Smith CEU RO - Smith Romania Period Close Version 17 05 2012

8/10/2019 Smith CEU RO - Smith Romania Period Close Version 17 05 2012

1/63

Month End Closing Process

Smith Romania version 2


2/63

Smith RO - Implementation of Oracle Applications R11.5.10Financial and

Purchasing Modules

____________________________________________________________________

_________________________________________________

Document Control

Change Record

Date Author Version Change Reference

17-Nov-11 Francesco Di Maggio 1 Based on global version 3.1

19-Mar-12 Mark Bakker 2 Final version for Romania

Reviewers

Name Position


3/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Contents

SMITH ROMANIA VERSION 2 ........................................................................................................ IDOCUMENT CONTROL ...............................................................................................................II

Change Record ii


4/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

AR 02: Internal Reconciliation of Receivables ........................................................................... 32AR 03: Reconcile AR Control Balance to Oracle General Ledger .................................................. 33AR 04: (Optional) Run FINR231 Customer Transaction Listing (Open Items Only) ..................... 34AR 05: Close accounting period in Oracle Receivables ............................................................... 35AR 06: Open the next accounting period in Oracle Receivables .................................................. 35

GENERAL LEDGER CLOSE .............................................................................................. 36

OVERVIEW ............................................................................................................................37Period Status in General Ledger ................................................................................................. 37CLOSING INSTRUCTIONS ...........................................................................................................40

GL 01: Process Manual Journals in PSOB and RSOB .................................................................. 40GL 02: Verify Journal Interface for Pending Journals in PSOB and RSOB ..................................... 40GL 03: Process Reversing Journals in PSOB and RSOB .............................................................. 41GL 04: Approve and Post all Journal Entries in PSOB and RSOB ................................................. 42GL 05: Run Revaluations for liabilities and assets in PSOB ......................................................... 42GL 06: Run Revaluations for Sub-Ledger control accounts in PSOB ............................................. 43GL 07: Run Revaluations for liabilities and assets in RSOB ......................................................... 43

GL

08: Run Revaluations for Sub-Ledger control accounts in RSOB ............................................ 44GL 09: Smith Account Analysis and M7 Pivot ............................................................................ 44GL 10: Verify all the Accounting Entries in Primary and Reporting SOB ....................................... 45GL 11: Analyze the Accounting Results .................................................................................... 45GL 12: Generate & Upload FCS Data ........................................................................................ 45GL 13: Close the Accounting Period in PSOB and RSOB ............................................................. 46GL 14: Open Next Accounting Period ....................................................................................... 46GL 15: Consolidate management journals to Fiscal ................................................................... 46GL 16: Process Manual Journals in Fiscal.................................................................................. 47GL 17: Verify Journal Interface for Pending Journals in Fiscal ..................................................... 47GL 18 P R i J l i Fi l 47


5/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Preface

This document discusses in detail the process of Monthly Closing of Period inOracle Applications It covers in detail the closing and reconciliations of sub ledgers


6/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Payables Monthly Closing Process

Receivables Monthly Closure Process

General Ledger Monthly Closure


7/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Purchasing Close

hi h t ill b i th P i d E d A ti iti it ill b d i O l


8/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Closing Instructions

PO01: Check Receiving Transactions

The first step in the Purchasing period close process is to determine if there are any

unprocessed receiving transactions.

Navigation (Purchasing Manager): (N) Receiving > Transaction Status Summary

The Find Transactions Statuses window will appear, along with the Transaction

Statuses window. Click on (B) Findand observe the results in the Transaction

Statuses window.


9/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

In case any issues cannot be resolved, please contact the Oracle support team via

MBXO l A S t@ ith
mailto:[email protected]:[email protected]:[email protected]


10/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Click (B) Import and review the output.

Navigation (GL Manager): (M) View > Requests > (B) Find > (B) View Output

Attention : This step needs to be performed for Primary, Reporting and

Fiscal Set of Books.


11/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

PO04: Open Next Purchasing Period

Open the next Purchasing period in the same form.

PO05: Open Inventory Periods

Open the next Inventory period for all the Inventory Orgs (SRO for Smith Services

and SRB for Smith Bits)

Navigation (Inventory Manager): (N) Accounting Close Cycle > Inventory

Accounting Periods


12/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

The 2092 and 1238 should be Zero at the month-end. A balance on 2091 means

that goods have been received, but not yet invoiced.

The 2091 account can also contain Exchange Rate Variance and Invoice Price

Variance that are generated during the actual invoice processing which shall be

required to be re-classified using a Journal Entry in accordance with organizational

policies.

Attention : It has to be ensured that this account is reconciled for both

Primary and Reporting Set of Books.


13/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Payables Close

This chapter provides with the detailed steps to be followed to close the Oraclebl


14/63


Purchasing Modules

____________________________________________________________________

_________________________________________________


Note: Invoices, Prepayments, Expense Reports and Invoice imports. Ensure that all

expense reports are imported and audit trail is reviewed.

AP

01: Run the Payables approval process

This step will insure that the Invoices pending validation are validated

Navigation (Payables Manager): (M) View > Requests > (B) Submit Concurrent

Request > Single Request (B) OK > Payables Approval

Parameters


15/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Parameters

Click (B) Submitand when the program finishes click (B) View Output.

The output of this request informs you of all invoices on hold and specifies whether

accounting is allowed for each type of hold. All invoices on hold need to be

addressed, especially those where accounting is not allowed (the period cannot be

closed if unaccounted transactions exist).


16/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Click (B) Find and verify that all the payment batches during the period have been

closed or confirmed. In case there are open batches these need to be Confirmed

or Cancelled.

Expected results


17/63


18/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Once the account for which the mapping is missing has been identified, add the

correct mapping to the Consolidation.

Navigation (GL Manager): (N) Consolidation > Define > Mapping > (M) View >

Find > Smith Romania to Romania Fiscal> (B) Account Rules

Once the mapping has been updated start from the beginning of stepA.

(Optional)

An alternative is to run the FINR320 report to identify all Global accounts for which

a mapping to the Fiscal account is missing.

Navigation (Receivables Manager): (M) View > Requests > (B) Submit a New

Request > Single Request (B) OK > FINR320-Fiscal COA Mapping Exception Report

Parameters Value

Responsibility GL

Consolidation Name Smith Romania to Romania Fiscal

Period Current Period to be closed

Code Combinations UNMAPPED CODE COMBINATIONS

Click(B) Options

Options Value

Template Name FINR320

Template Language English: United States

l


19/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

AP05: Perform Transaction Sweep (if required) and Payables Period Closing

Close the Payables Period in Control Payables Period Screen in Oracle.

Navigation (Payables Manager): (N) > Accounting > Control Payables Period

Select Status of the Period to be closed and press Save.


20/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Press Exception Button and Decision Form will be shown with options to Review,

Cancel or Sweep Exceptions to Next Period


21/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Dist Variance Invoice Amount doesnt match the Invoice

Distribution Amount Totals. Open the Invoice

on Invoice Workbench and correctly re-enter

the same. After the Invoices have been

reprocessed.

Dist Acct Invalid This can happen in case the Invoice Distribution

Accounts have been end-dated after the Invoice

has been entered in Oracle Payables but beforetransferring the same to GL.

To Correct the same, requery the Invoice on

Invoice WB and correct the Distribution

Account entered there on.

Attention: Unaccounted Transaction Report doesnt include invoice that

dont have any distributions.

Where any corrections have been made to Invoices or the Invoices/Payments have

been re-accounted, resubmit the Payables Accounting Process as specified in Step

AP04. This will ensure all the accounting effects relating to Invoice and Payments

are being properly recorded in General Ledgers.

Review the Exception Records by Pressing Review Button

This step shall submit a Period Closing Exception Report. That can be reviewed

f


22/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

2) Transfer to GL interfaceIn Details

Period Name Choose the Period Name intended to be closed

from LOV

Attention : Where any corrections have been to Invoices or the

Invoices/Payments have been re-accounted, resubmit the

Payables Accounting Process as specified in Step AP04

above. This will ensure all the accounting effects relating toInvoice and Payments being properly recorded in General

Ledgers.

B. Invoice Sweep

In case, where it is required to Sweep the Unaccounted Transaction to Next Period

choose Sweep Button on the Exception Window. This will change the accounting

period for all the unaccounted Invoice Lines to the Next Accounting Period.

Attention : You can only sweep only unaccounted transactions to the next

period. All other Exceptions are required to be resolved before

proceeding with Invoice Sweep.


23/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Oracle shall give a Warning Message, that Sweep Action is irreversible. To continue

with sweep click (B) OK. This should submit a concurrent request Unaccounted

Transactions Report, that shall run in sweep mode to change GL Dates for all

unaccounted invoices to the next period.

Review the Concurrent report output for Invoices Swept to Next Period.


24/63


Purchasing Modules

____________________________________________________________________

_________________________________________________


B. Invoice Register

Use the SII Invoice Register to review invoices posted in a particular period.

Navigation (Payables Manager): (M) View > Requests > (B) Submit a New Request> Single Request (B) OK > SII - Invoice Register

Parameters Value

Supplier Name

Invoice Type

Batch

Entered By

From Entered Date

To Entered DateAccounting Period Current period to be closed

Cancelled Invoices Only No

Unvalidated Invoices Only No

Click(B) Options

Options Value

Template Name SIIAPXINRIR (default)

Template Language English: United States (default)


25/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Trial Balance is required for a specific liability

account

Summarize Report No

Negative Balances only No

Exclude Invoices Prior To Empty


The formula for verifying the month end Accounts Payable Trial Balance is as

follows:

Accounts Payable Trial Balance (d) (Previous Month)

+ Invoice Register (b) (Current Month)

- Payment Register (c) (Current Month)

= Accounts Payable Trial Balance (a) (Current Month)

Attention : All these reports can be run for both Primary and Reporting

Set of Book by passing appropriate parameter for Set of Books

Currency.

AP07: Reconciliation Oracle Payables Control Account GL Balance

This step is not required if GL matches with AP in the previous step

Liability Control Accounts needs to be reconciled between Oracle Payables


26/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

B. Run FINR250- SubLedger Reconciliation Report

Navigation (GL Manager PSOB): (M) View > Requests > Submit a New Request >

Single Request (B) OK > FINR250- SubLedger Reconciliation Report

Click(B) Options

Options Value

Template Name FINR250 (defaults)

Template Language English: United States (defaults)

Format Excel


27/63


Purchasing Modules

____________________________________________________________________

_________________________________________________


AP09: Open New Payables Period

Navigation (Payables Managers): Accounting > Control Payables Periods

Change the Next Period Status to Open.


28/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Receivables Close

This section will cover the Period End Activities as it will be done in Oracle


29/63


Purchasing Modules

____________________________________________________________________

_________________________________________________


AR01: Transfer of AR Transactions to Oracle General Ledger

A.Check Incomplete Transactions

All transactions should have complete status. Run Incomplete Invoices report to

view the list of transactions that are with incomplete status.

Navigation (Receivables Manager): (M) View > Requests > Submit a New Request

> Single Request (B) OK > Incomplete Invoices Report

Parameters Value

Order By Customer


Incomplete transactions should be completed to ensure they will be accounted

properly. Check with the AR clerk to confirm if these transactions should be

completed.

B. Post Transactions

Run the posting manger program to transfer Receivables transaction accounting

distributions to the general ledger interface table (GL_INTERFACE). Receivables

help create unposted journal entries in the General ledger when General Ledger


30/63


Purchasing Modules

____________________________________________________________________

_________________________________________________


Navigation (Receivables Manager): (M) View > Requests > (B) Find > (B) View

Output

Attention : The application ID for AX Receivables is 222

C. Resolving issues

In some cases, the Posting Manager output may contain Errors. Details are listed

under a heading of untranslated events, meaning the errors are due to an

incomplete Global to Fiscal account mapping.

The Posting Manager processes transactions for Smith International and Smith

Confind, so the errors could be for both companies. To confirm which companys

transactions caused the errors, check the Unposted Items report.


> Single Request (B) OK > Unposted Items Report

Parameters Value

Set of Books Currency RON

Start GL Date First day of the month

End GL Date Last day of the month


31/63


32/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Adjustment Category Yes

Trade Receipt Category Yes

Misc. Receipt Category Yes


The above report can be run for all Posted Items to GL, Unposted Items to GL or

both Posted & Unposted Items.

AR02: Internal Reconciliation of Receivables

Monthly it is required to reconcile the transactions in receivables, both before and

after posting to the general ledger.

Run the AR Reconciliation Report to summarize all customer, receipt, transaction,

and account balances for the period specified to simplify the internal reconciliation

process.


> Single Request (B) OK > AR Reconciliation Report

Parameters Value

Reporting Level Operating Unit

Reporting Context Smith International Romania SRL-OU or

Smith Confind SRL-OU

Set of Books Currency RON


33/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Journal column. AR Reconciliation Report uses the following formula to ensure that

period activity matches your receivables ending balance

Beginning Balance

+ Transactions

+/- Adjustments

- Invoice Exceptions

- Applied Receipts- Unapplied Receipts

+/- Credit Memo Gain/Loss

= Ending Balance

If discrepancies exist between the two columns, then contact Help Desk

([email protected])for assistance.

The AR Reconciliation report displays summarized information consistent with

detailed registers and journal reports. To view the underlying detail, run these

reports:

Note: These reports are for detailed analysis. For faster analysis use the Pivots.

Aging 7-Buckets - By Account report or Aging 4-Buckets report (to view the

beginning and ending balances)

Transaction Register and Sales Journal
mailto:[email protected]:[email protected]:[email protected]:[email protected]


34/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

A.Aging 7-Bucket By Account


> Single Request (B) OK > Aging - 7 Buckets - By Account Report

Parameters Value

Reporting Level Operating Unit

Reporting Context Smith International Romania SRL-OU or

Smith Confind SRL-OUReport Summary Customer Summary

Report Format Brief (or Detailed)

As of Date Last day of the month

Aging Bucket Five Bucket Aging

Show on Account Age

Customer Name Low

Customer Name High

Customer Number Low

Customer Number High

Balance Due Low

Balance Due High

Invoice Type Low

Invoice Type High

Entered Currency

Company Segment Low

Company Segment High


35/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Template Language English: United States (defaults)

Format Excel


AR05: Close accounting period in Oracle Receivables

You can now close the period in Oracle Receivables

Navigation (Receivables Manager): (N) Control > Accounting > Open/Close

Accounting Periods


36/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

General Ledger Close

This section will cover the Period End Activities, as it will be done in Oracle


37/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Overview

Period Status in General Ledger

The status of an Accounting Period (General Ledger Period) controls the processing

of various transactions in the books of accounts. The accounting Periods can have

one of the following statuses.

Open Journal entry and posting is allowed a period with

Open status.

Closed Journal entry and posting activities are not allowed.

However, a closed period can be re-opened to

process any further transactions. Reporting and

inquiry allowed.

Permanently Closed Journal entry and posting activities are not allowed.

A Permanently Closed period cannot be re-opened.Reporting and inquiry allowed. A period should be

permanently closed only after the Final Statutory

audit for the financial year is completed.

Never Opened Journal entry and posting are not allowed. General

Ledger assigns this status to any period preceding

the first period ever opened in the calendar, or to

any period that has been defined, but is not yet


38/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

2) Choose Open Next Period. General Ledger calculates the ending account

balances for the current period, and launches a concurrent process to open

the next period. The current period remains Open.

Note: Although you can have several open accounting periods, to maximize

the efficiency of the General Ledger posting process, as well as to minimize

the possibility of user error, not more than 2 periods should be of open

status at any given point of time.


39/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

1) Navigate to the Open and Close Periods window. General Ledger displays all

accounting periods defined for the calendar with the period type of the set

of books.

Navigation (GL Manager): (N) Maintenance > Open/Close

2) Select the period that you want to reopen. You can reopen any closed

period that is not permanently closed.

3) Change the status to open.

4) Save the work.


40/63


41/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Attention : Repeat the process for RSOB.

B. Resolving issues

In some cases it may be desirable to solve issues immediately. In case of minor

issues (e.g. unbalanced journals due to small differences between minor and

major), journals can be corrected manually.

Navigation (GL Manager): (N) Journals > Import > Correct

Parameters Value

Source Source of the journals to be corrected

Category Category of the journals to be corrected

Currency Currency of the journals to be corrected

Click (B) Find.

In the Correct Journal Import Data form, find the transaction that needs to be

updated. It is f.i. possible to update the amount for a transaction to ensure that the

journal will balance.

C. Check GL Interface for Pending Data

Run FINR184 to check the GL interface for pending data.


42/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Period Entered Previous period

Period Reversing Current period

Select all batches and click (B) Reverseto generate the revering journals.


GL04: Approve and Post all Journal Entries in PSOB and RSOB

Post all pending journals for the concerned Period. Post all journals irrespective of

their balance type.

Navigation (GL Manager): (N) Journals > Post > Enter the period to be closed> (B)

Find > Select the Batches> (B) Post

Review the output.



GL05: Run Revaluations for liabilities and assets in PSOB

Run Revaluation 5250-Cash,LongDebts,Asset,Liabil in PSOB for Smith


43/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Effective Date Last day of the period

Rate Date empty

Post the Accounting Entries in PSOB

Navigation (GL Manager): (N) Journals > Post > Enter the period to be closed>

(B) Find > Select the Batches> (B) Post

GL06: Run Revaluations for Sub-Ledger control accounts in PSOB

Run Revaluation 5250-Sub-Ledger Control Accounts in PSOB for Smith

International

Run Revaluation 5320-Sub-Ledger Control Accounts in PSOB for Smith

Confind

Navigation (GL Manager): (N) Currency > Revaluation


44/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Run Revaluation 52320-Cash,LongDebts,Asset,Liabil in RSOB for Smith

Confind

Post the Accounting Entries in RSOB

GL08: Run Revaluations for Sub-Ledger control accounts in RSOB

Run Revaluation 5250-Sub-Ledger Control Accounts in RSOB for Smith

International Run Revaluation 5320-Sub-Ledger Control Accounts in RSOB for Smith

Confind

Post the Accounting Entries in RSOB

GL09: Smith Account Analysis and M7 Pivot

A.Smith Analysis & M7 Report

Navigation (GL Manager): (M) View > Requests > Submit a New Request > Single

Request (B) OK > Smith Analysis & M7 Report

Parameters Value

Set of Book 907

Account Combination Refresh Type P

GL Refresh Type P

Period Name Period to be closed


45/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

GL10: Verify all the Accounting Entries in Primary and Reporting SOB

Verify all the accounting entries that have been processed in Reporting Sets of

Books and Primary Sets of Books that have no corresponding entries in each of

book. This can be verified using the accounting Pivot.

GL11: Analyze the Accounting Results

Analyze the Accounting Results generated, pass the accounting entries or

adjustments required and follow the redo the GL Closing Process.

GL12: Generate & Upload FCS Data

Generate and Upload the FCS Data Mapping and Upload. The request has to run

from RSOB.

A.

Review FCS Mapping


Request (B) OK > FCS Mapping

Parameters Value

Mapping 1582 (SMITH FCS EXTRACT) (defaults)

Period Name Current period to be closed

Set of Books Smith Romania RSOB


46/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Template Name FCS Text (default)

Template Language English (default)

Format ETEXT


The output of this request shall be generated in Text Format that can then be

uploaded for Reporting.

GL13: Close the Accounting Period in PSOB and RSOB

Close the Accounting Period in the Primary and Reporting Set of Books. Refer to

the section Period Status in General Ledgeron page37 for details.

GL14: Open Next Accounting Period

Open the Next Accounting Period in the Primary and Reporting Set of Books. Refer

to the section Period Status in General Ledgeron page37 for details.

FISCAL:

1st

thing run FINR320-Fiscal COA Mapping Exception Report from PSOB


47/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

ParentPeriod Current period to be closed

(B) Select Batches > Tick the batches that need to be consolidated into the Fiscal

book > (B) Transfer

Choose:

- All from FMS

- AX Payables and AX Receivables DO NOT transfer- Manual entries (journal entry/spreadsheet input by Irina for:

o Payroll NOT(but add it when its final)

o Car insurance Neda Brezanin (and any other car insurances)

o Other as advised by Irina or flagged in description as applicable

o Maternity bonus or any other related to payroll/compensation

o SRB purchasing (bits)

o SRO purchasing (DTR)trimit sume in fiscal 408.

GL16: Process Manual Journals in Fiscal

Enter Manual Journal entries for e.g. Provisions, Adjustments, Accrued Liability for

Uninvoiced Receipts and Allocations.


48/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Navigation (GL Manager): (N) Journals > Generate > Reversal

Parameters Value

Reversible Yes

Period Entered Previous period

Period Reversing Current period

Select all batches and click (B) Reverseto generate the revering journals. View theoutput.


GL19: Approve and Post all Journal Entries in Fiscal

A.Run Romanian Accounting program

Navigation (GL Manager Fiscal): (M) View > Requests > Submit a New Request >Single Request (B) OK > FINR300 - Corespondenta conturilor (Correspondence

Accounting)

Parameters Value

Company Oracle company code (e.g. 5250)




49/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

B. Post Journals

Post all pending journals for the concerned Period. Post all journals irrespective of

their balance type.

Navigation (GL Manager): (N) Journals > Post > Enter the period to be closed> (B)Find > Select the Batches> (B) Post

Review the output.


GL20: Run Fiscal Revaluations in the Fiscal Set of Books

Run Revaluation 5250 Fiscal Revaluation in Fiscalfor Smith International

Run Revaluation 5320 Fiscal Revaluation in Fiscal for Smith Confind

Navigation (GL Manager Fiscal): (N) Currency > Revaluation (press F8 to get

screen below)


50/63


Purchasing Modules

____________________________________________________________________

_________________________________________________


GL21: Smith Account Analysis and M7 Pivot for Fiscal

A.Fiscal M7 Report


Request (B) OK > FINR263 - SLB FISCAL M7 Financial Extract

Parameters Value

From SOB ID 906

To FISCAL SOB ID 908


Only Posted Journals Yes


B. Refresh Pivot Data on SQL Server

Navigate to the following website:

http://siianalytics.apps.smith.com/Pages/RunSSIS.aspx

Parameters Value

Set of Books 908Smith Romania FISCAL

http://siianalytics.apps.smith.com/Pages/RunSSIS.aspxhttp://siianalytics.apps.smith.com/Pages/RunSSIS.aspxhttp://siianalytics.apps.smith.com/Pages/RunSSIS.aspx


51/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

GL23: Close the Accounting Period

Close the Accounting Period in the Fiscal book. Refer to the section Period Status

in General Ledgeron page37 for details.

GL24: Open Next Accounting Period

Open the Next Accounting Period in the Fiscal book. Refer to the section Period

Status in General Ledgeron page37 for details.


52/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Year Closing in Oracle Applications

The process for financial year closing in Oracle Applications is the same as that of

Period Closing discussed in detail above. Whenever the first period of a new fiscal

year is opened, the system calculates automatically the Retained Earnings,

balancing the Income and Expenditure accounts. Whenever any transaction is

entered affecting the Income or Expense accounts, this balance will beautomatically reset by the System.


53/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Reference Check Lists


54/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Payables Closing Check List

Step Step Details Performed By

AP-01 Complete All Payables Transactions

AP-02 Close all Payment Batches

AP-03 Run Payables Accounting Process

AP-03 (b) Post the Journals in PSOB Payables

AP-03 (c) Post the Journals in RSOB Payables

AP-04 (a) Run & Review Unaccounted Transaction Report


55/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

= Account Analysis Report for Payables Control Accounts in GL

AP-07 (b) Reconcile Oracle Payables Control Account with GL for RSOB

Accounts Trial BalanceSummary

= Account Analysis Report for Payables Control Accounts in GL

AP-07 (c) Review the MRC Payables GLAccount Summary Report & MRC

Payables Open Item Reports

AP08 Open New Payables Period


56/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Purchasing Closing Check List


PO-01 Check Receiving Transactions

PO-02 (a) Import Purchasing Transaction to GL in PSOB

PO-02 (b) Import Purchasing Transaction to GL in RSOB

PO-03 (a) Perform IPV Reclass in PSOB by Running SII Payables IPV

Reclassification from PSOB GL Responsibility

Post Journal in PSOB

PO-03 (b) Perform IPV Reclass in RSOB by Running SII Payables IPV


57/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Open Next Inventory Period for MUK

Open Next Inventory Period for NUK

Open Next Inventory Period for BUK

PO-09 Perform Reconciliation of Goods Clearing Account between FMS

and Oracle GL

PO-10 Reconcile AP Accrual Accounts


58/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

Receivables Closing Check List


AR-01 (a) Perform Internal Receivables Reconciliations by Running ARReconciliation Report for PSOB and Ensure that reconciliation

Difference = 0

AR-01(b) Perform Internal Receivables Reconciliations by Running AR

Reconciliation Report for RSOB and Ensure that reconciliation

Difference = 0

AR-02 (a) Transfer AR Transactions to General Ledger

AR-02 (b) Analyze the Unposted Items Report and Rectify the Errors

AR-02 (c) Post the AR Journals in PSOB


59/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

General Ledger Closing Check List


GL-01 Import Month-End Close Rates

GL-02 Process all the Closing Entries

GL-03 Run Journal Import for any pending Entries in Interface table

GL-04 Approve and Post all the Pending Journals for the Period

GL-05 Process all the Reversing Journals

GL-06(a) Process Site Cost Allocations in PSOB


60/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

GL-11(a) Process Product Group Allocations in RSOB

GL-11(b) Post the G&A, Interco Allocations RSOB

GL-12(a) Process Employee Charge Revaluations in PSOB

GL-12(b) Post the Employee Charge Revaluations in PSOB

GL-13(a) Process Employee Charge Revaluations in RSOB

GL-13(b) Post the Employee Charge Revaluations in RSOB

GL-14(a) Process Non-Reporting Recharge Allocations in PSOB

GL-14(b) Post the -Reporting Recharge Allocations in PSOB


61/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

GL-19(a) Process Other Asset Revaluations in PSOB

GL-19(b) Post the Other Asset Revaluations in PSOB

GL-20(a) Process Other Liability Revaluations in PSOB

GL-20 (b) Post the Other Liability Revaluations in PSOB

GL-21(a) Process Sub-Ledger Revaluations in RSOB

GL-21(b) Mark the Sub-Ledger Revaluation for Reversal in Next Period

GL-21(c) Post the Sub-Ledger Revaluations in RSOB

GL-22(a) Process Balance Sheet Revaluations in RSOB


62/63


Purchasing Modules

____________________________________________________________________

_________________________________________________

GL-28 Open Next Accounting Period


63/63

Smith RO - Implementation of Oracle Applications R11.5.10Financial and Purchasing Modules

_____________________________________________________________________________________________________________________

___________________________________________________________________________________________________________________________

Open and Closed Issues for this Deliverable

Open Issues

ID Issue Resolution Responsibility Target Date Impact Date

Closed Issues

ID Issue Resolution Responsibility Target Date Impact Date

Documents

Smith CEU RO - Smith Romania Period Close Version 17 05 2012