SMS Project Report Final

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Scholarship Management System [Ver 1.0

Scholarship Management System

[New Entry/Deletion/Modification/Promotion]

SUBMITTED BY

Aswani Kumar 0812710017

Kapil Kumar 0712710044

Hariom 0712710035

Arun Kumar 0812710015

IIMT Engineering College, Meerut

Gautam Buddh Technical University, Lucknow

Session (2008-2012)


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Scholarship Management System

[New Entry/Deletion/Modification/Promotion]

A Project

Report submitted in partial fulfillment of the requirements for the degree

BACHELOR OF TECHNOLOGY

BRANCH- CS

[2008-2012]

SUBMITTED BY

Aswani Kumar 0812710017

Kapil Kumar 0712710044

Hariom 0712710035

Arun Kumar 0812710015

Under the supervision of Mr. ATUL PRATAP SINGH

IIMT Engineering College, Meerut

Gautam Buddh Technical University, Lucknow

Session (2008-2012)


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CERTIFICATE

This is certify that Report entitled Scholarship Management System [New

Entry/Deletion/Modification/Promotion], which is submitted by Aswani Kumar, Hariom,

Kapil Kumar ,Arun Kumar in partial fulfilment of the requirement for the award of degree B-Tech

in Computer Science from IIMT Engg. College, Meerut, Affiliated to G.B.T.U. Lucknow is a

record of the candidate own work carried out by him under my supervision. The matter embodied in

this thesis is original and has not been submitted for the award of any other degree.

Date:

Atul Pratap Singh

Project Guide

Computer Science Dept.

IIMT Engg. College, Meerut


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Table of Contents

1. Abstract2. Introduction

a. Purposeb. Scope of the projectc. Convention Used

3. Overall Descriptiona. Product perspectiveb. Product featuresc. Technologies used

4. System Analysis and Design5. Diagrams

a. Flowchartb. ERDc.

Use-Case diagram

d. Component diagrame. Database tables

6. Problem Statement7. Objectives8. Overview9. User Manuals10.Summary


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ABSTRACT

Organization faces many challenges in ensuring long-term access to the "new-modelscholarship" that is born digital. This includes the variety of Web sites and other desktop

digital objects created on campuses that fall somewhere short of "published" but are worthy

of access in the future. Humanists pose a special problem: they are adopting digital

technologies to create complex, often idiosyncratic digital objects that are in many ways

more challenging to preserve.


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INTRODUCTION

A scholarship is a grant given to the student to continue education. Basically

scholarships are provided on various norms and purpose of the donor. The aspirants who

are blessed with excellent knowledge and who are always on the top rank list but cannot

afford to go for higher studies, since they are below poverty level, with the help of

scholarship they can go ahead and fulfill their dreamed academic career.

Classification of Scholarships

Scholarships for merit students

Aspirants whose score is high in the academic, artistic athletic and in other activities

will be provided with scholarship either by the private organization or by students intendedinstitutes. Purely this kind is based on the merit score of the aspirants. Need based

scholarships

Aspirant who has financial/economic problem to continue studies are given need

based scholarship. Basically this scholarship is for the aspirants who are economically

backward. The aspirants need to apply for this scholarship by filling the FAFSA- Free

application for federal student said.

Student specific scholarship

The specific scholarships are provided to specific category of the students with

respected to race, sex, religion, family, medical history and many other factors. The most

common category in this category is Minority scholarship.

Career specific scholarship

The career specific scholarships mainly focus on the aspirant who wants to go for a

specific field of study. Career specific scholarship will be provided by the

college/university. Some scholarships will be bond based wherein the aspirants need to get

into an agreement with a particular employer to work for a particular period.

Scholarship based on type of student and area

The financial aid is provided to candidate at different level of education such as 10+2,

Graduate, Post graduate and doctoral level. The scholarship is also provided within the
http://www.studyguideindia.com/Scholarship/http://www.studyguideindia.com/Colleges/http://www.studyguideindia.com/Training-Institute/http://www.studyguideindia.com/Scholarship/India/http://www.studyguideindia.com/Scholarship/International/http://www.studyguideindia.com/Universities/http://www.studyguideindia.com/Courses/PG-Courses.asphttp://www.studyguideindia.com/Courses/PG-Courses.asphttp://www.studyguideindia.com/Universities/http://www.studyguideindia.com/Scholarship/International/http://www.studyguideindia.com/Scholarship/India/http://www.studyguideindia.com/Training-Institute/http://www.studyguideindia.com/Colleges/http://www.studyguideindia.com/Scholarship/


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home region and abroad. Based on area scholarships are of two types Indian Scholar ship

and International scholarship

In India Scholarships are source for the students to make best career, since India is the

developing country many of the people are below poverty level. In India both the

government and private organizations supports the candidates in providing the

scholarships to reach their goals. The financial aid is provided to candidate in the form of

scholarship at different level of education such as Graduate, Post graduate, doctorate or post

doctorate level through which economically backward candidate can make there dreamed

career.

Scholarship is not only the source to provide financial aid to the students but also act

has awareness about education among various people. Since the fee for higher studies day

by day is increasing, instead of being a brilliant candidate its not possible for some

candidates to go for higher studies. Here the scholarships act has a tool for them to pursue higher studies. Indian scholarships are meant for individual development. However,

through which overall development of the country is reached.
http://www.studyguideindia.com/Study-Abroad/http://www.studyguideindia.com/Scholarship/India/http://www.studyguideindia.com/Scholarship/http://www.studyguideindia.com/Courses/PG-Courses.asphttp://www.studyguideindia.com/Courses/phd-Courses.asphttp://www.studyguideindia.com/Colleges/default.asp?Course=M-B-E-Collegeshttp://www.studyguideindia.com/Colleges/http://www.studyguideindia.com/Colleges/http://www.studyguideindia.com/Colleges/http://www.studyguideindia.com/Colleges/http://www.studyguideindia.com/Colleges/default.asp?Course=M-B-E-Collegeshttp://www.studyguideindia.com/Courses/phd-Courses.asphttp://www.studyguideindia.com/Courses/PG-Courses.asphttp://www.studyguideindia.com/Scholarship/http://www.studyguideindia.com/Scholarship/India/http://www.studyguideindia.com/Study-Abroad/


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SYNOPSIS

Project Name: Scholarship Management System

Project Members:

This project is done in a group of two people. Project members are.

1. Aswani Kumar2. Hariom3. Kapil Kumar4. Arun Kumar


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What is Scholarship Management System?

Previously scholarship fund was disbursed manually and the accounts were

maintained on registers. Due to the heavy paper work it was a real tough task to complete

properly. Data were maintained by the district authority and state authority separately, so

there were no centralize data with the state authority. It was an easy practice of making

scam out of it by the corrupt officer due to which every year government loses thousands of

rupees. To stop all these practices there was a strong need of centralize database of students

by which we can keep track of all the data properly. And the technological advancement

came in handy to manage scholarship distribution and to keep track of data at the state

level.

Aim of developing Scholarship Management System is to maintain the records properly

and to make it user friendly in every sense like Entry of New Students, Deletion of Old

Students from school and Modification in old student data etc.


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History of Scholarship:

The history of scholarship is the historical study of fields of study which are not

covered by the English term "science" (cf., history of science), but are covered by, for

example, the German term "Wissenschaft" (i.e., all kinds of academic studies). Examples are

the history of classical studies, the history of the study of religions, of philosophy, of Biblical

studies, of historiography, of the study of music, arts etc. It is a field which has recently

undergone a complete renewal and is now a major branch of research

Before 1700 the fields of scholarship was not of a size that made academic

specialization necessary. Academic disciplines as we know them today did not exist. In

general scholars were both scientists and scholars in what today is termed Arts and

Humanities

The history of scholarship has undergone a complete renewal in recent years, and is

now a major branch of research with vast territories to explore; a substantial introduction to

History of Scholarship surveys the past vicissitudes of the history of scholarship and its

current expansion. The authors, all specialists of international standing, come from a variety

of backgrounds: classical studies, history of religions, philosophy, early modern intellectualand religious history. Their papers illustrate a variety of themes and approaches, including

Renaissance antiquarianism and philology; the rise of the notion of criticism; Biblical and

patristic scholarship, and its implications for both confessional orthodoxy and eighteenth-

century free thought; the history of philosophy; and German historic graphical thought in

both the eighteenth and the nineteenth centuries. This challenging volume constitutes a

collection of remarkable quality, helping to establish the history of scholarship as a more

broadly acknowledged, worthwhile field of study in its own right.
http://en.wikipedia.org/wiki/Fields_of_studyhttp://en.wikipedia.org/wiki/History_of_sciencehttp://en.wikipedia.org/wiki/Academic_disciplinehttp://en.wikipedia.org/wiki/Artshttp://en.wikipedia.org/wiki/Humanitieshttp://en.wikipedia.org/wiki/Humanitieshttp://en.wikipedia.org/wiki/Artshttp://en.wikipedia.org/wiki/Academic_disciplinehttp://en.wikipedia.org/wiki/History_of_sciencehttp://en.wikipedia.org/wiki/Fields_of_study


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Why This Scholarship Management System

The main objective of this document is to illustrate the requirements of the project

Scholarship Management system. The document gives the detailed description of the both

functional and non functional requirements proposed by the client. The document is

developed after a number of consultations with the client and considering the complete

requirement specifications of the given Project. The final product of the team will be meeting

the requirements of this document.

Project Scope:

The system accept the students data (group by institution wise) like SR No., Name,

Father name, Class, Cast etc. as well as the authorized institution data. The different areas

where we can use this application are:

Any educational institution can make use of it for receiving scholarship of the studentsregistered in their institution.

It can be used in offices of the fund releasing bodies for maintaining the overall data andmodifications can be easily done according to requirements.


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Conventions Used

The following are the list of conventions and acronyms used in this document and the

project as well:

Administrator (National Informatics Center): A login id representing a user with useradministration privileges to the software.

Operator (Institution): A general login id assigned to most users Client (Students): Intended users to view their records. SQL: Structured Query Language; used to retrieve information from a database. SQL Server: A server used to store data in an organized format Java: Language used to design the user interface to interact with the database Unique Key: Used to differentiate entries in a database.


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Overall Description

Product Perspective

The proposed Scholarship Management System will provide multiple functionality to

maintain the records properly and to make it user friendly in every sense like Entry of New

Students, Deletion of Old Students from school and Modification in old student data for

receiving Scholarship etc. Any student data can be searched from the data base. This search

will be based on various categories viz. SR No. of the student. Also Advanced Search feature

is provided in order to search various categories simultaneously. Further the institute staff

personnel can add/update/remove the resources and the resource users from the system.


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Product Features

There are two different users who will be using this product:

National Informatics Center (Government Body) who will be acting as the administra Institution (Operator) affiliated to different Government department who will be acces

the SMS database through the user interface.

Students (Client) of the University who will be accessing the SMS Database online.The features that are available to the National Informatics Center (NIC) are:

NIC will issue the SMS software to the Institution. Will provide previous years students data to the institution. Will receive the data from the institution after feeding. Add details of new institution to the database so that it can ask for the scholarship. Check the data received from different institution for duplicate data of students. Can view the different categories of students in SMS Database. Can view the List of students available in each category Edit the information of the existing institution. Can check the report of the issued Books. Can access all the accounts of the students.

The features available to the institutions are:

Can view the different categories of students in SMS Database. Can view the List of students available in each category. Can put a request for new entries in the SMS Database. Can view the previous years students data. Can search for a particular student.

The features available to the Students are:

Can view the List of students available in each category. Can search for a particular student.


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Can view their account details.


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Technologies used

SQL server

JAVA MS-Access Database


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System Analysis & DesignEXISTING SYSTEM:

In the existing system the data is kept on record books manually which can be easily

manipulated and misused but in proposed system we have to computerize all the data of

the student, institute and bank using the software Scholarship Management System.

DIS-ADVANTAGES:

1. Lack of security of data.2. More man power3. Heavy Paper work4. Time consuming5. Damage of data due to lack of attention.

PROPOSED SYSTEM:

The aim of proposed system is to develop a system of improved facilities. The proposed

system can overcome all the limitations of the existing system. The system provides proper

Security and reduces the manual work. The proposed system can be accessed by any

organization, as opposed to stand alone or manual system, and provides information atanytime round the clock to the users

ADVANTAGES:

The following are the advantages of proposed system

1. The user can access the system at any time.2. The customer can save his money and time that is a valuable one in todays day- to

day life.

3. It provides easy to use and user friendly interface for the user.4. Minimum time required5. Better service6. Security of data


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7. Greater efficiency.DesignFlowchart

NICs Login

Authenticate

Add Institute In

SMS

Institution

Issues SMS

SMS is already

Issued

SMS available

Start


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(Institution Record)

A

Institute

Return

Due date is

Over

Data returned

Stop

Stop


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(Students Record)

New

Student

Student

already added

Student Added

Stop

Institute Login

Authenticate

Add Student In

SMS

Start


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ERD (Entity Relationship Diagram)

SMS

Students

InstituteContains

Address

Address

Student Name

SR Number

Institute

Year Regd.

Contains

DOB

Class

Cast


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USECASE DIAGRAM


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Component Diagram


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Database Tables

Students Entry database

In this table stored the information about Students such as SR no., Institute Code,Date of Birth, Date of Entry, Block Code, District Code etc. At the time of entry all the

information is stored in this table automatically


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Institute Master Database

In this table stored information about the institution such as Institute Name, Block

Code, Institute Code, District Code, Category name, Registration Year, Date of Entry etc.

when any institute apply for scholarship fund NIC will use it and add the information to

this table.

Login table

Contains the information about users


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Inst_Category table

Contains the information about Courses

Student Category table

Contains the information about Courses

Bank Master table

Contains the information about Banks


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Software Requirements:

Windows XP or Greater Java Net Beans Oracle

Hardware Requirements:

Processor: Preferably 1.0 GHz or Greater.

RAM : 512 MB or Greater.


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Limitations of the Software:

This project has an assumption that is list of students provided by the institution is complete

and correct. And it is required to store the information safely so that it cannot be misused or

lost. It is the only the first part of the scholarship management as this project covers only the

offline data storage. For viewing the record over internet the users will have to depend on

other sources

Future Enhancements:

To make it complete Scholarship Management Application by adding on line facilities to it.


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Problem Statement:

Previously scholarship fund was disbursed manually and the accounts were

maintained on registers. Due to the heavy paper work it was a real tough task to complete

properly. Data were maintained by the district authority and state authority separately, so

there were no centralize data with the state authority. It was an easy practice of making

scam out of it by the corrupt officer due to which every year government loses thousands of

rupees. To stop all these practices there was a strong need of centralize database of students

by which we can keep track of all the data properly. And the technological advancement

came in handy to manage scholarship distribution and to keep track of data at the state

level. Still there are some grass root problems to be solved and by implementing the

software it can be reduced to a great extent.


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User Manual

Snapshot Scholarship Management System

1. Login Form


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2.Main Menu


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3.Add New Institute


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4.Edit existing institute


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5.New Student Entry


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6.Edit Student detail


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7.Add New Bank


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8.Edit Bank Details


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9.Help Window


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Summary

The project titled as Scholarship Management System was deeply studied and

analyzed to design the code and implement with various testing methods was done under

the guidance of the experienced project guide. The solution developed is free from all the

bugs and executable with all different modules to the utmost satisfaction of the client. All

the current requirements and possibilities have been taken care during the project time. We

feel that the solution provided now will suit to all the needs of various clients in the same

industry but also we dont rule the possibilities of further upgrading of this solution with

the new and advance technologies and further additional requirements of the clients.


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Bibliography

WebsitesFollowing websites are referring to create this project reports.

http://www.google.com http://www.microsoft.com http://www.wikipedia.org http://java.sun.com/docs/books/jls/download/langspec-3.0.pdf http://download.oracle.com/javase/tutorial/ http://www.oracle.com/technetwork/java/index-jsp-135888.html http://en.wikipedia.org/wiki/Java_(programming_language) http://www.javaprogrammingworld.com/

Books

Following books and eBooks are used to complete this project reports.

Java Complete Reference Mastering Java SQL Server Bible (Paperback)
http://www.google.com/http://www.microsoft.com/http://www.wikipedia.org/http://java.sun.com/docs/books/jls/download/langspec-3.0.pdfhttp://download.oracle.com/javase/tutorial/http://www.oracle.com/technetwork/java/index-jsp-135888.htmlhttp://en.wikipedia.org/wiki/Java_(programming_language)http://www.javaprogrammingworld.com/http://www.javaprogrammingworld.com/http://en.wikipedia.org/wiki/Java_(programming_language)http://www.oracle.com/technetwork/java/index-jsp-135888.htmlhttp://download.oracle.com/javase/tutorial/http://java.sun.com/docs/books/jls/download/langspec-3.0.pdfhttp://www.wikipedia.org/http://www.microsoft.com/http://www.google.com/

Documents

SMS Project Report Final