SmithCollege

ReunionPlanningGuide

for

2017ReunionChairs

TableofContentsIntroduction............................................................................................................................................................2 ContactInformation.............................................................................................................................................3 RoleofCollegeStaff...............................................................................................................................................4 RoleofReunionChairs........................................................................................................................................5 Reunion2017‐PreliminarySchedules.........................................................................................................6 ReunionI(Commencement)Weekend–May18‐21,2017........................................................................................6 ReunionIIWeekend,May25‐28,2017................................................................................................................................7 

ReunionPlanningCommittee...........................................................................................................................8 ReunionPlanningTimeline.......................................................................................................................................................9 

ReunionAttendance..........................................................................................................................................11 HouseRepresentativesandHouseRepsChair..............................................................................................................11 

MiniReunions&Pre‐ReunionParties........................................................................................................12 MiniReunionChair....................................................................................................................................................................12 

ClassHeadquarters&Hospitality.................................................................................................................13 HeadquartersChair...................................................................................................................................................................13 Hospitality......................................................................................................................................................................................13 

ReunionMementosorSouvenirs..................................................................................................................15 Meals.......................................................................................................................................................................16 ClassDinnerChair......................................................................................................................................................................16 SmithCollegeAlcoholServingPolicy................................................................................................................................17 ClassDinnerProgram...............................................................................................................................................................17 MealRegistrationandFees....................................................................................................................................................18 

ClassProgramming/Activities.......................................................................................................................20 ProgramChair.............................................................................................................................................................................20 Spaceassignment.......................................................................................................................................................................20 Audio‐VisualEquipment..........................................................................................................................................................21 ClassMeeting................................................................................................................................................................................21 

AlumnaeParade..................................................................................................................................................22 AlumnaeParadeChair.............................................................................................................................................................22 GeneralParadeSignandParadeGuidelines.................................................................................................................22 ReunionAwards..........................................................................................................................................................................23 

ReunionCommunications...............................................................................................................................24 ReunionThemeandLogo.......................................................................................................................................................24 ReunionCommunicationSchedule.....................................................................................................................................27 

GeneralReunionInformation........................................................................................................................28 Housing............................................................................................................................................................................................28 ReunionClassBook....................................................................................................................................................................29 

ReunionRevenue&Expenses........................................................................................................................31 ReunionExpensesandClassRegistrationFee...............................................................................................................31 CollegeFees...................................................................................................................................................................................32 

Post‐ReunionWrap‐up.....................................................................................................................................33 Appendix

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IntroductionInMayofeachyear,SmithCollegewelcomesheralumnaebacktocampusforReunion.Inadditiontoreunitingwithclassmatesandfriends,Reunionprovidesmyriadopportunitiesfornetworking,learningaboutcollegeprogramsandpriorities,andachancetoonceagainexperiencesomeoftheintellectuallifeofSmithCollege.TheclassReunionChair,incollaborationwithcollegestaff,leadstheplanningeffortsfortheclass.ReunionChairs,withtheirplanningteam,coordinateengagementandhospitality,planprogrammingand/orentertainmentfortheclass,allowingenoughtimeforclassmatestoreminisce,appreciateexcitingadditionstothecampus,andvisitoldhaunts.ThisguideisanimportantresourceforclassReunionvolunteers.Itoutlinesindetailthespecificseachvolunteerneedstodothejob,anditisjustoneofthetoolsavailable.WhilewecovergeneralReunionplanningduringanon‐campustrainingsession,you’llfindthemostup‐to‐datereunionplanninginformation,alltheforms,andanumberofgreatideasandsuggestionsfromclasseswhohaveplannedespeciallysuccessfulReunionsontheToolsforReunionPlannerswebpageathttp://alumnae.smith.edu/.WeencourageallReunionvolunteerstomakefulluseoftheonlineresourcesavailable.TheinformationcontainedinthisReunionPlanningGuideiscurrentasofSeptember2015,andissubjecttochange.Forthelatestupdates,pleaserefertotheToolsforReunionPlannerswebpageathttp://alumnae.smith.edu/.ThankyouforvolunteeringforSmith!

2017ReunionDates

ReunionI(Commencement)Weekend‐May18‐21,2017

10th,20th,30th,40th,50thclasses

ReunionIIWeekend‐May25‐28,2017

5th,15th,25th,35th,45th,55th,60th,65th,70th,75th,80thclasses,

DiplomainAmericanStudiesAlumnae

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ContactInformationOfficeofAlumnaeRelationsTheAlumnaeHouse33ElmStreetNorthampton,MA01063Telephone:800526.2023

Email:alumnae@smith.eduWebsite:http://alumnae.smith.eduYourcontactsattheOfficeofAlumnaeRelationsSamanthaPleasant,DirectorforReunions,Classes,andClubs 413585.2046(spleasan@smith.edu)OverseesthedevelopmentandsupportofReunion,class,andclubvolunteersandprogramming.Servesasaliaisontoclasspresidents.AnnieCroteau,AssistantDirectorforReunions,Classes,andClubs 413585.2144(acroteau@smith.edu)DevelopsandexecutestheannualReunionprogram;supportsclassReunionChairs.JoyWilliamson,OfficeCoordinatorandBudgetLiaison 413585.2079(bjwillia@smith.edu)Supportsclasstreasurersandclasspresidents,coordinatesReunionprogrammingfortheearliestclasses(thosecelebratingtheir65th,70th,75th,and80thReunions);servesastheliaisontothecontroller’soffice.RebeccaWashut,DigitalCoordinator 413585.6589(rwashut@smith.edu)Sendsbroadcastemailsforclasses,clubs,andgroups;maintainstheOfficeofAlumnaeRelationswebsite;overseesReunionregistrationandhousing.

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RoleofCollegeStaff

OfficeofAlumnaeRelationsstaffPlanningforReunionisayear‐roundeffort.Thestaffisspecificallyresponsiblefor:

● DesignandproductionofallReunioncorrespondenceproducedbythecollege,includingtheReunionSavetheDatepostcard,Reunionregistrationmaterials,andtheReunionwebsite

● CoordinatingallReunionregistration,bothonlineandprint● CommunicatingReuniondatestoalumnaeinReunionclassesintheyearbeforeReunion● Planningprogrammingandintellectualcontentthathighlightscollegeprogramsand

priorities● AssistingandsupportingReunionChairsinplanningtheirclassprogramandproviding

historicalReunioninformation● Reunionspaceassignments(housing,headquarters,programspace)● Coordinatingwithvariouscollegedepartments,includingFacilitiesManagement,Dining

Services,EducationalTechnologyServices(ETS),andstudentworkerstopreparethecampusforreturningalumnae

● CoordinatingwithoutsidecatererstoprovidesupportforReunioneventsTheSmithFundstaffTheSmithFundstaffworksyear‐roundonbuildingsupportfortheannualgivingprogram.EachclasshasadesignatedstaffpersonwhoworksdirectlywithSmithFundvolunteersinadvancingtheirclass’sfund‐raisinggoals.AmemberofTheSmithFundofficeassistsFundTeamCoordinators,ClassFundAgents,andSpecialGiftChairsinsolicitingclassmatesfortheirannualgifts,screeningclassmatesformajorgiftprospects,settingclassgoalsandprovidingapersonalconnectionandoutreachtoclassmateswhilepromotingthecollege’scaseforsupport.BygivingtoTheSmithFund,allclassmatescanhonortheirReunionwhetherornottheycanreturntocampusfortheirReunion.ReunionStudentAmbassadorsAllclassesareassigned2‐5studentambassadorswhoarecarefullyselectedforthesehighlycompetitivepositions.Theyareavailabletohelpinwhateverwaysareneeded,suchasassistingwithheadquarterssetup,assistingwithmealcheck‐ins,andguidingalumnaethroughReunionprograms.Ambassadorsattendallclassdinnersasguestsoftheclass.

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RoleofReunionChairsTheReunionChairsappointclassmatestocommitteesandcoordinatetheworkofallinvolved,andworkcloselywithalumnaerelationsstaffinplanningclasseventsandprogramswithinthecontextofthelargerReunionprogram.Note:TheofficeofalumnaerelationsrecommendsthatclasseshavetwoReunionco‐chairs.Responsibilities

● IdentifyandrecruitclassmatesfortheReunionCommittee.Outlinetheirdutiesandresponsibilities,consultwiththemfrequently,followuponplans,andsetcleardeadlines.

● EnsureallReunionPlanningFormsaresubmittedtotheOfficeofAlumnaeRelationsinatimelymannerbyReunionCommitteeMembers

● PlanReunionschedule/programmingfortheclass● Actasaliaisonwithalumnaerelationsstaff● CoordinatethedevelopmentofathemeandcorrespondinggraphicsforReunionandbe

responsibleforspecificReunioncommunicationstotheclass● OverseetheReunionbudget(incooperationwiththeclasstreasurer)● ActastheprincipalsourceofReunioninformationandsubmitReunionupdatestotheclass

President/WebChair/DigitalMediaCoordinatorforinclusionincommunicationstotheclass

● ParticipateintrainingofferedbytheOfficeofAlumnaeRelationsasappropriatethroughoutherterminofficeandspecificallyeighteenmonthspriortoReunion.

● AttendtheReunionoftheclassprecedinghersasanobserveroneyearbeforeherReunion● InvitetheReunionChair(s)oftheclasshavingitscomparableReuniontheyearfollowing

yourstoobserveReunionandtobeyourguest(s)forallclassmeals● AttendReunion● Maintainallplanningrecords,includingReunionmailings,newsletters,emails,themeideas,

vendorsused,listsofcommitteemembers,etc.,topassontothesucceedingReunionChairs● Completeapost‐ReunionReporttobesharedwiththesucceedingReunionChair(s),the

ReunionChair(s)fortheclassfollowinghers,andtheOfficeofAlumnaeRelations● EnsurethatallReunionwrap‐upactivitiesarecompleted(refertothepost‐Reunionsection

ofthisguide)● CommunicatewithclassFundTeamongoalsandprogressthroughouttheyear● Ensurethatrecordsandmemorabiliaofpermanentvaluetotheclassarestoreduntilthe

nextReunionSuggestions

● ConsiderchoosingaReunionco‐chairtocomplementyourinterestsandabilities,andtoprovidesupportandassistancethroughReunionplanning

● Considerco‐chairsformanyroles;thelargerthecommittee,thebroadertheinterestfromtheclass

● SolicitrequestsforhelpwellinadvanceofReunion,andsharetasks/responsibilitieswithallthoseclassmatesexpressinginterest

ItisyourresponsibilityasReunionChairtoensurethattheinformationyoupassonisascompleteandhelpfulaspossible.

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Reunion2017‐PreliminarySchedulesReunionI(Commencement)Weekend–May18‐21,201710th,20th,30th,40th,50thclassesScheduleissubjecttochangeThursday 4‐9p.m. Reunionregistration(Campushousesopenat4p.m.)5:30/6:30p.m. 50thReunionclasssocialhour/dinner Multi‐classsocialhour/dinnerEvening Classprogramming(optional)Friday 7‐9a.m. Breakfastincollegehouses9–10a.m. Facultypresentations10:30–11:30a.m. SmithintheWorld:StudentpanelNoon–1:30p.m. 50thReunionclassluncheon‐Multi‐classluncheonAfternoon Collegepresentations,Receptionsandothercampusevents Classprogramming(optional)5:30p.m. 50thReunionclasssocialhourwithPresidentMcCartney Classsocialhours6:30p.m. ClassdinnersandClassprogramming(optional)Evening Classprogramming(optional) Saturday 7‐9a.m. Breakfastincollegehouses9:15a.m. AlumnaeParade/IvyDayceremony11:15a.m. MultifaithServiceofRemembrance(immediatelyfollowingtheIvyDay

AwardsConvocation)Noon Makeyourownpicniclunch

Classmeetingand/orclassprogrammingAfternoon Campusactivitiesandfamilyprogramming Facultypresentations ConversationwithPresidentMcCartney5:30p.m. Classsocialhours6:30p.m. ClassdinnersandClassprogramming(optional)8p.m. CommencementConcert8:30–10p.m. Illuminationofuppercampuswithlivemusic9:30p.m.‐midnight DancepartyforallclassesSunday 7‐9a.m. Lightbreakfastincollegehouses10a.m. CommencementExercises10–11:30a.m. Brunchforallclasses1p.m. Residencehousesclose

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ReunionIIWeekend,May25‐28,20175th,15th,25th,35th,45th,55th,60th,65th,70th,75th,80th,DiplomainAmericanStudiesAlumnaeScheduleissubjecttochangeThursday 4‐9p.m. Reunionregistration(Campushousesopenat4p.m.)5:30/6:30p.m. 25thReunionclasssocialhour/dinner Multi‐classsocialhour/dinnerEvening Classprogramming(optional)Friday 7‐9a.m. Breakfastincollegehouses9–10a.m. Facultypresentations10:30–11:30a.m. SmithintheWorld:StudentpanelNoon–1:30p.m. 25thReunionclassluncheon‐Multi‐classluncheonAfternoon Collegepresentations,Receptionsandothercampusevents Classprogramming(optional)5:30p.m. 25thReunionclasssocialhourwithPresidentMcCartney Classsocialhours6:30p.m. ClassdinnersandClassprogramming(optional) Evening Collegeprogramming Classprogramming(optional)Saturday7‐9a.m. Breakfastincollegehouses9:15a.m. AlumnaeParade/AASCAnnualMeetingNoon Makeyourownpicniclunch

Classmeetingand/orclassprogrammingAfternoon Campusactivitiesandfamilyprogramming Facultypresentations ConversationwithPresidentMcCartney5:30p.m. Classsocialhours6:30p.m. ClassdinnersandClassprogramming(optional)8:30–10p.m. Illuminationofuppercampuswithlivemusic9:30p.m.‐midnight DancepartyforallclassesSunday7‐9a.m. Lightbreakfastincollegehouses9a.m. MultifaithServiceofRemembrance10–11:30a.m. Brunchforallclasses1p.m. Residencehousesclose

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ReunionPlanningCommitteeInvolvingasmanypeopleaspossibleinReunionplanninghelpstobuildenthusiasm.ReunioncommitteemembershipprovidesanexcellentopportunityfordevelopinginterestinboththeclassandtheoverallReunionprogram.ThefollowingpositionshelpcoordinateReunionplanningefforts:

● HouseRepsChairandHouseReps● HeadquartersChair● AlumnaeParadeChair● ClassDinnerChair(s)● Program/ActivitiesChair● Spouse/Partner/FamilyActivityChair(optional)● MiniReunionChair

YouwillsubmityourReunioncommitteelistinthefallpriortoReunion.Formsforeacharea(parade,headquarters,etc.)andclassevents(specificequipment,audio‐visualneeds,andset‐ups)willbesenttoeachcommitteechairasappropriate,andwillbepostedontheReunionwebpage.Theseformsshouldbecompletedandreturnedbytheduedatesindicated.Sampleformsmaybefoundintheappendixofthisguide.RecruitingVolunteerstoAssistwithReunionThesuccessoftheReunionprogramdependsinlargepartontheactiveparticipationandcommitmentofclassvolunteers.Despitethefactthatpeopleareincreasinglybusy,mostpeoplefindvolunteerworkofsomekindhighlyrewardingandgratifying.Thefirstruleoffindingvolunteersistoask.● Giveclassmatesopportunitiestosignuponaclassduesform,atanevent,orthroughasurvey● AskotherSmithwomeniftheyknowofanyonewhowouldbeagoodvolunteer● Approachapotentialvolunteerpersonally.Letherknowthatwhatshewouldbedoingis

importanttotheorganizationandtoSmith● Breakmajorjobsintosmallerones.Peoplearemorelikelytosignupforaminortaskthanto

assumemajorresponsibility● Appointco‐chairsratherthanasinglechairperson.It’smorefunandlessoneroustosharea

jobwithsomeoneelse.Remember:focusonfunandfriendship● IdentifyclassmateswhomayhaveprofessionaltiestoaspecificReunion‐relatedjob(printer,

publisher,souvenirvendor,ordesigner,forexample)● Listentovolunteersandbereceptivetodifferentideas● Pairexperiencedvolunteerswithnewones● Provideclearcommunicationregardingdutiesanddeadlinestopromoteasenseof

accomplishmentandpurpose.Makesuretheyunderstandthecommitment,anddiscusswhatthejobentails

● ContacttheOfficeofAlumnaeRelationsforadvice,supportandsuggestions● Provideadequatesupportandbesuretothankyourclassmatesfortheirassistance–both

privatelyandpublicly,inclasscommunications,andatReunion● Establisharapportwithallvolunteersontheteam,maintaininganopenchannelof

communication.Emaildistributionlistsandconferencecallsareveryuseful● Don’tbeafraidtodelegate–volunteersneedtoknowtheyareaccomplishingspecifictasks

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ReunionPlanningTimelineTheOfficeofAlumnaeRelationswillsendaseriesofmailingstoReunionChairs,aswellasotherReunioncommitteememberswhenapplicable,betweenthefallbeforeReunionandReunion.EachmailingwillcontaininformationtohelpyourclassplanforReunion.Somewillalsoincludeformspromptingyoutomakespecificdecisionsandremindingyouofdeadlines.TimelineFall‐EighteenmonthspriortoReunion:

● AttendtrainingforReunionChairsTheyearpriortoReunion:May

● ObserveReunion.TheReunionChairattendstheReunionoftheclassimmediatelyprecedingherstoobserveandgetideas.

Summer

● SendReunione‐newslettertoclass(ClassPresident),andpostReunioninformationonsocialnetworks.

SeptemberReunionChairsbegintoreceiveregularcorrespondenceviaemailfromtheOfficeofAlumnaeRelations.ThecollegesendsaSavetheDateemailandsubsequentpostcardtoalumnaeinReunionclasses.

● AppointReunionCommitteeMembers(ReunionChair)● SubmitReunionCommitteeForm(ReunionChair)● SelectReunionthemeanddesignalogo(ReunionChair)● SetyourReunionbudgetanddetermineClassregistrationfee(ReunionChairand

Treasurer),referringtotheClassRegistrationFeeWorksheetandtheSampleReunionBudget

● SendReunione‐newslettertoclass(ClassPresident),andupdateReunioninformationonsocialnetworksandclasswebsite

● SubmitPreliminaryClassProgrammingForm(ReunionChair)

OctoberThecollegemakesspaceassignmentsforeachReunionclass(housing,meals,programming)

● ReunionChairsreceiveClassDinnerMenusoptionsandmaketheirselection● SubmitClassDinnerSelectionForm(DinnerChair)

EarlyJanuaryOctober–March

● ContacthousematestoencouragethemtoattendReunion(HouseReps)

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February● SubmitClassDinnerProgramPlanningForm(DinnerChair)● SubmitParadeSignsForm(ParadeChair)● SendclassdinnerinvitetoObservers(ReunionChair)● Onlineregistrationgoeslive

ThecollegesendsReunionRegistrationbookletstoalumnaeinReunionclassesMarch

● SubmitClassProgramPlanningForm(ReunionChair)● SendReunione‐newsletter/remindertoclass(ClassPresident)● ForwardacompleteclassscheduletotheOfficeofAlumnaeRelations

EarlyApril

● SubmitHeadquartersPlanningForm(HQChair)ThecollegesendsweeklyregistrationcountstoReunionChairsforplanningpurposes

EarlyMay

● SendalastcommunicationtoclassmatesMayReunion!Post‐Reunion

● SubmitclassslateatReunion/byJune1● Submitpost‐ReunionreportbyJune30● RemindtreasurertosubmitReunionfinancialreportbyJune30

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ReunionAttendance

HouseRepresentativesandHouseRepsChairResponsibilitiesOneofthemostengagingjobsontheReunioncommittee,HouseRepscontactseniorhousematesbytelephone,viaemail,orhand‐writtencorrespondencetobuildenthusiasmforReunion.TheHouseRepChairrecruitsaclassmemberfromeachhousetoactastheHouseRep,thencoordinatestheeffortsofHouseRepsandservesasasinglecontactwiththeReunionChairandtheOfficeofAlumnaeRelations.HouseRepsbegintheirjobsduringthefallprecedingReunion.TheReunionChairorHouseRepsChairsendsalisttoeachhouserep,withthenamesandcontactinformationonrecordwiththecollegeforeachhousemate.HouserepsgenerallykeepintouchwiththeHouseRepsChairorReunionChairastheycontacthousemates,toupdatethemonwhohasindicatedthattheyexpecttoattendReunion.Houserepsneedtobekeptinformedofclassactivities,plannedReunionprogramming,andoverallattendance,sotheyareabletoanswerclassmates’questionsandprovidethemwiththemostup‐to‐dateinformation.Suggestions

● HouserepsshouldencourageclassmateswhoareunabletoattendReuniontosendinletters,notes,pictures,orothermemorabiliafordisplayatHeadquarters.

● Encourageclassmatestoregisterearly–onlineregistrationisquick,secureandeasy.SomeeffectivestrategiesforHouseReps(withthankstotheclassof1968):

● BetweenOctoberandJanuarypriortoReunion,begincontactinghousematestoencouragethemtosavethedateandplantoattendReunion.Reviewtheircontactinformation,andencouragethemtoupdateanyinaccuraciesviathealumnaeonlinecommunity,ornotethemyourselfandforwardtheupdatedinformationtoalumnaerecords@smith.edu.ThiswillensurethattheyreceiveReunioninformationassoonasitbecomesavailable.

● ThemosteffectivemessagethatencouragesclassmatestoattendReunionis“wewanttoseeyou.”ThemainreasonalumnaeciteforattendingReunionistoseefriends,regardlessoftheprogrammingplanned.

● IfaclassmateindicatessheisdefinitelycomingtoReunion,suggestthatshecalloremailherfriendstoencouragethemtoattend.ManyclassmatesdecidetoattendReunionwhentheylearnthattheirfriendsareattending.

● ConsidercreatingaWho’sComingpageonyourclasswebsite.

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MiniReunions&Pre‐ReunionPartiesMiniReunionsandPre‐ReunionPartiesareagreatopportunityforclassmatestocometogetherinanticipationofReunioninNorthampton,visitingwithlongtimefriendsandbuildingrelationshipswithnewfriends.

MiniReunionChairManyclassesappointaMiniReunionChairtocoordinateandpublicizegatherings.TheseeventshelptobuildexcitementandenthusiasmforReunioneventsinMay.Suggestions

● MiniReunionsinmajormetroareasmightinvolveatheaterormuseumouting,gatheringatarestaurantorlounge,orhavingapotluckataclassmate’shome

● Aclassbirthdayparty● Apicnicorpotluckforclassmatesandtheirfamilies● Aweekendataclassmate’scoastalorsummerhome● SpecialeventminiReunionsmightincludeaTanglewoodgathering;aone‐daycruisein

BostonorNewYorkharbor;orasightseeingtriptoamajorcity,suchasWashingtonDC,NewYorkCity,orSanFrancisco

● Outdoorevent:sailing,whitewaterrafting,skiing,birdwatching,vineyardtour● Tosavemoney,sendinvitationselectronically,eitherviabroadcastemailorusingonline

invitationsites,likeEviteorPaperlessPost.MiniReunionsshouldbeself‐supporting.MiniReunionChecklist

● ReunionChairs,otherofficers,andSmithFundvolunteersshouldbepartoftheinitialconversationsaboutindividuals’willingnesstohostanevent.Severalclassmatesmaywanttohostseparateeventssimultaneouslyoratdifferenttimesoftheyearinvariousregionallocations.

● Decidethepreliminarydate/timeandlocationoftheevent,beingsensitivetoitbeingeitheranalumnae–onlyevent;alumnaewithspousesorpartners;orincludingmembersfromyourclassorotherclasses,children,etc.Ifyouwillco‐hostaneventwithotherclasses,besuretoworkcloselywithofficersfromthoseparticularclasses.

● Scaletheeventtothenumberofindividualsthatyouhopewillattendandalsothetypeofevent(formalorinformal)youwouldlike,basedontheseason,indoorsorout,andbudget.

● Askclassofficerstoreviewadraftoftheinvitation● Alistofproposedattendeescanbepulledtogetherfromclasslists.TheOfficeofAlumnae

Relationscanprovideclasslistswithemailaddressessortedbygeographicareas.Reviewthelistwiththeclassofficers.

● Takepicturesandpostthemonyourclasswebsite,sendthemtotheSmithAlumnaeQuarterly,and/orbringthemtoReunion.

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ClassHeadquarters&HospitalityClassheadquartersareinassignedhousesandserveasagatheringplaceforhospitality,refreshments,messages,andclassdisplays.AftercheckinginattheAlumnaeHouse,classmatespickuptheirnametagandgetinformationonclassactivitiesattheClassHeadquarters,aswellasanysouvenirsfromtheclass.

HeadquartersChairResponsibilitiesTheHeadquarterChairisresponsibleforsettinguptheheadquartersandstaffingitwithclassmatesthroughouttheweekend.TheHeadquarterChairswillreceiveamailingduringthewinterpriortoReunion,whichincludesdetailsaboutwhatisprovidedatheadquarters,alistofsuggestedmaterialstohaveavailable,andalistofvendorswhocanassistinorderingspecificsupplies.AsampleoftheHeadquartersFormisatthebackofthisguide.WestronglysuggestthatHeadquartersChairbeaclassmatewholiveswithindrivingdistanceofNorthampton,tofacilitatepre‐ReunionresearchtripsandmakethetransportationofmaterialsduringReunioneasier.AlumnaeattendingReunionwillpickuptheirhousingandmealassignmentsattheAlumnaeHouse.Informationandmaterialsprovidedbytheindividualclasses,suchasnametags,thescheduleofclassevents,souvenirs,andclassbooksaredistributedtoclassmatesattheheadquarters.TheClassHeadquartershouldbeopenandstaffedatalltimeswhentheAlumnaeParadeandspecificclasseventsarenotscheduled.Yourclasslocker,locatedinthebasementoftheAlumnaeHouse,likelycontainsclassmemorabiliaandcanbeaccessedwhentheAlumnaeHouseisopen.OnThursdayofyourReunionweekend,Headquarterschairs,withthehelpofStudentambassadors,shouldboxanyitemstobemoved,beingsuretoclearlymarkallitemswiththeclassyearandheadquarterslocation.Itemsfromclasslockerswillbedeliveredtoyourheadquartersbycollegestaff.Housesopenat10a.m.onThursdayofeachweekendforHeadquarterset‐up.

HospitalityRefreshments

● Thecollegeprovidesacoolerwithiceforheadquartersfortheweekend,whichwillbereplenishedeachdaybeginningwithThursdayafternoonforsetupandendingSaturdayevening.

● SmithCollegehasdiscontinuedtheuseofbottledwaterwhereverpossible.Tosupportthecollege’ssustainabilityeffortsandeliminatewaste,classeshaveaccesstofilteredwaterinhousediningroomsorkitchenettes.Tofurtherthesustainabilityeffort,weencouragealumnaetobringarefillablewaterbottle.Classesmustprovidetheirownpitchers.

● Allotheritemsforheadquartersaretheresponsibilityoftheclass.● Classesareresponsibleforsupplyingallrefreshmentsandassociatedsupplies,including

coffeemaker,coffee,cream,sugar,dishes,coffeecups,plasticlids,plasticware,and/or

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napkins,andassociatedservingpieces(urns,pitchers,etc.).DiningServicescannotprovidebeveragesorrefreshmentplatters.

● Arefrigeratorwillbedesignatedforusebyclassesinhousekitchenettes;pleasebearinmindthatstudentsarestillinresidence,atleastthroughReunion&Commencementweekend,sorefreshmentsshouldbeclearlymarkedasbelongingtoyourclass.

● Considerusingasingleservingcoffeestation(e.g.Keurig)

LiquorlawsinMassachusettsarestringentandtheliabilityissuesarebroad–becarefulinallsituationswherealcoholispresent.Ifyourclassprovidesanybeveragecontainingalcoholinyourclassheadquarters,andsomeonehasanaccidentorincidentasaresultofconsumingbeveragesprovidedatclassheadquarters,theproviderofthealcoholcanbeheldliable.Ifyou,asReunionChair,purchasedthealcohol,youcouldbeheldliableforanydamagesorinjuryunderMassachusettsStatelaw.

Decorations● DecorationsmaybeaselaborateasyourReunion

themeallowsorassimpleasphotosofclassmates.Inthepast,manyclasseshaveusedsmallplants,streamers,pictures,non‐perishablefoodstuffs,colorfulposters,amailbox/messagebox,tablelinens,papertowels,andclassmemorabilia.

● Donotplanonusinganymaterialsordecorationsthatareflammable.Bepreparedtohangdecorationsfrompicturemoldings.Useofscotchtapeoranotheradhesiveproductisprohibitedonanysurface.

● Allcampushouseshavepermanentbulletinboardsthatmaybeusedtodisplaymaterials.

● Otheritemsthatarehelpfulfortheclasstohaveatheadquartersinclude:maskingtape,adhesivetape,pushpins,tacks,paperclips,rubberbands,pens,pencils,markers,notepads,paper,messagepads,stapler,extensioncords,threeprongedadapters.

● Youmaydecidetoappointadisplaychairtocoordinateanysortofexhibit.OnSunday,classheadquartersmustbedismantled,andanyitemstobereturnedtotheclasslockermustbeboxedandclearlymarked(nomorethan2largeboxes).FacilitiesManagementwilltransportthesematerialsbacktotheAlumnaeHouseonMondayfollowingReunionweekend.Pleasebecarefulnottoreturnmorethanthelockerwillhold;mostlockersaresharedbetweentwoclasses.AnymaterialtobedonatedbyyourclasstotheCollegeArchivesmustalsobeclearlymarkedandboxedseparately.BesuretocoordinatethisdonationdirectlywiththeCollegeArchives.SuggestionsIdeasforclassheadquarters(withthankstotheclassof1967):

● AdigitalphotoframetodisplaybothcurrentphotosandthosefromyourtimeatSmith● AgiantcrosswordpuzzleofSmithfactoidsonanerasablewhiteboard● Atimelineofnational/internationaleventsthatoccurredduringyouryearsoncampus● Aclasstriviacontestonawhiteboard● AshowofsnapshotsfrompriorReunions● Providestudentambassadorswithbuttonsthatsay“AskmeaboutPraxisinternships”or

“AskmeaboutNorthamptontoday.”

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ReunionMementosorSouvenirsItemsthatgenerallyworkwellasmementosinclude:coffeeortravelmugssunglassestotebagsanoraksorfleeceitemsapronsumbrellas luggagetags/keychainshandmadeitempashminasManyclassesapproachclassmateswhoworkforacompanythatiswillingtodonatetheseitemstotheclass.Foranyitemsthatrequireasignificantamountofcapital,anadequateamountshouldbebuiltintotheclassregistrationfeetocovertheexpenseinitsentirety.Classesareresponsibleforpayingvendors,includingSmithCollegedepartments.SouvenirsmaybeshippeddirectlytoNorthamptontobestoredattheAlumnaeHouse.MaterialsshouldbeshippedtoarrivebetweenMondayandWednesdayoftheweekduringwhichtheclassisreuning.DuetotheheightenedlevelofactivityandmaterialsbeingshippedinandoutoftheAlumnaeHouse,wecannotguaranteesecurestorageforanythingarrivingbeforethatweek.Boxesshouldbeclearlymarkedwiththenumberintheshipmentandaddressedasfollows:SmithCollegeClassof<year>c/oAnnieCroteau33ElmStreetNorthampton,MA01063Box#of#(totalnumber)

Classof1994WelcomeBoard

Classof1964Headquarter:BooksandMusicbyclassmates

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MealsTheOfficeofAlumnaeRelationscoordinatesthedetailsforallmealsexcepttheFridayandSaturdayClassDinners,whichareplannedbyClassDinnerChairs.Menusselectedforbreakfasts,Thursdaydinner,FridayandSaturdayluncheons,andSundaybrunchwillbepostedonourwebsiteinthefallprecedingReunion.Alumnaeregisterformealswhentheycompletetheironlineregistration.Insupportofnewsustainabilitypracticesoncampus,thecollegewillnowprovidecenterpiecesforallmeals,includingclassdinners.ThecostofthecenterpieceswillbewithheldfromtheclassregistrationfeesbeforetheyaredisbursedafterReunion.BreakfastBreakfastisincludedinthehousingpackageforregisteredalumnaeandguestsstayinginassignedcollegehouses.AfullbreakfastisavailableonFridayandSaturday,andacontinentalbreakfastisavailableonSunday.MulticlassMealsThefollowingmulticlassmealsareheldinoneortwocentrallocations,dependingupontheanticipatednumberofattendees: ThursdaySocialHour(cashbar)andBuffetDinner(separatefor25thand50thclasses)

FridayLuncheon SaturdayLunch(distributedincentrallocation) SundayBrunchClassSocialHoursandDinnersSocialhoursarefrom5:30p.m.to6:30p.m.Inresponsetogrowingfeedbackinrecentyears,youwillchoosewhetheryouwillhaveacashbarofhavetheopenbarpriceincludedinthemealprice.ClassDinnersFridayandSaturdayClassDinnersareplannedbyClassDinnerChairs.Alldinnersareservedat6:30p.m.Mealstakeabout90minutesfromstarttofinish,dependinguponthesizeofthegroup.

ClassDinnerChairResponsibilities

● SelecttheFridayandSaturdaydinnermenusinconsultationwiththeReunionChair.ClassDinnermealoptionsandpricingwillbesenttoReunionChairsinthefallpriortoReunion.

● CompletetheClassDinnerSelectionFormbyOctober15,2015.● DecideonthegeneralformatoftheFridayandSaturdaydinnerprogram(speaker,

discussionledbydistinguishedclassmates,musicalprogram).● Handleallprogramdetails,includingdecorations,audiovisualmaterial,etc.● Checkinattendeesatclassdinners.Becausepaymentforunpaidmealswillbewithheld

fromclassregistrationfees,allattendeeswillbecheckedagainstalistastheyarrivebystudentambassadorsand/orClassDinnerChairs.

● CompleteandreturntheClassDinnerProgramPlanningFormtotheOfficeofAlumnaeRelationsbymid‐February.Asampleoftheformmaybefoundintheappendix.

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WineServiceWinewillbeservedwithFridayandSaturdaydinneraspartofthemealprice;catererscarrytheliabilityassociatedwiththisservice.RefertotheSmithCollegeAlcoholServingPolicybelowformoredetails.Pleasenotethatalcoholserviceconcludesbeforedessertandcoffee/teaservice.

SmithCollegeAlcoholServingPolicySmithCollegeDiningServicesholdstheliquorlicenseforSmithCollege,andcaterersarelicensedtoservealcoholoncampus;bothcarryliabilityinsuranceforthisservice.UnderMassachusettsStateliquorlaws,thesetwogroupsaretheonlyentitiesauthorizedtoserveandsellalcoholoncampus.Cashbarsforthecocktailhoursbeforedinnersmustbestaffedbydiningservicesorcateringstaff.WinewiththemealmustbeservedbySmithCollegeDiningServicesorthecatererandwillbeincludedinthepriceofthemeal.LiquorlawsinMassachusettsarestringentandtheliabilityissuesarebroad–becarefulinallsituationswherealcoholispresent.Ifyourclassprovidesanybeveragecontainingalcoholinyourclassheadquarters,andsomeonehasanaccidentorincidentasaresultofconsumingbeveragesprovidedatclassheadquarters,theproviderofthealcoholcanbeheldliable.Ifyou,asReunionChair,purchasedthealcohol,youcouldbeheldliableforanydamagesorinjuryunderMassachusettsStatelaw.

ClassDinnerSpaceAssignmentCampusspaceformealsandprogramswillbeassignedbythecollegebasedonhistoricalregistrationtrendsforboththespecificReunionbeingcelebrated(e.g.the50thReunion)andindividualclasses(e.g.theclassof1969),aswellasprogrammingplannedbyeachclass.Diningroomseatingmaybelimitedtoacertaincapacityduetofiresafetycodes,andlast‐minutechangesinspacemaybenecessary.TheOfficeofAlumnaeRelationswillnotifyReunionChair(s)immediatelyifachangeinmealvenueisimminent.Thecollegemaynotbeabletoaccommodatelast‐minutemealpurchasesintheseinstances.Classdinnerattendanceaveragesareatright;mealcountsvarydependingonattendancetrendsforindividualclasses.

ClassDinnerProgramAfter‐dinnerprogrammingindiningroomsmaynotlastlongerthanonehalfhourafterdessertiscleared.Cateringstaffmustcleardiningrooms,andlateprogramsexpendsignificanttime,energyandovertimeforcollegeandcateringstaff.Rememberthatyourclassislikelytobeinafestivemood,andalongandseriousprogramwillnotbeappealingtoyouraudience.Ifyourprogramexceedsthistime,yourclassmaybechargedforovertimecoverage.Ifyouanticipateyourprogramwilllastlongerthanonehalfhourafterdessertiscleared,yourclassmustmovetoadifferentvenuefortheprogram.Ifthisisthecase,theReunionChairshouldworkwiththeOfficeofAlumnaeRelationstofindanalternatespace.

Average Attendance Numbers

ReunionFridaydinner

Saturdaydinner

65th 29 2660th 79 8855th 74 6950th 245 22745th 131 12540th 153 16935th 110 15230th 114 15025th 122 19420th 72 16215th 27 6010th 68 1785th 13 150

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Suggestions● ClassDinnerperformancesorpresentationsbyclassmateswhoaresingers,authors,

musicians,dancers,oractressesareoftenpopular,asisthepresentationofclasssurveyresults.

● Facultymembersmayalsobeinvitedtospeakduringdinner.Besuretoinvitethemearly!Whenplanningaprogramduringorafterdinner,keepthefollowinginmind:

● Atablewithreservedseatingmaybeneededforyourspeakerandclassofficers.● Thebesttimeforthespeakertogivethepresentationisoverdessert.● Ifitisstartedduringdessert,aprogramshouldlastnomorethan45minutestoonehour.● Thecateringstaffmustbeinformedastowhenthespeakerwillbegin,iftheyshould

continuetoserveduringthepresentation,oriftheyshouldclearthetablespriortothepresentation.

Servinglargedinnersinaneffectiveandefficientmannerisachallengingtask.Whenactivitiesareplannedduringameal–aspeaker,presentation,orsinginggroup,forexample–pleasereviewtheseactivitieswiththeon‐sitestaff,toensureanenjoyablemealandprogram.SmithCollegeDiningServices/CatererDuetothenumberofeventsheldoncampusduringReunion,theOfficeofAlumnaeRelationscontractswithalocalcaterertosupplementtheserviceprovidedbySmithCollegeDiningServices.MealsheldincollegehousesanddiningfacilitiesarecateredbyDiningServices,whilethecontractedcatererprovidesmealsheldinothervenues.Donotcontactothercatererstoprovidemealsorreceptionsinanycollegefacilities.Menusmayslightlyvarybasedonthemealprovider.

MealRegistrationandFeesAlumnaeregisterformealswhentheycompletetheironlineregistration.Vegetarianandveganalternatives,aswellasspecialdietaryneeds,maybeabletobeaddressedonanindividualbasisandcanbeindicatedaspartoftheReunionregistrationprocess.Thecatererscannotguaranteetheywillbeabletoaccommodatelastminuteregistrants.MealsmaybeaddedduringReunionweekendonlyifenoughprovisionsareavailable.Mealfeesreflecttheexactamountchargedbythecaterersandincludenomarkup.A$10latefeeisaddedtoeachmealorderedaftertheregistrationdeadline(usuallyaroundmid‐April).Encourageclassmatestoregisterearlytoavoidpayingthelatefeeandtoensurethemostaccuratenumberofreservationspossible.ThiswillmaketheDinnerChairs’jobeasierandwillreducethelikelihoodthatclassmateswillbeturnedawayatthelastminute.

● Locally‐sourcedprovisionsareavailableatadditionalcost,determinedbythecaterer.PleaseinquirebyOctober15.

● MassachusettsMealstax(7%)ispaidbythecaterersandincludedinthecostofthemeal.Noclassisexemptfromthistax.

● Linensareincludedintheper‐mealprice–whitetableclothsandnapkinsinclasscolors.

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UnpaidMealsCateringstaffwillcountandbillforthenumberofmealsserved.Paymentswillbemadetothecaterersfromregistrationfeescollected.Becausepaymentforunpaidmealswillbewithheldfromclassregistrationfees,allattendeesmustbecheckedagainstalistastheyarrivebystudentambassadors,classvolunteers,and/orprofessionalstaff.FacultyGuestsIfyourclassplanstohaveafacultyspeaker,theReunionChairorherdesigneeshouldextendtheinvitation.Speakersshouldbeinvitedtojointheclassasaguestfordinner.Yourclassisresponsibleforpayingforthemealsofallinvitedguests,andprovisionsforsuchshouldbemadeintheReunionbudget.ObserversAsistradition,theReunionChairofthehostingclassshouldinvitetheobservertoallofyourclassactivitiesandsheshouldbeaguestoftheclassforFridayandSaturdaydinners.Theobserver’sclassisresponsibleforpayingtravel,allothermealfees,thecollegeReunionregistrationfee,andtheaccommodationexpensesassociatedwithreturningtoNorthamptontoobserveReunion.Observersdonotpaytheclassregistrationfeefortheclasstheyareobserving.Ingeneral,classesshouldbepreparedtohostuptotwoobserversfromtheclassfollowingtheirs;iftheobservingclasshasmorethantwoReunionChairs,theobservingReunionChair’sclasstreasuryshouldcovertheirmealcosts.Pleaseremembertohaveallclass–specificinformationavailablefortheseobservers.Spacepermitting,observersarehousedwiththeclasstheyareobserving.

Someinformationthatmaybehelpfulasyouandyourplanningcommitteetalkwithclassmates:thecollegemakesnoprofitfromReunionormealfees;infact,thecollegesubsidizesthepriceofReunionregistrationforeachalumna.Dinnerpricesincludesalad,entrée,dessertwithcoffeeortea,andwineduringdinner,aswellasrequiredMassachusettsmealtax.Tocompare,afullmealatarestaurant,includingsaladandacoupleofglassesofwine,aswellasdessertandcoffeewouldalmostsurelycostatleastthesameamount,andlikelymore,whentaxandtipareincluded.Ingeneral,whenpeopleunderstandallthatisincluded,thepricesseemmuchmorereasonable.

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ClassProgramming/ActivitiesClassesmayplanclassactivitieswithintheframeworkofthecollegeschedule.ClassprogramsmustbeplannedbyearlyFebruary,todeterminethemostappropriatespaceandforinclusionintheprintprogram.

ProgramChairResponsibilities

● PlanprogrammingfortheweekendthateffectivelydrawsontheReuniontheme(anafter‐dinnerdiscussion,apaneldiscussionbyclassmates,aneveningofjazzperformedbyaclassmate,etc.)

● RequestsforAVequipmentand/orsupportMUSTbereceivednolessthaneight(8)weekspriortoReunion.

● CompleteandreturntheClassProgramPlanningFormbytheduedateSpouse/Partner/FamilyActivitychair(optional)SimilartotheProgramchair,manyclassesassignaclassmate(orspouse/partner)toplananoutingortwo.Thismightbeagolfoutingatalocalcourse,afamilyactivityatoneofmanygreatPioneerValleyattractions,orascavengerhuntoncampusforchildren.Visitwww.valleyvisitor.comorhttp://www.explorenorthampton.com/forgreatideasandcontactinformation.

SpaceassignmentCampusspaceforhousing,headquarters,meals,andprogramswillbeassignedbythecollegebasedonhistoricalregistrationtrendsforboththespecificReunionbeingcelebrated(e.g.the50thReunion)andindividualclasses(e.g.theclassof1969),aswellasprogrammingplannedbyeachclass.Ifyourclassisplanningapaneldiscussionwiththeater‐styleseating,itwillbeassignedanauditorium.Similarly,ahousediningroomnotusedfordining(whichhasroundtablesandchairs)maybeassignedforsmall,groupbreakoutsessions.RefertotheReunionEventSpacestableintheappendixforinformationaboutspacesoncampus.Ifavideopresentationisplanned(film,video,PowerPoint),copiesofthevideomustbesentatleastfourweekspriortoReunion,fortestingwithcollegeequipment.Theclassmustsecureproperpermissionsforpublicviewingofanyfilmsordocumentaries.Important

● HeliumballoonsarenotpermittedintheCampusCenter,astheymayinterferewiththefiredetectionsystem

● Inconsiderationoffireandoccupancycodes,thecollegemayneedtorelocateaneventoractivitybasedonregistrationnumbers

● NoeventsmaybescheduledinstudentresidencelivingroomsorpublicspacesduringCommencementweekend

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Audio‐VisualEquipmentSmithCollegeEducationalTechnologyServices(ETS)cangenerallyprovidemostequipmentneededforclassprograms.ETSwillalsorecordaneventonaudioorvideoforafee.Audio‐visualequipmentthatisavailableforuseatclasseventsincludes:

● CDplayer● Digitalprojectors● PCorMaclaptop● Slideprojectors/carousels/screens● DVDplayers● Free‐standingandpodiummicrophones

Allequipmentmustberequestedandtimeforsetupwillbescheduledpriortotheevent.BeclearontheClassProgramPlanningFormwhereequipmentshouldbesetupandifyouneedsomeonetooperateit.TheOfficeofAlumnaeRelationswillnotifyETSofrequestsreceivedfromclasses.RequestsforAVequipmentand/orsupportMUSTbereceivednolessthaneight(8)weekspriortoReunion.Ifthecollegecannotprovidethenecessaryequipment,theappendixofthisguidecontainsalistofvendorsfromwhichgoodsandservicesforyourclasseventsmayberentedorpurchased.VendorsonthislisthaveworkedwiththeOfficeofAlumnaeRelationsandSmithclasses,andaregenerallyawareoftheneedsoftheReunionprogram.Itistheresponsibilityoftheclasstocontractwithandmanagepaymenttoeachvendor.Toprotectyourselfandyourclass,besuretogetaclearcontractthatdetailstherentalprice,theconditionsunderwhichthematerialwillbedeliveredandpickedup,andanyotherparticularsthatareimportantforyourfunction.BesuretoincludeanyrentalexpensesinyourReunionbudget.

ClassMeetingTraditionally,theclassmeetingisheldduringorimmediatelyafterlunchonSaturday,butmanyclassesnowholdabriefmeetingduringtheSaturdayclassdinner.IndicatewhenyouwillholdyourclassmeetingusingtheClassProgramPlanningFormthatwillbesenttotheReunionChairduringthewinterprecedingReunion.Yourclassmeetingisatimeto:

● elect/ratifyanewslateofofficers● proposeandenactchangestoyourclassbylaws● recognizeindividualswhohavevolunteeredfortheclassinthepastfiveyears● recruithouserepsforyournextReunion

TheClassPresidentpresidesovertheclassmeeting.PleaserefertotheGuideforClassPresidentsformoredetails.

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AlumnaeParadeFormanyalumnae,themostmeaningfulpartofReunionistheAlumnaeParade.

AlumnaeParadeChairResponsibilities

● ProvidethewordingfortheparadesignstotheOfficeofAlumnaeRelationsbytheduedateindicatedontheParadeSignForm

● Remindclassmatestodressinwhiteattirefortheparade● Assistclassmatesinparadelineup,ensuringthatclass

officersareintheproperplaces

GeneralParadeSignandParadeGuidelines● Paradessignsmustbesubmittedtoandapprovedbythe

OfficeofAlumnaeRelations.SignsshouldconveythegeneralclassReunionthemeandbebriefandclever–generallyfourlinesofapproximatelyfourwordseach(3‐6characterseach)iseffective.Ifyouhaveasayingthatisconsiderablylonger,wesuggestsplittingbetweentwosignstobeheldside‐by‐sideorconsecutivelyinline.Signsaresingle‐sided.

● Whenconsideringwording,pleaserememberthatalumnaeofmanyages,aswellasgraduatingseniors,theirfamilies,andguestswillseethem.Wordingshouldberespectfulofandnon‐offensivetoallagegroups,ethnicities,religions,sexualorientation,genderidentity,race,andpoliticalaffiliations.

● ThecollegewillhavesignsmadepriortoReunionanddeliveredtotheparadeline‐uplocationonSaturdayofeachweekend.

● Thecostofthesigns(approximately$35each)willbewithheldfromtheclassregistrationfeesbeforetheyaredisbursedafterReunion.Onlysignsapprovedbyandproducedthroughthecollegearepermittedintheparade.

● Thenumberofsignsshouldbedeterminedbytheestimatednumberofclassmateswhowillbemarching,generallynomorethanonesigntoeverytwentymarchers.

● Thegoalistohaveasteadylineofsignsthatareeasytoreadasyoumarch.● Theappearanceoftheparadeisgreatlyenhancedbyanunbrokenlineofwhiteattire.All

marchersshouldwearwhiteshoes,orwhitewithcolor.Severalmembersoftheclassmaychoosetomarchattheheadoftheclassdressedingymuniformsorotherattirewornbytheclassasundergraduates.

● Alumnaeshouldwearribbonsintheirclasscolor,distributedatregistrationattheAlumnaeHouseoravailablealongtheparaderouteonSaturdaymorning.

● Since1900,classeshavehadtheclasscolorsofpurple(changedtoblueduringWorldWarII),yellow,red,andgreen.AsasymboloftheAdaComstockScholars’cross‐generationalcomposition,AdaComstockalumnaemayalsowearrainbow‐stripedribbons.AlistofClassColorsappearsintheappendixofthisguide.

● Classribbonsshouldbewornfromtherightshouldertothelefthip.● AsampleoftheParadeSignFormappearsattheendofthisguide.

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ReunionAwards

ThefollowingawardsarepresentedduringtheIvyDayConvocation(RI)and/ortheAASCAnnualMeeting(RII):OfficeofAlumnaeRelationsAwardsTotheclasswiththehighestpercentageofclassmembersattendingReunionTotheclasswiththehighestnumberofclassmembersattendingReunionSmithFundAwardsToanyclasswitharecord‐breakingfive‐yearcomprehensivedollartotalToanyclasswitharecord‐breakingfive‐yearaverageparticipationpercentageTotheclasswiththelargestfive‐yearcomprehensivetotalTotheclasswiththelargestnumberofSmith“Stars”(consistentfiveyeardonors)MilestoneachievementswhenaccomplishedPlannedGiving&BequestsAwardsTotheclasswiththehighestpercentageofGrécourtSocietymembers.TheOfficeofAlumnaeRelationsawardsarebasedonReunionattendancefiguresasof9pmonFridaypriortotheAlumnaeParade.Classeswillnotreceiveattendancecreditforalumnaewhodonotregisterwiththecollege.SmithFundclassgiftawardsarebasedongiftsreceivedby9pmonFridaypriortotheAlumnaeParade.

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ReunionCommunicationsWesuggestregularcorrespondenceandupdatesintheReunionyear,usingbroadcastemails,websitesandsocialmediaplatformseffectively.ManyclassesalsonowhavefacebookpageswhereReunionteamsshareplansandclassmatescanconnectbeforeReunionbuildingevenmoreenthusiasm.TheClassSecretaryshouldcontinuallybeupdatedonReunionplanningactivitiesforinclusionintheSmithAlumnaeQuarterly“ClassNotes”column.ReunionThemeandLogoClassesshoulddevelopaReunionthemeanddesignalogoasearlyaspossible.AReunionlogothatincorporatesyourclasscolorandthethemeshouldbedesignedandcarriedthroughoutallyourclasscorrespondence,e‐newsletters,website,paradesigns.ThiswillprovideaconsistentvisualidentitywithwhichclassmateswillbecomefamiliarasReunionapproaches.AlistofpastReunionthemesisavailableontheReunionwebpage.

1984ReunionLogo Classof1958ReunionLogoClassCorrespondenceInformationtoincludeinclasscorrespondence,includingbroadcastemails,theclasswebsite,andsocialmediaplatforms:

● Reuniondatesandtheme● Reunionlogo● ClassofficersandnamesofthoseontheReunioncommittee(withcontactinformation)● Preliminaryscheduleandplans● AbriefupdatefromeachmemberofyourReunionplanningteam● Howtoupdatecontactinformationwiththecollege:forwardupdates(alongwiththeirfull

nameandclassyear)toalumnaerecords@smith.edu.Suggestions

● AclassReunionsurvey–WhathaveclassmatesbeendoingsincegraduationorthelastReunion?Mostclassesusewww.surveymonkey.comforonlinesurveyswithgreatsuccess.

● Togetanearlysenseofpotentialattendance,askclassmatestoindicatewhethertheyplantoattendReunionand/orwouldliketoworkonaReunioncommitteeorproject.

● Alinktothe“LookWho’sComing”listontheReunionResourceswebpage● Alistoflostclassmates,witharequestforcontactinformation● Apiecefromtheclassnominatingchair

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● Publishteasers:ListtenreasonstocometoReunion:listfivereasonspeopledon’tcometoReunion–andthendebunkeachinahumorousway;oraskinterestingtriviaquestions,withanswersavailableatReunion.

● Publicizethenamesofclassmateswhoareattending.● Personalcontactiscrucial.Keeparecordofnewsfromclassmatesandcreateaposteror

displayofletters,pictures,andupdatesforyourReunionheadquarters.KeepinmindthatthemainreasonmanyalumnaeattendReunionistoseetheirfriends.

● Encourageclassmatestoregisterearly–onlineregistrationisquick,secureandeasy.Last‐minuteregistrationscomplicateeventhebestplans.

● TheClassNotessectionoftheQuarterlyprovidesanopportunityforclassmatestokeepintouchandhearaboutclassmateswithwhomtheymaywishtoconnectatReunion.

● Createa“personals”areafortheclasswebsiteandhaveclassmatesleavemessagesforoneanother.

● ShareinformationwithyourclassmatesabouttheattendanceprizesforReunion.● KeepintouchwithyourHouseReps.Makesuretheyhavetheinformationtheyneedto

answerclassmates’questionsaboutReunionandkeepyouinformedofclassmateswhohaveindicatedtheyareattending.

● Consideraddingamini‐questionnairetoyourclasswebsiteayearbeforeReunion,tohelpwithoverallReunionplanning(withthankstotheclassof1995):

o Foodpreferences(allmealswillhaveavegetarianalternative): o WouldyouprefertheSaturdayClassdinnertobecasualorformal?o Areyoubringingspouse/partnerand/orchildrenwithyou?o WhatkindofclassactivitieswouldyouliketohaveatReunion?

NewsfromSmithGoodcommunicationiskeytocreatinginformedandeffectiveambassadorsforSmith,asallalumnaeare.YoureffortsinspreadingthewordaboutSmithandyourownclassaremuchappreciated.ThereareanumberofSmithsitesandcommunicationsvehiclesalreadyinplaceandupdatedregularlyfromwhichyoucandrawnewsandinformationtocut,paste,andsharewithclassmates.Here’salist:

● NotesfromParadisee‐newsletter:http://alumnae.smith.edu/enews/archive.php● SmithAlumnaeQuarterlyonline:www.saqonline.smith.edu● AlumnaeFacebookpage:http://www.facebook.com/smithcollegealum?ref=ts● AlumnaeAssociationofSmithCollege:http://alumnae.smith.edu● SmithCollege:www.smith.edu● SmithCollegePresidentKathleenMcCartney:www.smith.edu/president● FollowPresidentMcCartneyonTwitter

https://twitter.com/intent/user?user_id=17025399

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PrintNewslettersVeryfewclassescontinuetoproduceprintnewsletters,infavorofmoreeconomicalandtimelyelectroniccommunications.Ifyouremaincommittedtosendingaprintnewsletter,youmayworkwithadesigner/printshopofyourchoosingorcontactParadiseCopiesinNorthampton(paradise@paradisecopies.comor413‐585‐0414).CollegeCommunicationsThecollegesendsaSavetheDateemailandsubsequentpostcardtoallactivealumnaeinreuningclassesandReunionobserversduringthefallpriortoReunion.ThecollegesendstheReunionRegistrationBooklettoallactivealumnaeinReunionclassesinFebruary2016.ThisbookletincludesdetailedReunioninformation,apreliminaryscheduleofeventsforbothReunionweekends,andinstructionsforregisteringonline.TheReunionResourceswebpagewillgolivelaterinthewinter,andwillincludedetailedReunioninformation,schedulesforbothweekends,travelinformation,familyactivities,updates,alistofwho’sregisteredforReunion,andalinktoonlineregistration.Thiswillbethe“go‐to”placeforReuniondetailsforyourclassmates.ThewebpageisupdatedfrequentlywithReunioninformation,developingplans,andalistofwho’sregisteredforReunion.Thecollegewillalsopostinformationtothe“SmithCollege–Alumnae”facebookpageasReunionapproaches.ThiswillbeanotherplaceforfrequentupdatesandmakingconnectionsasReunionexcitementbuilds.Suggestions

● Communicatefrequentlywithclassmates,especiallyduringtheyearpriortoReunion,andutilizeclasscommunicationstohighlightReunionplansandreminisceaboutyouryearsatSmith.

● Besuretopostallinformationfromprintnewslettersandmailingsonyourclasswebsite.● Createaclasswebsiteand/orasocialnetworkingsite(e.g.Facebook).Tweetbefore,

during,andafterReunion!

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ReunionCommunicationScheduleSummer2016Determineformatandcontentsofclasscommunications(ClassPresident,inconsultationwiththeReunionChair,SmithFundvolunteers,Webchair/DigitalMediaCoordinator)ClassNewsletterWhattoinclude:

● ReportfromReunionChairswhoobservedReunion2016● 2017Reuniondates● Callforvolunteerstoworkonacommittee● UpcomingMiniReunionsdatesandlocations● LinkstoclasswebsiteandFacebookpage

September2016TheOfficeofAlumnaeRelationssendsaSavetheDateemailandpostcardtoallactivealumnaeinreuningclassesClassNewsletterWhattoinclude:

● Reuniondates,themeandlogo● ClassofficersandReunioncommitteenameswithcontactinformation● PreliminaryReunionscheduleandplans● AbriefupdatefromeachmemberofyourReunionplanningteam● Howtoupdatecontactinformationwiththecollege:forwardupdates(alongwiththeirfull

nameandclassyear)toalumnaerecords@smith.edu.● Questionnaire(onlyifitistobereturnedforaReunionClassBookoristobereportedonat

aclassReunionevent(optional)February2017TheOfficeofAlumnaeRelationsmailstheReunionRegistrationBookletOnlineregistrationopensReunionwebpagegoesliveClassNewsletterWhattoinclude:

● Preliminaryscheduleofeventsplannedbyboththecollegeandyourclass● Listofclassmemberswhoareplanningtoattend● Deadlines(clearlyspecified)● EncourageclassmatestoregisterandvisittheReunionWebpagefrequentlyforupdates.

April2017NewsletterWhattoinclude:

● MoredetailedReunionplansandlast‐minutedetails● Alistbystateorbyhouseofthoseplanningtoattend● ReunionRequestsforitemstodisplayatClassHeadquarters(letters/photosfromthose

whocannotattend,classmemorabilia,etc.)● Requestofnominationfornewclassofficers.● Reminderofthingstopack.

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GeneralReunionInformation

HousingThecollegeassignsallReunionhousingaspartoftheregistrationprocess.Pleaseremember,andremindclassmates,thatstudentresidencesarenotequivalenttoahotelormotel.Bydefault,alumnaeareassignedhousingwithothermembersoftheirseniorhouse.Itisimportanttoremindclassmatesthatamplepublicspacewillbeavailableforsocializingifanadequatenumberofroomsisnotavailabletoroomseniorhousegroupstogether.SeniorsandmanyundergraduatesarestillinresidenceinmosthousesthroughReunionIweekend,andthenumberofroomsavailablewilldictatehowmanyhousesareassignedforeachclass,aswellastheirproximitytoeachother.TheReunionregistrationformincludesafieldtoindicatespecialhousingneedsforthosewithmobilityimpairments.GuestsGuestsareaccommodatedinthestudentresidenceswheneverpossible.Nospecialrestroomarrangementsaremadeformaleguests.Whenpossible,allfamiliesand/ormaleguestsareaccommodatedonthesamefloororinthesameareatofacilitatesharingofthebathrooms.Theclassmaychoosetoorganizeaspouseorchildren’sprogram.Generally,allathleticfacilitiesareavailableforusebyalumnaeandtheirguestsduringReunion.Guestsgenerallydonotpaytheclassregistrationfee.Housingreservationsaremadeperbed,notperroom.Dependingonavailabilityofrooms,somedoubleroomsmayhavetobeassignedtoaccommodateallalumnaeregisteringforhousing.Housesopenat4pmonThursdayofeachweekend.HousingisnotavailableforanyonearrivingbeforeThursdaynightofeachweekend.RenovationschedulesdictatethehousesavailableforuseduringReunion.Cardaccessisavailabletoexteriordoorsofstudentresidencesonly.Thecollegedoesnotissuekeystoindividualrooms.Encourageclassmatestoleavevaluablesathome.ClassesreturningduringCommencementweekendareremindedthattheymaybesharingahousewithgraduatingseniorswhoarecelebratingthecompletionoftheirdegreeandareveryexcitedaboutbecomingalumnae.Housesareoftenthesiteoffestivitiesandlate‐nightrevelry.StudentresidencesHAVE:

● Singlebedsandsinglerooms(somedoublesareavailableandusedforfamiliesand/orcouples)

● Twotofourflightsofstairs● Roomsthatmaybewarmorcool,dependingonunpredictableNewEnglandweatherinMay● Communitybathrooms(pleaseremindclassmatestobringflip–flopsorslippersforgoingto

andfromthebathroom/shower)● Noise(dependinguponotherresidentsinthehouse)● Somehaveelevators(Chase,Comstock,CutterandZiskind,Duckett,Gillett,King,Lamont,

Northrop,Wilder,andScalesHouses)● Bedding(sheet,blanket,pillow/pillowcase)

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StudentresidenceroomsDONOThave:● Airconditioningorfans● Bedsidereadinglamps● Televisions/radios● Clocks/clockradios● Quilts(extrablanketsareavailable)

On‐campushousingisnotforeveryone‐classmatesmayprefertostayinahotel,motel,orB&BintheNorthamptonarea.Forinformationaboutareaaccommodations,goto:www.smith.edu/about‐smith/visiting‐smith/local‐accommodationsorwww.explorenorthampton.com/

ReunionClassBookTheExecutiveCommitteeoftheclassshoulddecidewellinadvanceofReunionwhetherornottopublishaclassbook.TheclassReunionbookisanexpensiveundertakingbothintermsofmoneyandtimefortheclass.ClassbooksaregenerallypublishedformilestoneReunions,suchasthe25thand50th,servingasaremembranceforclassmatesandtogenerateenthusiasm.AneditorandseveralassistantsshouldbechosenatleasttwoyearspriortoReunion.Theyshouldbeselectedonthebasisofability,interest,andtime.Editorialexperienceisagreathelp.Budgetcarefullyandplanatleasttwoyearsahead;decideafterthe40thReunion,forexample,thataclassbookwillbeproducedforthe50thtoallowforadequateaccumulationoffundsintheclasstreasury.Selectaprinteranddecideonstyle,layout,pictures,andcosts.TheOfficeofAlumnaeRelationshassamplesfrommanyclasses.Investigatecost‐effectiveprintingandbindingoptions–manysmallcopyshopscanproduceafinebookatafractionofthecostofacommercialprinter.

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TheeditorsshouldplanaquestionnaireandformthatwillbemailedtotheclassnolaterthanthesummerbeforeReunion.Includeareturnenvelopethathasaplaceforeachmembertoorderabookinadvance,ifthecostofthebookwillnotbeincludedintheclassregistrationfee.RemembertoincludepostalchargesforbooksthatwillbemailedratherthanpickedupatReunion.Postthequestionnaireandformontheclasswebsite,providingawayfortheinformationtobesubmittedviaemailtotheclassbookeditor.Encourageclassmatestosubmitinformationelectronicallywheneverpossible.ArrangeformailingtheclassbookatleasttwomonthspriortoReunion.ThiswillhelpbuildenthusiasmforReunion.TheclassshouldalsomakearrangementsfortakingordersandformailingcopiesfollowingReunion.GuidelinesforGatheringInformationTheorganizers/editorsshouldbeveryclearwithclassmatesthattheinformationtheyprovidewillbepublishedanddistributedtoclassmatesintheReunionBook.Useonlyinformationreceivedfromthealumnaherself.Whenindoubt,callandverifytheinformationwiththealumna.Pleaseexercisegoodjudgmentwhenreportinginformationanddeleteanyinformationthatisnotclearlywrittenorreported,orthatcannotbeverified.ConfidentialityofAlumnaeInformationAlumnaenames,contactinformation,andbiographicalinformationareentrustedtothecollegebyeachindividualalumna.Thisinformationisconfidentialandprotected.PermissionshouldbeobtainedbyindividualalumnaeclassestousenamesandaddressesfromthecollegedatabaseforReunionBooksand/orclassdirectories(viaclassbookquestionnaires).Anypartofanyconfidentialalumnaeinformation,asreleasedtoclassofficersortheirdesignatedrepresentatives,mayonlybereproducedortransmittedinanyformwiththeconsentoftheclassofficerortheVicePresidentforAlumnaeRelations.TheOfficeofAlumnaeRelationsreleasesinformationinthefollowingformats:

● Electronicfileviaemail(asanattachment)● Printedlistsofalumnae/classmates● Self‐adhesivemailinglabels

Pleasenotethefollowingwithregardtoinformationreleased:Onlyclassofficersmayrequestlists,labels,orelectronicfiles.Informationreleasedrepresentsasnapshotofthedatabaseataparticularmomentintimeandissubjecttochange.

31

ReunionRevenue&ExpensesReunionExpensesandClassRegistrationFeeThefollowingReunionexpensesaretheresponsibilityoftheclassandshouldbecoveredintheclassregistrationfee:

● CostsassociatedwithReunionChairsobservingtheReunionpriortoyours● Mealsforguestsoftheclass(e.g.facultyinvitedtoclassdinner,observers,etc.)● Reimbursementstoofficersforclassbusinessexpenses(conferencecalls,postage)● Headquartersexpensessuchasdecorations,supplies,refreshments,rentalequipment● Nametags● Centerpiecesortabledecorationsformeals● ClassBook(ifapplicable)● Paradesigns● Mementos/souvenirs● Newsletterfees● Reunionstudentambassadormeals

NoportionoftheclassregistrationfeescanbeusedfortheclassReuniongifttoTheSmithFund.Reunionfeesrangefrom$15to$100dependingonthesizeoftheclass,whatReunionisbeingcelebrated,andthestateofthetreasury.Guestsaregenerallynotchargedtheclassregistrationfee.Theclasstreasurer,inconsultationwiththeclassReunionChair,shouldensurethattheclasstreasuryisadequatetomeetthefinancialobligationsofReunion.ShemustensurethattheclassdoesnotincuralosswithReunion,andthattheclasswillhavethefinancialresourcestosupportReunionitemssuchasaclassbook(ifapplicable),printnewsletters(ifdesired),andgiveaways/noveltyitems.UsethesampleReunionbudgetandClassregistrationfeeworksheetintheappendixtohelpyousetyourbudget.Recentclassregistrationfees(forreference)Reunion 2010 2011 2012 2013 2014 201560th $25 $40 $60 $45 $35 $2555th $55 $60 $50 $95 $45 $50

50th $70 $95 $95 $100 $100 $90

45th $75 $85 $60 $60 $55 $6040th $60 $55 $45 $60 $50 $5035th $50 $50 $50 $35 $50 $6030th $50 $50 $65 $50 $60 $8525th $45 $65 $75 $88 $50 $4020th $45 $50 $50 $50 $45 $5015th $40 $50 $45 $40 $50 $5010th $40 $30 $30 $40 $40 $405th $40 $40 $50 $45 $40 $40

32

CollegeFeesThecollegecharges:

● AReunionregistrationfee(chargedtoallregistrants)● Foron‐campushousing–aflatfeeforthreenights(Thursday,Friday,andSaturday)orany

portionthereof.Thisfeecannotbeprorated.AlumnaeAssociationLifeMemberswillreceivea$25discountoffoftheon‐campushousingfee.

● Forallmeals

Latefeesareassessedforroomandmealreservationsreceivedaftertheregistrationdeadline(generallyApril20).AlumnaemayregisterbeginninginlateFebruary.TheReunionregistrationbookletandregistrationformsforthe50thandearlierclassesarealsomadeavailableasPDFsontheOfficeofAlumnaeRelationsWebsite.TheOfficeofAlumnaeRelationscollectsallregistration,housing,andmealfeesassociatedwithReunion.Classregistrationfeesaretransferredtotheclass’sSmith‐heldtreasuryaccount,minusexpensesowed,bytheendofJunefollowingReunion.

33

Post‐ReunionWrap‐upAfterpayingallcateringbills,paradesign,andotherfeesowed,thecollegetransfersclassregistrationfeedisbursementstoyourclass'saccountatthecollege.TheOfficeofAlumnaeRelationsasksclassestoprovidesamplesofclasssouvenirsandanyotherclassmaterials,suchasclassbooksordirectories,songbooks,orotherprintmaterialsasexamplesforclasseswhofollowyours.PleasesendsamplestotheAnnieCroteau,AssistantDirectorforReunions,Classes,andClubs.FollowingReunion,theReunionChairshouldcompletethefollowingtasksbythedatesindicatedbelow:

● SubmitClassslate.BesuretheclassslatehasbeensubmittedtotheOfficeofAlumnaeRelations,preferablypriortoorduringReunion,butnolaterthanJune1,sothatnewofficerswhomustreceiveinformationabouttheirnewjobcanbecodedinthecollegedatabase.

● SubmitaReunionReport.ThisshouldbesenttotheOfficeofAlumnaeRelations,yoursuccessor,andtheReunionChairoftheclassfollowingyours.Pleaseseethesuggestedguidelinesbelowforwritingthereport.YourreportshouldbesubmittedbyJuly31.ThisreportshouldbeasynopsisofyourReunionplanningexperience,fromthetimeyouwereelectedtoReunion.YouwillfindaReunionReportFormintheappendix.

● SubmitReunionFinancialReport(sampleintheappendixofthisguide).WorkwithyourclasstreasurertoclosethebooksonReunionandbesuretheTreasurersubmitsboththeAnnualFinancialReportandtheReunionFinancialReporttotheOfficeofAlumnaeRelationsbyJuly31.

● Organizefiles.Prepare,andturnrecordsovertotheincomingReunionChairbyJuly31.● SendmemorabiliatoArchives.SmithCollegeArchivesiseagertoreceivecopiesofclass

Reunionphotos,printmaterials,andothermemorabiliafortheArchives.PleasenotethatoncecataloguedintheArchives,thematerialscannotberetrievedforuseduringafutureReunion,thoughcopiescanberequested.VisittheCollegeArchivespageathttp://www.smith.edu/libraries/libs/archives/donations#alumnaeformoredetails.

1

APPENDIX

REUNIONFORMS

PreliminaryClassProgramPlanningWorksheet........................................................................................................2 

ReunionCommitteeForm.................................................................................................................................................4 

ClassDinnerSelectionForm.............................................................................................................................................5

ParadeSignsForm.........................................................................................................................................................6 

ClassProgramPlanningForm..........................................................................................................................................7 

ClassDinnerProgramPlanningForm............................................................................................................................8 

HeadquartersPlanningForm...........................................................................................................................................9 

REFERENCEINFORMATION 

ReunionAttendanceCountsand10‐yearAverages.................................................................................................10 

ReunionEventSpaces

MeetingSpaces........................................................................................................................................................12 

MealSpaces..............................................................................................................................................................13 

SmithHousesataGlance......................................................................................................................................14 

ClassColors........................................................................................................................................................................16 

SuggestedVendors........................................................................................................................................................167 

REUNIONFINANCES

ReunionBudget(Sample)..............................................................................................................................................18 

ClassRegistrationFeeWorksheet................................................................................................................................19 

POST‐REUNIONFORMS

ClassSlateForm‐5ththrough40th............................................................................................................................20 

ClassSlateForm‐45thandearlierclasses................................................................................................................21 

ReunionChairReport......................................................................................................................................................22 

 

 

   

2

PreliminaryClassProgramPlanningWorksheet

Forplanningpurposesonly;thefinalClassProgramandPlanningFormwillbedueatalaterdate.

Class___________ Name Email

Reunion/ParadeTheme:___________________________________________________________________________________

Logo:Pleaseforwardanelectronicversionofyourclasslogotoacroteau@smith.edu

CLASSPROGRAMMING/CLASSSCHEDULEWithintheframeworkofthecollegeschedulebelow,pleaseinsertallplannedclassactivities,withtimeframeandabriefdescription.Thecollegeassignsspacebasedontheprogrammingplanned.Thursday10a.m. ReunionChairsarriveonCampus.Headquarterssetup.Noon LunchmeetingforReunionChairs(andReunionCommitteemembers),student

ambassadors,andOARstaff. 4p.m. Campushousesopenat4p.m.5:30/6:30p.m. 50thReunionclasssocialhour/dinner(ReunionI) 25thReunionclasssocialhour/dinner(ReunionII) Multi‐classsocialhour/dinnerEvening Classprogramming(optional)

Friday 7‐9a.m. Breakfastincollegehouses9–10a.m. Facultypresentations10:30–11:30a.m. SmithintheWorld:StudentpanelNoon–1:30p.m. 50thReunionclassluncheon(ReunionI)andMulti‐classluncheon 25thReunionclassluncheon(ReunionII)andMulti‐classluncheonAfternoon Collegepresentations,Receptionsandothercampusevents Classprogramming(optional)

5:30p.m. 50thReunionclasssocialhourwithPresidentMcCartney(ReunionI) 25thReunionclasssocialhourwithPresidentMcCartney(ReunionII)5:30/6:30p.m. Classsocialhours/dinners Classprogramming(optional)

Evening Collegeprogramming,Classprogramming(optional)

3

Saturday 7‐9a.m. Breakfastincollegehouses9:15a.m. AlumnaeParade/IvyDayceremony(ReunionI/Commencementweekend) AlumnaeParade/AASCAnnualMeeting(ReunionII)11:15a.m. MultifaithServiceofRemembrance(ReunionI)Noon Makeyourownpicniclunch Classmeetingand/orclassprogramming

Afternoon Campusactivitiesandfamilyprogramming Facultypresentations ConversationwithPresidentMcCartney5:30/6:30p.m. Classsocialhours/dinners Classprogramming(optional)

8:30–10p.m. Illuminationofuppercampuswithlivemusic9:30p.m.‐midnight DancepartyforallclassesSunday 7‐9a.m. Lightbreakfastincollegehouses9a.m. MultifaithServiceofRemembrance(ReunionII)10a.m. CommencementExercises(ReunionI)10–11:30a.m. Brunchforallclasses(separatebrunchfor50thand25thReunionclasses)1p.m. ResidencehousescloseNotes/Comments: ________________________________________________________________________________________ ________________________________________________________________________________________

4

ReunionCommitteeForm

ThisformwillbedueinSeptember2016

Class___________

Pleaseprovidethefirst,undergraduateandlastnameforeachReunioncommitteemember.

ReunionChair

Homephone Cellphone

Emailaddress

ReunionCo‐Chair(ifapplicable)

Homephone Cellphone

Emailaddress

HeadquartersChair

Homephone Cellphone

Emailaddress

ParadeChair

Homephone Cellphone

Emailaddress

ClassDinnerChair

Homephone Cellphone

Emailaddress

ProgramChair

Homephone Cellphone

Emailaddress

Mini‐ReunionChair

Homephone Cellphone

Emailaddress

HouseRepsChair

Homephone Cellphone

Emailaddress

Spouse/Partner/FamilyActivityChair(optional)

Homephone Cellphone

Emailaddress

5

ClassDinnerSelectionForm

ThisformwillbedueinOctober2016

Class___________

Fridaymealchair________________________________________________________Email Saturdaymealchair_____________________________________________________Email

FRIDAYCLASSSOCIALHOURPleaseselectoneofthefollowing:

Cashbar

Openbar,addedtotheperpersonmealprice.FeeisTBD.

Openbar,paidbytheclasstreasury.FeeisTBD.

FRIDAYCLASSDINNERPleaseselectoneofthefollowing:

Buffet

Chicken

Halibut

Beef

Totalmealprice:$TBD $TBD(includesopenbarduringsocialhour)

SATURDAYCLASSSOCIALHOURPleaseselectoneofthefollowing:

Cashbar

Openbar,addedtotheperpersonmealprice.FeeisTBD.

Openbar,paidbytheclasstreasury.FeeisTBD.

SATURDAYCLASSDINNERPleaseselectoneofthefollowing:

Buffet

Chicken

Halibut

Beef

Totalmealprice:$TBD $TBD(includesopenbarduringsocialhour)

6

ParadeSignsForm 

ThisformwillbedueinFebruary2017

Class: Classcolor:

SignsshouldreflectboththeReunionthemeandyearsyourclassspentatSmith. Signsareproducedonwhiteoryellow(forclasseswithyellowasaclasscolor)signboard,

measuringapproximately22”x28”,withtextprintedintheclasscolor(orblackonyellow). Agood,easilyreadablelayoutis4linesofapproximately5words(3‐6characterseach).Ifyou

haveasayingthatisconsiderablylonger,wesuggestsplittingbetweentwosignstobeheldside‐by‐sideorconsecutivelyinline.Signsaresingle‐sided.Useaguideofonesignpertwentyparademarchers.Thegoalistohaveasteadylineofsignsthatareeasytoreadasyourclassmarches.

ReunionparadesignswillhavecarryingpolesattachedandwillbedeliveredtoyourclassattheparadelineupareaonSaturdaymorning.

Allparadesignwordingmustbeapprovedbythecollege.Wordingshouldbeappropriateandrespectfulofandnon‐offensivetoallagegroups,ethnicities,religions,sexualorientation,genderidentity,race,andpoliticalaffiliations.

Thechargeforeachsignisapproximately$35,dependingoncomplexity.Theofficeofalumnaerelationswillwithholdthesignfeesfromyourclassregistrationfees.

PLEASEPRINTCOPYFORSIGNSBELOWCHECKSPELLINGANDPUNCTUATION

(signswillbeprintedexactlyaswritten)

7

ClassProgramPlanningForm 

ThisformwillbedueinMarch2017

Class___________

Name ___________________________Email_________________________

CLASSPROGRAM

Date Time Location

Description

Roomset‐upneeded(classroomstyle,lecturestylewithtableforpanelists,etc…)

Equipmentneeds:

Podium/Microphone

Boombox/CDPlayer

DVDplayer

MP3speakers&dock(usersmustsupplyplayer)

PClaptop

Maclaptop

Dataprojector

Screen

Easelandpad

 

8

ClassDinnerProgramPlanningForm

ThisformwillbedueinApril2017

Class___________ Dinnerlocation:______________________________________________

Classdinnerchair(s)

Name ___________________________Email_________________________

Name ___________________________Email_________________________

DININGROOMCONFIGURATIONSEachdiningroomwillhavearegistrationtableattheentrance(iftherearetwoentrancestothediningroom,therewillbeatableateachentrance).Thisisforthemealchair,orherdesignee,tochecknamesasattendeesentertobesureeachhaspaid.Planonseatingeightpeoplepertable.Somediningroomshaveroundtables,whilesomehaverectangulartables,andtheymaybeinterchangeddependingonthenumberattendingtheevent;thiswillbedeterminedbycollegestaffbasedonthenumberregisteredfortheevent.PROGRAMMINGINFORMATIONSocialhourisfrom5:30–6:30p.m.Dinnerstartsat6:30p.m.CheckwithyourReunionChairtofindoutif/whenPresidentMcCartneywillbedoingaclassvisitduringdinner.Pleaseprovideabriefprogramdescription,e.g.“speakerafterdinnerfrom7:15to7:45;”“singinggroupwillperformfrom7to7:30andwillneedfloorspaceincornerofroomtoperform”.

Equipmentneeds:

Podium/Microphone Boombox/CDPlayer

DVDplayer MP3speakers&dock(usersmustsupplyplayer)

PClaptop Maclaptop

Dataprojector Screen

Easelandpad

Other(pleasedescribe):

Ourclasshasnosetuprequirement 

9

HeadquartersPlanningForm

ThisformwillbedueinApril2017

Class___________ Headquarterslocation:______________________________________________

Headquarterschair(s)

Name ___________________________Email_________________________

Name ___________________________Email_________________________

HEADQUARTERSSETUP

Housesopenat10a.m.onThursdayforheadquartersetup

Whatisyourexpectedarrivaltimeforheadquarterssetup?______

WillyouneedFacilitiesManagementassistanceonThursday(hangingbanners,pictures)?

YesNo

Pleasebrieflydescribethehelpneeded:

EQUIPMENTPROVIDEDBYTHECOLLEGE

Four(4)6’tablesandwhitetablecloths(hospitalitydesk,displays,etc…) 4foldingchairs 1easel 1flipchartAllcampushouseshavepermanentbulletinboards

EQUIPMENTNEEDEDMP3dock/speakers(usersmustsupplyplayer)Boombox(CDplayer)DVDplayer/monitor

10

ReunionAttendanceCountsand10‐yearAveragesClass/

Reunion 5th 10th 15th 20th 25th 30th 35th 40th 45th 50th 55th 60th 65th

1944 78 119 87 111 143 76 113 113 146 80 68 29

1945 107 107 114 129 130 141 190 102 81 26

1946 153 104 80 136 81 130 158 109 166 85 61 35

1947 78 79 91 109 163 107 134 165 117 206 68 74 29

1948 47 140 89 89 171 127 139 150 136 189 68 67 25

1949 77 93 70 74 150 121 140 159 129 180 91 79 29

1950 115 116 190 119 112 173 153 253 254 108 74 26

1951 93 151 103 81 183 123 165 161 150 238 121 94

1952 79 165 122 82 216 131 149 132 141 225 104 77

1953 109 140 78 86 215 101 120 141 147 182 99 74

1954 118 138 80 111 218 100 150 147 156 205 99 73

1955 133 46 114 186 106 173 147 102 195 84 63

1956 112 155 52 103 221 144 124 148 117 233 74

1957 80 158 51 89 224 93 121 161 124 228 100

1958 80 80 70 109 202 108 108 133 125 215 70

1959 105 108 97 121 214 124 121 170 128 222 97

1960 73 42 77 85 209 130 119 163 115 246 71

1961 61 96 65 109 212 86 123 162 102 180

1962 84 61 81 125 246 121 106 153 130 222

1963 28 63 68 91 217 125 103 112 115 225

1964 29 68 90 178 286 141 140 194 162 262

1965 31 105 109 178 246 128 132 173 168 246

1966 33 98 74 134 225 94 76 162 119

1967 48 92 108 153 216 105 105 140 78

1968 31 86 78 154 216 159 114 142 130

1969 23 110 71 124 200 112 120 129 139

1970 72 127 104 148 203 93 115 114 106

1971 81 172 109 143 216 90 123 114

1972 98 144 121 118 196 91 91 123

1973 187 261 183 192 302 150 150 175

1974 137 150 128 108 186 100 97 125

1975 115 142 107 121 209 107 127 132

1976 113 108 131 178 111 81

1977 137 191 113 186 223 131 101

1978 178 237 104 158 231 128 124

11

Class/Reunion

5th 10th 15th 20th 25th 30th 35th 40th 45th 50th 55th 60th 65th

1979 119 188 95 120 165 96 104

1980 217 249 144 207 253 136 129

1981 115 192 100 150 244 111

1982 159 184 105 176 220 143

1983 190 174 127 190 214 138

1984 192 194 126 213 222 142

1985 231 193 111 145 181 130

1986 163 198 100 132 177

1987 184 158 79 153 149

1988 144 209 89 159 188

1989 154 170 92 145 190

1990 96 193 78 130 156

1991 129 224 86 141

1992 125 242 97 147

1993 110 160 83 156

1994 123 191 86 150

1995 112 128 73 129

1996 82 146 88

1997 121 232 135

1998 65 183 83

1999 79 186 67

2000 71 149 50

2001 118 219

2002 100 183

2003 102 212

2004 122 186

2005 130 201

2006 198

2007 212

2008 214

2009 151

2010 189 Averageformostrecenttenyears

154

190

85

144 194 127 113 136 125

228

92 74 28

AdaComstockAlumnaeClass

Reunion2015: 148

12

MeetingSpaces

Location

Room

Capacity(approximate)

Notes

AlumnaeHouse ConferenceHall174

300

Banquet

Reception

LivingRoom 75 Formalloungefurniture

CampusCenter 003 25

102 25

103 25 103/104canbeusedindividuallyorasacombinedroomfor50 104 25

204 25@seminartable

205 40

CarrollRoom(208)160(withAV)

184(noAV)SeatedBanquet

ConferenceCenter ParadiseRoom120

150

SeatedBanquet

Standing

OakRoom

50

80

SeatedBanquet

Standing

GrahamHall(HillyerHall) 109 Auditorium

McConnell 103 92 Auditorium

NeilsonLibrary BrowsingRoom 100 Lectureseating

SeelyeHall 101 65 Classroom

106 105 Auditorium

110 60 Classroom

201 105 Auditorium

StoddardHall Auditorium 200 Theaterseating

WrightHall Auditorium 365 Theaterseating

13

MealSpace   

Location Room Capacity(approx.) Notes

AlumnaeHouse(outsidecaterer) ConferenceHall 170 DiningRoom 30

CampusCenter(outsidecaterer) CarrollRoom(208)168withoutstage/

144withstage

MezzanineLounge 50standing SuitableforcocktailsConferenceCenter(DiningServicesoroutsidecaterer) MainDiningRoom 120

DownstairsDiningRoom 50

SmallDiningRooms 30 Patio 40 SuitableforcocktailsCutter/Ziskind

(DiningServicesonly)DiningRoom 270

DavisCenter(outsidecaterer) Ballroom 185

King/ScalesHouse

(DiningServicesonly)DiningRoom 167

LamontHouse

(DiningServicesonly)MainDiningRoom 72

OctagonDiningRoom 112

NeilsonLibrary(outsidecaterer) BrowsingRoom 80 Suitableforlunch&classmeetingonly

TylerHouse(DiningServicesonly) MainDiningRoom 70

AdditionDiningRoom 120

14

SmithHousesataGlance

HouseUpperElm

LowerElm

GreenStreet

CenterCampus

WestQuad

EastQuad

Capacity

Singles

Doubles

YearBuilt

YearofRecent

Renovations

#ofResidential

Floors

Elevator

Handicapped

Accessible

Kitchenette

Capen x 74 30 22 c.1825 2011 3 x x

Gillett x 74 60 7 1910 2011 5 x x x

Lamont x 84 35 23 1955 2015 4 x x

Northrop x 82 66 8 1910 2011 5 x x x

Talbot x 81 25 28 1909 2007 5 x

Albright x 74 28 20 1900 2008 4 x

Baldwin x 73 35 8 1908 2006 5 x x

Chase x 57 57 0 1810 2012 3 x x

Conway x 10 10 2006 3 x

Duckett x 38 20 9 c.1810 2012 4 x x

Chapin x 72 34 19 1903 2011 2 x

Hubbard x 54 20 17 1879 2013 3 x

Lawrence x 67 33 17 1893 2010 4 x x

Morris x 68 33 18 1893 2010 4 x x

Tyler x 70 40 15 1898 2012 3 x

Washburn x 46 16 15 1878 2009 4 x x

Cutter x 77 61 8 1957 2014 2 x x x

FriedmanA. x 52 52 0 1978 2008 n/a

Haven x 54 18 12 1899 2007 3 x x

Hopkins x 18 12 3 1919 2000 3 x

ParkHouse x 56 30 13 1880 2009 4 x x

ParkAnnex x 15 7 4 2008 3

SessionsHouse

x 36 20 8 1710 2013 3 x x

SessionsAnnex

x 17 7 5 1873 2001 3

15

HouseUpperElm

LowerElm

GreenStreet

CenterCampus

WestQuad

EastQuad

Capacity

Singles

Doubles

YearBuilt

YearofRecent

Renovations

#ofResidential

Floors

Elevator

Handicapped

Accessible

Kitchenette

Tenney x 14 14 0 1881 2000 3 x

Wesley x 18 4 7 2000 3 x

Ziskind x 77 61 8 1955 2014 2 x x x

Comstock x 81 58 10 1930 2000 3 x x x

Gardiner x 84 55 13 1926 2006 4 x

Morrow x 84 53 14 1926 2006 4

Wilder x 82 57 11 1930 2000 4 x x x

Wilson x 104 78 13 1926 2006 4

Cushing x 79 58 9 1922 2007 4 x

Emerson x 87 62 11 1922 2007 4 x x

Jordan x 82 55 12 1922 2007 4 x x

King x 78 74 2 1936 2001 4 x x x

Scales x 74 74 0 1936 2001 4 x x x

*Somehousesmaynotbeavailableduetoconstructionorsummerprogramuse.

16

ClassColors

Eachclasshasitsowncolor,andthecolorsrepeateveryfouryears.Thissystembeganinthe1880swhenallsportscompetitionswereclassorientedandeachclasshadteamuniformsinitsowncolor.

1927green1928purple1929yellow1930red1931green1932purple1933yellow1934red1935green1936purple1937yellow1938red1939green1940purple1941yellow1942red1943green1944blue1945yellow1946red1947green1948blue1949yellow1950red1951green1952blue1953yellow1954red1955green1956blue1957yellow1958red1959green

1960blue1961yellow1962red1963green1964blue1965yellow1966red1967green1968blue1969yellow1970red1971green1972blue1973yellow1974red1975green1976blue1977yellow1978red1979green1980blue1981yellow1982red1983green1984blue1985yellow1986red1987green1988blue1989yellow1990red1991green1992blue1993yellow1994red1995green1996blue1997yellow1998red1999green

2000blue2001yellow2002red2003green2004blue2005yellow2006red2007green2008blue2009yellow2010red2011green2012blue2013yellow2014red2015green2016blue2017yellow2018red2019green2020greenAdaComstockclass:rainbowPMScolors:Yellow: 102Blue: 295Green: 355Red: 186Purple:2685

17

SuggestedVendors 

Thisisonlyasamplingofvendorswithwhomtheofficeofalumnaerelationsisfamiliar;morecanbefoundbysearchingonline.

FLORISTS FlorenceVillageFlowerShopFlorence,MA01062413584.9595

LaSalle’sFloristsWhately,MA01093413665.2653800321.9284

Nuttelman’sFloristsNorthampton,MA01060413584.2272800981.9403www.nuttelmansflorist.net

FRUITBASKETS&DELIPLATTERS

StateStreetFruit413584.2301www.statestreetfruit.com

AtkinsFarm413253.9528www.atkinsfarms.com

Serio’sMarket413584.2633www.seriosmarket.com

SuperStop&Shop413584.9200www.stopandshop.com

CANDY/CONFECTIONARY COPYSHOPS

SweetiesChocolate&Confections68MainStreetNorthampton,MA01060413586.4180

ParadiseCopiesNorthampton413585.0414www.paradisecopies.com

PROMOTIONALPRODUCTS&GIFTS

AdcentiveGroup858278.9200www.adcentive.com

NewEnglandPromotionalMarketing413596.4800800334.1260www.nepm.com

Razz‐m‐TazzPromotionalProducts508486.9025800253.8668www.impressivepromotions.com

SCREENPRINTING RENTALSERVICES

PacificPrintingNorthampton413585.5700800352.0752www.oceanofpromotion.com

NorthamptonRentalCenter413584.5072

TaylorRentalofHadley(413)584‐4184www.hampshirecountyrentals.com

PHOTOGRAPHERS

PivotMediaInc.JimGipe,Photographer413584.5302www.pivotmedia.com

HawkeyePhotographers413584.0862www.hawkeyephotography.com

LelandMarshallwww.lhmphotography.com

  

18

ReunionBudget(Sample)INCOMEClassregistrationfees:142@$50........................................................................................................$7,100.00TOTALINCOME:............................................................................................................................$7,100.00EXPENSESCostforReunionchairstoobserveReunion(registrationandtravelexpenses).....................450.00ReimbursementstoReunioncommittee.....................................................................................................75.00Headquarterssupplies(includingrefreshments).................................................................................450.00Centerpieces(20@$25each).......................................................................................................................500.00Nametags,alumnae&guests(160x$1)...................................................................................................160.00FridayDinnerforStudentAmbassadors(4x$43)..............................................................................172.00FridayDinnerforObservers(2x$43).........................................................................................................86.00SaturdayDinnerforStudentAmbassadors(4x$43)..........................................................................172.00SaturdayDinnerforObservers(2x$43)....................................................................................................86.00SaturdayDinnerforPresenter(1x$43).....................................................................................................43.00 Mealsforclassguests(observer,facultyspeaker)..................................................................................81.00Reunionsouvenirs.........................................................................................................................................1,560.00Paradesigns(7x$30).......................................................................................................................................210.00TOTALEXPENSES:........................................................................................................................$4,045.00BALANCEtoTreasury:................................................................................................................$3,055.00

19

ClassRegistrationFeeWorksheetThisformwillbedueinSeptember2016

AnticipatednumberofclassmateswhowillattendReunion

AMOUNT ITEM

Traveland/ormealexpensesforReunionchairandco‐chairoroneotherofficertoobservetheReunionpriortoyours.

Twoorthreeprintnewsletterstotheclassduringthe12monthspriortoReunion.(lessifyourclassoptstosendfreenewsletterselectronically)

Reimbursementstoofficersforclassbusinessexpenses(conferencecalls,postage)

Miscellaneousheadquartersexpensessuchasdecorations,supplies,refreshments,rentalequipment

Nametags(priceeachxanticipatedattendees,includingguests,or$1eachiftheOARsuppliesthem)

Centerpiecesortabledecorationsforclassdinners

ClassBook(ifapplicable)

Noveltyitems/souvenirs(priceeachxanticipatedattendees)

Paradesigns(1signper20classmates@approximately$35persign)

GiftstorecognizeclassmateswhohelpwithReunion(optional)

Mealsforguestsoftheclass(e.g.facultyinvitedtoclassdinner,observers,studentambassadors,etc.)

Other/Miscellaneous

TOTALPROJECTEDREUNIONEXPENSES

Contingencyfund(10%oftotalReunionexpenses–suggestedforunanticipatedcosts)

TOTALREUNIONEXPENSES

CLASSREGISTRATIONFEE(totalexpendituresdividedbyanticipatedattendees)

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ClassSlateForm‐5ththrough40th

Nameofpersoncompletingform

Position Class

E‐mailaddress Datesubmitted

PLEASEPRINTCLEARLYANDUSEFULLNAMES

President | | ___________________________________________ currentlastname undergraduatelastname firstname

Co‐President | | ifapplicable currentlastname undergraduatelastname firstname

ReunionChair | | currentlastname undergraduatelastname firstname

Co‐ReunionChair | | ifapplicable currentlastname undergraduatelastname firstname

Treasurer | | currentlastname undergraduatelastname firstname

Secretary | | currentlastname undergraduatelastname firstname

WebChair/DigitalMediaCoord. | | currentlastname undergraduatelastname firstname

FundTeamCoordinator | currentlastname undergraduatelastname firstname

MemorialChair | | ifapplicable currentlastname undergraduatelastname firstname

Pleasereturnthisformto: JoyWilliamson,OfficeofAlumnaeRelations TheAlumnaeHouse 33ElmStreet Northampton,MA01063 800526.2023,option4;bjwillia@smith.edu fax413585.2015

21

ClassSlateForm‐45thandearlierclasses

PleasereturnthisformtoJoyWilliamson,OfficeCoordinator,OfficeofAlumnaeRelations,33ElmStreet,Northampton,MA01063,fax413585.2015;bjwillia@smith.edu

Nameofpersoncompletingform Class___________

Emailaddress ____ Datesubmitted

PLEASEPRINTCLEARLYANDUSEFULLNAMESPresident | | currentlastname undergraduatelastname firstname

Co‐President | | ifapplicable currentlastname undergraduatelastname firstname

ReunionChair | | currentlastname undergraduatelastname firstname

Co‐ReunionChair | | ifapplicable currentlastname undergraduatelastname firstname

Treasurer | | currentlastname undergraduatelastname firstname

Secretary | | currentlastname undergraduatelastname firstname

WebChair/DigitalMediaCoordinator | | currentlastname undergraduatelastname firstname

FundTeamCoordinator | | currentlastname undergraduatelastname firstname

SpecialGiftChair | | currentlastname undergraduatelastname firstname

ClassFundAgent | | currentlastname undergraduatelastname firstname

Co‐ClassFundAgent | | ifapplicable currentlastname undergraduatelastname firstname

MemorialChair | | currentlastname undergraduatelastname firstname

22

ReunionChairReport

Classof________NameofReunionchairsubmittingreport_________________________________________

ThisreportshouldbeasynopsisofyourReunionplanningexperience,fromthetimeyouwereelectedin2012toReunion2017.Considerthefollowingquestionsandplanningareasasyouprepareyourreport.Attachseparatesheetsifnecessary.

WhatworkedwellinyourReunionplanningprocess?

Whatdidn’tworkwellinyourReunionplanningprocess?

Whatadvicewouldhavebeenhelpfultoreceiveatthebeginningofyourterm,fromyourpredecessorandthe

OfficeofAlumnaeRelations?

SuggestionsforfutureReunions:

Reflectuponthefollowingareas:assemblingaReunioncommittee,settingyourclassregistrationfee,meals,

headquarters,classprogramming,parade,classmeeting,e‐communicationsand/ornewsletters,mobileapp,

printpublications(classbookordirectory),collegeprogrammingandservices:

Anyotherareasaboutwhichyou’dliketoprovidethoughts: