Snohomish County Council

Law & Justice/Human Services Committee Meeting, June 14, 2010 Page 1 of 4 Minutes

Snohomish County Council Law & Justice/Human Services Committee

Jackson Board Room June 14, 2010

1:30 p.m. MINUTES

PRESENT: Committee Chair Gossett Committee Member Koster (entered at 1:48 p.m.) Committee Member Sullivan Committee Member Cooper (not present) Committee Member Somers Susan Neely, Sr. Legislative Analyst John Lovick, Sheriff Kevin Prentiss, Sheriff’s Office Steve Dittoe, Sheriff’s Office Joanie Fadden, Sheriff’s Office Doug Jeske, Sheriff's Office Penny Buffo, Sheriff's Office Debbie Payne, Sheriff's Office David Bowman, Sheriff's Office Dave Bales, Sheriff's Office Robin Haas, Sheriff's Office Patricia Pendry, Sheriff's Office Karen Adams, Sheriff's Office Pat King, Sheriff's Office Mindy Richardson, Sheriff's Office Chris Shambro, Superior Court Joe Varano, Human Services Diana Rose, Emergency Management Kurt Mills, SNOPAC Laura Caster, E-911 Fran Tiffany, Clerk's Office Larry Calter, Information Services Director Denise Ohlfs, Information Services Ron Knight, Information Services J.D. Braathen, Information Services Tricia Stemler, Prosecutor’s Office Murray Gordon, Everett Fire Dept. Chief Greg Lineberry, Everett Police Dept. Debbie Parris, Asst. Clerk of the Council Committee Chair Gossett called the meeting to order at 1:30 p.m.


ACTION ITEMS:

1. 1. ECAFs #5221: (Proposed Motion #10-274), #5222: (Proposed Motion #10-275),

#5223: (Proposed Motion #10-276), #5272: (Proposed Motion #10-277), #5273: (Proposed Motion #10-278), #5274: (Proposed Motion #10-290), #5275: (Proposed Motion #10-291), #5276: (Proposed Motion #10-292), and #5315: (Proposed Motion #10-293)

Interlocal Agreements and Addenda No. 1 with Cities of Granite Falls, Index, Woodway, Snohomish, Edmonds, Arlington, Mukilteo, Mill Creek, and Monroe Originator: Deborah Payne, Sheriff’s Office Susan Neely, Sr. Legislative Analyst, provided an overview and summarized the provisions of the interlocal agreements (see attached staff report for detail). Ms. Neely stated that the past contracts were for a five-year period and expired December 31, 2009. Negotiations are ready for next five-year agreements. There are nine before Committee today and there are more on the way. She explained Addendum No. 1 that is attached to each agreement. Ms. Neely requested that once the additional agreements are received in Council Office, they move directly to the Consent Agenda [after introduction] with the exception of the agreements with the Tulalip Tribes and out-of-county cities that are slightly different and she would like to bring those differences to Council’s attention. Committee Members concurred. ACTION: Move all of the above ECAFs to Consent Agenda, General Legislative Session June 16th for action.

2. ECAF #5316: (Proposed Motion 10-282) 2010 Washington Auto Theft Prevention Authority Grant Award Originator: Penny Buffo, Sheriff's Office Susan Neely, Sr. Legislative Analyst, provided an overview of what this grant award will cover. She said there are no matching funds required, but only 77% of the positions’ costs are being awarded. ACTION: Move to Consent Agenda, General Legislative Session June 16th for action.


3. ECAF #5327: (Proposed Motion #10-296)

Interlocal Agreement Establishing Snohomish Regional Drug Task Force Originator: Penny Buffo, Sheriff's Office Susan Neely, Sr. Legislative Analyst, provided a detailed overview. Committee Member Somers requested information related to the three vacant federal positions. Ms. Neely said she will get that information for him. ACTION: Move to Consent Agenda, General Legislative Session June 16th for action.

4. ECAF #5248: (Proposed Motion #10-273) Contract with Washington State Military Department for Emergency Management Performance Grant Originator: Diana Rose, Emergency Management Susan Neely, Sr. Legislative Analyst, provided an overview. She said the cost is $177,315. The contract period is October 1, 2009 through March 31, 2011. There is a 100% match requirement and this was anticipated in the 2010 adopted budget. There were no questions from committee members. ACTION: Move to Consent Agenda, General Legislative Session June 16th for action.

5. ECAF #5313: (Proposed Motion #10-294) Urban Area Security Initiative Program Grant FFY 09 from the Washington State Military Department, Department of Homeland Security Originator: Tammy Jones, Emergency Management Susan Neely, Sr. Legislative Analyst, provided an overview. She stated there is no match required and this was included in the 2010 adopted budget. ACTION: Move to Consent Agenda, General Legislative Session June 16th for action.

6. ECAF #5320: (Proposed Motion #10-283) Early Head Start Application for continued funding under the American Recovery and Reinvestment Act of 2009 Originator: Joe Varano, Human Services Susan Neely, Sr. Legislative Analyst, provided an overview. She explained that this program will provide services to low income families and move them toward self sufficiency. The cost of the program is $1,148,499 and will support the enrollment of 82 children and families. There is no impact to the General Fund. Ms. Neely explained the non-federal fund match requirement.


Ms. Neely noted that this application requires the Council Chair’s signature. There were no questions from committee members. ACTION: Move to Consent Agenda, General Legislative Session June 16th for action.

7. ECAF #5321: (Proposed Motion #10-295) Approving amendment to 2009 Action Plan to expand scope of Friendship House I HOME Project to include Friendship House II site Originator: Sue Tracy, Human Services Susan Neely, Sr. Legislative Analyst, provided an overview. There were no questions from committee members. ACTION: Move to Consent Agenda, General Legislative Session June 16th for action.

DISCUSSION ITEM:

1. New World Systems CAD/RMS/JMS Update

Chief Kevin Prentiss, Sheriff’s Office, provided an introduction of the New World Systems project. He spoke briefly of costs. [Committee Member Koster entered the meeting at 1:48 p.m.] Denise Ohlfs, Information Services, and Lieutenant Steve Dittoe, Sheriff’s Office, provided a PowerPoint presentation detailing information on the status, costs, and specifics of the project (see attached). Chief Prentiss provided additional comments regarding upgrading the system and improvements to services that the system will provide. Ms. Ohlfs responded to Committee Member Somers regarding what the Return on Investment is based on. Lieutenant Dittoe responded to Committee Member Somers and touched on start-up costs and license fees. He stated that the Tulalip Tribes and Washington State Patrol are the only two agencies not using this system. [Committee Member Somers left the meeting at 2:08 p.m.] Committee Chair Gossett requested to get more detail regarding the Return on Investment and SNOPAC license fee. Lieutenant Dittoe responded. Chief Prentiss said they are also trying to offset cost with the new E-911 tax. Sheriff’s Office staff responded to additional questions and discussion ensued.

Meeting adjourned at 2:14 p.m.

Snohomish County Council

Committee: Law & Justice/Human Services Analyst: Susan Neely ECAFs: 5221, 5222, 5223, 5272, 5273, 5274, Date: June 14, 2010

5275, 5276 & 5315

Background & Discussion: RCW Chapter 39.34 allows counties and municipalities to enter into contracts or interlocal agreements for the provision of services such as prosecution, adjudication, and incarceration of misdemeanor and gross misdemeanor offenders. Snohomish County currently has such agreements. The ones for jail services were last executed in 2005 and terminated on December 31, 2009. Negotiations are now complete for the next five year agreement and the Council has received a number of signed contracts and addenda. To date, the Council has received ECAFs with motions to approve the agreements with Arlington (#5274), Edmonds (#5273), Granite Falls (#5221), Index (#5222), Mill Creek (#5276), Monroe (#5315), Mukilteo (#5275), Snohomish (#5272) and Woodway (#5223). The new interlocal agreements would be in effect until December 31, 2014 unless terminated by either party with one year’s written notice. It is substantially the same as the previous agreement. What follows are the significant language differences:

ISSUE 2005-2009 2010-2014

Service Levels Included "service levels" which allowed cities to choose from three levels: (1) house unlimited inmates if no other out-of-county jail facility, (2) house and pay for an agreed upon number with the option to house more on a space available basis or (3) house only if space available.

Deletes "service levels" references throughout the agreement.

Director/Bureau Chief

Included "director" Deletes "director" and includes "bureau chief" due to the shift from the Executive to the Sheriff.

Summary Motions approving an interlocal agreement as modified by an addendum for

jail services for cities and towns.

ECAFs # 5221, 5222, 5223, et al Staff Report June 14, 2010 Page 2

ISSUE 2005-2009 2010-2014

Community Corrections Options

n/a Includes options such as electronic home detention, in-custody work crew, out-of-custody work crew and work education release for eligible city inmates so ordered by the appropriate court.

Population Level Limitation

Included reference to a Jail Advisory Board which would be consulted in the event that a maximum acceptable population is reached in the hope that board actions would reduce inmate population and mitigate the impact to the cities; then, depending upon the service level agreed to by the city, new bookings could be denied.

States that if the maximum acceptable population is reached, out-of-county inmates will be the first removed and every effort will be made to lower the population.

Inmate Billing Included language in Exhibit A addressing under what conditions an inmate is billable to a status, active vs. inactive charges, accumulated bail, split billings and booking fee assessments.

Includes language within the main agreement addressing under what conditions an inmate is billable to a status, active vs. inactive charges, when booking fees are assessed or not.

Fees n/a Adds fees for work release, electronic home detention and in-custody work crews

Billing Process Included references to split billing, both what was the practice at that time and the proposal to change to what is now referred to has proportional billing.

Includes language for proportional billing when multiple jurisdictions are involved.

Fee Increase Allowed for no more than a 2.25% annual increase.

Allows for no more than a 3% annual increase.

Billing Disputes n/a Includes language that is a city disputes the amount billed, it has 30 days to notify the County and the County has 15 working days to address the dispute.

Grants Included language that both parties will assist in procuring grants or financial assistance.

Deletes grant language.

Duty to Supervise n/a Includes language that nothing in this agreement is to be construed as creating, modifying or expanding any duty on the part of the County, especially with the provision of Community Corrections.

Partnership/Joint Venture

n/a Includes language that nothing in this agreement is to be construed to render the parties partners or joint venturers.

Jail Advisory Board Included language that a Jail Advisory Board will be established to create an enhanced understanding and partnership between the parties in regard to jail operations.

Deletes reference to Jail Advisory board.

The new agreement includes increases to the fees established in the 2005-2009 document. Initially, that agreement had booking fees at $85 and daily housing fees at $56, with allowable increases of a rate equal to 90% of the Bureau of Labor Statistics Consumer Price Index – with

ECAFs # 5221, 5222, 5223, et al Staff Report June 14, 2010 Page 3

annual increases capped at 2.25%. The table below provides the comparison between the 2005 and proposed 2010 rates. As noted above, the earlier agreement did not include the Community Corrections Program options.

RATES1 2005 2010 % CHANGE

BOOKING $85.00 $90.00 5.88%

DAILY HOUSING $56.00 $62.50 11.61%

WORK RELEASE DAILY n/a $42.00 n/a

ELECTRONIC HOME DETENTION DAILY2 n/a $16.00 n/a

IN-CUSTODY WORK CREW DAILY n/a $42.00 n/a

The Corrections Bureau anticipates that all municipalities within the County will sign the 2010 agreement. Additionally, there is currently an agreement with the city of Kirkland and the bureau anticipates that the city of Shoreline will be housing inmates by this fall. Interest has also been expressed by the cities of Redmond, Issaquah and Medina. The 2010 adopted budget assumes detention revenue of $11,318,353 (note that the proposed annexation-related ordinance will increase this to $11,500,904). Addendum No. 1 corrects references in sections of the proposed agreement and its exhibits. Action Requested: Approval of the motions and permission to place any subsequent motions transmitted by the Executive on the consent agenda of the next General Legislative Session following introduction. Council Options:

Deny these motions or decide to take no action on it at this time.

Approve these motions.

1 The rates were adjusted annually by 90% CPI, capped at no more than a 2.25% increase. The 2009 rates

were $86.77 for the booking fee and $57.16 for housing. The proposed 2010 rates represent a 3.72% and 9.34% increase, respectively. 2 While the 2005-2009 agreement did not include Electronic Home Detention as an option, it is currently

offered to municipalities at the $16 daily rate.

Snohomish County

New World Systems

Presentation to Council and Executive Staff

June 14, 2010

History

Partnership with Public Safety Access

Points (PSAP’s)

PSAP’s are hosting the system

Teamed with 60 County Law

Enforcement, Fire and Emergency Service

agencies

Next generation 911

County Project

Segmented into 4 sub-projects

Major milestones defined and on track

“Build Teams” with other agencies

Business Unit champions

Integrated Workflow

Reduces Time, Effort & Redundant Entry

Single Integrated Database

Dispatch

Dispatch

Mobile

Comms.

Supervisor

Review/

Approval

Records CorrectionsFire

Police

Police/Fire

Reporting911-Call

Corrections

Booking

SOFTWARE

Schedule

Existing infrastructure audit 12/09

Network Rolled Out 10/10 – 01/11

NWS System Tested & Verified 01/11

New business processes developed 01/11

Go Live 07/11

Employee Training/Transition 07/10 – Impl.

Return On Investment

ROI: 83%

Intangibles:

Improved public safety

Immediate access to same data

Improved officer safety

Eliminate data entry redundancy

GIS data efficiencies

Project Investment

Investment Comparison of County and Regions

Request Comparison

2008: $1.2M

Automated Field

Reporting (AFR)

2010: $2.0M

Automated Field Rptg.

Auto Vehicle Locator

Records Mgmt. System

Corrections

Denny Youth

Evidence

Potential Risks/Mitigation

Inadequate Training

Unable to Meet Infrastructure

Requirements

Inadequate Funding

•Analysis completed; requirements

documented

•Upgrades in progress

•3 Tiered Training Schedule and Transition

•$300 K provided by Homeland Security Grants

•$1.2 Million Federal Grant Application

•Political advocates contacted

Next Steps

Continued team work with County

Agencies & local partnerships

Continued team work between DIS and

Sheriff ’s Office to ensure county’s needs

are met/exceeded

Obtain funding to enable the project’s

success

Documents

Snohomish County Council