SmartDocs

July, 2011

Teknowmics

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Company Overview

Company LocationCEO Activities Employees Clients

DTWO Solutions Pacific Capital Plaza 4F, 4-8-6 Roppongi Minato-ku, Tokyo 1060032 Devadas Parakkal Consulting Services, IT Services 100 Major Investment Banks and Consulting Firms

Company Location CEO Activities

Teknowmics Pacific Capital Plaza 4F, 4-8-6 Roppongi Minato-ku, Tokyo 1060032 Devadas Parakkal Software product development. Development of Next Generation Content & Knowledge Management Solution, SmartDocs

Devadas Parakkal has 25 years experience in Consulting and IT industries at TATA Consultancy Service and Bearing Point(now Price Water house Coopers) in India, China, UK, USA and Japan. He has been working in Japan for over 20 years. After graduating from Indian Institute of Technology, joined Tata Consultancy Service (Largest consulting firm in Asia) in 1986. He later became Managing Director responsible for Managed Service Business at Bearing Point before founding DTWO Solutions in 2005. In 2010, he founded Teknowmics, a software product company with its first product, SmartDocs.

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SmartDocs Solution Highlights - 1 Senior Management Implementation of BCP/DRP at low cost Automatic back-up of all employee data Improved data accuracy through knowledge management and increased productivity through sharing Secure information management and prevention of data leakage Allows tracking of users activities : data creation viewing, printing Information Security Officer Settings for information security and user access rights Access history and data leakage monitoring Report generation for IT governance Strong access management through user authentication Great reduction of system administrators workload because of cloud system General employees Use straight away without any training Automatic backup of documents Version management of documents Sharing/collaboration of document including within project teams View and download files from home Access files through iPad / SmartPhone and Android

Documents and Content

Cloud Data Centre

or

Internal Company Server

XAssociated Companies and Partners Secure distribution of documents Collaboration and secure data exchange between companiesPrevention of unauthorized access through strong user authentication, secure SSL transmission and complete data encryption

In case of PC failure leading to data loss, it is possible to recover all the documents based on specific date and time

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Smartdocs Solution Highlights - 2 He was asked to create this document but the progress is slow

There are some issues with the document, he has created

Why is he in charge of this document?

This document has some problems with the content Needs correction before sending out to external parties

ManagementInternal Control AdministratorHe frequently accesses confidential documents and also downloads some

He has not worked on this document for the past 1-2 weeks!

He has sent the document to another company HmmNot good

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Smartdocs Solution Highlights 3

or Company Internal Server PC Documents and Content Cloud Data Centre

Customer

Upload Download

Associates Alliance Partner

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Ability to manage most of digital contents and access it from PC, iPad and SmartPhone Automatic upload of documents One-time bulk upload of folders, documents and content Automatic backup function enabling smooth recovery from disasters Automatic version control management Advanced/speedy search function Quick preview (thumbnail) of documents Efficient sharing of data within projects Data encryption and strict access controls Safely forward big files, which are impossible to send via email Supports 9 languages Lower hardware or IT personnel cost using cloud services Availability of both cloud server and internal server versions Report/monitoring of access history (create, view, upload, download and print) Provide reports for system s audit and JSOX

Smartdocs Solution Highlights

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Cloud Data Centre or

Internal Server

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Automatic upload of customer files to the cloud, Sharing/collaboration in a secure and encrypted environment, storage and analyses of knowledge artifacts and automatic back-up enabling business continuity

Access from iPad and iPhone, Android

Access from abroad

Comparison of SmartDocs with other products SmartDocsDocument file types MS Office, PDFIchitaro, etc. Video, Pictures, Music, Audio CAD files Thumbnail View Security and Encoding Options, SSL, etc. User Authentication (between client and server) Document sharing and collaboration

Google Doc Password only

Drop Box Password only

Send large files Cloud version and on-premise (internal server) versionMonitor/create reports for administrators of access logs. Internal monitoring of users activities and IT control Automatic file backup iPad, smartphone, Android support View files in offline mode in iPad

Cloud and On-premise

Cloud only

Cloud only

Full text search of all documentsCustomization / integration (API) with the existing system User-friendly and easy to use

SAS70 / ISMS Individuals and

SAS70 / ISMS Individuals and

ISMS Individuals

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Cloud date centre security authentication Target market

SmartDocs Differentiators

Low Cost

Ease of implementation

Functionality

Reduction in IT cost using cloud system On-premise server version also available

Go live in 1-2 days Easy to use - with 1-hour user training No need for IT specialists

Allows to manage most of the documents and content

Knowledge Sharing

Benefits

Internal Control/Disaster Recovery

Efficient sharing of information and knowledge management resulting in improved productivity

Secure knowledge management and improved collaboration between departments and associated companies

Secure storage of content and historical logs Backs up of all files Prevents data loss in case of disasters

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Comparison of SmartDocs with general document management productsAutomatic Data Upload Secure authentication of the cloud server (SAS-70 type 2, ISO27001) Information security leakage prevention Secure data transmission ( HTPS/SSL, safe synchronization with clients server) Security options (users, departments companies, documents level) encryption Automatic file history and version control

Report for administrators and IT control function

File encryption

User activities log for administrators

Complete data restoration with the specific date and time

Thumbnail view

Low price

Full text search

Project collaboration function Manages documents, pictures, video, CAD

Access from iPad, iPhone and Android Availability in many languages

Helpdesk and ticket system for product support Built-in API and link to other systems Upload file size limit

Active Directory sync Cloud/SaaS service and server license models Secure distribution of large files

Product A

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Comparison with Sharepoint

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General ComparisonFeature Automatic Document Upload Manual document upload Automatic Version management Document synchronization to client PC Web page creation Backup restore Full text search Active Directory Sync Projects support Access Control Thumbnail based documents list Folder based document storage Collaboration based on Follow/Followers Real-time Event notification SmartDocs SharePoint

Security based ComparisonFeature Encrypted document storage Encrypted document download Document Security classification User activity Tracking Block Email attachments of confidential documents Block Web uploads of confidential documents User activity reports Access control for View only SmartDocs SharePoint

Additional Data

Comparison with General Document Management

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Company / Product OverviewProduct Name Company Developer with Source Code)

SmartDocs Teknowmics 4F, 4-8-6 Roppongi Minato-ku Tokyo

General Document Management Products

Number of Employees Developers Support Engineers Sales Location

Number of employees 120 including group companies Developers 5 (Japan), 28 (India) Support Engineer 6 (Japan), 13 (India Consultants 4 (Japan), 10 (India) Sales LocationTokyo, Korea (Distributor), Hong Kong, China , Singapore, France

Supported OS

Windows PC, MAC (from July, iPad, AndroidiPhone, Smartphone

Windows PC,

Supported Browser

IE, Firefox, Google chrome9 languages Japanese, English, German, Russian, Chinese( Mandarin and Cantonese), Korean, Spanish, French

IE, Firefox

Supported Languages

Japanese, English, Chinese

Supported Files

Documents MS office ( ppt, doc, xls, ) and PDF, RTF Ichitaro Pictures JPG, GIF, PNG, TIF, BMP, JPEG Audio WAV, MP3, AAC, OGG, WMA Video MOV, WMV, PMG, 3GP, AVI, M4V, MP4 CAD Autocad Others ZIP, RARCloud Services and Internal Server Version

Documents MS office ( ppt, doc, xls, ) and PDF

Supported Service

Only cloud

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Upload, Backup and File Transfer of DocumentsSmartDocsUpload method Capacity limit of uploaded files Automatic upload to the server General Document Management Products

Full Folder tree structure, folders and files No

Based on files Each file up to 2 GB No client software No automatic document scanning

Synchronization with client PC

Synchronization between clients PC and Server

Active Directory synchronization Folder management*1 Backup and disaster recovery*2 Automatic backup of all files Secure delivery of large files

No size limit. Password protected

*1 Automatically uploads and mirrors all folders *2 Recover data from the server ( In case of PC malfunction) based on specific date and time

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Collaboration and Search FunctionSmartDocsGeneral Document Management Products Real Time Alert *3

Alert by e-mail 1 page with MS product

Ability to follow other users (twitterlike) Project Support*4

Thumbnail View *5

Full Text Search

Our original fast search engine

Fully Automated Version Management

All versions of documents maintained

*3 Pop-up alert of members activities *4 Sharing enabled between users of different departments, partners and companies *5 With thumbnails, you can view the documents at once. Usable even with PCs not having MS OFFICE.

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Security and ReportSmartDocsEncryption of Server Documents Downloading Encrypted Documents Security Settings for Each User, Department General Document Management Products

Based on ISMS

Security Classification for Each Document History of User Activities*6 Information Leakage Prevention Activity History Report*7 Retention Period of Logs Access Control*8 User Authentication Data transmission Security Authentication of Cloud Data Center

Read only or editable Prevent e-mailing of confidential No document encryption on client documents PC No limit Past 6 months User name, password, client Optional user name, password, authentication client authentication Encrypted documents in addition to SSL / https SSL / https Authenticated by SAS70-type II *9 Only ISO / IEC 27001 and ISO / IEC 27001

*6 *7 *8 *9

Detailed information such as Account Usage and History Security Dashboard and Reports for Administrator Access Control by specific individuals or departments (Enable/Disable editing and viewing) SAS70-type II: Statements on Auditing Standards No.70 type II ISO / IEC 27001 ISMS Audit regarding the Operation and Maintenance of Data Center)

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SmartDocs The Document Management System of Your Choice