBOOK 4-34 ITEM C).

Faculty Meetings: Faculty meetings will be held every Wednesday morning before school, and will begin at 7:15 a.m. All teachers must attend.

Field Trips:Teachers need to schedule their field trips, at least ten days prior to the date of the trip, by

submitting the proper request form to the administration for approval. Field trips should be inas close proximity to the school as possible to prevent unnecessary time out of school andexcessive transportation costs. Field trips should not be scheduled during the first two weeksof school or the last two weeks of school.

PURCHASING

General Information Schools and departments are to foster a competitive procurement environment by seeking multiple quotes or bids prior to making a purchase as required by these guidelines.

Not all purchases (photography services, building rentals, banquets, etc.) lend themselves to a formal bidding process. However, care should be taken to select vendors who make an effort to serve public entities by competitively pricing their goods and services. All on-going purchasing procedures and arrangements should be periodically reviewed to permit vendors the opportunity to be part of a competitive procurement environment.

Each employee is expected to avoid conflicts of interest. If an employee has a family or professional relationship with a vendor (for example: a District employee is an owner, creditor, debtor, employee, or member of the board for a vendor of the District), the employee should not initiate or approve any purchase with the vendor. The employee’s supervisor should conduct the business in the place of the employee in order to avoid the appearance of a conflict of interest. Include language about arms length transactions.

Small Purchases The purchase of items and services costing less than $10,000 are designated as small purchases and are to be procured following these guidelines. The guidelines apply regardless of funding source.

Level I $0 to $999

1. Bids are not required.2. Schools and departments are encouraged to buy from the District warehouse first.3. If District bids or state contracts are available they should be used.4. Purchases may not be artificially divided in order to avoid the next level.

Level II $1,000 to $4,999

1. Schools are encouraged to buy from the District warehouse first.2. District bids or state contracts should be used3. If 1. or 2. above are not used then:

a. Two oral quotes are required. Purchasing will assist if needed.4. Purchases may not be artificially divided in order to avoid the next level.

Level III $5,000 to $9,999

1. Schools are encouraged to buy from the District warehouse first.2. District bids or state contracts should be used

Finance Policies:

1. Purchase Orders: For all in-school or district purchases, a purchase order must be used.Do not make any promises or commitments to an individual or business until approval isgiven. Purchase orders will be available from Mrs Talley

3. If 1. or 2. above are not used then:a. Three written bids are required. Purchasing will assist if needed.

4. Purchases may not be artificially divided in order to avoid the next level.

Include language on large purchases.

Level IV $10,000 and above

1. District bids or state contracts should be used.2. $10,000 purchases and greater approved by Board of Education.3. Contact the Purchasing Department prior to creating a requisition.

When following the guidelines above for both small and large purchases, remember that:

● Purchases are not to be artificially subdivided.● Dollar amounts are per order, not per item.● Similar items that would typically be purchased at the same time from the same vendor

should not be divided into multiple orders. For example, shorts and the coordinatingjersey for a soccer team should not be placed on separate orders.

● All equipment purchased with school funds must be tagged and recorded as a fixedasset in accordance with District guidelines described in the fixed asset section of thismanual.

● District and State Contracts for supplies and equipment should be used when available.● All items purchased for resale or fund-raisers are governed by district purchasing policy.● Shipping or freight costs should always be included in quote requests. If there are no

shipping charges, indicate “Free shipping” in the last line of the requisition. Whenrequesting quotes for shipping/freight, ask for FOB Destination Freight Prepaid and Add.Shipping costs should be included on the last line of a requisition. If an exact freightquote is not available, an estimate should always be included.

Approval Process All district requisitions and purchase orders must have appropriate administrative approval. All purchases must have prior authorization and the approval must be documented in writing.

District purchase orders must also be approved by the purchasing department. All warehouse orders will also require at least a principal approval. All purchases made for the District require prior approval according to district guidelines. Principals may approve up to $1,000 on district level accounts and $5,000 on school level accounts.

Verification of Purchases These procedures are to be followed so that prompt and accurate payment can be made to our vendors. The District can take full advantage of all discounts and maintain a positive working relationship with the vendors and within the District. Before an Accounts Payable technician can

School purchase orders may not be used for purchases greater than $5,000. Schools should submit a District P.O. for such purchases and may reimburse the District if the amount should have come out of a school program.

For example, if the school is buying new band uniforms that will cost more than $10,000, the school should submit a District P.O. coded to the school checking account. Once the purchase has been completed and paid by accounting, the school may send a school check, expensed from the band program, to reimburse the District for the exact actual cost. All checks issued need to be supported by an invoice and P.O. approved by an administrator. Before issuing the purchase order, make sure that all necessary details are completed (i.e. date, vendor, item description, price, quantity, and amounts.) The principal or one of his/her assistants must sign each purchase order before it is remitted to the vendor.

Unknown Dollar Amounts Occasionally, a school employee may need to make a purchase without being able to determine the exact cost.

1. First verify with the vendor if they will accept a school purchase order. The person shouldthen get a school purchase order and fill in the vendor, item, quantity, description and an estimated price. Then have the P.O. signed by the principal.

2. Have the teacher/administrator take the signed P.O. to the vendor and make the purchase.Once the purchase is made the exact price should be given to the school secretary along with the sales slip. (Caution: If the actual price exceeds 110% of the estimated price, the vendor may not accept the purchase order.) The secretary would then write the actual purchase price on the P.O. copy and pay the vendor when the invoice is received.

pay an invoice from a vendor, the PO must be marked on the SunGard system that the item has been received. It is the responsibility of the school or department to verity that the invoiced goods or services were received and payment should be made.

Other Purchasing Scenarios

Resale Items (vending, student stores, etc.) Items purchased for resale are subject to State and District purchasing guidelines.

Award of Contract Without Engaging in a Standard Procurement Process Request (Formerly Sole Source Request) Award of a contract without engaging in a standard procurement process (bids/quotes) is appropriate if it can be determined in writing that: There is only one source for the procurement item; Transitional costs* are a significant consideration in selecting a procurement item; Or the award of a contract is under circumstances, described in rules adopted by the applicable rulemaking authority, that make awarding the contract through a standard procurement process impractical and not in the best interest of the procurement unit.

An urgent or unexpected circumstance or requirement for a procurement does not justify the award of contract/purchase without engaging in a standard procurement process.

*“Transitional Costs” - means the costs of changing from an existing provider of a procurement item to another provided of that procurement item, or from an existing type of procurement item to another type; includes training costs; conversion costs; compatibility costs; costs associated with system downtime; disruption of service costs; staff time necessary to implement the change; installation costs; and ancillary software, hardware, equipment, or construction costs; and does not include the costs of preparing for or engaging in a procurement process; or contract negotiation or drafting costs.

An Award of Contract without Engaging in a Standard Procurement Process Request Form must be submitted to the purchasing department for validation and approval.

An Award of Contract without Engaging in a Standard Procurement Process Request Form does not need to be completed when procuring the following:

● Utilities;● Conferences, workshops, or tuition fees, when the desired service is offered by only one

provider;● Media advertising for placement of ads, i.e. newspaper, television, radio;● federal/state/city provided services;● Renewal of software licenses or maintenance agreements already in use in the district;● Professional licenses or dues to association, when they are the only provider;● School associated student activities, i.e. tournaments, field trips, summer camps etc;● Competitive student trips, when the travel and accommodations are pre-arranged or are

required by the sponsoring agency;● Fundraisers, when the product offering is unique to the vendor;● Textbooks;● Library books, the price of these books are established by the publisher and are the

same regardless of vendor;● Professional development training required for professional licenses or certification;● Student assessment testing;● Amusement Parks, Recreation & Entertainment Centers (e.g. SeaWorld, Disney Parks,

Lagoon)● Royalty fees for student productions (detailed description is needed for the purchase);

Contracts The president of the Board of Education or the Business Administrator signs all contracts or warrants that bind Washington County School District. School principals can sign a contract or purchase agreement for less than $5,000, if it is consistent with the District Small Purchases Guidelines, District-wide contracts, or District policy (travel, building rental, etc.).

Gather info, prices, bids &

merchandise needed

Fill out PO*Secretary willcheck account

and get authorization

School or teacher will receive

invoice to be paid- verify

merchandise has been received & PO will then be

invoiced (no new authorization

needed)

Admin will authorize

payment at the time the check

is cut. Secretary will mail, call or

deliver to box

School P.O. ’s

• P.O.’s from $1-$999- No bid required• $1000- $4999- 2 Bids (the one you’re going with +

1 more)• $5000 & Up- Must be a district PO w/ 3 written bids

*Must choose the lowest bid. (New District Policy)

PO Rules & Guidelines

• Authorization is only needed once with original PO.• Invoice MUST be within 10% of original PO amount!

• Approve fundraisers with Mr. Gali, make copy offundraising form to leave with the secretary to thenlater attach to the fundraising invoice.

• PO’s cannot be split to avoid getting a bid

*Make sure to communicate if you want the PO tobe faxed, emailed or put in your teacher box!

*A check request form is not needed for an invoicewith a PO!

*All PO’s can be left in the basket at the secretary’sdesk.

PO’s are the only way to order & pay for merchandise, services, etc. Per WCSD

Every purchase must have one

2. Request for Payment: When an item arrives that has been ordered, the receiving staffmember should identify the merchandise and check for damage. Following arrival the staffmember should fill out a “Request for Payment” so the bill can be paid. Sign the invoice forpayment and write the PO Number on it.

3. Money Deposits: All student/school funds must be paid to and deposited through the schooltreasurer, Ms. Hardy. No money is to be left in rooms or taken home overnight. Fundsshould never be deposited in outside accounts.

4. Budgets: Advisors are to stay within budgets. Expenditures will not be approved thatoverextend a budget and cause it to operate in the red.

Finance Policies Continued:

Funding for Incidentals

Care and thought must be given to any expenditure associated with incidentals, which includes meals and gifts. While the funding source of such incidentals may derive from various and multiple budgets/accounts, care must be taken to ensure accountability and appropriateness.

The following guidelines are established to assist with the interpretation of appropriateness:

1. District funds should not be expended for socials other than annual activities to include the appreciation lunch for theprincipals, assistant principals, and one social associated with the elementary, and secondary school division per year. In the event spouses or partners are invited, funds may not be used to cover the costs of the non-employee.

Individual schools and the District Office may cover the costs of two socials per year not to exceed the instate dinner per-diem reimbursement per employee using school-generated revenue. In the event spouses or partners are invited, funds may not be used to cover the cost of the non-employee.

2. District and school workshops, in-service meetings, conferences, committees, etc. may provide light refreshments.

3. District and school workshops, in-service meetings, committees, conferences, retreats, etc. that are a minimum ofthree hours may provide a lunch not to exceed the instate lunch per-diem rate per person.

4. Lunch meetings with district visitors must be approved at the Executive Staff level.

5. If an employee is involved in a committee, workshop, conference or in-service meeting which is sponsored outsidethe district, and if a meal is part of the session and paid for as part of the registration fee, the district or school will pay for it; otherwise, the district will pay for the lunch meal at the approved per-diem rate in accordance with conference guidelines.

6. When staff are fulfilling extra assignments (i.e. department heads or team leaders) or, when staff supervises anactivity outside of normal school hours, such as play practices or team prep meetings, gate receipts pertaining to the event may be used to fund food purchases. In the event that the activity includes volunteers, they may be included in the food purchase. If there are no gate receipts associated with the activity, student vending machine revenue or discretionary funds may be used. The expenditure may not exceed the instate lunch per-diem rate per person.

7. Based upon Executive Staff approval, length-of-service and achievement awards with minimal amounts may bepresented to employees. A ledger shall be maintained showing the name of the recipient, the date, the purpose, and the value of the award.

8. All meals will not exceed the appropriate per-diem rate without Superintendent approval.

ADMINISTRATIVE LETTER #85 Reviewed and Updated August 2013 – Brent Bills

DOCUMENTATION FORM: MEALS PROVIDED FOR SCHOOL MEETINGS AND

EVENTS Per WCSD policy:· Schools may use district funds to cover the costs of two socials per year not to exceed the in-state dinner

per diem reimbursement amount per employee.· Lunches may be provided for workshops, in-service meetings, committees, conferences, retreats, ect. that

are a minimum of three hours, not to exceed the in-state lunch per diem per person.· Gate receipts may be used to fund food purchases (not to exceed the in-state lunch per diem rate) for

activities outside of normal school hours, such as play practices or team prep meetings, and rood may be provided for volunteers for such activities. If there are no gate receipts associated with the activity, stu-dent vending machine revenue or discretionary funds may be used.

Refer to Administrative Letter #85 for additional information regarding allowable meal purchases.

Attach meal receipt(s) to this form

Purpose of meeting event: __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Date:____________ Start Time:__________________ End Time:_______________

Name Of Attendees

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••••

Are Budget Changes Allowed? No

The per-teacher allocation is determined by the Utah State Legislature, and may be subject to change in any given year. The allocations based on the teacher's salary schedule and the grade level they are teaching, as follows:

"Teaching supplies and materials" means both consumable and non-consumable items that are used for educational purposes by teachers in classroom activities and may include such items as:

The funding will be allocated to "classroom teachers", which includes permanent teachers who are licensed, who are paid on the teacher's salary schedule, who are hired for an entire contract period, and who's primary function is to provide instructional and/or counseling services to students.

(1) paper, pencils, workbooks, notebooks, supplementary books and resources;

(2) laboratory supplies (e.g. photography materials, chemicals, paints, bulbs - both light and flower, thread, needles, bobbins, wood, glue, sandpaper, nails and automobile parts);

(3) laminating supplies, chart paper, art supplies, and mounting or framing materials;

(4) the definition of teaching supplies and materials should be broadly construed in so far as the materials are used by the teacher for instructional purposes or to protect the health of teachers in instructional or lab settings, or in conjunction with field trips.

If a teacher has not spent or committed to spend the individual allocation by April 1, the school or LEA may make the excess funds available to other teachers or may reserve the money for use by eligible teachers the following year.

Account Title: Legislative Teacher Supplies Account Number: 5851100XXX-610Overview: The Legislative intent is to reimburse teachers for out of pocket expenses related to classroom instructions. Teachers can use purchase orders or reimbursement claim sheets with the proper documentation attached. If non-consumables are purchased, those items belong to the District & will be bar coded.

Teachers should spend their current year allocation in the current year. Historically, the District has allowed teachers to continue spending their legislative supplies money beyond April 1st and through the end of the school year. However, teachers will not be allowed to carry over unspent funds to the next year. All unspent funds at year-end will be pooled together with the next year's allocation and re-distributed among all teachers in the District.

Teachers in grades K-6 and Preschool Special Ed Teachers (steps 1-3) = $250 per FTETeachers in grades K-6 and Preschool Special Ed Teachers (steps 4 and higher) = $175 per FTEGrades 7-12 (Steps 1-3) = $200 per FTEGrades 7-12 (Steps 4 and higher) = $150 per FTE

Teachers who are working less than full-time will receive a prorated amount. For example, a 9th grade teacher on salary schedule step 2 who is contracted at 0.75 FTE would be allocated $150 ($200 x 75%).

Teachers who are contracted at less than 0.5 FTE (20 hrs/week) do not normally qualify to receive any legislative supplies allocation. However, the District will review the available funds on an annual basis to determine whether there is sufficient funding to allow those teachers to also receive a prorated allocation.

The cutoff date for eligibility is November 1st. Any teachers who are hired after that date will not receive legislative supplies funding.

Teachers who are contracted at more than 1.0 FTE (for example, they're contracted for an extra period) will receive only the amount for 1.0 FTE.

Teachers are not allowed to use their legislative supplies allocation towards part of an equipment or fixed asset purchase, where part of the purchase will be funded with their own personal funds. For example, a teacher would not be allowed to use the $250 from their legislative supplies allocation and $250 from their personal money to purchase equipment costing $500. The legislative money belongs to the District (not the teacher), and anything purchased with the legislative money belongs to the District (not the teacher). Teachers who transfer from one school to another are allowed to take items purchased with legislative supplies money with them to the new school. However, when a teacher resigns, the items stay with the school.

Examples of Allowable Expenditures: Utah Administrative Code R277-459 states,

Do Budgets Roll Over to the Next Year? No. Utah Adniinistrative Code R277-459 states,

Funds Usually Released Mid September

FINANCE GUIDELINES FOR COACHES AND TEACHERS

The following guidelines are intended for school employees (coaches, drama teachers, dance instructors, etc) who play a role in bringing funds into the school, and/or deciding how the school's funds are spent.

By following these guidelines, Washington County School District employees will not only be helping to protect the school's financial interests, they will also be providing themselves with a level of protection against being accused of stealing funds, or using funds for personal or inappropriate purchases.

Whenever there is a question which is not clearly answered by the following guidelines, school employees should consult with their school finance secretaries - and the district business department if necessary - in order to determine an acceptable solution before committing to any particular course of action.

1. Collecting Money

Whenever a school, or any of its departments, receives payments or donations from anyone, the following general rules apply:

• The funds should be collected at the front office by the school finance secretary.• Receipts should be issued. (See note below)• The funds shall be secured until they are to be deposited. The funds should be kept in lock

boxes and safes which may be accessed only by authorized personnel.• The funds should be deposited in the bank the same day they are received, if possible. If it is not

possible to deposit the funds on the same day, they must be deposited no later than three daysafter they were received. This is required under Utah state law.

Coaches and teachers should not be regularly collecting funds from students, parents, or other parties. In situations where it makes more sense for a coach or teacher to collect funds rather than the finance secretary, the following procedures should be followed:

• The coach or teacher will check out a receipt book from the school's finance secretary. Thereceipt book should contain be pre-numbered, dual copy receipts.

• The coach or teacher will issue receipts for all funds collected. The white copy will be given tothe payer and the yellow carbon copy will remain in the receipt book.

• Each receipt should be filled out completely, including the amount paid, date, name of payer,method (cash or check), and a brief description of why the person is paying the school (e.g."football camp registration").

• The receipt book and the funds should be returned to the school finance secretary, who will countthe money, review the receipts and deposit the funds. Money should not be kept overnight at anemployee's home or in an employee's office. The receipt book and funds should be remitted tothe school finance office as soon as possible to ensure the funds are deposited within three daysof when the teacher or coach collected them.

Note - In some circumstances where (a) there is a high volume of payers, (b) each payment is a relatively low dollar amount, and (c) a lack of a receipt copy is unlikely to lead to any problems or disputes later on, it may not be necessary to issue receipts.

Examples include car wash fund raisers or admission to sports events - we don't issue detailed receipts since the school is collecting payment from a lot of people at once, and it wouldn't be feasible to write out a detailed receipt for every payer. In such

instances, there should always be at least two adults collecting the money together to safeguard against theft. Both adults should sign the money count, and the funds should be given to the school finance office as soon as possible.

2. Booster clubsA booster club is an organization with intent to promote, raise funds, or provide support for athletic/activity programs within a school. The school's principal should be aware of all booster clubs. Whenever a new booster club is being formed, that booster club should register its intent with the school's principal.

Booster clubs are separate legal entities from the school. For this reason, it is important that all transactions between the school and a booster club are "arms-length" transactions. In an arm's-length transaction, both parties act independently in their own self interest, and not subject to any pressure from the other party.

When considering whether a given transaction or arrangement with a booster club would be considered "arms-length", it is helpful to ask whether the transaction or arrangement would be considered appropriate if the other party were a business organization instead of a booster club.

Because booster clubs are separate legal entities, under no circumstances should booster clubs sign any type of contract that would obligate the school or the district in any way. Booster clubs are not allowed to use the school name, school or district logos, or mascots. Booster clubs are not allowed to use school facilities or school property unless there is a formal written agreement/contract establishing the terms and conditions for such use, which is signed by the appropriate school administrator.

Any agreement between a school and a booster club is only valid if it is a quid pro quo agreement, meaning it must be beneficial to both parties. If an agreement between the school and booster club only includes provisions which benefit the booster club, it is an inappropriate and invalid agreement.

Fundraisers are run by either the school or the booster club. Funds generated by fundraisers belong to either the school or the booster club. Booster clubs should not mislead donors and customers, whether intentionally or unintentionally, into thinking that booster club fundraiser proceeds will go directly to the school. For example, someone who is conducting a booster club fundraiser should not say they are raising funds on behalf of "Dixie High football" - instead, they need to say they are raising funds on behalf of the "Dixie High Football Booster Club". Signs and other promotional materials should also clearly make that distinction.

If a booster club would like to announce an fundraiser at a team practice or other school event, or if the booster club would like to have students and/or coaches participate in a fundraiser, there needs to be a formal quid pro quo agreement in place.

School employees - including coaches - are not allowed to be signors on booster club checking accounts.

3. Proper and complete documentation for expenses.

• Per Diem - When coaches travel out of town, the school should reimburse them for meals byusing the standard WCSD per diem form. The form can be filled out ahead of time so coachescan receive their per diem before they leave on their trip. Coaches should not simply turn in mealreceipts for reimbursement after the trip, since the receipts alone do not provide the same level ofdocumentation as the per diem forms.

• Mileage - Fuel receipts are not an allowable form of documentation for travel reimbursements. Ifan employee turns in a receipt for $50 of fuel, there is no way to verify that $50 was the actualcost of the fuel used while traveling on school business. A standard WCSD mileagereimbursement form is available, and that form shows the allowable per-mile reimbursement ratesas set forth in district policy (Administrative Letter #25).

In some instances, coaches may prefer to be reimbursed for less than the full amount for whichthey are eligible (for per diem or mileage) in order to keep more funds in their programaccount. This is fine, but a standard reimbursement form still needs to be completed as if they

were receiving the full amount, and then the person being reimbursed needs to write a brief note on the form verifying they are electing to receive a lower amount.

• Purchases of Meals - Meals for trainings, meetings and after-school activities are allowable aslong as they are purchased within the constraints set forth in Administrative Letter #85. Receiptsshould be accompanied by the standard documentation form for meals, which should becompleted in order to show the occasion for which meals were purchased, and the number ofpeople who were fed.

• Entry fees for competitions / tournaments - When the school pays entry fees for sportingevents or other competitions, there needs to be some sort of documentation to show how thepayment amount was determined. The school or organization sponsoring the event will usuallyprovide an announcement, invitation or entry form, and a copy of this should be kept by theschool's finance office as a permanent record. Schools should not disburse checks without theseinvitations, or at the very least, an email from the hosting school that shows when and where thecompetition will take place, and the amount of the entry fee.

4. Participation Fees

The district has established a fee schedule which sets limits on the amount students can be required to pay in order to participate in school sports, clubs and activities (see District Policy #3400). Coaches and teachers who oversee school clubs and activities should be familiar with the allowable fees for their particular sport or club.

In particular, coaches should be aware of the rules regarding "Spirit Packs". Students cannot be required to pay more for a spirit pack than the total combined cost of the items included in the spirit pack. Also, the total cost of a spirit pack cannot exceed $100. Coaches should provide the school finance secretaries with a breakdown of the cost of items included in the spirit pack, and this breakdown should be kept by the school finance secretaries as permanent documentation.

Administrative letters are found at:

http://do.washk12.org/_public/AdminLetters.php

District policies are found at:

http://www.washk12.org/policy

APPROVED VENDOR LIST

THIS IS OUR APPROVED LIST OF FUNDRAISING PARTNERS:

• Believe Productions dba Believe Kids • Brax Fundraising/Spirit Cups • Computers for Education • Cookie Commander, LLC • Custom Events • Dixie Direct Inc. • Freddy's Frozen Custard & Steakburgers • Flames6 Inc. • Fundraising Solutions, LLC • Fun Service Events, Inc. • Gateway Fundraising-Worlds Finest

Chocolates • Hybridlight • Industry Apple

• K-12 Fundraising Inc. • Lemon Drop Lane • Little Caesars • Original Works - Yours Inc • Powerhouse Funding LLC • School Cashback, LLC • Signature Fundraising • Skalooza, LLC • Sports Play One LLC • Starving Student Card • TweetiePie Bags, LLC • Utah Fundraising

THIS IS OUR APPROVED LIST OF CO-VENTURE PARTNERS:

• Ai Party Rentals • BJ's Barn Wholesale Apparel • Boulevard Home Furnishings • Children's Dental of Southern Utah • Custom Events • Dixie Power Electric • Freddy's Frozen Custard & Steakburgers • Fresh Market/Lin's Market • Get Away Today Vacations • HS Sports Insider • Kids Adventure Challenge • Kona Ice/Keely Ice, LLC

Lagoon • Lehi Roller Mills

•

• Little Valley Nursery LLC • Menchies Frozen Yogurt • Moore N More Popcorn • Pasta Factory, Inc. • Pizza Factory, Inc. • Pizza Hut • Pizza Pie Cafe • Rick Neilson-Waste Not Want Not • Sonic Drive-in • St. George Fun • Smiths Food and Drug • YUP Fingerprinting/ Your Unique Prints

Fingerprinting LLC • Winder Farms

Full-Length Films: Teachers may not show a full-length film in its entirety during regular class time. The usage of such films must always be educational. Teachers are expected to inform the administration of their intent to show a full-length motion picture by completing the appropriate form prior to showing the film.

4240 Videos and Full-Length MoviesInstructional Material Washington County School District - Adopted 12-14-94

___________________________________________________________________1. Pur pose:

To clarify the District position on videos and full-length movies.2. Po licy:

2.1. Commercial videos, instructional videos, and full-length movies, including 16mm, are not to be shown during regular school time for entertainment or rewardpurposes, but only for direct classroom instructional needs in accordance with the approved District curriculum and applicable copyright laws.

2.2. Where a video or movie which has a rating that suggests parental guidance or other restrictions is to be shown to students, the school must obtain parental consent prior to its presentation.

2.3. If commercial videos or other movies are shown for entertainment or rewardpurposes, it is to be at a time other than regular school hours, so students and parents have a choice as to whether or not they are viewed.

2.4. The school would be responsible for meeting the legal requirements of applicable copyright laws and paying the required fees.

Hall Passes: Students are not permitted in the halls during class periods unless they are accompanied by a teacher or have a hall pass from an authorized staff member. It is both the responsibility of the student and the teacher to ensure that no student leaves class without permission of the teacher and without being given an approved hall pass. Students cannot be authorized by staff members to leave campus for any reason. This procedure must be followed to protect the staff member from liability problems.

Please follow these guidelines: a. Student aides will need to have hall passes.b. Do not let more than one student at a time leave with a hall pass during class.c. Two standard hall passes will be given to each teacher. Keep track of who has your

passes to avoid problems with them being stolen.d. If it is necessary to send a group of students to the media center or another group

area, they must be sent with a slip or personally accompanied by the teacher.e. Most school vandalism and stealing take place during class time. Students should

be held accountable for the time they are spending outside of the classroom. If theteacher expects that they return in a certain time frame, most students willrespond appropriately.

f. Students should be required to ask for a hall pass. Hall passes should not beplaced near the doorway for students to take at their convenience.

FILM/VIDEO NOTIFICATION OF USE FORM SCHOOL YEAR 2017-2018

The Washington County School District Policy and Procedures Handbook addresses the use of full-length film and videos in the classroom. Policy #4240 defines appropriate usage to the following:

1. Commercial videos, instructional videos, and full-length movies (including 16mm) are not to be shown during regular school time for entertainment or reward purposes, but only for direct classroom instructional needs in accordance with the approved District curriculum and applicable copyright laws.

2. If a video or movie has a rating that suggests parental guidance or other restrictions is to be shown tostudents, the school must obtain parental consent prior to its presentation. NO “R” RATED MOVIESSHOULD BE SHOWN.

3. If commercial videos or other movies are shown for entertainment or reward purposes, it is to be ata time other than regular school hours to provide students and parents a choice as to whether or notthey wish to view the film.

4. The school is responsible for meeting the legal requirements of applicable copyright laws and payingrequired fees.

THE FOLLOWING MUST BE SUBMITTED TO THE PRINCIPAL PRIOR TO SHOWING ANY FULL-LENGTH FILM/VIDEO IN CLASS:

Teacher name Date

1. Date(s) film is to be viewed by students2. Title of the film3. What classes will view the film?4. What is the rating of the film?5. Have you previewed the film? YES NO6. Will the film be shown in its entirety? YES NO7. Briefly describe the educational purpose of the film, and how it relates to

the curriculum of the course:

Keys / Responsibilities: a. It is illegal to duplicate keys to public buildings.b. Do not let students have keys at any time.c. Teachers are responsible for the security of their keys. Guard them carefully against theft

or loss.

Lesson Plans: The lesson plan is the basic teaching tool. It is valuable to the teacher because it tells where the learners are going, how they will get there, and when they will arrive. All teachers are expected to write lesson plans. Lesson plans shall be made available to the principal and/or supervisor upon request.

a. Overall yearly plan: Provides an overview of the course in harmony with the District CoreCurriculum Planned Course Statement. It indicates the units to be taught and the time devoted to completion.

b. The daily lesson plan: A written account of what a teacher would like to have happen duringa certain lesson or class period. It should contain the concept or objective, the time block, the procedure and the instructional materials needed.

c. Substitute teacher plan: Lesson plans for substitute teachers should be carefully written indetail. Detailed plans give the substitute teacher a feeling of confidence and security. The lesson plans should be placed on the teacher's desk in plain view or given to Mrs. Wilson to give with the class roll.

Each teacher should use the written plan that is most practical and usable for him/her. Lesson plans may be written in a lesson plan book, notebook, log, journal, etc.

The degree to which a teacher needs to engage in detailed lesson planning will depend upon the teacher's knowledge of the subject matter and the familiarity with course objectives. The first year teacher must realize that as a general rule, it will be necessary to plan in considerable more detail than the teacher with more experience and training. Teachers should feel free to chart their own course (following the Core Curriculum). The plan should be practical and usable, be economical in terms of teacher time, and strengthen the educational program.

Important Parts of a Lesson Plan; 1. Concept or objectives to be taught (tells the student what they will learn).2. Time block (approximate time you expect to devote to lesson).3. Procedure to be used (design for instruction).4. Materials needed (student/teacher).5. Questions (to check student understanding).6. Independent practice (student time on task).7. Evaluation (student understanding & application).

(District Policy 3-37 8/92)

Locking Doors and Cabinets: The following procedures should be followed in order to help prevent problems of theft and vandalism that can occur during and after school hours,

a. All classrooms should be locked at the end of the day or during prep times. Do notassume that the room will be locked by a custodian. When the custodians clean a room they should unlock the door for entry and then lock the door when exiting.

b. Do not leave valuable items in your desks. Even if the door is locked, students could gainaccess to desks during class time.

c. Be sure to lock your filing cabinets and built-in cabinets.d. Students should not be given access to keys.e. Report any missing items or unusual situations. If you think that anything in your room

(or area of responsibility) has been tampered with, please notify an administrator.

f. Outside doors should not be propped open on weekends or after school hours. Whenteachers prop a door open and go to their rooms, they cannot control who enters thebuilding.

Media Center: Teachers, who have their classes use the Media Center during class time, must remain in the Media Center to monitor and supervise. Students will not be allowed in the Media Center without a note from their teacher. If there is a class using the Media Center any students sent down to the Media Center or computer labs may be sent back to class.

Notice of Non-Discrimination: "Washington County School District does not discriminate on the basis of race, color, national origin, sex, age or disability in admission or access to, or treatment or employment in it's educational programs or activities. Inquiries concerning Title VI, Title IX, and Section 504 may be referred to: Mr. Richard Holmes, Assistant Superintendent of Schools, Washington County School District, 121 West Tabernacle Street, St. George, Utah, 84770. (801) 673-3553, or to the Office for Civil Rights, U.S. Department of Education, 1961 Stout Street, Denver, Colorado, 80294."

Power School: Student grades must be updated weekly. (Minimum)

Public Relations Policy: Every employee of the Washington County School District is a member of the district's public relations team. Whether relations with the public are positive or negative will depend upon how each employee presents themselves to the public. Every employee should present themselves in a positive way in every contact with the public. Employees are encouraged to make the public aware of their programs, and news releases are a good means of doing this. When employees submit news releases to the media, they shall provide their respective principal and the superintendent a copy prior to publication. The most positive public relations our school system can have is happy students. (District Policy, Page 3-19)

Student Attendance (Roll Call): Teachers are required to take roll every period, every day. It is expected that every effort be made to ensure the daily accuracy of attendance rolls and to follow school procedures in inputting and maintaining attendance data.

Student Aides: The assignment of student aides will be done by the Counseling Office

THE FOLLOWING GUIDELINES ARE ESTABLISHED BY DISTRICT POLICY: 1. The course of student aides must fit into the student’s SEOP in order to be assigned.2. The teacher requesting a student aide must have sufficient work assigned.3. ONLY ONE STUDENT AIDE IS ALLOWED FOR EACH TEACHER. IF THERE ARE

SPECIAL CIRCUMSTANCES FOR ADDITIONAL AIDES, PERMISSION MUST BEGIVEN BY THE PRINCIPAL.

4. A student aide must be a senior and cannot enroll for more than one semester class.5. Because of the district "Right to Privacy" policy, students cannot be involved in the

following:a. Recording scores for tests, homework, or other evaluative criteria where the name

or other student identification is available.b. Calling roll in class: Students cannot make official POINT OF ENTRY for the

attendance of other students.6. Areas that are appropriate for student aide responsibility would include:

a. Assisting in the preparation of instructional materials.c. Filing and retrieving instructional materials.

c. Tutoring or other instructional assistance for individual students.d. Assisting in section practices (music), computer aided instruction, etc.

5. Grading of student aides should emphasize the skills and attitude that are important foremployment in a professional office. Grading should be based on how well the aide takescare of assigned responsibilities.

6. Hall Passes are required for student aides that are out of the classroom.7. Student aides should not be asked to leave campus for the purpose of personal errands

for teachers. (Example: Students leaving campus to purchase drinks or food items forstaff members).

Telephones: Telephones have been placed throughout the school for teacher use. A student telephone is available in the main corridor. It will be available before school, after school and during lunch. Students should NOT be excused from class for telephone use. The office will send for a student for emergency calls. Personal long-distance calls should not be made on school telephones.

Travel: Bus and van requests are available in the Finance office. They should be filled out at least

two weeks prior to a scheduled trip and submitted to Ms. Hardy or Mrs. Mickels in the main office. Bus requests for athletic events go through Mr. Gali. Bus assignments for an activity are done on a first come, first serve basis at the district office. District transportation vehicles must be returned clean and in the same condition as when picked up. Please make an effort to have students take care of buses. Remember that it is the responsibility of the advisor to chaperone the students, not the bus driver. Travel requests must be approved prior to payments being sent for admittance, registration, or any fees being paid.

Work Day: Minimum school week: The district policy defines a minimum school week as 35 hours of teaching and preparation time. Teachers need to be at school 30 minutes before and after school. It is also expected that teachers would be professional and take the time necessary to assist students and parents with their needs. Teachers have a 65 minute preparation period each day to be used appropriately. It is not free time to conduct personal business or to leave the building. Extra duty assignments begin at 3:15 pm.

Student Handbook Acknowledgement Form

The Snow Canyon High School Student Handbook can be found on the school home page www.scwarrior.net in the drop-down menu under the STUDENTS link.

By signing below, I acknowledge that I have read, understand and agree to abide by the contents of the handbook which includes the rules and regulations regarding student behavior and other school district policies. I agree that I will follow these rules and I understand that if I violate the rules, I can be disciplined with the consequences as outlined in the handbook.

_____________________________ Student Name (Please Print).

_____________________________ Student Signature Date

By signing below, I certify that I have received and reviewed the handbook with my student.

_____________________________ Parent/Guardian Signature Date

WASHINGTON COUNTY SCHOOL DISTRICTATTENDANCE POLICY 2900 SUMMARY

Established in compliance with Utah Code, Section 53A-11-101 and 53A-15-1501Update: August 5, 2016

Students are responsible for the completion of any work missed due to absence, regardless of the reason for the

absence (excused, unexcused, truant). Work missed will be due from the beginning of the quarter to midterm. Work

missed after midterm will be due at the end of the quarter.

EXCUSED or Exempt ABSENCE TARDY

1)1) 2)

• Illness or family emergency2) WRITTEN request (at least one school day prior) 3)

• Scheduled family event 4)• Scheduled proactive visit to health care provider 5)

3) Documented by school• Approved school activity• 504 Plan or IEP• Office excused• Court/detention• Homebound

•Chronic Illness 1)Documentation from a health care provider is required in 2)validating the seriousness of chronic illness that hinders a 3)student's attendance. It is the responsibility of the parent to 4)schedule a meeting with school administration to formulate 5)

6)7)9) Student Services Director may proceed in referring

County Attorney or Juvenile Court

1) Send a Courtesty Parent Notification letter.2) Contact parent by: telephone, text, e-mail, mail, or in person.

3) Send a Parent Notification of Excessive Absences with

Compulsory Education Requirements directing parent tomeet with school administration.

4) Send Mandatory Parent Notification for Violation of

1) Compulsory Education and/or Truancy (by certified receipt).student to make reasonable efforts to resolve the issue. 5) Complete Referral for Violation of Compulsory Education

2) Truancy prevention and intervention must be attempted and and Request for Juvenile Court Action and send to WCSDproven unsuccessful before a referral can be made.

3) The local school board may authorize a schooladministrator/administrator designee or a law enforcementofficer acting as a school resource officer to issue notices orcitations of truancy to school-age minors.No agent of the school may issue a habitual truancy citation:• until a student has been truant at least five (5) times• to a school age minor who is less than 12 years of age• if the student has at least a 3.5 cumulative GPA• is sixteen (16) years of age or older 1) Child has failed to make adequate education progress

4) The school must notify parents (mail or personal service) 2) Child is two-years behind his/her age group in one or

more basic skills and is not receiving Special Edservices or systematic remediation.

3) Child has been absent from school without good causefor more than 10 consecutive school days or 1/16th ofthe applicable school term.administrator within ten (10) days of being issued.

(Mandatory Parent Notification for Violation of Compulsory

In order for an absence to be considered an excused absence, the

Utah Code Section 53A-1-103

The parent shall have the right to appeal a notice of truancy

Education and/or Truancy) in writing to the building-level

determined by the school but not to exceed one (1) week.

and reporting student/parent to the Office of the Washington

Student Educational Neglect 78A-6-319

Director of Student Services.

Issue a notice of compulsory education violation

School administration must meet with parents and the

performance or progress. If academic performance is affected

excessive absenteeism unless it affects the student's academic

and the student misses ten (10) percent or more school days,

steps will be followed to resolve the attendance issues.

Excused absences will not be considered when referring

to attempt to resolve attendance problems:

Monitor school attendanceProvide a list of resources to assist the parent

Provide counseling by school authoritiesMake necessary adjustments to curriculum and scheduleImplement appropriate interventions and alternatives

•Excessive Excused Absences

Purpose: The Washington County School Board strives to make every effort to be in compliance with state law as well as work together with the Fifth District Court to encourage the regular attendance of all Washington County students. The District believes this to be in the best interest of the students and the community. The Board, together with Washington County Schools, is committed to work in harmony with parents/guardian and to assist them with their responsibility to have their children in attendance at school.

Enlist assistance of community and law enforcement

Steps to Resolve Attendance Issues

school must be notified by the parent within a reasonable timeframe

Phone call, in person, or note

A tardy is defined as reporting to class after the bell to start class

has sounded.

Each school will establish a uniform tardy policy A tardy may be excused by a parent when an emergencysituation results in the student arriving late to school.A student may not be excused for tardiness between classesAll tardies will be recorded on PowerSchool.Teachers are directed to develop academic incentives forpromptness.

an individual attendance plan that will meet their child's needs.

It is the duty of a school board, school district and principal

primary person responsible for the education of their student. In order

for educational neglect to be considered by the courts, the following

may be used for evidence:

Steps for Correspondence/Communication

Utah Code 53A-11-101.5: A school-age minor under the age of 14

must comply with the requirement of compulsory education. Washington

County School District understands that the parent or guardian is the

•Appeal

•Truancy

UNEXCUSED ABSENCE

class without knowledge of or permission from a parent,

legal guardian or school official.

Defined as a student being absent from his/her assigned

Teacher/Admin Responsibilities for Attendance

A student is considered tardy if he/she is not in the classroom when the tardy bell rings.

Total tardies (per class), will result in the following : ● 3 tardies: Teacher emails or calls home and makes a log entry● 4 + tardies: Teacher contact/inform Admin/Attendance Official

and makes a log entry

Total tardies combine in all classes : ● 4 + tardies: Administrator contacts the parent(s) and student.

Lunch detention assigned for every tardy starting at 4; continuedcommunication/contact with the parent(s) and student to look atother interventions as needed. Admin makes a log entry

Teacher Responsibilities ● Take roll at the beginning of class everyday● Teacher contact the parents when a student has 5 absences in

their class (total absences excused/unexecused). Makes a logentry

Administrator ● At 7 absences, the administrator will meet with the

student/parent and make log entry● 9 absences per class and with a failing grade, the student will

receive an “F” for the class and be transferred immediately to anonline version of the class to recover the credit

● Students will pay $50 per .25 credit recover, however, if theyrecover the credit before the first day of the next quarter ofschool, the fee will be waived

1stTurn on your computer and connect to the

wireless network WCSDsignon. Once you are connected, open a web browser

(OR)

Use a computer that is already connected and go to https://signon.washk12.org

At signon.washk12.org you can register for an account to use the network.Students and Employees need to use their full email address “last.first@washk12.org” ONLY when registering

Follow the Prompts to create your account

-Once you create your

account on signon, it is permanent. you will

never need to repeat this step again.

2ndConnect to the wireless network

WCSDaccessUse the credentials you just created at

signon.washk12.org to authenticateemployee or student?

Your username is your email without the @washk12.orgfor example

“abe.lincoln@washk12.org” would use“abe.lincoln” for his username

(Your password is the same as and will besynchronized with the District Google Mail)

visitor?Your username is your cell phone number

(with the area code & dashes)for example435-673-3553

(Your password will be text messaged to you)

You may have noticed a significant change in the wireless networks that are now available while in Washington County School District. Due to security risks all open and unauthenticated wireless networks have been retired. The following document

will explain how to obtain network access for employees, students and visitors.

Wireless Network Access

Washington County School District

Important NotesNo internet access will be given on WCSDsignon, it is for network registration only

WCSDaccess uses WPA2, AES Encryption with 802.1x Authentication using the PEAP & MS-CHAP protocols.

School Website - scwarrior.net

Visit our website to stay up-to-date on all that is going on at SCHS. You will have access to many valuable resources for teachers, students and parents.

Twitter - @snowcanyonhigh The Twitter feed for Snow Canyon High School is updated by the Exec council (@snowcanyonhigh) for school activities, sports updates, student recognition and other school related items.

Instagram - snowcanyonStay informed on the happens at SCHS through our Instagram.

Remind -Sign up to receive text messages for up coming events so you don’t miss out and anything. Names and phone numbers will remain private.

Social Media For Snow Canyon High School

Snapchat - snowcanyonhigh

Add snowcanyonhigh as a friend on snapchat to keep with all the latest news at schs.

_

Cus

tTr

aini

ng

_______________

______

_____

_ _

Gymnasium

Weight Room Auxiliary Gym

Drill

Football Storage PE Storage

Volleyball

Gir

ls B-

ball

Boys

B-b

all

TeamRoom

Secrist134

Graft133

Kittrell132

FitnessCenter

300

Howard

131100

S. Hansen102

Blackburn104

S. Hansen105

Judd 101

Redfearn103

Mechanical

Dance, Drill, CheerWrestling Room

BoysTeamRoom

Football

PE

GirlsTeamRoom

Soccer Mech

Boys Locker Room

Girls Locker Room

OfficalDressing

OfficalDressing

Cheer

BoilerRoom

V Ball Drill

WhitmanDrama301

302

Vick /

304

Vandenberghe

303

Vandenberghe305

Porter

306

Commons

Lockers

Kitchen

FacultyLounge

Cust StorageCust Work Room

Brooks

Gali

Hurt

Administration

Finance

Mai

l Roo

m

Stage

Auditorium

Drama Storage307

Sherman308

WoodShop

Davis

Davis309

Drama/Tech Room

310

Moore311

Moore312

130

Esplin

K. Jones128

J. Brown126

Lancaster124122120

Lang113

Hunt111

Lamoreaux116

Linford106

109

Scano110 C

onf

108

112

l

Brow

n107

Con

f

CounselingBurr

Matua

Wallmann

Johnson

Shockley

Lockers

Wahlberg Science Lab Science Lab118

Hill

Heaton

Snow Canyon High School First Level Floor

He De

235

Gaskell

234 233 R. Rarick200

Pulsipher

201

Jackson202

Tufuga204

McArthur206

208Oberhansley

210

205

ComputerLab203

ComputerLab207

Media CenterJ. Kreyling

Exec Room

Teacher WorkRoom

Ward212

Gough214

A. Parker216

Bundy218

Kitchen220

Kirk222

S. Lang224

K. Kunde226

P. Kreyling228

230

Callahan 232

Snow Canyon High School Second Level Floor

Office

NHS Room St

orage

J. Parker

211

Davenport

213Butterfield

215 office

Mech

Cust

Green

209

Storage

Boys Bath

Girls B

ath

HarrisWyson

Coulam

Martinez

WeldingCompound

502WeldingShields

502WeldingReading

501Ceramics

Burningham

500 Agricultural

Sciences Campbell

Drivers Training

Snow Canyon High School Vocational Building

A

C

B

Little

leaguedrive

A

Evacuation Zones

Zone A (green) Football Field

Zone B (yellow) Practice Field

Zone C (Red) Lawn Outside of Baseball Field

SnowCanyon High

44N

45

ACw

FDC Bus pickup

BsA FDC

gas

Main elec

A Roof access

Alarm

A panel

Ae FDC

FDC DnA

Command post

A

Lava flowdrive

EVACUATION ZONES 2019-2020

ZONE A ZONE B ZONE C FOOTBALL FIELD PRACTICE FIELD BASEBALL NORTH LAWN

Assemble by class on Between Softball Grassy area between parking assigned yard line & Football Field & left field

BROWN, J* (RADIO) HOWARD BLACKBURN BUNDY, C JACKSON He De BUTTERFIELD KITTRELL* (RADIO) GASKELL BURNINGHAM* (RADIO) MARTINEZ GOUGH, D CALLAHAN MCARTHUR GRAFT* (RADIO) CAMPBELL, T PORTER HANSEN, S COULAM RARICK HARRIS DSAVIS SHOCKLEY HILL DAVENPORT TUFUGA JUDD HEATON VANDENBERGHE* (RADIO) LAMOREAUX HUNT, R WHITMAN LINFORD JONES WYSON OBERHANSLEY KITCHEN PULSIPHER KIRK REDFEARN KREYLING, P SCANO KUNDE SECRIST LANCASTER* (RADIO) WARD* (RADIO) LANG, N LANG, S MOORE PARKER, A PARKER, J SHIELDS *ZONE LEADERSSHERMAN TEACHERS REPORT TO YOUR ZONE LEADER AFTER TAKING ROLL VICK WAHLBERG Counseling, front office, at- risk, & library staff report to Jill Mickels in front

parking lot.

© Copyright 2009-2016, All Rights Reserved. The “I Love U Guys” Foundation. Bailey, CO. More info at http://iloveuguys.org. The Standard Response Protocol and Logo are Trademarks of The “I Love U Guys” Foundation and may be registered in certain jurisdictions. This material may be duplicated for distribution by recognized schools, districts, departments and agencies. SRP K12 CLASSROOM POSTER | Version 2.1.0 | 10/28/2011 | Revised: 01/02/2017 | http://iloveuguys.org.

IN AN EMERGENCYWHEN YOU HEAR IT. DO IT.LOCKOUT! GET INSIDE. LOCK OUTSIDE DOORS.

LOCKDOWN! LOCKS, LIGHTS, OUT OF SIGHT.

EVACUATE! TO ANNOUNCED LOCATION.

SHELTER! HAZARD AND SAFETY STRATEGY.

TMSTANDARD RESPONSE PROTOCOL

STUDENTS TEACHERReturn insideBusiness as usual

Bring everyone indoorsLock perimeter doorsIncrease situational awareness Business as usualTake attendance

K12

STUDENTS TEACHERMove away from sightMaintain silenceDo not open the door

Lock interior doorsTurn out the lightsMove away from sightDo not open the doorMaintain silenceTake attendance

STUDENTS TEACHERBring your phoneLeave your stuff behindFollow instructions

Lead evacuation to locationTake attendanceNotify if missing, extra or injured students

TEACHERHazard TornadoHazmatEarthquakeTsunami

Safety StrategyEvacuate to shelter areaSeal the roomDrop, cover and holdGet to high ground

Lead safety strategyTake attendance

STUDENTS

TEACHER GUIDANCE AFTER A LOCKDOWN DRILLIn 2010, Dr. David Benke tackled a gunman at Deer

Creek Middle School in Lit-tleton, Colorado. A 35 year

veteran teacher, Dr. Benke of-fers his conversation with students

after a Lockdown Drill. This is provided as guidance for for a conversation with students. TALKING TO KIDS ABOUT THE SRP There is a great deal of variation between elementary and high school. Elementary Students are much more willing to do what they are told. High school students always think they know better than adults. Perhaps with high school students our best goal is compliance rather than agreement. BEFORE THE DRILL This is important to insure that the drill is done well. Use the wall poster to get the conversation started.

Emphasize that the rules; no phones, silence, lights out, out of sight, locked doors, are all abso-lutes. Talking, poking each other, texting, will all result in a trip to administration and a requirement to redo the drill during lunch or after school until it is done perfectly. THIS IS SERIOUS. You are drilling to save lives. A phrase I found useful is, “I'm

trying to keep you safe. I am not going to apologize for trying to save you. Be sure the students know someone may come by to try the door. They are to maintain silence. SAFE ZONEPoint out where the students are to sit and hide. Be sure to find an area that is not visible from a hall win-dow. If a student can see out the hall window, a bad guy can see in. Check the doors and windows to your room. Are they all lockable from the correct side? If they aren't, then submit an order to have the lock changed. I kept my door locked all the time. It took a year and three re-quests before we could get a lock changed. Be po-litely persistent.

© Copyright 2009-2015, All Rights Reserved. The “I Love U Guys” Foundation. Bailey, CO. More info at http://iloveuguys.org. The Standard Response Protocol and Logo are Trademarks of The “I Love U Guys” Foundation and may be registered in certain jurisdictions.

IN AN EMERGENCYWHEN YOU HEAR IT. DO IT.LOCKDOWN! LOCKS, LIGHTS, OUT OF SIGHT.

LOCKOUT! SECURE THE PERIMETER.

EVACUATE! TO ANNOUNCED LOCATION.

SHELTER! HAZARD AND SAFETY STRATEGY.

TMSTANDARD RESPONSE PROTOCOL

K12

STUDENTS TEACHERMove away from sightMaintain silenceDo not open the door

Lock interior doorsTurn out the lightsMove away from sightDo not open the doorMaintain silenceTake attendance

STUDENTS TEACHERReturn insideBusiness as usual

Bring everyone indoorsLock perimeter doorsIncrease situational awareness Business as usualTake attendance

STUDENTS TEACHERBring your phoneLeave your stuff behindFollow instructions

Lead evacuation to locationTake attendanceNotify if missing, extra or injured students

TEACHERHazard TornadoHazmatEarthquakeTsunami

Safety StrategyEvacuate to shelter areaSeal the roomDrop, cover and holdGet to high ground

Lead safety strategyTake attendance

STUDENTS

DECIDE ON YOUR STATION IN THE ROOM.Will you sit with the kids?Will you station yourself in ambush with what ever improvised weapon you can find?Play baseball during a free period with the kids once a year. It gives you an excuse to have a bat in your room. AFTER THE DRILLThis is important for the students to do Scenario Based Thinking.The first question is crucial. After the first one the students realize that it is really ok to ask and you will probably have to end the discussion after about 10 minutes when the “what ifs” start to become absurd. Therefore you might want to prime the pump by ask-ing. “How many of you wonder what would happen if you are... (in the hall, in the restroom, at lunch)? Remember they aren't, just, trying to get out of class. I know your subject is important. You wouldn't want to teach it otherwise. But you are giving a kid a skill that is important for her entire life. WHAT IF I AM IN THE HALL? We will check the halls quickly before we lock and turn the lights out. Get to a classroom, any class-room, as quickly as you can and lock down. If the classroom is already locked and lights out then find a place to hide. Do not go from classroom to classroom. We will not open the door for anyone be-cause that person could be held hostage. If someone has a legitimate need to get in the room that person will have a key. Call on students and ask if they have a thought about where to hide if they are in the hall. Talk about the difference between cover and concealment. WHAT IF I AM AT LUNCH?The same procedure applies. WHAT IF I AM IN THE RESTROOM?The same procedure applies.WHAT IF A BAD GUY COMES IN THE ROOM?The kids should know to evacuate. Tell them which door and to where, preferably to another room to lock down. Decide what you are going to do because the next question will be, “Mrs. Faversham? What are you going to do?” WHAT IF I AM OUTSIDE?Go to (name your evacuation site). Ask if they know how to get there. Discuss how to get to the evacuation site the fastest way. Or get in the school, get in a classroom and lock down. Let the cops do their job. If you need help go to a teacher.

SRP Operational Guidance for Schools, Districts, Departments, and Agencies | Version 2.0 | 01/08/2015 Page 19 of 40

STUDENT SAFETYA critical ingredient in the safe school recipe is the classroom response to an incident at school. Weather events, fire, accidents, intruders and other threats to student safety are scenarios that are planned and trained for by students, teachers, staff and administration.

SRPOur school is expanding the safety program to include the Standard Response Protocol (SRP). The SRP is based on these four actions. Lockout, Lockdown, Evacuate and Shelter. In the event of an emergency, the action and appropriate direction will be called on the PA.

LOCKOUT - “Secure the Perimeter”LOCKDOWN - “Locks, Lights, Out of Sight”EVACUATE - “To the Announced Location”SHELTER - “For a Hazard Using a Safety Strategy”

TRAININGPlease take a moment to review these actions. Students and staff will be trained and the school will drill these actions over the course of the school year.More information can be found at http://iloveuguys.org

LOCKOUTSECURE THE PERIMETERLockout is called when there is a threat or hazard outside of the school building.

STUDENTS:• Return to inside of building• Do business as usualTEACHERS • Recover students and staff from outside building• Increased situational awareness

• Do business as usual• Take roll, account for students

LOCKDOWNLOCKS, LIGHTS, OUT OF SIGHTLockdown is called when there is a threat or hazard inside the school building.

STUDENTS:•Move away from sight• Maintain silenceTEACHERS:• Lock classroom door• Lights out • Move away from sight

• Maintain silence• Wait for First Responders to open door

•Take roll, account for studentsEVACUATETO A LOCATION Evacuate is called to move students and staff from one location to another.

STUDENTS:• Bring your phone • Leave your stuff behind• Form a single file line• Show your hands• Be prepared for alternatives during response.TEACHERS:

• Grab roll sheet if possible• Lead students to Evacuation Location

•Take roll, account for studentsSHELTERFOR A HAZARD USING SAFETY STRATEGYShelter is called when the need for personal protection is necessary.

SAMPLE HAZARDS:• Tornado• Hazmat SAMPLE SAFETY STRATEGIES: • Evacuate to shelter area• Seal the roomSTUDENTS:

• Appropriate hazards and safety strategiesTEACHERS:

• Appropriate hazards and safety strategies• Take roll, account for students

i love u guysF O U N D A T I O N ®

© Copyright 2009-2014, All rights reserved. The “I Love U Guys” Foundation. Bailey, CO 80421. SRP, The Standard Response Protocol and I Love U Guys are Trademarks of The “I Love U Guys” Foundation and may registered in certain jurisdictions. This material may be duplicated for distribution by recognized schools, districts, departments and agencies. SRP Handout for K12 | Version 2.0 | 01/08/2013 | Revised: 01/08/2013 | http://iloveuguys.org |

TMSTANDARD RESPONSE PROTOCOL

TMSTANDARD RESPONSE PROTOCOL

K12

LockoutSecure the PerimeterLockout is called when there

is a threat or hazard outside of the school building.

Students:

• Return to inside of building

• Do business as usualTeachers

• Recover students and staff fromoutside building

• Increased situational awareness

• Do business as usual

• Take roll, account for students

LockdownLocks, Lights, Out of Sight

Lockdown is called when there is a threat or hazard inside

the school building.

Students:

• Move away from sight

• Maintain silenceTeachers:

• Lock classroom door

• Lights out

• Move away from sight

• Maintain silence

• Wait for First Responders Only toopen door

• Take roll, account for students

EvacuateTo the Announced Type and Location

Evacuate is called to move students and staff from one location to another.

Students:

• Leave stuff behind

• Form a single file line

• Take the hands of person in front and behind

• Be prepared for alternativesTeachers:

• Grab roll sheet if possible

• Lead students to EvacuationLocation

• Take roll, account for students

Shelter Using the Announced Type and Method

Shelter is called when the need for personal protection

is necessary.

Types:• For Tornado

• For Bomb

• For HazmatMethods:

• Drop, Cover and Hold

• And Seal

• In SilenceStudents:

• Use Appropriate MethodTeachers:

• Use Appropriate Method

• Take roll, account for students

To use this card during Evacuation Assembly, fold along dotted lines so the appropriate message is outward facing. © Copyright 2009, All rights reserved. The “I Love U Guys” Foundation. Bailey, CO 80421. SRP, The Standard Response Protocol are Trademarks of The “I Love U Guys” Foundation. This material may be duplicated for distribution by recognized schools, districts, departments and agencies.

TM

The Standard Response Protocol (SRP) is a classroom response to emergency events that may occur at school. In the event of an evacuation, please take this card with you.

Missing Students

Extra Students

Classroom Roll - Please use to take roll and account for missing or extra students

LockoutSecure the PerimeterLockout is called when there

is a threat or hazard outside of the school building.

Students:

• Return to inside of building

• Do business as usualTeachers

• Recover students and staff from outside building

• Increased situational awareness

• Do business as usual

• Take roll, account for students

LockdownLocks, Lights, Out of Sight

Lockdown is called when there is a threat or hazard inside the school building.

Students:

• Move away from sight

• Maintain silenceTeachers:

• Lock classroom door

• Lights out

• Move away from sight

• Maintain silence

• Wait for First Responders Only to open door

• Take roll, account for students

EvacuateTo the Announced Type and Location

Evacuate is called to move students and staff from one location to another.

Students:

• Leave stuff behind

• Form a single file line

• Take the hands of person in front and behind

• Be prepared for alternatives Teachers:

• Grab roll sheet if possible

• Lead students to Evacuation Location

• Take roll, account for students

Shelter Using the Announced Type and Method

Shelter is called when the need for personal protectionis necessary.

Types:• For Tornado

• For Bomb

• For HazmatMethods:

• Drop, Cover and Hold

• And Seal

• In SilenceStudents:

• Use Appropriate MethodTeachers:

• Use Appropriate Method

• Take roll, account for students

OKOK

To use this card during Evacuation Assembly, fold along dotted lines so the appropriate message is outward facing. © Copyright 2009, All rights reserved. The “I Love U Guys” Foundation. Bailey, CO 80421. SRP, The Standard Response Protocol are Trademarks of The “I Love U Guys” Foundation. This material may be duplicated for distribution by recognized schools, districts, departments and agencies.

TM

The Standard Response Protocol (SRP) is a classroom response to emergency events that may occur at school. In the event of an evacuation, please take this card with you.

Intruder in building - 911

First responders isolate intruder

Law Enforcementunlocks unaffected classrooms

School Location Evacuated

9:00 AM 9:30 AM 10:00 AM 10:30 AM 11:00 AM 11:30 AM 12:00 PM

HelpAlertHelpAlert

Intruder in building - 911

First responders isolate intruder

Law Enforcementunlocks unaffected classrooms

School Location Evacuated

9:00 AM 9:30 AM 10:00 AM 10:30 AM 11:00 AM 11:30 AM 12:00 PM

HelpMedical Help

Help

Medical Help

OKOK

Intruder inbuilding - 911

First respondersisolate intruder

Law Enforcementunlocksunaffectedclassrooms

School LocationEvacuated

9:00 AM 9:30 AM 10:00 AM 10:30 AM 11:00 AM 11:30 AM 12:00 PM

HelpHelp