Smart Columbus Quarterly Progress Report · Smart City Challenge Demonstration Quarterly Report: 2019 3 rd Quarter (July 2019 – September 2019) 4 Task Financial Summary: April 1,

Smart City Challenge Demonstration Quarterly Report: 2019 3rd Quarter (July 2019 – September 2019) 1

Smart Columbus Quarterly Progress Report

3rd Quarter of 2019

Contents

Award Information ........................................................................................................................................ 2

Report Information ....................................................................................................................................... 2

Project Scope ................................................................................................................................................ 2

Items of Note ................................................................................................................................................ 2

Financial Status ............................................................................................................................................. 3

Invoices Submitted........................................................................................................................................ 9

Schedule Update ......................................................................................................................................... 14

Key Activities / Accomplishments ............................................................................................................... 16

Leveraged Partner Resources Status Summary .......................................................................................... 30

Schedule Update ......................................................................................................................................... 31

Risk Status ................................................................................................................................................... 32

Issues/Concerns/ Other .............................................................................................................................. 33

http://www.dot.gov/


Quarterly Progress Report

Award Information

Title Award # Awardee

Smart City Challenge Demonstration

DTFH6116H00013 City of Columbus

Report Information

Date Submitted Submitted To Period Covered by Report

October 30, 2019

Sarah Tarpgaard

Kate Hartman

[email protected]

July 1, 2019 – September 30, 2019

Project Scope

Scope Statement

The Smart City Challenge Demonstration intends to improve the access of residents of Columbus through alleviating transportation challenges. To accomplish this task, Smart Columbus will develop intelligent transportation solutions using engineering systems of planning, design, implementation/deployment, and demonstration. The projects that Smart Columbus is demonstrating are divided into the themes below:

Smart Columbus Operating System Enabling Technologies

o Connected Vehicle Environment Enhanced Human Services

o Multi-Modal Trip Planning Application/Common Payment System o Smart Mobility Hubs o Mobility Assistance for People with Cognitive Disabilities o Prenatal Trip Assistance o Event Parking Management

Emerging Technologies o Connected Electric Automated Vehicles

Items of Note

Smart Mobility Hubs NTP issued on 8/15/19

Siemens OBU System Integrator NTP issued on 8/16/19

Kapsch RSU System Integrator NTP issued on 8/22/19

Multimodal Trip Planning Application Go-Live on 8/29/19

Gudenkauf RSU Installation NTP issued on 9/2/19

Smart Mobility Hubs ICD and SDD Public Webinar on 9/25/19

http://www.dot.gov/


Financial Status

Task Financial Summary: August 30, 2016 – March 31, 2018

Budget Costs To Date Remaining Budget Costs to Date Remaining Budget Costs To Date Remaining

1 Program Management $4,086,645.00 $2,686,147.92 $1,400,497.08 $8,000,000.00 $0.00 $8,000,000.00 $12,086,645.00 $2,686,147.92 $9,400,497.08

2 Communications and Outreach $3,369,998.00 $731,538.52 $2,638,459.48 $0.00 $0.00 $0.00 $3,369,998.00 $731,538.52 $2,638,459.48

3

Enabling Technologies

(Integration) $2,813,720.00 $100.00 $2,813,620.00 $0.00 $0.00 $0.00 $2,813,720.00 $100.00 $2,813,620.00

3a

Connected Columbus

Transportation Network

(CCTN) $17,130,004.00 $351,492.49 $16,778,511.51 $0.00 $0.00 $0.00 $17,130,004.00 $351,492.49 $16,778,511.51

3b Integrated Data Exchange (IDE) $3,077,209.00 $1,219,156.51 $1,858,052.49 $8,000,000.00 $11,613.57 $7,988,386.43 $11,077,209.00 $1,230,770.08 $9,846,438.92

4a Residential District $2,739,632.00 $370,653.69 $2,368,978.31 $0.00 $0.00 $0.00 $2,739,632.00 $370,653.69 $2,368,978.31

4b Commercial District $925,375.00 $127,261.52 $798,113.48 $3,000,000.00 $0.00 $3,000,000.00 $3,925,375.00 $127,261.52 $3,798,113.48

4c Logistics $4,908,384.00 $201,235.44 $4,707,148.56 $0.00 $0.00 $0.00 $4,908,384.00 $201,235.44 $4,707,148.56

4d Downtown District $949,033.00 $274,395.59 $674,637.41 $0.00 $0.00 $0.00 $949,033.00 $274,395.59 $674,637.41

$40,000,000.00 $5,961,981.68 $34,038,018.32 $19,000,000.00 $11,613.57 $18,988,386.43 $59,000,000.00 $5,973,595.25 $53,026,404.75

Task Financial Summary

Task

Federal Share Cost Share Total

Totals

http://www.dot.gov/


Task Financial Summary: April 1, 2018 – Current

Costs Incurred vs Budgeted Costs

Budget

Costs To Date Remaining Budget





Costs To Date Remaining

$1,851,409 $1,308,215 $543,194 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,851,409 $1,308,215 $543,194

$720,202 $487,194 $233,008 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $720,202 $487,194 $233,008

$75,000 $25,573 $49,427 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $75,000 $25,573 $49,427

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

ENABLING TECHNOLOGIES

$4,530,487 $0 $4,530,487 $3,925,000 $0 $3,925,000 $0 $0 $0 $1,884,000 $16,638 $1,867,362 $0 $0 $0 $10,339,487 $16,638 $10,322,849

ENHANCED HUMAN SERVICES

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

$0 $0 $0 $275,000 $0 $275,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $275,000 $0 $275,000

$32,970 $29,970 $3,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $32,970 $29,970 $3,000

$114,669 $3,000 $111,669 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $114,669 $3,000 $111,669

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

EMERGING TECHNOLOGIES

$0 $0 $0 $1,125,000 $0 $1,125,000 $575,000 $272,341 $302,659 $0 $0 $0 $0 $0 $0 $1,700,000 $272,341 $1,427,659

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

$14,375,000 $7,918,644 $6,456,356 $3,400,000 $1,349,495 $2,050,505 $0 $0 $0 $0 $0 $0 $0 $0 $0 $17,775,000 $9,268,140 $8,506,860

$12,755,972 $6,861,282 $5,894,690 $500,000 $0 $500,000 $1,386,000 $643,682 $742,318 $0 $0 $0 $0 $0 $0 $14,641,972 $7,504,964 $7,137,008

$1,044,900 $620,958 $423,942 $1,800,000 $0 $1,800,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $2,844,900 $620,958 $2,223,942

$771,328 $0 $771,328 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $771,328 $0 $771,328

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

$75,000 $46,820 $28,180 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $75,000 $46,820 $28,180

$450,000 $0 $450,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $450,000 $0 $450,000

$1,076,063 $854,070 $221,993 $1,939,675 $369,296 $1,570,379 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,015,738 $1,223,366 $1,792,372

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $350,000 $0 $350,000 $350,000 $0 $350,000

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $90,033 $0 $90,033 $90,033 $0 $90,033

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $279,724 $0 $279,724 $279,724 $0 $279,724

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $460,243 $0 $460,243 $460,243 $0 $460,243

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

$37,873,000 $18,155,727 $19,717,273 $12,964,675 $1,718,791 $11,245,884 $1,961,000 $916,023 $1,044,977 $1,884,000 $16,638 $1,867,362 $1,180,000 $0 $1,180,000 $55,862,675 $20,807,179 $35,055,496Totals

SCOS DMP/DPP Policy Development Support

Mobility Assistance Project Development & Research

Prenatal Trip Assistance Project Development & Research

MMTPA Evaluation & Research

Connected Electric Autonomous Vehicles Testing Standard Development & Research

Smart Columbus Operating System (SCOS)

Connected Vehicle Environment (CVE)

Multi-modal Trip Planning Application/Common Payment System

Smart Mobility Hubs

*Includes expenses from the beginning of the grant to date

Program Management: City Equipment

Task

Federal Share City of Columbus - Cost Share ODOT - Cost Share Franklin County - Cost Share

LABOR

Direct Labor

Indirect Costs

OTHER DIRECT COSTS

Program Management: City Travel

SUBCONTRACTORS

Program Management: City Supplies

Procured Communications Services (Engage)

Communications & Outreach

Task Financial Summary --New Budget effective as of August 27, 2019*

Procured Technical Services (Event Parking Management)

Performance Measurement Assistance Evaluation & Research

Procured Technical Services (Consulted Support Services/Program Manager)

Procured Information Technology Services (SCOS Only)

Procured Information Technology Services (MMTPA/CPS)

Procured Technical Services (Prenatal Trip)

Procured Technical Services (CV Applications)

Systems Engineeering Expertise (ALE)

Mobility Assistance

Prenatal Trip Assistance

Event Parking Management

Connected Electric Autonomous Vehicles

Truck Platooning

OSU - Cost Share Total

Current Quarter Cumulative Current Quarter Cumulative Current Quarter Cumulative

Current

Quarter Cumulative

Current

Quarter Cumulative

Current

Quarter Cumulative

Budgeted $2,300,759 $37,873,000 $787,595 $12,964,675 $119,129 $1,961,000 $114,452 $1,884,000 $71,684 $1,180,000 $3,393,620 $55,862,675

Costs Incurred $3,383,758 $18,155,727 $69,404 $1,718,791 $51,730 $916,023 $13,834 $16,638 $0 $0 $3,518,727 $20,807,179

Difference -$1,082,999 $19,717,273 $718,191 $11,245,884 $67,399 $1,044,977 $100,617 $1,867,362 $71,684 $1,180,000 -$125,107 $35,055,496

ODOT - Cost ShareCity - Cost ShareFederal Share Franklin County - Cost Share TotalOSU - Cost Share

Costs Incurred vs. Budgeted Costs

http://www.dot.gov/


Costs Incurred vs Obligated Federal Funding

Cost Share Contributors

Direct Labor Hours Worked

Obligated Funding to Date

Costs Incurred to Date

Remaining Obligated Funding to Date

Funding Subject to Availability

$19,717,273

$0

Cumulative

Costs Incurred vs. Obligated Federal Funding

FEDERAL SHARE

$37,873,000

$18,155,727

CONTRIBUTOR BUDGETED

CURRENT

QUARTER CUMULATIVE REMAINING

City of Columbus $12,964,675 $69,404 $1,718,791 $11,245,884

ODOT $1,961,000 $51,730 $916,023 $1,044,977

Franklin County $1,884,000 $13,834 $16,638 $1,867,362

OSU $1,180,000 $0 $0 $1,180,000

TOTAL $17,989,675 $134,969 $2,651,452 $15,338,223

Cost Share Contribution

Name TITLE/Job Classification

Current

Quarter Cumulative

Mandy Bishop Program Manager 219.50 2574.00

Ryan Bollo Project Manager 210.00 3869.00Randy Bowman Deputy Program Manager 0.00 1516.00

Brandi Braun Communications 0.00 1547.00

Aparna Dial Program Manager 0.00 587.00

Abbie L. Green Fiscal Assistant I 0.00 2752.00

Kevin McSweeney Management Analyst II 0.00 463.00

Jeff Ortega Communications 0.00 267.50

Kevin Retta Student Intern 0.00 1429.00

Sonja Summer Student Intern/Engineer In Training 347.50 3304.05

Brandi A. Vance Management Analyst I/Management Analyst II 308.00 3606.40

Andrew Wolpert Deputy Program Manager 408.00 4963.00

Jodie Bare Deputy Program Manager 0.00 2092.00

Alyssa Chenault Communications Manager 440.00 2514.00

Ian Gray Student Intern 412.10 412.100.00

2345.10 31896.05TOTAL

http://www.dot.gov/


Budget vs Cost to Date Summary

http://www.dot.gov/


Costs Incurred by Cost Element

Current Quarter Previous Cum Current Cum Current Quarter Previous Cum Current Cum Current Quarter Previous Cum Current Cum

City of Columbus

Direct Labor $107,446 $1,200,769 $1,308,215 $0 $0 $0 $107,446 $1,200,769 $1,308,215

Fringe Benefits and Insurance Costs $232,739 $254,455 $487,194 $0 $0 $0 $232,739 $254,455 $487,194

Travel $0 $25,573 $25,573 $0 $0 $0 $0 $25,573 $25,573

Subcontractor Costs - HNTB* $344,217 $6,989,950 $7,334,167 $0 $1,349,495 $1,349,495 $344,217 $8,339,445 $8,683,662

Subcontractor Costs - Engage $0 $854,070 $854,070 $69,404 $299,892 $369,296 $69,404 $1,153,962 $1,223,366

Subcontractor Costs - Proteon $48,000 $790,503 $838,503 $0 $0 $0 $48,000 $790,503 $838,503

Subcontractor Costs - A.L.E. $0 $46,820 $46,820 $0 $0 $0 $0 $46,820 $46,820

Subcontractor Costs - Battelle $15,986 $96,895 $112,881 $0 $0 $0 $15,986 $96,895 $112,881

Subcontractor Costs - Pillar $2,355,814 $3,554,083 $5,909,897 $0 $0 $0 $2,355,814 $3,554,083 $5,909,897

Subcontractor Costs - Michael Baker $171,871 $412,607 $584,478 $0 $0 $0 $171,871 $412,607 $584,478

Other Direct Costs - MMTPA/CPS (MTECH) $85,707 $535,251 $620,958 $0 $0 $0 $85,707 $535,251 $620,958

Other Direct Costs - Mobility Assistance $21,978 $7,992 $29,970 $0 $0 $0 $21,978 $7,992 $29,970

Other Direct Costs - Prenatal Trip Assistance $0 $3,000 $3,000 $0 $0 $0 $0 $3,000 $3,000

Ohio DOT $0 $0 $0 $51,730 $864,292 $916,023 $51,730 $864,292 $916,023

Franklin County $0 $0 $0 $13,834 $2,804 $16,638 $13,834 $2,804 $16,638

TOTAL $3,383,758 $14,771,969 $18,155,727 $134,969 $2,516,483 $2,651,452 $3,518,727 $17,288,452 $20,807,179

COST ELEMENT

Costs Incurred by Cost Element

*Does not include $89,231.24 in USDOT Disallowed expenses

TOTALFEDERAL SHARE COST SHARE

http://www.dot.gov/


Estimated Cost to Complete

DBE Update

Original Total

Budget Costs To Date Remaining

Estimated Changes

Needed to Budget

Estimated Cost to

Complete Project

$1,851,409 $1,308,215 $543,194 $0 $543,194

$720,202 $487,194 $233,008 $0 $233,008

$75,000 $25,573 $49,427 $0 $49,427

$0 $0 $0 $0 $0

$0 $0 $0 $0 $0

$0 $0 $0 $0 $0

$0 $0 $0 $0 $0

ENABLING TECHNOLOGIES

$10,339,487 $16,638 $10,322,849 $0 $10,322,849

ENHANCED HUMAN SERVICES

$0 $0 $0 $0 $0

$275,000 $0 $275,000 $0 $275,000

$32,970 $29,970 $3,000 $0 $3,000

$114,669 $3,000 $111,669 $0 $111,669

$0 $0 $0 $0 $0

EMERGING TECHNOLOGIES

$1,700,000 $272,341 $1,427,659 $0 $1,427,659

$0 $0 $0 $0 $0

GENERAL PROGRAM MANAGEMENT: SUBCONSULTANTS

$17,775,000 $9,268,140 $8,506,860 $0 $8,506,860

$14,641,972 $7,504,964 $7,137,008 $0 $7,137,008

$2,844,900 $620,958 $2,223,942 $0 $2,223,942

$771,328 $0 $771,328 $0 $771,328

$0 $0 $0 $0 $0

$75,000 $46,820 $28,180 $0 $28,180

$450,000 $0 $450,000 $0 $450,000

$3,015,738 $1,223,366 $1,792,372 $0 $1,792,372

$350,000 $0 $350,000 $0 $350,000

$90,033 $0 $90,033 $0 $90,033

$279,724 $0 $279,724 $0 $279,724

$460,243 $0 $460,243 $0 $460,243

$0 $0 $0 $0 $0

$0 $0 $0 $0 $0

$55,862,675 $20,807,179 $35,055,496 $0 $35,055,496

Smart Mobility Hubs

OTHER DIRECT COSTS

General Program Management: City Travel

General Program Management: City Equipment

General Program Management: City Supplies

Communications & Outreach

Smart Columbus Operating System

Connected Vehicle Environment (CVE)

MMTPA/CPS

Estimated Cost to Complete Project

CITY LABOR

Direct Labor

Indirect Costs

Mobility Assistance



Truck Platooning

Procured Technical Services (Consulted Support Services/Program Manager)

Event Parking Management

Procured Information Technology Services (SCOS Only)

Connected Electric Autonomous Vehicles Testing Standard Development & Research

Totals

Procured Information Technology Services (MMTPA/CPS)

Procured Technical Services (Prenatal Trip)

Procured Technical Services (CV Applications)

Prenatal Trip Assistance Project Development & Research

MMTPA Evaluation & Research

Mobility Assistance Project Development & Research

Systems Engineeering Expertise (ALE)

Procured Technical Services (Event Parking Management)

Procured Communications Services (Engage)

Performance Measurement Assistance Evaluation & Research

SCOS DMP/DPP Policy Development Support

Company

Original

Contract

Amount

Modification/

Additional

Amounts

Total Contract

Amount

Amount Paid

To Date

Minimum

DBE Goal DBE Spend

DBE Spend %

(DBE Spend /

Invoiced

Amount)

1 HNTB $400,000 $11,150,000 $11,550,000 $8,772,894 15.00% $52,346 0.60%

2 Engage $125,000 $1,941,485 $2,066,485 $1,223,366 15.00% $722,244 59.04%

3 Proteon $18,500 $1,223,409 $1,241,909 $838,503 0.00% $0 0.00%

4 A.L.E. $19,300 $75,000 $94,300 $46,820 0.00% $0 0.00%

5 Battelle $300,000 $0 $300,000 $112,852 0.00% $0 0.00%

6 Pillar $2,500,000 $5,000,000 $7,500,000 $5,909,898 0.00% $106,224 1.80%

7 Michael Baker $2,125,000 $150,000 $2,275,000 $584,478 0.00% $33,035 5.65%

8 AbleLink $29,970 $0 $29,970 $29,970 0.00% $0 0.00%

9 MTECH $900,000 $0 $900,000 $620,958 0.00% $156,000 25.12%

10 CDM Smith $250,000 $0 $250,000 $248,552 0.00% $14,950 6.01%

$6,667,770 $19,539,894 $26,207,664 $18,388,292 15% $1,084,799 5.90%

DBE Update

Totals

http://www.dot.gov/


Invoices Submitted

Invoice # $ Amount Date Notes/Comments

1 $200,506.41 5/18/2017 Second submission for original rejected

amount. Payment received 5/30/17.

2 $574,229.54 6/6/2017

This request was submitted for 574,229.54 but was approved for 574,299.54. The difference will be included on the next submission.

Payment received 6/16/17.

3 $689,258.87 5/25/2017 Payment Received 8/22/17



























http://www.dot.gov/




























55R $29,100.00 8/14/2018 Payment Received 10/17/18










http://www.dot.gov/











73 $25,972.32 8/14/2018 Cost Share Payment approved





78CS $18,245.25 1/4/2019 Cost Share Payment approved

79 (prev80) $1,120.00 1/4/2019 Payment Received 3/26/19









86R (prev 93 (prev86))

$20,080.00 5/2/2019 Payment Received 6/12/19











http://www.dot.gov/





104/95R (prev95) $409,417.50 6/23/2019 Payment Received 6/27/19










115 $39,109.64 7/16/2019 Under City Revision
















131 $640.00 7/17/2019 Payment Received 7/22/19







http://www.dot.gov/






Federal Financial Report

Status

1. See signed copy of the Federal Financial Report.

http://www.dot.gov/


Schedule Update

Key Deliverables Completed Current Quarter

Task Name and Deliverable Due Date Status

Task A: Project Management

Quarterly Progress Report for 2019 Q2 7/30/2019 Final Delivered

Quarterly Schedule Update 7/30/2019 Final Delivered

Revised Quarterly Progress Report for 2019 Q2 7/31/2019 Final Delivered

Quarterly Progress Meeting for 2019 Q2 9/20/2019 Final Delivered

Task B: Systems Engineering Approach Due Date Status

Multimodal Trip Planning Application – Release 3 7/8/2019 Final Delivered

Prenatal Trip Assistance Test Plan and Results – Draft 7/26/2019 Draft Delivered

Smart Mobility Hubs Test Plan – Draft 7/26/2019 Draft Delivered

Connected Electric Autonomous Vehicle Test Plan – Draft 8/10/2019 Draft Delivered

Smart Mobility Hubs – Notice to Proceed 8/15/2019 Final Delivered

Siemens OBU System Integrator – Notice to Proceed 8/16/2019 Final Delivered

Kapsch RSU System Integrator – Notice to Proceed 8/22/2019 Final Delivered

Mobility Assistance O&M Plan – Draft 8/23/2019 Draft Delivered

Multimodal Trip Planning Application – Go Live 8/29/2019 Final Delivered

Gudenkauf RSU Installation – Notice to Proceed 9/2/2019 Final Delivered

Common Payment System – Release 2 9/11/2019 Final Delivered

Smart Mobility Hubs ICD and SDD – Public Webinar 9/25/2019 Final Delivered

Task D: Data Privacy Requirements

Data Privacy Plan – Revised Final 9/6/2019 Final Delivered

Task E: Data Management and Support for Independent Evaluation

Data Management Plan – Revised Final 8/19/2019 Final Delivered

http://www.dot.gov/


Key Deliverables to be Delivered Next Quarter

Task Name and Deliverable Due Date Status

Task A: Project Management

Quarterly Progress Report for 2019 Q3 10/30/2019 Final Delivered

Quarterly Schedule Update 10/30/2019 Final Delivered

Quarterly Progress Meeting for 2019 Q3 12/3/2019 Not Initiated

Task B: Systems Engineering Approach

Prenatal Trip Assistance Test Plan & Report and MVP – Public Webinar

10/2/2019 Final Delivered

MAPCD Test Plan & Results and O&M Plan – Public Webinar

10/9/2019 Final Delivered

Smart Mobility Hubs Test Plan – Final 10/11/2019 Final Delivered

Operating System Open Source – Release 2 10/20/2019 Final Delivered

Prenatal Trip Assistance Test Plan and Results – Final 10/29/2019 Final Delivered

Mobility Assistance O&M Plan – Final 11/1/2019 In Progress 95%

Prenatal Trip Assistance O&M Manual – Draft 11/5/2019 In Progress 90%

Common Payment System – Release 3 11/7/2019 In Progress 50%

Connected Electric Autonomous Vehicle Test Plan – Final 11/12/2019 In Progress 50%

Connected Vehicle Environment ICD and SDD – Public Webinar

11/12/2019 In Progress 50%

Connected Vehicle Environment SDD – Revised Draft 11/13/2019 In Revision 70%

Connected Vehicle Environment Test Plan –Draft 11/22/2019 In Progress 50%

Operating System O&M Plan – Draft 11/22/2019 In Progress 50%

MMTPA/CPS Test Plan – Draft 12/12/2019 In Progress 20%

Prenatal Trip Assistance O&M Manual – Final 12/19/2019 Not Initiated

Smart Mobility Hubs - Revised ConOps per SDD 12/27/2019 Not Initiated

Task F: Safety Management and Safety Assurance

Safety Management Plan – Public Webinar 11/19/2019 In Progress 50%

Safety Management Plan – Final 12/3/2019 In Revision 40%

http://www.dot.gov/


Key Activities / Accomplishments

Program-Level Accomplishments for Current Quarter

Q3 Task Accomplishment Date

1.

A: Project Management

Conducted Program Management Office Bi-Weekly Meetings

Wednesdays 7/3/2019, 8/21/2019

2. Received Amendment 5 for Cooperative Agreement 7/8/2019

3. Conducted Bi-Weekly USDOT/Smart Columbus Status Update Meetings

Tuesdays 7/23/2019, 8/6/2019, 9/3/2019

4. Submitted Quarterly Report for Q2 2019 7/30/2019

5. Submitted Quarterly Schedule Update for Q2 2019 7/30/2019

6. Submitted Revised Quarterly Report for Q2 2019 7/31/2019

7. Conducted Enterprise-Wide Program Management Office Meeting

8/28/2019

8. Submitted Fully Executed Amendment 6 for Cooperative Agreement

8/29/2019

9. Conducted Quarterly Progress Meeting with USDOT for Q2 2019

9/20/2019

10. C: Performance Measurement

Participated in Monthly USDOT CV Pilot Perf Measures / IE / Human Use Roundtable Meetings 9/10/2019

11. D: Data Privacy Requirements

Submitted Revised Final Data Privacy Plan to USDOT 9/6/2019

12. E: Data Management and Support for Independent Evaluation

Conducted Bi-Weekly Meeting with Independent Evaluator

Thursdays

7/11/2019 – 8/22/2019

13. Submitted Revised Final Data Management Plan to USDOT 8/19/2019

14.

G: Communications and Outreach

Supported PMO development of grassroots engagement activities and provide strategic counsel toward CVE project launch

July 2019

http://www.dot.gov/



15.


Facilitated and participated in engagement activities and stakeholder meetings for PTA to work through product delivery logistics and related communication/engagement/recruitment needs. Provided stakeholder engagement strategy and support. Developed communications materials to garner project adoption for new IRB amendment. Facilitated managed care organizations (MCO), IRB, OSU, City and StepOne review of communications and engagement materials with project partners and key stakeholders.

July & August 2019

16.

Generated first draft CVE recruitment strategy for review with PMO. Edited recruitment strategy based on input from PMO and vendor. Detailed budget expectations for recruitment efforts.

August 2019

17. Facilitated IRB amendment of recruitment materials for PTA

September 2019

18. Worked with stakeholders to develop baseline recruitment plans and timeline for CVE

September 2019

19. Engaged stakeholders to inform grassroots engagement strategies for CEAV project launch

September 2019

20. Provided graphic design, copywriting and editing support for the PMO webinar series

September 2019

http://www.dot.gov/


Program-Level Plans for Next Quarter


1.

A: Project Management

Conduct Bi-Weekly USDOT Status Update Meetings Tuesdays 10/1/2019 – 12/24/2019

2. Submit Quarterly Report for Q3 2019 10/30/2019

3. Submit Quarterly Schedule Update to USDOT 10/30/2019

4. Conduct Program Management Office Bi-Weekly Meetings

Wednesdays 11/6/2019 – 12/18/2019

5. Conduct Enterprise-Wide Program Management Office Meeting

11/27/2019, 12/25/2019

6. Conduct Quarterly Progress Meeting with USDOT for Q3 2019

12/3/2019

7. B: Systems Engineering Approach

Continue work on Demonstration Site Map and Installation Schedule

Ongoing Q4

8. C: Performance Measurement

Participate in Monthly USDOT CV Pilot Perf Measures / IE / Human Use Roundtable Meetings

10/8/2019, 11/12/2019, 12/10/2019

9. F: Safety Management and Safety Assurance

Conduct Public Webinar for Safety Management Plan 11/19/2019

10. Submit Final Safety Management Plan 12/3/2019

11.


Monitor performance of PTA recruitment materials and deploy risk mitigation plans as necessary.

Q4 2019

12. Provide graphic design, copywriting and editing support for the PMO webinar series

Q4 2019

13.

Support PMO development of grassroots engagement activities and provide strategic counsel toward MMTPA/CPA, SMH, EPM, CVE and CEAV end-user adoption and risk mitigation

Q4 2019

14. Develop and receive IRB approval for CVE recruitment plan; develop recruitment materials and engage IRB for review and approval

Q4 2019

http://www.dot.gov/


Table of Events Attended and Upcoming Events

Date Event

N/A N/A

N/A N/A

*Gray for events completed, white for upcoming events

http://www.dot.gov/


Project-Level Accomplishments for Current Quarter

Q3 Project Accomplishment Date

1.


Conducted daily Standing Scrum Meetings for Sprint 54-60 for Platform Framework and discussed status, blockers, and stories.

7/1/2019 – 9/30/2019

2.

Conducted Sprint 54-59 Retrospective meetings.

-Scrum team reviewed internal work flows and potential process for improvement and approach to implement those improvements into the next sprints.

Tuesdays 7/9/2019 – 9/17/2019

3. Conducted Sprint 55-60 Planning meetings.

Tuesdays 7/9/2019 – 9/17/2019

4.

Conducted Monthly Data Technical Working Group Meetings

-Worked with members of the Technical Working Group to review the work that has been done to release the Operating System as open source, as well as plans for engaging with the open source community. Regular meetings of the TWG have shifted to focus on open source collaboration.

7/25/2019,

8/22/2019

5.

Conducted Review Demo Presentation for Sprints 54 & 55

Worked to:

- Ingest data from other projects (including MMTPA, MAPCD, and PTA)

- Enhance the Operating System user interface to make discovery of datasets easier

- Preview GeoJSON datasets on a map

- Improve performance of the system when ingesting large datasets

- Enable hosting of large files for datasets in formats that are not currently supported

- Release components of the system as open source

- Update software components and add tools to the build process to maintain system security

7/30/2019

http://www.dot.gov/



6.


Conducted Review Demo Presentation for Sprints 56 and 57

Worked to:

- Improve searching for project KPI datasets

- Enhance the Operating System user interface to make discovery of datasets easier

- Enhance display of GeoJSON datasets on a map

- Visualize tabular datasets in charts and graphs

- Improve performance of the system when ingesting and storing large datasets

- Release components of the system as open source

- Update software components to maintain system security

8/27/2019

7.

Prepared for Review Demo Presentation for Sprints 58-60

Worked to:

- Ingest additional datasets identified by the Smart Columbus data curator as being valuable for the program users

- Enhance the user interface to provide better navigation and smoother integration between the Operating System data platform and the SCOS web site

- Support display of more formats of datasets on maps

- Enable querying and combining multiple tabular datasets in charts and graphs

- Save user context (searches and visualizations)

- Improve performance of the system when ingesting large datasets

- Release remaining components of the system as open source (completing this milestone)

Meeting will be held 10/1/2019

8.

Connected Vehicle Environment

COTA Bus Switch Installation Confirmation 7/1/2019

9.

Conducted Weekly Meetings -Discussed schedule, deliverables, and ongoing coordination with COTA and Franklin County along with other City departments. -Identified and discussed City vehicles to participate in the project, USDOT MAP tool and antenna placements on transit busses.

Thursdays

7/11/2019 – 9/26/2019

10. Issued Siemens NTP for OBU System Integrator 8/16/2019

http://www.dot.gov/



11.


Conducted Kapsch System Integrator Kickoff Meeting 8/20/2019

12. Issued Kapsch NTP for RSU System Integrator 8/22/2019

13. Conducted Gudenkauf RSU Installer Kickoff Meeting 8/22/2019

14. Conducted Siemens OBU System Integrator Kickoff Meeting 8/23/2019

15. Issued Gudenkauf NTP for RSU Installation 9/2/2019

16.

Multimodal Trip Planning Application

Conducted Sprint 17 for IVR Implementation 7/5/2019 – 7/8/2019

17. Received IRB Exception for Release 3 Surveys 7/8/2019

18.

Release 3

-Integrated CoGo, Lime, and Bird; added beta testers from Cpass and Linden

7/8/2019

19. Conducted Requirements Testing 7/10/2019 – 8/29/2019

20. Public Release/Go Live 8/29/2019

21.

Common Payment System

Completed Sprint 7:

-Team 1 worked on Ledger (withdraw)

-Team 2 worked on CPS Accounts

-Team 3 worked on Auto-reload

7/5/2019

22.

Completed Sprint 8:

-Team 1 worked on Ledger (withdraw)

-Team 2 worked on CPS Accounts

-Team 3 worked on Auto-reload

7/19/2019

23.

Completed Sprint 9:

-Team 1 worked on Ledger (transfer balances)

-Team 2 worked on CPS Web Portal

-Team 3 worked on Notifications & Alerts

8/2/2019

24.

Completed Sprint 10:

-Team 1 worked on Ledger (transfer balances)

-Team 2 worked on CPS Web Portal

-Team 3 worked on Notifications & Alerts

8/16/2019

25. Team 2 Completed Sprint 11: CPS Web Portal 8/30/2019

26. Team 2 Completed Sprint 12: CPS Web Portal 9/11/2019

http://www.dot.gov/



27.


Release 2

-Creation of User Accounts; Withdraw Balance; Balance Transfers; Reload Funds

9/11/2019

28.

Completed Sprint 13:

-Team 1 worked on CPS Refunds

-Team 2 worked on Traveler Web Portal Orders and History

9/26/2019

29.

Smart Mobility Hubs

Conducted Bi-Weekly Meetings with Orange Barrel for its plan preparation, design, and coordination with hubs plans

Wednesdays,

7/3/2019 – 9/25/2019

30. Conducted Bi-Weekly Meetings with project stakeholders for site amenities and design

Thursdays

7/11/2019 – 9/19/2019

31. Conducted Installation Kickoff Meeting 7/17/2019

32. Submitted Draft Test Plan to USDOT 7/26/2019

33. Conducted City Coordination meeting for signage and pavement markings 8/7/2019

34. Notice to Proceed 8/15/2019

35. Received Site Access Approvals (COTA, St. Stephens, Liden Library) 9/11/2019

36. Conducted Public Webinar for ICD and SDD 9/25/2019

37.

Mobility Assistance for People with Cognitive Disabilities

Conducted Bi-Weekly Coordination Meeting Mondays 7/8/2019 – 9/30/2019

38. Submitted Draft O&M Plan to USDOT 8/23/2019

39.


Conducted Monthly Communications Meetings with OSU/MCO/CelebrateOne

8/5/2019

40.

Conducted Weekly Meetings

-Coordination with CelebrateOne, technical team and stakeholders to discuss project development, identify risks, and next steps.

Thursdays

7/11/2019 – 9/26/2019

41. Received Amendment #6 IRB Approval 7/16/2019

42. Submitted Draft Test Plan and Results to USDOT 7/26/2019

43.

Conducted Bi-Weekly Coordination Calls with MCOs, OSU, and vendor to discuss project development, identify risks, and next steps.

Fridays

7/12/2019 – 9/6/2019

http://www.dot.gov/



44. Prenatal Trip Assistance

Conducted CelebrateOne Lead Entities Meetings to provide project updates and coordinate efforts with stakeholders.

7/12/2019,

8/9/2019,

9/13/2019

45. Event Parking Management

Conducted Weekly Meetings -Discussed System Requirements and any updates needed if leveraging possible vendor, Parking Services projects and coordination

Thursdays

7/11/2019 – 9/26/2019

46.


Conducted Bi-Weekly Meetings -Coordinating with project stakeholders (COTA, OSU, ODOT, TCP) on deployments, updating on progress, soliciting input

Wednesdays

8/14/2019 – 9/25/2019

47. Submitted Revised NHTSA Exemption 1 7/9/2019

48. Weekly Coordination Meeting with EasyMile Fridays 7/19/2019 – 9/27/

49. EasyMile Factory Acceptance Testing 7/29/2019 – 8/2/2019

50. EasyMile Kickoff Workshop in Columbus with stakeholders 8/6/2019

51. Submitted Draft Test Plan to USDOT 8/10/2019

52. Conducted Shuttle Route and Snow Priority discussion with Public Service

9/4/2019

53. Submitted Revised NHTSA Exemption 2 9/16/2019

54.

Multiple Projects

Conducted Bi-Weekly MMTPA/CPS Meetings

- Coordination with MTECH, technical team and stakeholders to discuss project development, identify risks, and next steps

Thursdays 7/11/2019 – 9/19/2019

55.

Bi-weekly MMTPA/CPS Demonstrations and Bi-weekly project coordination meetings

-Go over updates to the project progress and perform demo of newest features.

Thursdays

7/18/2019, 8/1/2019

http://www.dot.gov/


Project-Level Plans for Next Quarter


1.


Daily Standing Scrum Meetings for Sprints 60-67 for Platform Framework and discuss status, blockers, and stories.

10/1/2019 – 12/31/2019

2. Conduct Bi-Weekly Retrospective meetings for Sprints 60-66

Tuesdays

10/1/2019 –12/24/2019

3. Conduct Sprint 61-67 Planning meetings.

Tuesdays

10/1/2019 – 12/24/2019

4. Open Source Release 2 10/20/2019

5. Conduct Monthly Demo Presentations

10/1/2019, 11/5/2019, 11/26/2019, 12/24/2019

6. Submit Draft O&M Plan to USDOT 11/22/2019

7.


Conduct Bi-Weekly Meetings Thursdays 10/3/2019 – 12/26/2019

8. Participate in Bi-Weekly CV Pilot Technical Roundtable Calls

Fridays

10/11/2019 – 12/20/2019

9. Update and Submit IRB Application 11/7/2019

10. Conduct Public Webinar for ICD and SDD 11/12/2019

11. Submit Revised System Design Document to USDOT 11/13/2019

12. Submit Draft Test Plan to USDOT 11/22/2019

13. Begin RSU and OBU installations Q4 2019

14. Begin test plan development, research protocol development, recruitment plan and informed consent document development.

Q4 2019

15. Update Revised ConOps per SDD changes Q4 2019

16. Multimodal Trip Planning Application

Lyft Ride-Hailing Integration Meeting 10/8/2019

17. Continue testing App and integrating Mobility Providers Q4 2019

http://www.dot.gov/



18.


Complete Sprint 14:

-Team 1 work on GenFare Integration-Phase 1

-Team 2 work on MMTPA Integration

10/10/2019

19.

Complete Sprint 15:



10/24/2019

20.

Complete Sprint 16:



11/7/2019

21.

Complete Sprint 17:

-Team 1 work on Integrated Testing

-Team 2 work on Edits based on Feedback

11/21/2019

22.

Complete Sprint 18:


-Team 2 work on Edits based on Feedback

12/9/2019

23. Release 3 12/10/2019

24.

Complete Sprint 19:


-Team 2 work on Testing

12/23/2019

25.

Smart Mobility Hubs

Conduct Bi-Weekly Meetings with Orange Barrel for its plan preparation, design, and coordination with hubs plans

Wednesdays, 10/9/2019 – 11/20/2019

26. Execute MOU with Experience Columbus for kiosk deployments at SMH

10/4/2019

27. Submit Final Test Plan to USDOT 10/11/2019

28. Begin infrastructure improvement with City forces 10/15/2019

29. Conduct Bi-Weekly Meetings with project stakeholders for site amenities and design

Thursdays

10/17/2019 – 12/12/2019

30. Complete infrastructure installation 12/2/2019

31. Complete component verification 12/23/2019

32. Submit Revised ConOps per SDD changes to USDOT 12/27/2019

http://www.dot.gov/



33. Mobility Assistance for People with Cognitive Disabilities

Conduct Public Webinar for Test Plan & Results and O&M Plan

10/9/2019

34. Conduct Bi-Weekly Meetings

Mondays

10/14/2019 – 12/23/2019

35. Submit Final O&M Plan to USDOT 11/1/2019

36.


Conduct Public Webinar for Test Plan & Report and MVP

10/2/2019

37. Conduct Weekly Meetings

Thursdays

10/3/2019 – 12/19/2019

38. Conduct Monthly Communications Meetings with OSU/MCO/CelebrateOne

10/7/2019,

11/4/2019,

12/2/2019

39. Conduct Bi-Weekly Coordination Calls with Health Insurance Companies and OSU

Fridays 10/4/2019 – 12/27/2019

40. Conduct CelebrateOne Lead Entities Meetings 10/11/2019, 11/15/2019, 12/13/2019

41. Submit Final Test Plan and Results to USDOT 10/29/2019

42. Submit Draft O&M Plan to USDOT 11/5/2019

43. Submit Final O&M Plan to USDOT 12/19/2019

44. Event Parking Management

Conduct Weekly Meetings Thursdays 10/3/2019 – 12/26/2019

45. Issue NTP for ParkMobile 10/16/2019

46.


Conduct Bi-Weekly Meetings

-Coordinating with project stakeholders (COTA, OSU, ODOT, TCP) on deployments, updating on progress, soliciting input

Wednesday 10/9/2019 – 12/18/2019

47. Conduct Weekly Meetings with EasyMile

Fridays

10/11/2019 – 12/20/2019

48. Submit closed course testing application to NHTSA for vehicle importation

10/10/2019

http://www.dot.gov/



49. Connected Electric Autonomous Vehicles

Submit Final Test Plan to USDOT 11/12/2019

50. Vehicle Delivery 12/2/2019

51. Multiple Projects

Conduct Bi-Weekly MMTPA/CPS Meetings

Thursdays

10/3/2019 – 12/26/2019

52. Submit Draft MMTPA/CPS Test Plan to USDOT 12/12/2019

http://www.dot.gov/


Subcontractor Status Summary Key Tasks / A summary of Subcontractor Coordination and Management Activities

Status of Key Procurements and sub-contract awards in July

1.) COTA CVE: Finalized contract with COTA

Status of Key Procurements and sub-contract awards in August

1.) CVE RSU: Finalized contract with Kapsch

2.) CVE OBU: Finalized contract with Siemens

Status of Key Procurements and sub-contract awards in September

1.) COTA API: Finalized contract with COTA

2.) RSU Installer: Finalized contract with Gudenkauf

Future Key Procurements and sub-contract awards in the Next Quarter –

Oct - Dec 2019

1.) Accenture: Finalize Mod 4

2.) Mobility Solutions Marketing and Communications Support: Finalize contracts with Futurety

and Paul Werth

3.) Smart Mobility Hubs: Finalize CoGo legislation and contract

4.) Event Parking Management: Finalize ParkMobile contract

5.) Communications and Outreach: Finalize Falghren contract

6.) HNTB: Finalize Mod 7

http://www.dot.gov/


Leveraged Partner Resources Status Summary

Summary of activities related to Leveraged Partner Resources

Status of Key Procurements and sub-contract awards

1) The next pages contain the Partnership/Stakeholder Status Summary from October 2019.

http://www.dot.gov/

Smart City Schedule Cooperative Agreement No. DTFH6116H00013

Partnership/Stakeholder Status Summary

10/21/2019 Page 1 of 4

National Partners

AT&T Total Value $1,000,000 Primary Grant USDOT Agreement Executed 8/22/2017

Introductory Discussion X Agreement Sent to USDOT 8/22/2017 Sent Draft Agreement X Hand Off

Negotiating Agreement X NDA Executed Covered in cooperative agreement Offering: $100,000 IoT Security consulting, $900,000 in equipment and data services. AT&T has committed to provide in-kind partnering to the City to assist with the deployment of the Columbus Connected Transportation Network (CCTN). The proposed partnering includes professional services and technical support resources; communications and data management technologies; USB cellular modems and SIM cards and connectivity; hardware to support communications and data management services. Current Status: Cooperative agreement executed 8/22/17. City working with AT&T to perform penetration testing on CV network and SCOS.

Autodesk Total Value $34,520

Primary Grant USDOT Agreement Executed 3/20/2017 Introductory Discussion X Agreement Sent to USDOT 3/22/2017

Sent Draft Agreement X Hand Off 3/22/17 to K. Zehnder and R. Bollo Negotiating Agreement X NDA Executed Covered in cooperative agreement

Offering: 1-yr subscription to Infraworks, an information modeling platform that uses 3-D visualizations and real-world data to plan major engineering projects, on-site training, continued technical support. Current Status: Cooperative agreement executed 3/22/17.

AWS Total Value $1,000,000


Sent Draft Agreement X Hand Off 5/30/17 to S. Elhami Negotiating Agreement X NDA Executed Executed 2/17/2017

Offering: $750,000 Service credits, $250,000 Professional Services. Credits to AWS Cloud services and AWS Professional Services. AWS will also provide solution architecture and best practices guidance to Columbus. Currently hosting OS on AWS but using open source tool stacks. Continues to host OS. Current Status: Grant agreement executed 6/29/17.

Continental Total Value $1,000,000

Primary Grant USDOT Agreement Executed 2/9/2018 Introductory Discussion X Agreement Sent to USDOT April 2018

Sent Draft Agreement X Hand Off TBD Negotiating Agreement X NDA Executed Executed 4/12/2017

Offering: Continental will deploy a roadside infrastructure sensing system in a phased approach, with one intersection to be deployed and beta tested before additional intersections are fitted. Intersections will demonstrate DSRC communication systems to enable communication between roadside and onboard systems; API interfaces on cloud backend comprised of APIs for accessing data from both onboard and roadside V2X systems; basic safety messages to demonstrate the effectiveness of the CCTN on alleviating transportation-related issues such as intersection safety warnings, traffic management, automated system to regulate the flow of traffic according to real time traffic information, in-car productivity and safety, V2X warnings based on driver profile, route optimization or navigation, and reduced traffic congestion through load balancing via rerouting services enhanced with real time navigation data. Intersections for testing are High St at Goodale St and Cleveland Ave at Fifth Ave. Current Status: Cooperative agreement executed 2/9/18.



10/21/2019 Page 2 of 4

Sidewalk Labs Total Value $230,000 Primary Grant USDOT Agreement Executed 5/23/2017

Introductory Discussion X Agreement Sent to USDOT 5/25/2017 Sent Draft Agreement X Hand Off 5/25/17 to A. Wolpert

Negotiating Agreement X NDA Executed Covered in cooperative agreement Offering: $200,000 staff, $30,000 travel. Flow technology, an analytics platform that Columbus can use to identify traffic-prone areas and parts of a city that are underserved by public transportation, all by using traffic patterns culled from aggregated, anonymized data. From that information the software can suggest solutions like ride-sharing, new transportation access or a rerouting of traffic to better serve the community. Current Status: Cooperative agreement executed 5/25/17. Work complete

Local Partners

Battelle Total Value $1,000,000

Primary Grant USDOT Agreement Executed 8/7/2017 Introductory Discussion X Agreement Sent to USDOT

Sent Draft Agreement X Hand Off Negotiating Agreement X NDA Executed Executed 04/24/2017

Offering: In-kind program staff support Current Status: USDOT approved sole source request 8/1/17. Executed cooperative agreement 8/7/2017. DPM, Fiscal team, Battelle working to satisfy to follow up info requests from USDOT to sole source approval. - met with Battelle 8/8/17. Fiscal team provided contract draft to Battelle 8/8/17. Negotiated new agreement. Signed contract on 1/26/2018. Continues to provide resource/data curator.

Columbus Partnership Total Value $10,000,000


Sent Draft Agreement X Hand Off Negotiating Agreement X NDA Executed Covered in cooperative agreement

Offering: $10 M for program staff support, in private sector in-kind programs and private sector commitments for electrification Current Status: Cooperative agreement executed 3/31/17

COTA Total Value $9,000,000



Offering: In-kind staff Current Status: Cooperative agreement executed 7/28/17.

Econolite Total Value $280,000


Sent Draft Agreement X Hand Off 7/25/2017 to R. Bollo Negotiating Agreement X NDA Executed Covered in cooperative agreement

Offering: $700,000 firmware licenses; $200,000 analytics software licenses Current Status: Cooperative agreement executed 7/18/17.

Franklin County Total Value $2,000,000

Primary Grant USDOT Agreement Executed Still negotiating. Introductory Discussion X Agreement Sent to USDOT

Sent Draft Agreement 12/29/2016 Hand Off Negotiating Agreement X NDA Executed

Offering: $1M program, $1M cash Current Status: $ 1M in cash transferred to City; Legislated with Siemens OBU contract; $884 K in design and construction being advanced by Franklin County Engineer



10/21/2019 Page 3 of 4

GCAC (Arts) Total Value $1,000,000 Primary Grant USDOT Agreement Executed 2/23/2017

Introductory Discussion X Agreement Sent to USDOT 2/24/2017 Sent Draft Agreement X Hand Off

Negotiating Agreement X NDA Executed Covered in cooperative agreement Offering: $1M investment to support communication, education and awareness of smart city programs Current Status: Cooperative agreement executed 2/23/17.

HERE Total Value $1,000,000

Primary Grant USDOT Agreement Executed TBD Introductory Discussion X Agreement Sent to USDOT

Sent Draft Agreement Hand Off Negotiating Agreement NDA Executed

Offering: Mapping, application development Current Status: Met with HERE 5/30/17 to review status of program and potential partnership with HERE. HERE staff has been participating in advising on OVR project. Reached out to HERE to discuss data availabilty. Determining if HERE can serve as data source for Event Parking Management on street analytics.

Honda Total Value $2,600,000


Sent Draft Agreement X Hand Off 6/6/2017 to R. Bollo and B. Braughton Negotiating Agreement X NDA Executed Executed 11/29/2016

Offering: $1.6M Labor, $1.54M hardware, $0.6M software Current Status: Cooperative agreement executed 6/6/17.

INRIX Total Value $1,424,000


Sent Draft Agreement X Hand Off Negotiating Agreement X NDA Executed Executed 04/24/2017

Offering: Data and application development Current Status: Cooperative agreement executed 6/20/17. Contribution was associated with direct award of Event Parking Management to INRIX.

ODOT Total Value $7,000,000



Offering: In-kind staff support and data services Current Status: Cooperative agreement executed 3/22/17. Received INRIX data use agreement through ODOT partnership 9/7/17; sent to legal for review 9/7/17. USDOT has approved $3,483,825 as cost share. City sent executed agreement for the approved cost share on 4/30/19.

OSU Total Value $2,000,000



Offering: $2M cash for USDOT projects Current Status: Cooperative agreement executed 12/21/2016. OSU working to invest $2M in work by faculty, staff & students. New relationship manager began 1/22/18. OSU providing support/research for Mobiltiy Assistance project, Prenatal Trip Assistance, Connected Electric Autonomous Vehicles (finalizing scope). Scope approved for approximately $1.7 million in research and measurement, $1.2 million will be applied to program budget as cost share.



10/21/2019 Page 4 of 4

Electrification Partners

Vulcan Total Value $10,000,000 Primary Grant Vulcan Agreement Executed 4/25/2017

Introductory Discussion X Agreement Sent to USDOT Sent Draft Agreement X Hand Off 4/25/17 to B. Braughton

Negotiating Agreement X NDA Executed N/A Offering: Electrification initiatives Current Status: 2017 grant agreement executed 4/27/17. Finalized Year 2 budget in March 2018. Year 3 contract executed in January 2019.


Schedule Update

Current schedule for the project

Status of schedule

1) The next pages contain a schedule.

http://www.dot.gov/

ID Outline

Number

Task Name Duration %

Complete

Start Finish Successors Predecessors

1 1 Project Milestones 1169 days 96% Thu 8/18/16 Wed 3/31/21

2 1.1 CoC Task 1 Notice to Proceed (NTP) 0 days 100% Thu 8/18/16 Thu 8/18/16 88,157,170,15

3 1.2 USDOT Cooperative Agreement NTP 0 days 100% Tue 8/30/16 Tue 8/30/16 11

4 1.3 CoC Task 2 NTP 0 days 100% Mon 10/3/16 Mon 10/3/16 572,682,944,946,1456,1674,1945

5 1.4 Independent Evaluator NTP 0 days 100% Wed 9/14/16 Wed 9/14/16

6 1.5 USDOT/City Reset Meeting 1 day 100% Thu 9/7/17 Thu 9/7/17 2119

7 1.6 USDOT Authorization to Resume Phase I - Systems

Engineering Activities

22 days 100% Wed 12/20/17 Thu 1/18/18 966FS+1

day,1290FS+1

day,1462,1687FS+1

day,1962FS+18 1.7 Project End 1 day 0% Wed 3/31/21 Wed 3/31/21 233,318,585

9 2 Program Management 1225 days? 86% Thu 8/18/16 Fri 6/18/21

10 2.1 USDOT Kick Off Meeting 19 days 100% Thu 8/18/16 Tue 9/13/16

13 2.2 Project Management Plan (PMP) 1004 days 95% Thu 8/18/16 Thu 7/30/20

14 2.2.1 PMP Original 118 days 100% Thu 8/18/16 Mon 1/30/17

37 2.2.2 PMP Version 2.0 63 days 100% Mon 9/11/17 Wed 12/6/17

72 2.2.3 Quarterly PMP Update (as necessary) 895 days 77% Wed 1/18/17 Thu 7/30/20

73 2.2.3.1 Quarterly PMP Update (as necessary) 1 9 days 100% Wed 1/18/17 Mon 1/30/17

74 2.2.3.2 Quarterly PMP Update 2 (DEPRECATED) 10 days 100% Tue 10/17/17 Mon 10/30/17

75 2.2.3.3 Quarterly PMP Update 3 (as necessary) 20 days 100% Tue 1/16/18 Mon 2/12/18

76 2.2.3.4 Quarterly PMP Update (as necessary) 6 10 days 100% Tue 4/17/18 Mon 4/30/18

77 2.2.3.5 Quarterly PMP Update (as necessary) 7 10 days 100% Tue 7/17/18 Mon 7/30/18

78 2.2.3.6 Quarterly PMP Update (as necessary) 8 10 days 100% Wed 10/17/18 Tue 10/30/18

79 2.2.3.7 Quarterly PMP Update (as necessary) 9 10 days 100% Wed 1/16/19 Wed 1/30/19



8/18

8/30

10/3

9/14

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

2016 2017 2018 2019 2020 2021

Smart City Schedule

Cooperative Agreement No. DTFH6116H00013Smart Columbus Project - All Activities

file: SCC-A-Schedule_Update-Q3-2019-Final_R2 Page: 1/59 Printed on: Wed 10/30/19 @ 3:19 AM

ID Outline

Number


Complete


82 2.2.3.10 Quarterly PMP Update (as necessary) 12 10 days 75% Thu 10/17/19 Wed 10/30/19

83 2.2.3.11 Quarterly PMP Update (as necessary) 13 10 days 0% Thu 1/16/20 Thu 1/30/20

84 2.2.3.12 Quarterly PMP Update (as necessary) 14 10 days 0% Fri 4/17/20 Thu 4/30/20

85 2.2.3.13 Quarterly PMP Update (as necessary) 15 10 days 0% Fri 7/17/20 Thu 7/30/20

86 2.3 Schedule 1196 days 78% Thu 8/18/16 Fri 5/7/21

87 2.3.1 Detailed SmartColumbus Schedule (SCS) 412 days 100% Thu 8/18/16 Wed 3/21/18

98 2.3.2 SCS Monthly Updates 1058 days 81% Thu 10/27/16 Thu 12/31/20

99 2.3.2.1 SCS Monthly Updates 1 3 days 100% Thu 10/27/16 Mon 10/31/16 93

100 2.3.2.2 SCS Monthly Updates 2 3 days 100% Mon 11/28/16 Wed 11/30/16

101 2.3.2.3 SCS Monthly Updates 3 3 days 100% Tue 1/3/17 Thu 1/5/17

102 2.3.2.4 SCS Monthly Updates 4 3 days 100% Fri 1/27/17 Tue 1/31/17

103 2.3.2.5 SCS Monthly Updates 5 7 days 100% Fri 2/17/17 Tue 2/28/17

104 2.3.2.6 SCS Monthly Updates 6 7 days 100% Thu 3/23/17 Fri 3/31/17


106 2.3.2.8 SCS Monthly Updates 8 7 days 100% Mon 5/22/17 Wed 5/31/17


108 2.3.2.10 SCS Monthly Updates 10 7 days 100% Fri 7/21/17 Mon 7/31/17

109 2.3.2.11 SCS Monthly Updates 11 7 days 100% Wed 8/23/17 Thu 8/31/17

110 2.3.2.12 SCS Monthly Updates 12 (DEPRECATED) 7 days 100% Thu 9/21/17 Fri 9/29/17

111 2.3.2.13 SCS Monthly Updates 13 7 days 100% Mon 10/23/17 Tue 10/31/17

112 2.3.2.14 SCS Monthly Updates 14 7 days 100% Mon 11/20/17 Thu 11/30/17


114 2.3.2.16 SCS Monthly Updates 16 7 days 100% Tue 1/23/18 Wed 1/31/18

115 2.3.2.17 SCS Monthly Updates 17 (Lockdown Schedule Submission)7 days 100% Wed 2/14/18 Fri 2/23/18


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


116 2.3.2.18 SCS Quarterly Updates 18 7 days 100% Thu 6/21/18 Fri 6/29/18


118 2.3.2.20 SCS Quarterly Updates 20 7 days 100% Thu 12/20/18 Mon 12/31/18



121 2.3.2.23 SCS Quarterly Updates 23 7 days 100% Fri 9/20/19 Mon 9/30/19

122 2.3.2.24 SCS Quarterly Updates 24 7 days 0% Fri 12/20/19 Tue 12/31/19

123 2.3.2.25 SCS Quarterly Updates 25 7 days 0% Mon 3/23/20 Tue 3/31/20

124 2.3.2.26 SCS Quarterly Updates 26 7 days 0% Mon 6/22/20 Tue 6/30/20

125 2.3.2.27 SCS Quarterly Updates 27 7 days 0% Tue 9/22/20 Wed 9/30/20

126 2.3.2.28 SCS Quarterly Updates 28 7 days 0% Tue 12/22/20 Thu 12/31/20

127 2.3.3 SCS Monthly Submittal (Task A) 1144 days 50% Mon 10/31/16 Fri 5/7/21

128 2.3.3.1 SCS Monthly Submittal (Task A) 1 0 days 100% Mon 10/31/16 Mon 10/31/16

129 2.3.3.2 SCS Monthly Submittal (Task A) 2 0 days 100% Wed 11/30/16 Wed 11/30/16

130 2.3.3.3 SCS Monthly Submittal (Task A) 3 0 days 100% Thu 1/5/17 Thu 1/5/17


132 2.3.3.5 SCS Monthly Submittal (Task A) 5 0 days 100% Tue 2/28/17 Tue 2/28/17

133 2.3.3.6 SCS Monthly Submittal (Task A) 6 0 days 100% Fri 3/31/17 Fri 3/31/17





138 2.3.3.11 SCS Monthly Submittal (Task A) 11 (DEPRECATED) 0 days 100% Wed 8/30/17 Wed 8/30/17

139 2.3.3.12 SCS Monthly Submittal (Task A) 12 0 days 100% Fri 10/6/17 Fri 10/6/17 64FF

10/31

11/30

1/5

1/30

2/28

3/31

4/28

5/31

6/30

7/31

8/30

10/6


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


140 2.3.3.13 SCS Monthly Submittal (Task A) 13 0 days 100% Tue 10/31/17 Tue 10/31/17

141 2.3.3.14 SCS Monthly Submittal (Task A) 14 0 days 100% Thu 11/30/17 Thu 11/30/17



144 2.3.3.17 SCS Monthly Submittal (Task A) 17 (Lockdown

Schedule Submission)

0 days 100% Fri 2/23/18 Fri 2/23/18

145 2.3.3.18 SCS Quarterly Submittal to USDOT 18 7 days 100% Thu 6/21/18 Fri 6/29/18

146 2.3.3.19 SCS Quarterly Submittal to USDOT 19 7 days 100% Thu 9/20/18 Fri 9/28/18

147 2.3.3.20 SCS Quarterly Submittal to USDOT 20 7 days 100% Thu 12/20/18 Mon 12/31/18

148 2.3.3.21 SCS Quarterly Submittal to USDOT 21 7 days 100% Thu 3/21/19 Fri 3/29/19 209FF

149 2.3.3.22 SCS Quarterly Submittal to USDOT 22 7 days 100% Fri 7/19/19 Tue 7/30/19 210FF

150 2.3.3.23 SCS Quarterly Submittal to USDOT 23 7 days 50% Mon 10/21/19 Wed 10/30/19 211FF

151 2.3.3.24 SCS Quarterly Submittal to USDOT 24 7 days 0% Tue 1/21/20 Thu 1/30/20 212FF

152 2.3.3.25 SCS Quarterly Submittal to USDOT 25 7 days 0% Wed 4/22/20 Thu 4/30/20 213FF


154 2.3.3.27 SCS Quarterly Submittal to USDOT 27 7 days 0% Thu 4/29/21 Fri 5/7/21 218FF


156 2.4 Partnership/Stakeholder Status 136 days 100% Thu 8/18/16 Thu 2/23/17

179 2.5 Quarterly Reports 1098 days? 65% Tue 1/3/17 Fri 5/7/21

180 2.5.1 Prepare Quarterly Progress Report (Task A) 1092 days 65% Tue 1/3/17 Thu 4/29/21

181 2.5.1.1 Prepare Quarterly Progress Report 1 20 days 100% Tue 1/3/17 Mon 1/30/17

182 2.5.1.2 Prepare Quarterly Progress Report 2 21 days 100% Fri 3/31/17 Fri 4/28/17

183 2.5.1.3 Prepare Quarterly Progress Report 3 21 days 100% Fri 6/30/17 Fri 7/28/17

184 2.5.1.4 Prepare Quarterly Progress Report 4 21 days 100% Mon 10/2/17 Mon 10/30/17

10/31

11/30

12/29

1/31

2/23


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


185 2.5.1.5 Prepare Quarterly Progress Report 5 20 days 100% Wed 1/3/18 Tue 1/30/18

186 2.5.1.6 Prepare Quarterly Progress Report 6 21 days 100% Mon 4/2/18 Mon 4/30/18

187 2.5.1.7 Prepare Quarterly Progress Report 7 21 days 100% Mon 7/2/18 Tue 7/31/18

188 2.5.1.8 Prepare Quarterly Progress Report 8 21 days 100% Tue 10/2/18 Wed 10/31/18

189 2.5.1.9 Prepare Quarterly Progress Report 9 21 days 100% Wed 1/2/19 Thu 1/31/19

190 2.5.1.10 Prepare Quarterly Progress Report 10 21 days 100% Tue 4/2/19 Tue 4/30/19

191 2.5.1.11 Prepare Quarterly Progress Report 11 21 days 100% Tue 7/2/19 Wed 7/31/19

192 2.5.1.12 Prepare Quarterly Progress Report 12 21 days 75% Wed 10/2/19 Thu 10/31/19

193 2.5.1.13 Prepare Quarterly Progress Report 13 21 days 0% Thu 1/2/20 Fri 1/31/20

194 2.5.1.14 Prepare Quarterly Progress Report 14 21 days 0% Thu 4/2/20 Thu 4/30/20

195 2.5.1.15 Prepare Quarterly Progress Report 15 21 days 0% Thu 7/2/20 Fri 7/31/20

196 2.5.1.16 Prepare Quarterly Progress Report 16 21 days 0% Thu 10/1/20 Fri 10/30/20 215FF

197 2.5.1.17 Prepare Quarterly Progress Report 17 21 days 0% Mon 1/4/21 Tue 2/2/21 216FF

198 2.5.1.18 Prepare Quarterly Progress Report 18 21 days 0% Thu 4/1/21 Thu 4/29/21 217FF

199 2.5.2 Submit Quarterly Progress Report (Task A) 1073 days 0% Mon 1/30/17 Thu 4/29/21

200 2.5.2.1 Submit Quarterly Progress Report (Task A) 1 0 days 100% Mon 1/30/17 Mon 1/30/17

201 2.5.2.2 Submit Quarterly Progress Report (Task A) 2 0 days 100% Fri 4/28/17 Fri 4/28/17

202 2.5.2.3 Submit Quarterly Progress Report (Task A) 3 0 days 100% Sun 7/30/17 Sun 7/30/17


204 2.5.2.5 Submit Quarterly Progress Report (Task A) 5 0 days 100% Tue 1/30/18 Tue 1/30/18



207 2.5.2.8 Submit Quarterly Progress Report (Task A) 8 0 days 100% Tue 10/30/18 Tue 10/30/18

208 2.5.2.9 Submit Quarterly Progress Report (Task A) 9 0 days 100% Wed 1/30/19 Wed 1/30/19

1/30

4/28

7/30

10/30

1/30

4/30

7/30

10/30

1/30


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


209 2.5.2.10 Submit Quarterly Progress Report (Task A) 10 0 days 100% Tue 4/30/19 Tue 4/30/19 148FF

210 2.5.2.11 Submit Quarterly Progress Report (Task A) 11 0 days 100% Tue 7/30/19 Tue 7/30/19 149FF

211 2.5.2.12 Submit Quarterly Progress Report (Task A) 12 0 days 0% Wed 10/30/19 Wed 10/30/19 150FF

212 2.5.2.13 Submit Quarterly Progress Report (Task A) 13 0 days 0% Thu 1/30/20 Thu 1/30/20 151FF



215 2.5.2.16 Submit Quarterly Progress Report (Task A) 16 0 days 0% Fri 10/30/20 Fri 10/30/20 234FS+5 days196FF

216 2.5.2.17 Submit Quarterly Progress Report (Task A) 17 0 days 0% Tue 2/2/21 Tue 2/2/21 235FS+5 days197FF

217 2.5.2.18 Submit Quarterly Progress Report (Task A) 18 0 days 0% Thu 4/29/21 Thu 4/29/21 236FS+5 days198FF

218 2.5.3 Quarterly Project Briefing (Task A) 1072 days? 61% Wed 2/8/17 Fri 5/7/21 154FF

219 2.5.3.1 Quarterly Project Briefing (Task A) 1 1 day 100% Wed 2/8/17 Wed 2/8/17 155FF

220 2.5.3.2 Quarterly Project Briefing (Task A) 2 1 day 100% Wed 5/10/17 Wed 5/10/17

221 2.5.3.3 Quarterly Project Briefing (Task A) 3 1 day 100% Thu 9/7/17 Thu 9/7/17












4/30

7/30

10/30

1/30

4/30

7/30

10/30

2/2

4/29


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


233 2.5.3.15 Quarterly Project Briefing (Task A) 15 1 day 0% Wed 8/12/20 Wed 8/12/20 8

234 2.5.3.16 Quarterly Project Briefing (Task A) 16 1 day? 0% Mon 11/9/20 Mon 11/9/20 215FS+5 days

235 2.5.3.17 Quarterly Project Briefing (Task A) 17 1 day? 0% Wed 2/10/21 Wed 2/10/21 216FS+5 days

236 2.5.3.18 Quarterly Project Briefing (Task A) 18 1 day? 0% Fri 5/7/21 Fri 5/7/21 217FS+5 days

237 2.6 Interim and Final Reporting 964 days 43% Fri 8/18/17 Fri 6/18/21

238 2.6.1 Year 1 Report 31 days 100% Fri 8/18/17 Fri 9/29/17

245 2.6.2 Final Report Submittal (Task J) - TBD 28 days 0% Thu 4/29/21 Tue 6/8/21

246 2.6.2.1 Develop Draft 15 days 0% Thu 4/29/21 Wed 5/19/21 247 1283,1448,1666,1775,2113,2207

247 2.6.2.2 Prepare Draft Final Report 10 days 0% Thu 5/20/21 Thu 6/3/21 248,251 246

248 2.6.2.3 QAQC Final Report 3 days 0% Fri 6/4/21 Tue 6/8/21 249 247

249 2.6.2.4 Submit Final Report 0 days 0% Tue 6/8/21 Tue 6/8/21 248

250 2.6.3 Close Out Meeting 11 days 0% Fri 6/4/21 Fri 6/18/21

251 2.6.3.1 Close Out Meeting Preparation 10 days 0% Fri 6/4/21 Thu 6/17/21 252 247

252 2.6.3.2 Project Close Out Meeting 1 day 0% Fri 6/18/21 Fri 6/18/21 251

253 2.7 Program Execution 1082 days 97% Sat 9/10/16 Thu 12/17/20

254 2.7.1 Human Resources Management 205 days 100% Mon 9/11/17 Thu 6/28/18

255 2.7.1.1 Urgent Needs 53 days 100% Mon 9/11/17 Wed 11/22/17

261 2.7.1.2 Long Range Planning 150 days 100% Mon 11/27/17 Thu 6/28/18

264 2.7.2 Cost Management 993 days 99% Sat 9/10/16 Mon 8/10/20

319 2.7.3 Technical Working Groups (TWGs) 1080 days 91% Wed 9/14/16 Thu 12/17/20

320 2.7.3.1 Working Group Coordination Original 51 days 100% Wed 9/14/16 Wed 11/23/16

333 2.7.3.2 Technical Working Group Review 49 days 100% Wed 11/1/17 Wed 1/10/18

340 2.7.3.3 Data TWG 1035 days 82% Wed 11/16/16 Thu 12/17/20

341 2.7.3.3.1 Meeting #1 62 days 100% Wed 11/16/16 Thu 2/9/17

6/8


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


349 2.7.3.3.2 Meeting #2 19 days 100% Mon 6/26/17 Thu 7/20/17

357 2.7.3.3.3 Meeting #3 46 days 100% Fri 11/17/17 Tue 1/23/18

365 2.7.3.3.4 Monthly Data TWG Coordination Meeting 741 days 57% Thu 2/15/18 Thu 12/17/20

366 2.7.3.3.4.1 Monthly Data TWG Coordination Meeting 1 1 day 100% Thu 2/15/18 Thu 2/15/18




370 2.7.3.3.4.5 Monthly Data TWG Coordination Meeting 5 1 day 100% Wed 6/6/18 Wed 6/6/18


















2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete
















401 3 Design Guidance Planning Documents 954 days? 54% Thu 6/15/17 Wed 3/31/21

402 3.1 Performance Measurement Plan (PfMP) 461 days? 100% Thu 6/15/17 Wed 4/10/19

403 3.1.1 Draft PfMP 56 days 100% Thu 6/15/17 Thu 8/31/17

407 3.1.2 Revised Draft PfMP 34 days 100% Mon 1/7/19 Mon 2/25/19

413 3.1.3 Final PfMP 32 days? 100% Mon 2/25/19 Wed 4/10/19

414 3.1.3.1 Receive USDOT Comments on Draft PfMP 0 days 100% Mon 2/25/19 Mon 2/25/19 415 412

415 3.1.3.2 Prepare Final PfMP 10 days 100% Tue 2/26/19 Mon 3/11/19 417,416 414

416 3.1.3.3 Prepare PfMP Comment Resolution Report (CRR) 10 days 100% Tue 2/26/19 Mon 3/11/19 417 415

417 3.1.3.4 CoC Review 7 days 100% Tue 3/12/19 Wed 3/20/19 418 415,416

418 3.1.3.5 Update PfMP 15 days 100% Thu 3/21/19 Wed 4/10/19 421,422,419FF,420FF417

2/25


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


419 3.1.3.6 QA/QC 1 day? 100% Wed 4/10/19 Wed 4/10/19 418FF

420 3.1.3.7 CoC Final Review 1 day? 100% Wed 4/10/19 Wed 4/10/19 418FF

421 3.1.3.8 Submit Final PfMP 0 days 100% Wed 4/10/19 Wed 4/10/19 418

422 3.1.3.9 Submit PfMP Comment Resolution Report 0 days 100% Wed 4/10/19 Wed 4/10/19 418

423 3.2 Deployment Tracking Survey 187 days 0% Mon 12/3/18 Wed 8/28/19

424 3.2.1 USDOT ITS Deployment Tracking Survey Response 187 days 0% Mon 12/3/18 Wed 8/28/19

425 3.2.1.1 Prepare and submit response (est. 2018 as needed) 10 days 0% Mon 12/3/18 Fri 12/14/18

426 3.2.1.2 Prepare and submit response (est. 2019) 20 days 0% Thu 8/1/19 Wed 8/28/19

427 3.3 Data Privacy Plan (DPP) 414 days 96% Tue 1/16/18 Fri 9/6/19

428 3.3.1 Draft DPP 241 days 100% Tue 1/16/18 Mon 12/31/18

439 3.3.2 Final DPP 232 days 91% Wed 10/3/18 Fri 9/6/19

440 3.3.2.1 Public Comment Period on DPP 10 days 100% Wed 10/3/18 Wed 10/17/18

441 3.3.2.2 Webinar for DPP 1 day 100% Wed 10/10/18 Wed 10/10/18

442 3.3.2.3 Prepare Final DPP (All SyRS' finalized) 10 days 100% Mon 1/7/19 Fri 1/18/19 443 408SS,1007,1320FS+10 days,1498FS+10 days,2003FS+10 days

443 3.3.2.4 CoC Review 5 days 100% Mon 1/21/19 Fri 1/25/19 444 442

444 3.3.2.5 Update DPP 4 days 100% Mon 1/28/19 Thu 1/31/19 445 443

445 3.3.2.6 QA/QC 3 days 100% Fri 2/1/19 Tue 2/5/19 446 444

446 3.3.2.7 CoC Final Review 3 days 100% Wed 2/6/19 Fri 2/8/19 447 445

447 3.3.2.8 Submit Final DPP to USDOT 0 days 100% Fri 2/8/19 Fri 2/8/19 448 446

448 3.3.2.9 USDOT Review Final DPP - N/A 10 days 0% Mon 2/11/19 Mon 2/25/19 449 447

449 3.3.2.10 Receive USDOT Comments on DPP - N/A 0 days 0% Mon 2/25/19 Mon 2/25/19 448

450 3.3.2.11 Prepare Revised Final DPP - based on completion of

final OS data platform

45 days 100% Tue 6/4/19 Mon 8/5/19 451 892FS+30 days

451 3.3.2.12 CoC Review 5 days 100% Tue 8/6/19 Mon 8/12/19 452 450

4/10

4/10

2/8

2/25


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


452 3.3.2.13 Update DPP 10 days 100% Tue 8/13/19 Mon 8/26/19 453 451

453 3.3.2.14 QA/QC 5 days 100% Tue 8/27/19 Tue 9/3/19 454 452

454 3.3.2.15 CoC Final Review 3 days 100% Wed 9/4/19 Fri 9/6/19 455 453

455 3.3.2.16 Submit Revised Final DPP 0 days 100% Fri 9/6/19 Fri 9/6/19 454

456 3.4 Independent Evaluation Support Plan (IESP) 782 days? 12% Thu 6/29/17 Tue 8/4/20

457 3.4.1 Draft IESP 651 days 0% Thu 6/29/17 Wed 1/29/20

458 3.4.1.1 Independent Evaluation Kickoff Meeting 1 day 100% Thu 6/29/17 Thu 6/29/17 459SF+44 days

459 3.4.1.2 Receive IE Draft Data Needs 0 days 100% Thu 8/10/17 Thu 8/10/17 458SF+44 days

460 3.4.1.3 TTI Receive Final ConOps/Trade Study 0 days 100% Fri 11/16/18 Fri 11/16/18 461 981,1697,1794,1475FS+10 days,1981,2136FS+10 days

461 3.4.1.4 TTI Finalize IE Plan 240 days 0% Mon 11/19/18 Fri 11/1/19 462 460

462 3.4.1.5 Receive Final IE Plan from TTI 0 days 0% Fri 11/1/19 Fri 11/1/19 463 461

463 3.4.1.6 Assemble Draft IESP 40 days 0% Mon 11/4/19 Fri 1/3/20 464 462


465 3.4.1.8 Update IESP 10 days 0% Mon 1/13/20 Mon 1/27/20 466 464

466 3.4.1.9 QA/QC 2 days 0% Tue 1/28/20 Wed 1/29/20 467 465

467 3.4.1.10 Submit Draft IESP 0 days 0% Wed 1/29/20 Wed 1/29/20 469 466

468 3.4.2 Final IESP 45 days 0% Thu 1/30/20 Thu 4/2/20

469 3.4.2.1 USDOT Review Draft IESP 10 days 0% Thu 1/30/20 Wed 2/12/20 470 467

470 3.4.2.2 Receive USDOT Comments on Draft IESP 0 days 0% Wed 2/12/20 Wed 2/12/20 474,471 469

471 3.4.2.3 Public Comment Period for IESP 10 days 0% Thu 2/13/20 Thu 2/27/20 472FF 470

472 3.4.2.4 Webinar for IESP + PfMP 1 day 0% Thu 2/27/20 Thu 2/27/20 473 471FF

473 3.4.2.5 Assemble Final IESP 10 days 0% Fri 2/28/20 Thu 3/12/20 475 472

474 3.4.2.6 Prepare IESP Comment Resolution Report (CRR) 10 days 0% Thu 2/13/20 Thu 2/27/20 470

475 3.4.2.7 CoC Review 5 days 0% Fri 3/13/20 Thu 3/19/20 476 473

9/6

8/10

11/16

11/1

1/29

2/12


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


476 3.4.2.8 Updated IESP + QA/QC 10 days 0% Fri 3/20/20 Thu 4/2/20 477,478 475

477 3.4.2.9 Submit Final IESP 0 days 0% Thu 4/2/20 Thu 4/2/20 476

478 3.4.2.10 Submit IESP Comment Resolution Report 0 days 0% Thu 4/2/20 Thu 4/2/20 476

479 3.4.3 Data Available to IE Team 317 days? 38% Wed 5/1/19 Tue 8/4/20

480 3.4.3.1 MAPCD 20 days? 100% Wed 5/1/19 Wed 5/29/19 912

481 3.4.3.2 PTA 20 days 100% Mon 6/3/19 Fri 6/28/19 913

482 3.4.3.3 MMTPA 20 days 100% Fri 8/30/19 Fri 9/27/19 914

483 3.4.3.4 CEAV Vendor #2 20 days 0% Fri 1/31/20 Fri 2/28/20 915

484 3.4.3.5 MMTPA with CPS 20 days 0% Tue 3/31/20 Mon 4/27/20 916

485 3.4.3.6 SMH 20 days 0% Tue 3/17/20 Mon 4/13/20 917

486 3.4.3.7 EPM 20 days 0% Tue 5/19/20 Tue 6/16/20 919

487 3.4.3.8 CVE 20 days 0% Wed 7/8/20 Tue 8/4/20 920

488 3.5 Data Management Plan (DMP) 401 days 92% Tue 1/16/18 Mon 8/19/19

489 3.5.1 Draft DMP 241 days 100% Tue 1/16/18 Mon 12/31/18

500 3.5.2 Final DMP 219 days 81% Wed 10/3/18 Mon 8/19/19

501 3.5.2.1 Public Comment Period on DPP 10 days 100% Wed 10/3/18 Wed 10/17/18

502 3.5.2.2 Webinar for DPP 1 day 100% Wed 10/10/18 Wed 10/10/18

503 3.5.2.3 Prepare Final DMP (All SyRS' Finalized) 10 days 100% Mon 1/7/19 Fri 1/18/19 504 1007,1320FS+10 days,1498FS+10 days,2003FS+10 days


505 3.5.2.5 Update DMP 2 days 100% Mon 1/28/19 Tue 1/29/19 506 504

506 3.5.2.6 Submit Draft Final Data Management Plan (Task E) 0 days 100% Tue 1/29/19 Tue 1/29/19 507 505

507 3.5.2.7 USDOT Review Draft DMP - N/A 10 days 0% Wed 1/30/19 Tue 2/12/19 508,509 506

508 3.5.2.8 Prepare Updated DMP - N/A 5 days 0% Wed 2/13/19 Tue 2/19/19 507

4/2

4/2

1/29


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


509 3.5.2.9 Update Comment Resolution Report based on

USDOT Comments on DMP - N/A

5 days 0% Wed 2/13/19 Tue 2/19/19 507

510 3.5.2.10 Update DMP based on updated OS architecture 30 days 100% Tue 6/4/19 Mon 7/15/19 511 892FS+30 days

511 3.5.2.11 CoC Review 10 days 100% Tue 7/16/19 Mon 7/29/19 512 510

512 3.5.2.12 Update DMP 10 days 100% Tue 7/30/19 Mon 8/12/19 513 511

513 3.5.2.13 QA/QC 5 days 100% Tue 8/13/19 Mon 8/19/19 514 512

514 3.5.2.14 CoC Final Review 0 days 100% Mon 8/19/19 Mon 8/19/19 515 513

515 3.5.2.15 Submit Revised Final DMP 0 days 100% Mon 8/19/19 Mon 8/19/19 514

516 3.6 Human Use Approval 179 days? 3% Fri 12/27/19 Thu 9/10/20

517 3.6.1 Human Use Approval Summary 179 days? 3% Fri 12/27/19 Thu 9/10/20

518 3.6.1.1 Prepare Initial Human Use Approval Summary 20 days 10% Fri 12/27/19 Thu 1/23/20 519 1247,1383,1630,1754,1851,2080,2174


520 3.6.1.3 Update Summary 5 days 0% Fri 1/31/20 Thu 2/6/20 521 519

521 3.6.1.4 QA/QC 1 day 0% Fri 2/7/20 Fri 2/7/20 522 520

522 3.6.1.5 Submit Draft Human Use Approval Request to USDOT 0 days 0% Fri 2/7/20 Fri 2/7/20 523 521

523 3.6.1.6 USDOT Review Draft Human Use Approval Request 10 days 0% Mon 2/10/20 Mon 2/24/20 524 522

524 3.6.1.7 Receive USDOT Comments on Draft Human Use

Approval Summary

0 days 0% Mon 2/24/20 Mon 2/24/20 527,525,526SS+5

days

523

525 3.6.1.8 Public Comment Period for Human Use Approval Summary10 days 0% Tue 2/25/20 Mon 3/9/20 524

526 3.6.1.9 Webinar for Human Use Approval Summary 1 day 0% Tue 3/3/20 Tue 3/3/20 524SS+5 days

527 3.6.1.10 Prepare Final Human Use Approval Summary 3 days 0% Tue 2/25/20 Thu 2/27/20 528 524


529 3.6.1.12 Update Summary 5 days 0% Fri 3/6/20 Thu 3/12/20 530,531 528

530 3.6.1.13 QA/QC 1 day? 0% Fri 3/13/20 Fri 3/13/20 532 529

8/19

8/19

2/7

2/24


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


531 3.6.1.14 CoC Final Review 1 day? 0% Fri 3/13/20 Fri 3/13/20 529

532 3.6.1.15 Submit Final Human Use Approval to USDOT 0 days 0% Fri 3/13/20 Fri 3/13/20 534FS+60 days530

533 3.6.1.16 Prepare Quarterly Human Use Approval Summary Update66 days 0% Tue 6/9/20 Thu 9/10/20

534 3.6.1.16.1 Prepare Quarterly Human Use Approval Summary Update 33 days 0% Tue 6/9/20 Thu 6/11/20 535FS+60 days,537532FS+60 days

535 3.6.1.16.2 Prepare Quarterly Human Use Approval Summary Update 43 days 0% Tue 9/8/20 Thu 9/10/20 538 534FS+60 days

536 3.6.1.17 Submit Quarterly Human Use Approval Summary (Task F)63 days 0% Thu 6/11/20 Thu 9/10/20

537 3.6.1.17.1 Submit Quarterly Human Use Approval Summary (Task F) 30 days 0% Thu 6/11/20 Thu 6/11/20 534

538 3.6.1.17.2 Submit Quarterly Human Use Approval Summary (Task F) 40 days 0% Thu 9/10/20 Thu 9/10/20 535

539 3.7 Safety Management Plan (SMP) 602 days? 61% Wed 10/31/18 Wed 3/31/21

540 3.7.1 Draft SMP 30 days? 100% Wed 10/31/18 Fri 12/14/18

548 3.7.2 Final SMP 243 days? 70% Fri 12/14/18 Thu 12/5/19

549 3.7.2.1 Receive USDOT Comments on Draft SMP 0 days 100% Fri 12/14/18 Fri 12/14/18 557,550,551 547

550 3.7.2.2 Prepare SMP Comment Resolution Report (CRR) 10 days 100% Mon 12/17/18 Mon 12/31/18 549

551 3.7.2.3 Revise SMP per USDOT comments and conduct scoring review30 days 100% Mon 12/17/18 Wed 1/30/19 552 549

552 3.7.2.4 Update SMP document 20 days 100% Thu 1/31/19 Thu 2/28/19 553 551

553 3.7.2.5 City and Project Team Review 10 days 100% Fri 3/1/19 Thu 3/14/19 554 552

554 3.7.2.6 Update Revised SMP per City and project team comments10 days 100% Fri 3/15/19 Thu 3/28/19 555 553

555 3.7.2.7 QA/QC 3 days 100% Fri 3/29/19 Tue 4/2/19 556 554

556 3.7.2.8 Submit Revised SMP 1 day 100% Wed 4/3/19 Wed 4/3/19 555

557 3.7.2.9 Prepare Final SMP with information from new vendors10 days 50% Mon 10/7/19 Mon 10/21/19 562FS+11 days,558549,1840

558 3.7.2.10 Final SMP - City Review 5 days 0% Tue 10/22/19 Mon 10/28/19 559 557

559 3.7.2.11 Update Final SMP with City and Webinar Comments 5 days 0% Wed 11/20/19 Tue 11/26/19 560 558,563

560 3.7.2.12 QA/QC 2 days 0% Wed 11/27/19 Mon 12/2/19 561 559

561 3.7.2.13 Submit Final SMP to USDOT 1 day? 0% Tue 12/3/19 Tue 12/3/19 560

3/13

6/11

9/10

12/14


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


562 3.7.2.14 Public Comment Period for SMP 10 days 0% Wed 11/6/19 Wed 11/20/19 563SS+8 days557FS+11 days

563 3.7.2.15 Webinar for SMP (placeholder) 1 day 0% Tue 11/19/19 Tue 11/19/19 564,559 562SS+8 days

564 3.7.2.16 Submit SMP Comment Resolution Report 10 days 0% Wed 11/20/19 Thu 12/5/19 563

565 3.7.3 Safety Assessments 359 days 25% Tue 10/22/19 Wed 3/31/21

566 3.7.3.1 Annual Safety Assessment (2019) 20 days 75% Tue 10/22/19 Tue 11/19/19 567SS+262 days1774FS+120 days

567 3.7.3.2 Annual Safety Assessment (2020) 20 days 0% Fri 11/6/20 Tue 12/8/20 566SS+262 days

568 3.7.3.3 Final Safety Assessment (2021) 20 days 0% Thu 3/4/21 Wed 3/31/21

569 4 Management 866 days? 74% Mon 10/3/16 Mon 3/2/20

570 4.1 Systems Engineering Management Plan (SEMP) 366 days 100% Mon 10/3/16 Thu 3/1/18

571 4.1.1 Draft SEMP 36 days 100% Mon 10/3/16 Mon 11/21/16

578 4.1.2 Final SEMP 76 days 100% Wed 12/7/16 Thu 3/23/17

593 4.1.3 508 Compliant Documentation 36 days 100% Fri 3/24/17 Fri 5/12/17

596 4.1.4 SEMP Version 2.0 80 days 100% Tue 10/10/17 Wed 1/31/18

620 4.1.5 508 Compliant Documentation Version 2.0 20 days 100% Thu 2/1/18 Thu 3/1/18

623 4.2 Demonstration Site Map and Installation Schedule 232 days? 22% Tue 3/19/19 Thu 2/20/20

624 4.2.1 Draft Demonstration Site Map and Installation Schedule30 days? 71% Tue 3/19/19 Mon 4/29/19

625 4.2.1.1 Prepare Initial Demonstration Demonstration Site

Map and Installation Schedule

15 days 100% Tue 3/19/19 Mon 4/8/19 626FF 981,1697,1794,1475FS+10

days,1981,2136FS+10

days

626 4.2.1.2 CoC Review 5 days 100% Tue 4/2/19 Mon 4/8/19 627 625FF

627 4.2.1.3 Update Demonstration Site Map and Installation Schedule3 days 100% Tue 4/9/19 Thu 4/11/19 630,628 626

628 4.2.1.4 QA/QC 1 day? 100% Fri 4/12/19 Fri 4/12/19 629 627

629 4.2.1.5 CoC Final Review 1 day? 100% Mon 4/15/19 Mon 4/15/19 628

630 4.2.1.6 Submit Initial Site Map 0 days 100% Mon 4/15/19 Mon 4/15/19 631 627

631 4.2.1.7 USDOT Review Initial Site Map - N/A 10 days 0% Tue 4/16/19 Mon 4/29/19 632 630

4/15


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


632 4.2.1.8 Receive USDOT Comments on Draft Site Map and Schedule - N/A0 days 0% Mon 4/29/19 Mon 4/29/19 631

633 4.2.2 Final Demonstration Site Map and Installation Schedule65 days? 0% Thu 11/14/19 Thu 2/20/20

634 4.2.2.1 Update Demonstration Site Map and Installation Schedule37 days 0% Thu 11/14/19 Fri 1/3/20 635 1052


636 4.2.2.3 Update Site Map and Schedule Per Comments 5 days 0% Mon 1/13/20 Fri 1/17/20 637 635

637 4.2.2.4 QA/QC 1 day 0% Tue 1/21/20 Tue 1/21/20 638 636

638 4.2.2.5 CoC Final Review 1 day? 0% Wed 1/22/20 Wed 1/22/20 639 637

639 4.2.2.6 Submit Final Demonstration Site Map and Installation Schedule 1 day 0% Thu 1/23/20 Thu 1/23/20 640,642 638

640 4.2.2.7 USDOT Review and Comment 10 days 0% Fri 1/24/20 Thu 2/6/20 641 639

641 4.2.2.8 Update Demonstration Site Map and Installation Schedule 10 days 0% Fri 2/7/20 Thu 2/20/20 640

642 4.2.2.9 Public Comment Period for Site Map and Installation Schedule10 days 0% Fri 1/24/20 Thu 2/6/20 643SS+5 days639

643 4.2.2.10 Webinar for Site Map and Installation Schedule (PLACEHOLDER)1 day 0% Fri 1/31/20 Fri 1/31/20 642SS+5 days

644 4.3 System Architecture and Standards Plan (SASP) 298 days? 55% Thu 12/20/18 Mon 3/2/20

645 4.3.1 Draft SASP 39 days? 100% Thu 12/20/18 Fri 2/15/19

646 4.3.1.1 Develop Draft SASP 15 days 100% Thu 12/20/18 Wed 1/9/19 647 1007,1320,1498,1712,2003

647 4.3.1.2 CoC Review 5 days 100% Thu 1/10/19 Wed 1/16/19 648 646

648 4.3.1.3 Update SASP 8 days 100% Thu 1/17/19 Mon 1/28/19 649 647

649 4.3.1.4 QA/QC 1 day 100% Tue 1/29/19 Tue 1/29/19 650 648

650 4.3.1.5 CoC Final Review 1 day? 100% Wed 1/30/19 Wed 1/30/19 651 649

651 4.3.1.6 Submit Draft SASP 2 days 100% Wed 1/23/19 Fri 2/1/19 652 650

652 4.3.1.7 USDOT Review Draft SASP 10 days 100% Mon 2/4/19 Fri 2/15/19 654 651

653 4.3.2 Final SASP 259 days? 37% Fri 2/15/19 Mon 3/2/20

654 4.3.2.1 Receive USDOT Comments on Draft SASP - N/A 0 days 0% Fri 2/15/19 Fri 2/15/19 655,656 652

655 4.3.2.2 Prepare Final SASP 10 days 100% Mon 2/18/19 Fri 3/1/19 657 654

4/29

2/15


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


656 4.3.2.3 Prepare SASP Comment Resolution Report - N/A 10 days 0% Mon 2/18/19 Fri 3/1/19 654

657 4.3.2.4 CoC Review 4 days 100% Mon 3/4/19 Thu 3/7/19 658 655

658 4.3.2.5 Update SASP 3 days 100% Mon 3/11/19 Wed 3/13/19 661,662,659 657

659 4.3.2.6 QA/QC 2 days 100% Thu 3/14/19 Fri 3/15/19 660FF 658

660 4.3.2.7 CoC Final Review 1 day? 100% Fri 3/15/19 Fri 3/15/19 659FF

661 4.3.2.8 Submit Final SASP 0 days 100% Fri 3/15/19 Fri 3/15/19 663 658

662 4.3.2.9 Submit Comment Resolution Report for SASP - N/A 0 days 0% Wed 3/13/19 Wed 3/13/19 658

663 4.3.2.10 Receive USDOT Comments on Final SASP 16 days 100% Mon 3/18/19 Mon 4/8/19 661

664 4.3.2.11 Update SASP per Project Designs 20 days 10% Thu 11/14/19 Tue 1/7/20 665 1052,1389,1394,1767,1839,1536

665 4.3.2.12 CoC Review 5 days 0% Wed 1/8/20 Tue 1/14/20 666 664

666 4.3.2.13 Update per CoC Comment and Prep for Posting 10 days 0% Wed 1/15/20 Wed 1/29/20 667 665

667 4.3.2.14 Coc Final Review 1 day? 0% Thu 1/30/20 Thu 1/30/20 668FS+5 days666

668 4.3.2.15 Public Comment Period for SASP 10 days 0% Fri 2/7/20 Thu 2/20/20 669SS+5 days667FS+5 days

669 4.3.2.16 Webinar for SASP (Placeholder) 1 day 0% Fri 2/14/20 Fri 2/14/20 670 668SS+5 days

670 4.3.2.17 Update Final SASP per public comment 10 days 0% Tue 2/18/20 Mon 3/2/20 669

671 4.4 System of System Framework 29 days 100% Mon 12/4/17 Fri 1/12/18

672 4.4.1 Draft SoS Framework 29 days 100% Mon 12/4/17 Fri 1/12/18

679 5 Projects 1189 days? 50% Thu 8/18/16 Wed 4/28/21

680 5.1 SmartColumbus Operating System (SCOS) 1120 days 57% Mon 9/26/16 Mon 3/1/21

681 5.1.1 SCOS Strategy Plan 54 days 100% Mon 9/26/16 Thu 12/8/16

688 5.1.2 SCOS Architecture and Governance Story Workshop 168 days 100% Tue 1/10/17 Thu 8/31/17

698 5.1.3 SCOS Architecture and Governance Development 61 days 100% Thu 1/19/17 Thu 4/13/17

719 5.1.4 SCOS Platform Framework Story Workshop 3 days 100% Fri 3/24/17 Tue 3/28/17

722 5.1.5 SCOS Development 989 days 54% Tue 3/28/17 Mon 3/1/21

3/15

3/13


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


723 5.1.5.1 SCOS Phase I Sprints (Open Data Portal, DevOps,

Real-Time Data Streaming)

322 days 100% Tue 3/28/17 Tue 6/26/18

885 5.1.5.2 SCOS Phase II Sprints (Core Big Data Architecture) 438 days 82% Wed 6/27/18 Fri 2/28/20

886 5.1.5.2.1 SCOS Phase II Sprints (Core Big Data Architecture) 129 days 100% Wed 6/27/18 Mon 12/24/18 887SS,918 884

887 5.1.5.2.2 MVP - Release 3 0 days 100% Tue 7/3/18 Tue 7/3/18 888 886SS

888 5.1.5.2.3 MVP - Release 4 0 days 100% Tue 8/7/18 Tue 8/7/18 889 887

889 5.1.5.2.4 MVP - Release 5 0 days 100% Tue 9/4/18 Tue 9/4/18 892FS+5 days888

890 5.1.5.2.5 Visualization Tool 1.0 (Online Data Scientist Notebook)66 days 100% Wed 6/27/18 Fri 9/28/18 884

891 5.1.5.2.6 Key Performance Indicator (KPI) Support 66 days 100% Wed 6/27/18 Fri 9/28/18 884

892 5.1.5.2.7 Data Platform 2.0 - Launch 96 days 100% Tue 12/4/18 Mon 4/22/19 893FF,894,450FS+30 days,510FS+30 days889FS+5 days

893 5.1.5.2.8 MVP Centralized Account Management (IDAM) 76 days 100% Thu 1/3/19 Mon 4/22/19 892FF

894 5.1.5.2.9 MMTPA Data Integration 0 days 100% Tue 12/18/18 Tue 12/18/18 895 892

895 5.1.5.2.10 Open Source Release 1 126 days 100% Tue 12/18/18 Tue 6/18/19 897,898,900 894

896 5.1.5.2.11 Application Hosting 0 days 100% Fri 8/2/19 Fri 8/2/19 898

897 5.1.5.2.12 MVP Data Ingestion User Interface (UI) 32 days 100% Wed 6/19/19 Fri 8/2/19 925FS+20 days895

898 5.1.5.2.13 Data Discovery & Use User Interface (UI) 32 days 100% Wed 6/19/19 Fri 8/2/19 896,899FS+40 days,902,905895

899 5.1.5.2.14 Visualization Tool 2.0 28 days 100% Tue 10/1/19 Fri 11/8/19 898FS+40 days

900 5.1.5.2.15 Open Source Release 2 87 days 100% Wed 6/19/19 Tue 10/22/19 908 895

901 5.1.5.2.16 Data Curation User Interface 117 days 31% Mon 8/5/19 Fri 1/24/20

902 5.1.5.2.16.1 Initial 68 days 50% Mon 8/5/19 Fri 11/8/19 903FS+9 days898

903 5.1.5.2.16.2 Update 40 days 0% Mon 11/25/19 Fri 1/24/20 902FS+9 days

904 5.1.5.2.17 Agency Dashboard 141 days 34% Mon 8/5/19 Fri 2/28/20

905 5.1.5.2.17.1 Initial 69 days 50% Mon 8/5/19 Tue 11/12/19 906FS+40 days898

906 5.1.5.2.17.2 Update 32 days 0% Tue 1/14/20 Fri 2/28/20 905FS+40 days

7/3

8/7

9/4

12/18

8/2


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


907 5.1.5.2.18 Security Enhancements 62 days 11% Wed 10/23/19 Fri 1/24/20

908 5.1.5.2.18.1 Update 1 9 days 50% Wed 10/23/19 Mon 11/4/19 909FS+20 days900

909 5.1.5.2.18.2 Update 2 33 days 0% Fri 12/6/19 Fri 1/24/20 908FS+20 days

910 5.1.5.3 SCOS Phase III Sprints (Projects Data Exchange) 388 days 17% Wed 12/19/18 Tue 7/7/20

911 5.1.5.3.1 CEAV Data Integration (Vendor #1) 20 days 100% Wed 12/19/18 Thu 1/17/19 1913FF

912 5.1.5.3.2 MAPCD Data Integration 20 days 100% Tue 4/2/19 Tue 4/30/19 480 1774FF

913 5.1.5.3.3 PTA Data Integration 20 days 100% Fri 5/3/19 Fri 5/31/19 481 2206FF

914 5.1.5.3.4 MMTPA (Final) Data Integration 20 days 100% Fri 8/2/19 Thu 8/29/19 482 1446FF

915 5.1.5.3.5 CEAV Data Integration (Vendor #2-3) 20 days 0% Thu 1/2/20 Thu 1/30/20 483 1914FF

916 5.1.5.3.6 MMTPA with CPS Data Integration 20 days 0% Tue 3/3/20 Mon 3/30/20 484 1447FF

917 5.1.5.3.7 SMH Data Integration 20 days 0% Tue 2/18/20 Mon 3/16/20 485 1665FF

918 5.1.5.3.8 SCOS Phase III Sprints (Projects Data Exchange) 304 days 0% Wed 12/26/18 Fri 3/13/20 922,923,938 886

919 5.1.5.3.9 EPM Data Integration 20 days 0% Tue 4/21/20 Mon 5/18/20 486 2112FF

920 5.1.5.3.10 CVE Data Integration 20 days 0% Tue 6/9/20 Tue 7/7/20 487 1282FF

921 5.1.5.4 SCOS Phase IV: Operations and Maintenance 371 days 5% Tue 9/3/19 Mon 3/1/21

922 5.1.5.4.1 Establish Operational Plan 240 days 0% Mon 3/16/20 Mon 3/1/21 918

923 5.1.5.4.2 Productization 240 days 0% Mon 3/16/20 Mon 3/1/21 918

924 5.1.5.4.3 SCOS O&M Plan 79 days 47% Tue 9/3/19 Fri 12/27/19

925 5.1.5.4.3.1 Develop Draft O&M Plan 32 days 100% Tue 9/3/19 Thu 10/17/19 926 897FS+20 days

926 5.1.5.4.3.2 CoC Review Draft O&M Plan 10 days 50% Fri 10/18/19 Thu 10/31/19 927 925

927 5.1.5.4.3.3 Address Comments From CoC Review 10 days 0% Fri 11/1/19 Fri 11/15/19 928 926

928 5.1.5.4.3.4 QA/QC Draft O&M Plan 2 days 0% Mon 11/18/19 Tue 11/19/19 929 927

929 5.1.5.4.3.5 CoC Final Review 2 days 0% Wed 11/20/19 Thu 11/21/19 930 928

930 5.1.5.4.3.6 Submit Draft O&M Plan 1 day 0% Fri 11/22/19 Fri 11/22/19 931 929


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


931 5.1.5.4.3.7 USDOT Review Draft O&M Plan 10 days 0% Mon 11/25/19 Tue 12/10/19 932 930

932 5.1.5.4.3.8 Receive USDOT Comments Draft O&M Plan 0 days 0% Tue 12/10/19 Tue 12/10/19 933 931

933 5.1.5.4.3.9 Update Final Draft O&M Plan 8 days 0% Wed 12/11/19 Fri 12/20/19 934 932

934 5.1.5.4.3.10 QA/QC Final O&M Plan 2 days 0% Mon 12/23/19 Tue 12/24/19 935 933

935 5.1.5.4.3.11 CoC Final Review 1 day 0% Thu 12/26/19 Thu 12/26/19 936 934

936 5.1.5.4.3.12 Submit Final O&M Plan 1 day 0% Fri 12/27/19 Fri 12/27/19 935

937 5.1.5.4.4 Transition 182 days 0% Mon 3/16/20 Thu 12/3/20

938 5.1.5.4.4.1 Identify Transition Stakeholders 5 days 0% Mon 3/16/20 Fri 3/20/20 939 918

939 5.1.5.4.4.2 Transition Period 132 days 0% Mon 3/23/20 Fri 9/25/20 940 938

940 5.1.5.4.4.3 Deliver Technical Docs for Transition Activities 45 days 0% Mon 9/28/20 Thu 12/3/20 939

941 5.2 Connected Vehicle Environment (CVE) 1137 days? 44% Mon 10/3/16 Wed 3/31/21

942 5.2.1 Phase I - Systems Engineering 1059 days? 75% Mon 10/3/16 Mon 12/7/20

943 5.2.1.1 CVE Strategy Plan 120 days 100% Mon 10/3/16 Fri 3/17/17

950 5.2.1.2 CVE Concept of Operations (ConOps) 747 days 88% Tue 2/7/17 Tue 1/21/20

951 5.2.1.2.1 Draft CVE ConOps 119 days 100% Tue 2/7/17 Fri 7/21/17

960 5.2.1.2.2 CVE ConOps Walkthrough 2 days 100% Wed 8/9/17 Fri 8/11/17

965 5.2.1.2.3 Revised Draft CVE ConOps 82 days 100% Mon 1/22/18 Wed 5/16/18

974 5.2.1.2.4 Final CVE ConOps 26 days 100% Thu 5/17/18 Fri 6/22/18

982 5.2.1.2.5 508 Compliant Documentation 20 days 100% Mon 6/25/18 Mon 7/23/18

985 5.2.1.2.6 ConOps Refresh 34 days 0% Mon 12/2/19 Tue 1/21/20

986 5.2.1.2.6.1 Update CVE ConOps per SDD Changes 20 days 0% Mon 12/2/19 Mon 12/30/19 987 1052FS+10 days

987 5.2.1.2.6.2 CoC Review 5 days 0% Tue 12/31/19 Tue 1/7/20 988 986

988 5.2.1.2.6.3 Address CoC Comments CVE ConOps 5 days 0% Wed 1/8/20 Tue 1/14/20 989 987

989 5.2.1.2.6.4 QA/QC 2 days 0% Wed 1/15/20 Thu 1/16/20 990 988

12/10


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


990 5.2.1.2.6.5 CoC Final Review 1 day 0% Fri 1/17/20 Fri 1/17/20 991 989

991 5.2.1.2.6.6 Submit Final Revised CVE ConOps to USDOT 1 day 0% Tue 1/21/20 Tue 1/21/20 1009 990

992 5.2.1.3 CVE System Requirements Specification (SyRS) 426 days 78% Mon 6/25/18 Tue 3/10/20

993 5.2.1.3.1 Draft CVE SyRS 61 days 100% Mon 6/25/18 Wed 9/19/18

1000 5.2.1.3.2 Final CVE SyRS 46 days 100% Mon 9/24/18 Fri 11/30/18

1008 5.2.1.3.3 SyRS Refresh 34 days 0% Wed 1/22/20 Tue 3/10/20

1009 5.2.1.3.3.1 Update CVE SyRS per SDD Changes 20 days 0% Wed 1/22/20 Wed 2/19/20 1010 1052FS+25 days,991

1010 5.2.1.3.3.2 CoC Review 5 days 0% Thu 2/20/20 Wed 2/26/20 1011 1009

1011 5.2.1.3.3.3 Update CVE SyRS 5 days 0% Thu 2/27/20 Wed 3/4/20 1012 1010

1012 5.2.1.3.3.4 QA/QC 2 days 0% Thu 3/5/20 Fri 3/6/20 1013 1011

1013 5.2.1.3.3.5 CoC Final Review 1 day 0% Mon 3/9/20 Mon 3/9/20 1014 1012

1014 5.2.1.3.3.6 Submit Final Revised CVE SyRS to USDOT 1 day 0% Tue 3/10/20 Tue 3/10/20 1031 1013

1015 5.2.1.4 CVE Interface Control Document (ICD) 346 days 75% Mon 12/3/18 Mon 4/20/20

1016 5.2.1.4.1 Draft CVE ICD 66 days 100% Mon 12/3/18 Fri 3/8/19

1023 5.2.1.4.2 Final CVE ICD 21 days 100% Fri 3/8/19 Mon 4/8/19

1030 5.2.1.4.3 ICD Refresh 29 days 0% Wed 3/11/20 Mon 4/20/20

1031 5.2.1.4.3.1 Update CVE ICD per SDD Changes 15 days 0% Wed 3/11/20 Tue 3/31/20 1032 1052FS+30 days,1014

1032 5.2.1.4.3.2 CoC Review 5 days 0% Wed 4/1/20 Tue 4/7/20 1033 1031

1033 5.2.1.4.3.3 Update CVE ICD per SDD Changes 5 days 0% Wed 4/8/20 Tue 4/14/20 1034 1032

1034 5.2.1.4.3.4 QA/QC 2 days 0% Wed 4/15/20 Thu 4/16/20 1035 1033


1036 5.2.1.4.3.6 Submit Final Revised CVE SyRS to USDOT 1 day 0% Mon 4/20/20 Mon 4/20/20 1035

1037 5.2.1.5 CVE System Design Document (SDD) 448 days? 49% Mon 2/25/19 Mon 12/7/20

1038 5.2.1.5.1 Draft CVE SDD 77 days 87% Mon 2/25/19 Wed 6/12/19


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


1039 5.2.1.5.1.1 Prepare Draft CVE SDD 50 days 100% Mon 2/25/19 Fri 5/3/19 1040 998,1021

1040 5.2.1.5.1.2 COC Review of Draft SDD CVE 5 days 100% Mon 5/6/19 Fri 5/10/19 1041 1039

1041 5.2.1.5.1.3 Address CoC Comments SDD 10 days 100% Mon 5/13/19 Fri 5/24/19 1043,1042 1040

1042 5.2.1.5.1.4 QA/QC 2 days 100% Tue 5/28/19 Wed 5/29/19 1041

1043 5.2.1.5.1.5 CoC Final Review 1 day 100% Tue 5/28/19 Tue 5/28/19 1044 1041

1044 5.2.1.5.1.6 Submit Draft CVE SDD to USDOT 1 day 100% Wed 5/29/19 Wed 5/29/19 1045 1043

1045 5.2.1.5.1.7 USDOT Review Draft CVE SDD - N/A 10 days 0% Thu 5/30/19 Wed 6/12/19 1044

1046 5.2.1.5.2 Revised Draft CVE SDD 93 days? 44% Wed 7/31/19 Fri 12/13/19

1047 5.2.1.5.2.1 Update Revised CVE SDD 57 days 75% Wed 7/31/19 Mon 10/21/19 1048FS+5 days1180,1215

1048 5.2.1.5.2.2 CoC Review 5 days 15% Tue 10/29/19 Mon 11/4/19 1049 1047FS+5 days

1049 5.2.1.5.2.3 Address CoC Comments SDD 3 days 0% Tue 11/5/19 Thu 11/7/19 1050 1048

1050 5.2.1.5.2.4 QA/QC and post for public comment 2 days 0% Fri 11/8/19 Tue 11/12/19 1051,1056FF 1049

1051 5.2.1.5.2.5 CoC Final Review 1 day 0% Wed 11/13/19 Wed 11/13/19 1052 1050

1052 5.2.1.5.2.6 Submit Revised CVE SDD to USDOT 0 days 0% Wed 11/13/19 Wed 11/13/19 986FS+10 days,1009FS+25 days,1053FS+9 days,1031FS+30 days,634,664,10551051

1053 5.2.1.5.2.7 Receive USDOT Comments on Revised CVE SDD 1 day? 0% Wed 11/27/19 Wed 11/27/19 1054 1052FS+9 days

1054 5.2.1.5.2.8 Update Revised SDD for USDOT Comments 10 days 0% Mon 12/2/19 Fri 12/13/19 1053

1055 5.2.1.5.2.9 Public Comment Period for CVE ICD + SDD 10 days 0% Thu 11/14/19 Wed 11/27/19 1052

1056 5.2.1.5.2.10 Webinar for CVE ICD + SDD 1 day 0% Tue 11/12/19 Tue 11/12/19 1057 1050FF

1057 5.2.1.5.2.11 Update Revised SDD for Public Comments and Finalize10 days 0% Wed 11/13/19 Tue 11/26/19 1056

1058 5.2.1.5.3 Final As-Built CVE SDD (Go-Live Configuration 49 days 0% Thu 9/24/20 Mon 12/7/20

1059 5.2.1.5.3.1 Prepare Go-Live CVE SDD 30 days 0% Thu 9/24/20 Thu 11/5/20 1060 1265

1060 5.2.1.5.3.2 COC Review of Go-Live SDD CVE 5 days 0% Fri 11/6/20 Fri 11/13/20 1061 1059

1061 5.2.1.5.3.3 Address CoC Comments SDD 10 days 0% Mon 11/16/20 Tue 12/1/20 1062 1060

1062 5.2.1.5.3.4 QA/QC 2 days 0% Wed 12/2/20 Thu 12/3/20 1063 1061

11/13


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete



1064 5.2.1.5.3.6 Submit Go-Live CVE SDD to USDOT 1 day 0% Mon 12/7/20 Mon 12/7/20 1063

1065 5.2.1.6 CVE Test Plan (TP) 81 days? 34% Thu 9/12/19 Fri 1/10/20

1066 5.2.1.6.1 Draft CVE Test Plan 60 days? 46% Thu 9/12/19 Tue 12/10/19

1067 5.2.1.6.1.1 Prepare Draft CVE Test Plan 28 days 100% Thu 9/12/19 Tue 10/22/19 1068 1215FS+30 days

1068 5.2.1.6.1.2 COC Review of CVE Test Plan 5 days 0% Wed 10/23/19 Tue 10/29/19 1069 1067

1069 5.2.1.6.1.3 Address CoC Comments CVE Test Plan 10 days 0% Wed 10/30/19 Wed 11/13/19 1071,1070 1068

1070 5.2.1.6.1.4 QA/QC 1 day? 0% Thu 11/14/19 Thu 11/14/19 1069

1071 5.2.1.6.1.5 CoC Final Review 5 days 0% Thu 11/14/19 Wed 11/20/19 1072 1069

1072 5.2.1.6.1.6 Address CoC Comments CVE Test Plan 1 day 0% Thu 11/21/19 Thu 11/21/19 1073 1071

1073 5.2.1.6.1.7 Submit Draft CVE Test Plan to USDOT 1 day 0% Fri 11/22/19 Fri 11/22/19 1074 1072

1074 5.2.1.6.1.8 USDOT Review Draft CVE Test Plan 10 days 0% Mon 11/25/19 Tue 12/10/19 1076 1073

1075 5.2.1.6.2 Final CVE Test Plan 21 days 0% Tue 12/10/19 Fri 1/10/20

1076 5.2.1.6.2.1 Receive USDOT Comments on Draft CVE Test Plan 0 days 0% Tue 12/10/19 Tue 12/10/19 1077 1074

1077 5.2.1.6.2.2 Update CVE Test Plan 10 days 0% Wed 12/11/19 Tue 12/24/19 1078 1076

1078 5.2.1.6.2.3 QA/QC 2 days 0% Thu 12/26/19 Fri 12/27/19 1079 1077

1079 5.2.1.6.2.4 CoC Final Review 8 days 0% Mon 12/30/19 Thu 1/9/20 1080 1078

1080 5.2.1.6.2.5 Submit Final CVE Test Plan to USDOT 1 day 0% Fri 1/10/20 Fri 1/10/20 1079

1081 5.2.2 Phase II - Develop, Procure, Deploy 755 days? 33% Mon 3/26/18 Wed 3/31/21

1082 5.2.2.1 Installation Development 182 days 98% Mon 6/25/18 Tue 3/19/19

1083 5.2.2.1.1 Stage 1/2 104 days 100% Mon 6/25/18 Wed 11/21/18

1098 5.2.2.1.2 Stage 3 - Installation Plans 78 days 93% Mon 11/26/18 Tue 3/19/19

1112 5.2.2.2 RSU Integration and Installation Procurements 349 days 93% Mon 3/26/18 Tue 8/13/19

1113 5.2.2.2.1 Procure RSU Installation Contractor 93 days 83% Wed 4/3/19 Tue 8/13/19

12/10


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


1146 5.2.2.2.2 Procure RSU Integrator (and Equipment) 338 days 99% Mon 3/26/18 Mon 7/29/19

1147 5.2.2.2.2.1 Consultant Selection Process (QBS) (Professional Services)280 days 100% Mon 3/26/18 Mon 5/6/19

1161 5.2.2.2.2.2 Legislation Process 22 days 100% Mon 5/6/19 Wed 6/5/19

1173 5.2.2.2.2.3 Contract Process 37 days 97% Thu 6/6/19 Mon 7/29/19

1181 5.2.2.3 OBU Integrator Procurement (equipment + installation)339 days 100% Mon 3/26/18 Tue 7/30/19

1182 5.2.2.3.1 Consultant Selection Process (QBS) (Professional Services)281 days 100% Mon 3/26/18 Tue 5/7/19

1196 5.2.2.3.2 Legislation Process 49 days 100% Tue 5/7/19 Tue 7/16/19

1208 5.2.2.3.3 Contract Process 10 days 100% Wed 7/17/19 Tue 7/30/19

1216 5.2.2.4 RSU Installation 126 days 9% Thu 9/19/19 Tue 3/24/20

1217 5.2.2.4.1 Data Ingestion and Application Development 51 days 25% Thu 9/19/19 Wed 12/4/19 1145FS+25 days

1218 5.2.2.4.2 Install Field Equipment (Cable, mounting

equipment, switches and RSUs)

100 days 5% Mon 10/28/19 Tue 3/24/20 1250 1145FS+51 days

1219 5.2.2.4.3 Install Fiber and Splicing 100 days 5% Mon 10/28/19 Tue 3/24/20 1250 1145FS+51 days

1220 5.2.2.5 OBU Installation 265 days 0% Wed 8/28/19 Thu 9/17/20

1221 5.2.2.5.1 Application Development for OBUs (Light Vehicles) 110 days 0% Wed 8/28/19 Fri 2/7/20 1224SS,1259 1215FS+20 days

1222 5.2.2.5.2 Application Development for OBUs (Transit Vehicles)110 days 0% Wed 8/28/19 Fri 2/7/20 1259 1215FS+20 days

1223 5.2.2.5.3 Recruit Participants 265 days 0% Wed 8/28/19 Thu 9/17/20

1224 5.2.2.5.3.1 Participant Outreach 30 days 0% Wed 8/28/19 Wed 10/9/19 1225SS+20 days1221SS

1225 5.2.2.5.3.2 Participant Recruiting 120 days 0% Thu 9/26/19 Mon 3/23/20 1226SS+40 days,12591224SS+20 days

1226 5.2.2.5.3.3 Participant Informed Consent 205 days 0% Mon 11/25/19 Thu 9/17/20 1227FF 1225SS+40 days

1227 5.2.2.5.4 Installations 185 days 0% Thu 12/26/19 Thu 9/17/20 1251SS+5 days1226FF

1228 5.2.2.6 O&M Plan 55 days 0% Tue 8/4/20 Wed 10/21/20

1229 5.2.2.6.1 Develop Draft O&M Plan 20 days 0% Tue 8/4/20 Mon 8/31/20 1230 1272

1230 5.2.2.6.2 CoC Review Draft O&M Plan 5 days 0% Tue 9/1/20 Tue 9/8/20 1231 1229


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


1231 5.2.2.6.3 Address Comments From CoC Review 5 days 0% Wed 9/9/20 Tue 9/15/20 1232 1230

1232 5.2.2.6.4 QA/QC Draft O&M Plan 2 days 0% Wed 9/16/20 Thu 9/17/20 1233 1231

1233 5.2.2.6.5 CoC Final Review 1 day 0% Fri 9/18/20 Fri 9/18/20 1234 1232

1234 5.2.2.6.6 Submit Draft O&M Plan 0 days 0% Fri 9/18/20 Fri 9/18/20 1235 1233

1235 5.2.2.6.7 USDOT Review Draft O&M Plan 10 days 0% Mon 9/21/20 Fri 10/2/20 1236 1234

1236 5.2.2.6.8 Receive DOT Comments Draft O&M Plan 0 days 0% Fri 10/2/20 Fri 10/2/20 1237 1235

1237 5.2.2.6.9 Update Final Draft O&M Plan 8 days 0% Mon 10/5/20 Thu 10/15/20 1238 1236

1238 5.2.2.6.10 QA/QC Final O&M Plan 2 days 0% Fri 10/16/20 Mon 10/19/20 1239 1237

1239 5.2.2.6.11 CoC Final Review 1 day 0% Tue 10/20/20 Tue 10/20/20 1240 1238

1240 5.2.2.6.12 Submit Final O&M Plan 1 day 0% Wed 10/21/20 Wed 10/21/20 1239

1241 5.2.2.7 IRB Process 140 days 44% Mon 5/6/19 Fri 11/22/19

1242 5.2.2.7.1 Engage IRB 10 days 100% Mon 5/6/19 Fri 5/17/19

1243 5.2.2.7.2 Develop Participant Recruitment Plan 20 days 75% Wed 7/31/19 Tue 8/27/19 1244 1215

1244 5.2.2.7.3 Develop and Submit Human Use Approval Request for IRB20 days 75% Wed 8/28/19 Wed 9/25/19 1245 1243

1245 5.2.2.7.4 IRB Review and Provide Findings (Initial) 10 days 0% Thu 9/26/19 Wed 10/9/19 1246 1244

1246 5.2.2.7.5 Update and Submit IRB Application 20 days 0% Thu 10/10/19 Thu 11/7/19 1247 1245

1247 5.2.2.7.6 IRB Review and Provide Findings (Revised) 10 days 0% Fri 11/8/19 Fri 11/22/19 518 1246

1248 5.2.2.8 Post-Installation 220 days 0% Wed 3/25/20 Tue 2/9/21

1249 5.2.2.8.1 Verification 40 days 0% Wed 3/25/20 Tue 5/19/20

1250 5.2.2.8.1.1 Component Verfication 20 days 0% Wed 3/25/20 Tue 4/21/20 1252SS,1257SS,12511218,1219

1251 5.2.2.8.1.2 System Verification 20 days 0% Wed 4/22/20 Tue 5/19/20 1260 1227SS+5 days,1250

1252 5.2.2.8.2 City completes as-built drawing mark-ups 28 days 0% Wed 3/25/20 Fri 5/1/20 1253 1250SS

1253 5.2.2.8.3 Consultant makes as-built revisions 20 days 0% Mon 5/4/20 Mon 6/1/20 1254 1252

1254 5.2.2.8.4 City reviews revisions 25 days 0% Tue 6/2/20 Tue 7/7/20 1255 1253

9/18

10/2


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


1255 5.2.2.8.5 Consultant makes final revisions 23 days 0% Wed 7/8/20 Fri 8/7/20 1256 1254

1256 5.2.2.8.6 Evaluation of Consultant 10 days 0% Mon 8/10/20 Fri 8/21/20 1255

1257 5.2.2.8.7 Warranty work check-out (within one year of completion)220 days 0% Wed 3/25/20 Tue 2/9/21 1250SS

1258 5.2.2.9 Testing 129 days? 0% Tue 3/24/20 Wed 9/23/20

1259 5.2.2.9.1 Webinar on Test Plan, Application Development

and Installation/Recruiting Update

1 day? 0% Tue 3/24/20 Tue 3/24/20 1221,1222,1225

1260 5.2.2.9.2 Prepare for Acceptance Testing (Schedule, Eqpt, Artifacts)10 days 0% Wed 5/20/20 Wed 6/3/20 1261 1251

1261 5.2.2.9.3 Conduct Acceptance Testing 5 days 0% Thu 6/4/20 Wed 6/10/20 1262 1260

1262 5.2.2.9.4 Review Results with Contractor 1 day 0% Thu 6/11/20 Thu 6/11/20 1263 1261

1263 5.2.2.9.5 Contractor Revisions based on Test Results 8 days 0% Fri 6/12/20 Tue 6/23/20 1264 1262

1264 5.2.2.9.6 Perform Regression Testing Until Acceptance 8 days 0% Wed 6/24/20 Mon 7/6/20 1265,1267,12821263

1265 5.2.2.9.7 Test Results Report 56 days 0% Tue 7/7/20 Wed 9/23/20 1059 1264

1266 5.2.2.9.7.1 Draft 21 days 0% Tue 7/7/20 Tue 8/4/20

1267 5.2.2.9.7.1.1 Develop Draft Report 10 days 0% Tue 7/7/20 Mon 7/20/20 1268 1264

1268 5.2.2.9.7.1.2 CoC Review Draft Test Report 5 days 0% Tue 7/21/20 Mon 7/27/20 1269 1267

1269 5.2.2.9.7.1.3 Address Comments From CoC Review 4 days 0% Tue 7/28/20 Fri 7/31/20 1270,1271 1268

1270 5.2.2.9.7.1.4 QA/QC Draft Test Report 2 days 0% Mon 8/3/20 Tue 8/4/20 1269

1271 5.2.2.9.7.1.5 CoC Final Review 1 day 0% Mon 8/3/20 Mon 8/3/20 1272 1269

1272 5.2.2.9.7.1.6 Submit Draft Test Results Report to USDOT 0 days 0% Mon 8/3/20 Mon 8/3/20 1274,1229 1271

1273 5.2.2.9.7.2 Final 36 days 0% Tue 8/4/20 Wed 9/23/20

1274 5.2.2.9.7.2.1 USDOT Review Draft Test Report 10 days 0% Tue 8/4/20 Mon 8/17/20 1275 1272

1275 5.2.2.9.7.2.2 Receive DOT Comments Draft Test Report 0 days 0% Mon 8/17/20 Mon 8/17/20 1276 1274

1276 5.2.2.9.7.2.3 Address USDOT Comments on Draft Test Results10 days 0% Tue 8/18/20 Mon 8/31/20 1277 1275

1277 5.2.2.9.7.2.4 Public Comment Period for CVE Test Plan + Results10 days 0% Tue 9/1/20 Tue 9/15/20 1278 1276

8/3

8/17


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


1278 5.2.2.9.7.2.5 Webinar for CVE Test Plan and Results 1 day 0% Wed 9/16/20 Wed 9/16/20 1279 1277

1279 5.2.2.9.7.2.6 Address Public Comments on Test Plan 5 days 0% Thu 9/17/20 Wed 9/23/20 1280 1278

1280 5.2.2.9.7.2.7 Submit Final Test Results Report 0 days 0% Wed 9/23/20 Wed 9/23/20 1279

1281 5.2.2.10 Demonstration Period 183 days 0% Tue 7/7/20 Wed 3/31/21

1282 5.2.2.10.1 Go Live 1 day 0% Tue 7/7/20 Tue 7/7/20 1283,1284,920FF1264

1283 5.2.2.10.2 Performance and System Monitoring 182 days 0% Wed 7/8/20 Wed 3/31/21 246,1285FF 1282

1284 5.2.2.10.3 Data Collection 182 days 0% Wed 7/8/20 Wed 3/31/21 1285FF 1282

1285 5.2.2.10.4 O&M Plan Final Update 20 days 0% Thu 3/4/21 Wed 3/31/21 1283FF,1284FF

1286 5.3 Multi Modal Trip Planning Application/Common

Payment System (MMTPA/CPS)

799 days? 53% Mon 1/22/18 Wed 3/31/21

1287 5.3.1 Phase I - Systems Engineering 230 days 100% Mon 1/22/18 Wed 12/19/18

1288 5.3.1.1 MMTPA/CPS Concept of Operations (ConOps) 159 days 100% Mon 1/22/18 Wed 9/5/18

1289 5.3.1.1.1 Draft MMTPA/CPS ConOps 94 days 100% Mon 1/22/18 Mon 6/4/18

1297 5.3.1.1.2 Final MMTPA/CPS ConOps 65 days 100% Tue 6/5/18 Wed 9/5/18

1305 5.3.1.2 CPS ONLY System Requirements Specification (SyRS) 90 days 100% Thu 8/9/18 Wed 12/19/18

1306 5.3.1.2.1 Draft CPS ONLY SyRS 61 days 100% Thu 8/9/18 Mon 11/5/18

1313 5.3.1.2.2 Final CPS ONLY SyRS 29 days 100% Tue 11/6/18 Wed 12/19/18

1321 5.3.2 Phase II - Develop, Procure, Deploy 724 days? 47% Tue 5/8/18 Wed 3/31/21

1322 5.3.2.1 MMTPA Procurement 152 days 100% Tue 5/8/18 Fri 12/14/18

1323 5.3.2.1.1 Preparation for RFP/Agile Artifacts 50 days 100% Tue 5/8/18 Wed 7/18/18

1328 5.3.2.1.2 RFP and Vendor Selection 152 days 100% Tue 5/8/18 Fri 12/14/18

1345 5.3.2.2 CPS Procurement 113 days 100% Fri 10/5/18 Fri 3/22/19

1346 5.3.2.2.1 Preparation for RFP/Agile Artifacts 30 days 100% Fri 10/5/18 Mon 11/19/18

1351 5.3.2.2.2 RFP and Vendor Selection 113 days 100% Fri 10/5/18 Fri 3/22/19

9/23


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


1371 5.3.2.3 Agreement with TSPs 262 days 35% Mon 12/17/18 Fri 1/3/20

1372 5.3.2.3.1 Finalize Agreement with Transportation Service Providers262 days 35% Mon 12/17/18 Fri 1/3/20 1447 1344

1373 5.3.2.4 IRB Process 411 days 81% Mon 12/17/18 Wed 8/5/20

1374 5.3.2.4.1 Engage IRB 20 days 100% Mon 12/17/18 Tue 1/15/19 1375 1387SS

1375 5.3.2.4.2 Develop Participant Recruitment Plan 20 days 100% Wed 1/16/19 Wed 2/13/19 1376 1374

1376 5.3.2.4.3 Develop and Submit Human Use Approval Request for IRB20 days 100% Thu 2/14/19 Thu 3/14/19 1377 1375

1377 5.3.2.4.4 IRB Review and Provide Findings (Initial) 45 days 100% Fri 3/15/19 Thu 5/16/19 1376

1378 5.3.2.4.5 Update and Submit IRB Application 30 days 100% Mon 3/25/19 Fri 5/3/19 1379 1392SS

1379 5.3.2.4.6 IRB Review and Provide Findings (Revised) 20 days 100% Mon 5/6/19 Mon 6/3/19 1382 1378

1380 5.3.2.4.7 IRB Review and Findings (Travel Diary and Survey - Baseline)10 days 0% Thu 9/12/19 Wed 9/25/19 1393

1381 5.3.2.4.8 IRB Review and Findings (Post-survey) 10 days 0% Thu 7/23/20 Wed 8/5/20 1450FS+20 days

1382 5.3.2.4.9 Training Program - MMTPA 20 days 100% Tue 7/9/19 Mon 8/5/19 1383,1446 1379,1389

1383 5.3.2.4.10 Training Program - MMTPA/CPS 20 days 0% Thu 1/30/20 Thu 2/27/20 1447,518 1382,1394,1419

1384 5.3.2.5 Product Delivery 267 days 85% Fri 12/14/18 Fri 1/10/20

1385 5.3.2.5.1 MMTPA Agile Development 140 days 100% Fri 12/14/18 Mon 7/8/19

1386 5.3.2.5.1.1 Kickoff 0 days 100% Fri 12/14/18 Fri 12/14/18 1387 1344

1387 5.3.2.5.1.2 Release 1 50 days 100% Mon 12/17/18 Thu 2/28/19 1388,1374SS 1386

1388 5.3.2.5.1.3 Release 2 50 days 100% Fri 3/1/19 Thu 5/9/19 1389,1398 1387

1389 5.3.2.5.1.4 Release 3 40 days 100% Fri 5/10/19 Mon 7/8/19 1382,1403FF,1399,6641388

1390 5.3.2.5.2 CPS Agile Development 201 days 75% Fri 3/22/19 Fri 1/10/20

1391 5.3.2.5.2.1 Kickoff 0 days 100% Fri 3/22/19 Fri 3/22/19 1392 1370

1392 5.3.2.5.2.2 Release 1 60 days 100% Mon 3/25/19 Mon 6/17/19 1393,1378SS 1391

1393 5.3.2.5.2.3 Release 2 60 days 100% Tue 6/18/19 Wed 9/11/19 1394,1422,1406,13801392

1394 5.3.2.5.2.4 Release 3 60 days 50% Thu 9/12/19 Tue 12/10/19 1383,664,13951393

12/14

3/22


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


1395 5.3.2.5.2.5 Preparation for Testing 21 days 0% Wed 12/11/19 Fri 1/10/20 1427 1394

1396 5.3.2.6 Testing 253 days? 38% Fri 5/10/19 Wed 5/13/20

1397 5.3.2.6.1 MMTPA Testing 107 days 100% Fri 5/10/19 Thu 10/10/19

1398 5.3.2.6.1.1 Prepare for System Testing (Schedule, Eqpt, Artifacts)20 days 100% Fri 5/10/19 Fri 6/7/19 1388

1399 5.3.2.6.1.2 Conduct Release Testing Against RTM

(Requirements Traceability Matrix)

15 days 100% Tue 7/9/19 Mon 7/29/19 1400 1389

1400 5.3.2.6.1.3 Review Results with Contractor 1 day 100% Tue 7/30/19 Tue 7/30/19 1401 1399

1401 5.3.2.6.1.4 Contractor Revisions based on Test Results

(Regression Testing)

13 days 100% Wed 7/31/19 Fri 8/16/19 1402,1446 1400

1402 5.3.2.6.1.5 Perform User Acceptance Testing (UAT until acceptance)8 days 100% Mon 8/19/19 Wed 8/28/19 1403,1432,14461401

1403 5.3.2.6.1.6 Update MMPTA Requirements Traceability Test Matrix30 days 100% Thu 8/29/19 Thu 10/10/19 1389FF,1402

1404 5.3.2.6.2 Combined MMTPA/CPS Acceptance Test Plan 93 days 0% Thu 9/12/19 Wed 1/29/20

1405 5.3.2.6.2.1 Draft Test Plan 72 days 0% Thu 9/12/19 Fri 12/27/19

1406 5.3.2.6.2.1.1 Prepare Draft Test Plan 50 days 0% Thu 9/12/19 Fri 11/22/19 1407 1393

1407 5.3.2.6.2.1.2 COC Review of Test Plan 5 days 0% Mon 11/25/19 Tue 12/3/19 1408 1406

1408 5.3.2.6.2.1.3 Address CoC Comments Test Plan 5 days 0% Wed 12/4/19 Tue 12/10/19 1409 1407

1409 5.3.2.6.2.1.4 CoC Final Review 1 day 0% Wed 12/11/19 Wed 12/11/19 1410 1408

1410 5.3.2.6.2.1.5 Submit Draft Test Plan 1 day 0% Thu 12/12/19 Thu 12/12/19 1411 1409

1411 5.3.2.6.2.1.6 USDOT Review Draft Test Plan 10 days 0% Fri 12/13/19 Fri 12/27/19 1413 1410

1412 5.3.2.6.2.2 Final Test Plan 21 days 0% Fri 12/27/19 Wed 1/29/20

1413 5.3.2.6.2.2.1 Receive USDOT Comments on Draft Test Plan 0 days 0% Fri 12/27/19 Fri 12/27/19 1414 1411

1414 5.3.2.6.2.2.2 Update Test Plan 10 days 0% Mon 12/30/19 Mon 1/13/20 1415 1413,1609

1415 5.3.2.6.2.2.3 CoC Review 5 days 0% Tue 1/14/20 Tue 1/21/20 1416 1414

1416 5.3.2.6.2.2.4 Update Test Plan 5 days 0% Wed 1/22/20 Tue 1/28/20 1418,1417 1415

12/27


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


1417 5.3.2.6.2.2.5 QA/QC 1 day 0% Wed 1/29/20 Wed 1/29/20 1416

1418 5.3.2.6.2.2.6 CoC Final Review 1 day 0% Wed 1/29/20 Wed 1/29/20 1419 1416

1419 5.3.2.6.2.2.7 Submit Final MMTPA/CPS Acceptance Test Plan 0 days 0% Wed 1/29/20 Wed 1/29/20 1645FS+10 days,1627,13831418,1536FS+10 days

1420 5.3.2.6.3 CPS Testing 167 days? 21% Thu 9/12/19 Wed 5/13/20

1421 5.3.2.6.3.1 Release 2 21 days 100% Thu 9/12/19 Thu 10/10/19

1422 5.3.2.6.3.1.1 Conduct Release Testing Against RTM


5 days 100% Thu 9/12/19 Wed 9/18/19 1423 1393

1423 5.3.2.6.3.1.2 Review Results with Contractor 1 day 100% Thu 9/19/19 Thu 9/19/19 1424 1422

1424 5.3.2.6.3.1.3 Contractor Revisions based on Test Results


5 days 100% Fri 9/20/19 Thu 9/26/19 1425 1423

1425 5.3.2.6.3.1.4 Perform User Acceptance Testing (UAT until Acceptance)10 days 100% Fri 9/27/19 Thu 10/10/19 1432 1424

1426 5.3.2.6.3.2 Release 3 (Combined MMTPA/CPS Testing) 31 days 0% Mon 1/13/20 Wed 2/26/20

1427 5.3.2.6.3.2.1 Conduct Release Testing Against RTM


10 days 0% Mon 1/13/20 Mon 1/27/20 1428 1395

1428 5.3.2.6.3.2.2 Review Results with Contractor 1 day 0% Tue 1/28/20 Tue 1/28/20 1429 1427

1429 5.3.2.6.3.2.3 Contractor Revisions based on Test Results


10 days 0% Wed 1/29/20 Tue 2/11/20 1430 1428

1430 5.3.2.6.3.2.4 Perform User Acceptance Testing (UAT until Acceptance)10 days 0% Wed 2/12/20 Wed 2/26/20 1432,1447FS+22 days1429

1431 5.3.2.6.3.3 Prepare and Submit MMTPA/CPS Test Report 55 days? 0% Thu 2/27/20 Wed 5/13/20

1432 5.3.2.6.3.3.1 Develop Draft Report 10 days 0% Thu 2/27/20 Wed 3/11/20 1433 1425,1402,1430

1433 5.3.2.6.3.3.2 CoC Review Draft Test Report 6 days 0% Thu 3/12/20 Thu 3/19/20 1434 1432

1434 5.3.2.6.3.3.3 Address Comments From CoC Review 5 days 0% Fri 3/20/20 Thu 3/26/20 1435,1436 1433

1435 5.3.2.6.3.3.4 QA/QC Draft Test Report 2 days 0% Fri 3/27/20 Mon 3/30/20 1434

1436 5.3.2.6.3.3.5 CoC Final Review 1 day 0% Fri 3/27/20 Fri 3/27/20 1437 1434

1437 5.3.2.6.3.3.6 Submit Draft Test Report and post for public comment1 day 0% Mon 3/30/20 Mon 3/30/20 1438 1436

1/29


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


1438 5.3.2.6.3.3.7 USDOT Review Draft Test Report 10 days 0% Tue 3/31/20 Mon 4/13/20 1439,1440FS+3 days1437

1439 5.3.2.6.3.3.8 Receive USDOT Comments Draft Test Report 0 days 0% Mon 4/13/20 Mon 4/13/20 1438

1440 5.3.2.6.3.3.9 MMTPA/CPS Webinar: Test Results +

Presentation of Combined MVP + Lessons

Learned

1 day? 0% Fri 4/17/20 Fri 4/17/20 1441FS+5

days

1438FS+3 days

1441 5.3.2.6.3.3.10 Update Test Results from USDOT and public comment5 days 0% Mon 4/27/20 Fri 5/1/20 1442 1440FS+5 days

1442 5.3.2.6.3.3.11 QA/QC Draft Test Report 2 days 0% Mon 5/4/20 Tue 5/5/20 1443 1441

1443 5.3.2.6.3.3.12 CoC Final Review 5 days 0% Wed 5/6/20 Tue 5/12/20 1444 1442

1444 5.3.2.6.3.3.13 Submit Draft Test Report 1 day 0% Wed 5/13/20 Wed 5/13/20 1443

1445 5.3.2.7 Demonstration Period 395 days 0% Thu 8/29/19 Wed 3/31/21

1446 5.3.2.7.1 Go Live (MMTPA Only) 1 day 100% Thu 8/29/19 Thu 8/29/19 914FF 1382,1401,1402

1447 5.3.2.7.2 Go Live (MMTPA and CPS) 1 day 0% Mon 3/30/20 Mon 3/30/20 1448,1449,1450,916FF1372,1383,1430FS+22 days

1448 5.3.2.7.3 Performance and System Monitoring 251 days 0% Tue 3/31/20 Wed 3/31/21 246 1447

1449 5.3.2.7.4 Data Collection 251 days 0% Tue 3/31/20 Wed 3/31/21 1447

1450 5.3.2.7.5 Quarterly Update 1 (Application) 60 days 0% Tue 3/31/20 Tue 6/23/20 1451,1381FS+20 days1447

1451 5.3.2.7.6 Quarterly Update 2 (Application) 60 days 0% Wed 6/24/20 Thu 9/17/20 1452 1450

1452 5.3.2.7.7 Quarterly Update 3 (Application) 60 days 0% Fri 9/18/20 Wed 12/16/20 1451

1453 5.4 Smart Mobility Hubs (SMH) 1150 days? 46% Thu 8/18/16 Thu 3/4/21

1454 5.4.1 Phase I - Systems Engineering 986 days? 86% Thu 8/18/16 Mon 7/6/20

1455 5.4.1.1 SMH Strategy Plan 167 days 100% Thu 8/18/16 Fri 4/7/17

1460 5.4.1.2 SMH Concept of Operations (ConOps) 486 days? 72% Fri 1/19/18 Fri 12/27/19

1461 5.4.1.2.1 Draft SMH ConOps 122 days 100% Fri 1/19/18 Thu 7/12/18

1469 5.4.1.2.2 Final SMH ConOps 12 days 100% Thu 7/12/18 Mon 7/30/18

1476 5.4.1.2.3 ConOps Refresh 52 days? 0% Thu 10/10/19 Fri 12/27/19

1477 5.4.1.2.3.1 Update SMH ConOps per SDD Changes 40 days 0% Thu 10/10/19 Tue 12/10/19 1478 1538

4/13


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete



1479 5.4.1.2.3.3 Address CoC Comments SMH ConOps 5 days 0% Wed 12/18/19 Tue 12/24/19 1480 1478

1480 5.4.1.2.3.4 QA/QC 1 day? 0% Thu 12/26/19 Thu 12/26/19 1481 1479


1482 5.4.1.2.3.6 Submit Final Revised SMH ConOps to USDOT 0 days 0% Fri 12/27/19 Fri 12/27/19 1500 1481

1483 5.4.1.3 SMH System Requirements Specification (SyRS) 374 days 70% Tue 8/14/18 Thu 2/13/20

1484 5.4.1.3.1 Draft SMH SyRS 48 days 100% Tue 8/14/18 Thu 10/18/18

1491 5.4.1.3.2 Final SMH SyRS 20 days 100% Thu 10/18/18 Thu 11/15/18

1499 5.4.1.3.3 SyRS Refresh 32 days 0% Mon 12/30/19 Thu 2/13/20

1500 5.4.1.3.3.1 Update SMH SyRS per SDD Changes 20 days 0% Mon 12/30/19 Tue 1/28/20 1501 1482


1502 5.4.1.3.3.3 Update SMH SyRS 5 days 0% Wed 2/5/20 Tue 2/11/20 1503 1501

1503 5.4.1.3.3.4 QA/QC 1 day 0% Wed 2/12/20 Wed 2/12/20 1504 1502


1505 5.4.1.3.3.6 Submit Final Revised SMH SyRS to USDOT 0 days 0% Thu 2/13/20 Thu 2/13/20 1504

1506 5.4.1.4 SMH Interface Control Document (ICD) 51 days 100% Tue 12/4/18 Fri 2/15/19

1507 5.4.1.4.1 Draft SMH ICD 28 days 100% Tue 12/4/18 Mon 1/14/19

1514 5.4.1.4.2 Final SMH ICD 24 days 100% Mon 1/14/19 Fri 2/15/19

1521 5.4.1.5 SMH System Design Document (SDD) 380 days? 70% Mon 12/31/18 Mon 7/6/20

1522 5.4.1.5.1 Draft SMH SDD 73 days? 100% Mon 12/31/18 Mon 4/15/19

1529 5.4.1.5.2 Revised SMH SDD 124 days? 100% Mon 4/15/19 Wed 10/9/19

1539 5.4.1.5.3 Final As-Built SMH SDD 49 days 0% Mon 4/27/20 Mon 7/6/20

1540 5.4.1.5.3.1 Prepare Final SMH SDD 30 days 0% Mon 4/27/20 Mon 6/8/20 1541 1659

1541 5.4.1.5.3.2 COC Review of Final SMH SDD 5 days 0% Tue 6/9/20 Mon 6/15/20 1542 1540

12/27

2/13


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


1542 5.4.1.5.3.3 Address CoC Comments SDD 10 days 0% Tue 6/16/20 Mon 6/29/20 1543 1541

1543 5.4.1.5.3.4 QA/QC 2 days 0% Tue 6/30/20 Wed 7/1/20 1544 1542


1545 5.4.1.5.3.6 Submit Final SMH SDD to USDOT 1 day 0% Mon 7/6/20 Mon 7/6/20 1544

1546 5.4.1.6 SMH Test Plan (TP) 126 days 100% Tue 4/16/19 Fri 10/11/19

1547 5.4.1.6.1 Draft SMH Test Plan 82 days 100% Tue 4/16/19 Fri 8/9/19

1554 5.4.1.6.2 Final SMH Test Plan 44 days 100% Fri 8/9/19 Fri 10/11/19

1562 5.4.2 Phase II - Develop, Procure, Deploy 637 days? 24% Tue 8/14/18 Thu 3/4/21

1563 5.4.2.1 Design 151 days 100% Tue 8/14/18 Mon 3/25/19

1564 5.4.2.1.1 Stage 1 96 days 100% Tue 8/14/18 Thu 1/3/19

1573 5.4.2.1.2 Stage 3 35 days 100% Fri 1/4/19 Mon 2/25/19

1577 5.4.2.1.3 Develop plan quantities 5 days 100% Fri 1/18/19 Fri 1/25/19 1578 1574

1578 5.4.2.1.4 Engineer's Estimate 5 days 100% Mon 1/28/19 Fri 2/1/19 1579 1577

1579 5.4.2.1.5 Submit Final Plans (P,S, & E) 10 days 100% Mon 2/4/19 Fri 2/15/19 1580,1582,1520FF1578

1580 5.4.2.1.6 City Review 15 days 100% Tue 2/19/19 Mon 3/11/19 1581 1579

1581 5.4.2.1.7 USDOT Review 10 days 100% Tue 3/12/19 Mon 3/25/19 1580

1582 5.4.2.1.8 Signatures 20 days 100% Tue 2/19/19 Mon 3/18/19 1584 1579

1583 5.4.2.2 Installation Procurement 106 days 100% Tue 3/19/19 Thu 8/15/19

1610 5.4.2.3 Installation 72 days 39% Fri 8/16/19 Mon 12/2/19

1611 5.4.2.3.1 Infrastructure Improvements 72 days 60% Fri 8/16/19 Mon 12/2/19 1612FF,1635 1609

1612 5.4.2.3.2 Install Kiosks 40 days 0% Wed 10/2/19 Mon 12/2/19 1635 1611FF

1613 5.4.2.4 O&M Plan 62 days? 0% Mon 5/4/20 Thu 7/30/20

1614 5.4.2.4.1 Develop Draft O&M Plan 20 days 0% Mon 5/4/20 Mon 6/1/20 1615 1660

1615 5.4.2.4.2 QA/QC Draft O&M Plan 5 days 0% Tue 6/2/20 Mon 6/8/20 1616 1614


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


1616 5.4.2.4.3 CoC Review Draft O&M Plan 5 days 0% Tue 6/9/20 Mon 6/15/20 1617 1615

1617 5.4.2.4.4 Address Comments From CoC Review 5 days 0% Tue 6/16/20 Mon 6/22/20 1618 1616


1619 5.4.2.4.6 Submit Draft O&M Plan 0 days 0% Tue 6/23/20 Tue 6/23/20 1620 1618

1620 5.4.2.4.7 USDOT Review Draft O&M Plan 10 days 0% Wed 6/24/20 Wed 7/8/20 1621 1619

1621 5.4.2.4.8 Receive USDOT Comments Draft O&M Plan 0 days 0% Wed 7/8/20 Wed 7/8/20 1622 1620

1622 5.4.2.4.9 Update Final Draft O&M Plan 8 days 0% Thu 7/9/20 Mon 7/20/20 1623 1621

1623 5.4.2.4.10 QA/QC Final O&M Plan 2 days 0% Tue 7/21/20 Wed 7/22/20 1624 1622

1624 5.4.2.4.11 CoC Review Draft O&M Plan 5 days 0% Thu 7/23/20 Wed 7/29/20 1625 1623

1625 5.4.2.4.12 Submit Final O&M Plan 1 day? 0% Thu 7/30/20 Thu 7/30/20 1624

1626 5.4.2.5 IRB Process 95 days 0% Tue 3/17/20 Wed 7/29/20

1627 5.4.2.5.1 Engage IRB 20 days 0% Tue 4/28/20 Tue 5/26/20 1629 1561,1419,1628

1628 5.4.2.5.2 Survey Development for IRB 30 days 0% Tue 3/17/20 Mon 4/27/20 1627 1665

1629 5.4.2.5.3 Develop and Submit Human Use Approval Request for IRB5 days 0% Wed 5/27/20 Tue 6/2/20 1630 1627

1630 5.4.2.5.4 IRB Review and Provide Findings (Initial) 20 days 0% Wed 6/3/20 Tue 6/30/20 1631,518 1629

1631 5.4.2.5.5 Update and Submit IRB Application (If needed) 10 days 0% Wed 7/1/20 Wed 7/15/20 1632 1630

1632 5.4.2.5.6 IRB Review and Provide Findings (Revised) 10 days 0% Thu 7/16/20 Wed 7/29/20 1631

1633 5.4.2.6 Post-Installation 250 days 0% Tue 12/3/19 Tue 12/1/20

1634 5.4.2.6.1 Verification 15 days 0% Tue 12/3/19 Mon 12/23/19

1635 5.4.2.6.1.1 Component Verfication 10 days 0% Tue 12/3/19 Mon 12/16/19 1637SS,1642SS,16361611,1612

1636 5.4.2.6.1.2 System Verification 5 days 0% Tue 12/17/19 Mon 12/23/19 1644FS+13 days1635

1637 5.4.2.6.2 City completes as-built drawing mark-ups 30 days 0% Tue 12/3/19 Wed 1/15/20 1638 1635SS

1638 5.4.2.6.3 Consultant makes as-built revisions 37 days 0% Thu 1/16/20 Tue 3/10/20 1639 1637

1639 5.4.2.6.4 City reviews revisions 30 days 0% Wed 3/11/20 Tue 4/21/20 1640 1638

6/23

7/8


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


1640 5.4.2.6.5 Consultant makes final revisions 12 days 0% Wed 4/22/20 Thu 5/7/20 1641 1639

1641 5.4.2.6.6 Evaluation of Consultant 10 days 0% Fri 5/8/20 Thu 5/21/20 1640

1642 5.4.2.6.7 Warranty work check-out (within one year of completion)250 days 0% Tue 12/3/19 Tue 12/1/20 1635SS

1643 5.4.2.7 Testing 80 days? 0% Tue 1/14/20 Wed 5/6/20

1644 5.4.2.7.1 Prepare for Acceptance Testing (Schedule, Eqpt, Artifacts)5 days 0% Tue 1/14/20 Tue 1/21/20 1645 1636FS+13 days

1645 5.4.2.7.2 Conduct Acceptance Testing 6 days 0% Thu 2/13/20 Fri 2/21/20 1646 1644,1561FS+10 days,1419FS+10 days

1646 5.4.2.7.3 Review Results with Contractor 1 day 0% Mon 2/24/20 Mon 2/24/20 1647 1645

1647 5.4.2.7.4 Contractor Revisions based on Test Results 7 days 0% Tue 2/25/20 Wed 3/4/20 1648 1646

1648 5.4.2.7.5 Perform Regression Testing Until Acceptance 7 days 0% Thu 3/5/20 Fri 3/13/20 1649FF,1651 1647

1649 5.4.2.7.6 Prepare and Submit Test Report 10 days 0% Mon 3/2/20 Fri 3/13/20 1665 1648FF

1650 5.4.2.7.7 Prepare and Submit SMH Test Report 38 days? 0% Mon 3/16/20 Wed 5/6/20

1651 5.4.2.7.7.1 Develop Draft Report 10 days 0% Mon 3/16/20 Fri 3/27/20 1652 1648

1652 5.4.2.7.7.2 CoC Review Draft Test Report 5 days 0% Mon 3/30/20 Fri 4/3/20 1653 1651

1653 5.4.2.7.7.3 Address Comments From CoC Review 4 days 0% Mon 4/6/20 Thu 4/9/20 1654,1655 1652

1654 5.4.2.7.7.4 QA/QC Draft Test Report 1 day 0% Fri 4/10/20 Fri 4/10/20 1653


1656 5.4.2.7.7.6 Submit Draft Test Report 0 days 0% Fri 4/10/20 Fri 4/10/20 1658,1657FS-7 days1655

1657 5.4.2.7.7.7 Webinar for Test Plan and Results 1 day? 0% Thu 4/2/20 Thu 4/2/20 1656FS-7 days

1658 5.4.2.7.7.8 USDOT Review Draft Test Report 10 days 0% Mon 4/13/20 Fri 4/24/20 1659 1656

1659 5.4.2.7.7.9 Receive USDOT Comments Draft Test Report 0 days 0% Fri 4/24/20 Fri 4/24/20 1660,1540 1658

1660 5.4.2.7.7.10 Update Test Report for USDOT and Webinar comments5 days 0% Mon 4/27/20 Fri 5/1/20 1614,1661 1659

1661 5.4.2.7.7.11 QA/QC Draft Test Report 1 day 0% Mon 5/4/20 Mon 5/4/20 1662 1660


1663 5.4.2.7.7.13 Submit Draft Test Report 1 day 0% Wed 5/6/20 Wed 5/6/20 1662

4/10

4/24


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


1664 5.4.2.8 Demonstration Period 243 days 0% Mon 3/16/20 Thu 3/4/21

1665 5.4.2.8.1 Go Live 1 day 0% Mon 3/16/20 Mon 3/16/20 1669,1666,1667,917FF,16281649

1666 5.4.2.8.2 Performance and System Monitoring 242 days 0% Tue 3/17/20 Thu 3/4/21 246,1668FF 1665

1667 5.4.2.8.3 Data Collection 242 days 0% Tue 3/17/20 Thu 3/4/21 1668FF 1665

1668 5.4.2.8.4 O&M Plan Final Update 20 days 0% Thu 2/4/21 Thu 3/4/21 1666FF,1667FF

1669 5.4.2.8.5 Quarterly Update 1 (Application) 66 days 0% Tue 3/17/20 Wed 6/17/20 1670 1665

1670 5.4.2.8.6 Quarterly Update 2 (Application) 66 days 0% Thu 6/18/20 Mon 9/21/20 1669

1671 5.5 Mobility Assistance (MAPCD) 972 days? 75% Thu 8/18/16 Mon 6/15/20

1672 5.5.1 Phase I - Systems Engineering 620 days 100% Thu 8/18/16 Fri 1/18/19

1673 5.5.1.1 MA Strategy Plan 224 days 100% Thu 8/18/16 Wed 6/28/17

1678 5.5.1.2 MA Trade Study 238 days 100% Mon 5/1/17 Mon 4/2/18

1698 5.5.1.3 MA Interface Control Document (ICD) 91 days 100% Tue 4/3/18 Thu 8/9/18

1699 5.5.1.3.1 Draft Mobility Assistance Interfaces 60 days 100% Tue 4/3/18 Tue 6/26/18

1706 5.5.1.3.2 Final Mobility Assistance Interfaces 31 days 100% Tue 6/26/18 Thu 8/9/18

1714 5.5.1.4 MA Test Plan (TP) 87 days 100% Wed 9/12/18 Fri 1/18/19

1715 5.5.1.4.1 Draft Mobility Assistance Test Plan 61 days 100% Wed 9/12/18 Tue 12/11/18

1722 5.5.1.4.2 Final Mobility Assistance Test Plan 26 days 100% Tue 12/11/18 Fri 1/18/19

1729 5.5.2 Phase II - Develop, Procure, Deploy 562 days? 61% Tue 3/20/18 Mon 6/15/20

1730 5.5.2.1 Contract 70 days 100% Tue 3/20/18 Tue 6/26/18

1731 5.5.2.1.1 Finalize Contract with Mobility Assistance Partner 70 days 100% Tue 3/20/18 Tue 6/26/18 1707FF

1732 5.5.2.2 Draft O&M Manual 153 days? 99% Thu 3/28/19 Fri 11/1/19

1733 5.5.2.2.1 Develop Draft O&M Manual 85 days 100% Thu 3/28/19 Fri 7/26/19 1734 1769

1734 5.5.2.2.2 CoC Review Draft O&M Manual 5 days 100% Mon 7/29/19 Fri 8/2/19 1735 1733

1735 5.5.2.2.3 Address Comments From CoC Review 10 days 100% Mon 8/5/19 Fri 8/16/19 1736 1734


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


1736 5.5.2.2.4 QA/QC Draft O&M Manual 4 days 100% Mon 8/19/19 Thu 8/22/19 1737 1735

1737 5.5.2.2.5 CoC Final Review 1 day 100% Fri 8/23/19 Fri 8/23/19 1738 1736

1738 5.5.2.2.6 Submit Draft O&M Manual 0 days 100% Fri 8/23/19 Fri 8/23/19 1739 1737

1739 5.5.2.2.7 USDOT Review Draft O&M Manual 10 days 100% Mon 8/26/19 Mon 9/9/19 1740FS+6 days1738

1740 5.5.2.2.8 Receive DOT Comments Draft O&M Manual 0 days 100% Tue 9/17/19 Tue 9/17/19 1742 1739FS+6 days

1741 5.5.2.2.9 Update Final Draft O&M Manual 32 days? 94% Wed 9/18/19 Fri 11/1/19

1742 5.5.2.2.9.1 Update and provide to CoC for review 10 days 100% Wed 9/18/19 Tue 10/1/19 1743 1740

1743 5.5.2.2.9.2 Revise and post for public comment 2 days 100% Wed 10/2/19 Thu 10/3/19 1744FS+3 days1742

1744 5.5.2.2.9.3 MAPCD Webinar on Test Results and O&M Plan 1 day? 100% Wed 10/9/19 Wed 10/9/19 1745 1743FS+3 days

1745 5.5.2.2.9.4 Revise for Webinar comments 5 days 100% Thu 10/10/19 Thu 10/17/19 1746 1744

1746 5.5.2.2.9.5 Final CoC Review 7 days 100% Fri 10/18/19 Mon 10/28/19 1747 1745

1747 5.5.2.2.9.6 Final QA and Submit 4 days 55% Tue 10/29/19 Fri 11/1/19 1746

1748 5.5.2.3 IRB Process 143 days 100% Fri 7/27/18 Mon 2/25/19

1755 5.5.2.4 Product Delivery 344.5 days 100% Tue 4/3/18 Thu 8/15/19

1756 5.5.2.4.1 Refinements and Updates to Mobility App based

on Smart Columbus Needs

60 days 100% Tue 4/3/18 Tue 6/26/18 1761FF 1697,1707FF

1757 5.5.2.4.2 Recruitment of Test Participants 61 days 100% Tue 2/26/19 Wed 7/31/19 1759 1754

1758 5.5.2.4.3 COTA, OSU, Franklin County Board of

Developmental Disabilities preparation for

deployment

40 days 100% Fri 12/21/18 Wed 2/20/19 1759 1767

1759 5.5.2.4.4 Training Program 22 days 100% Thu 3/28/19 Thu 8/15/19 1774SS+23 days1758,1769,1757

1760 5.5.2.5 Testing 239 days 100% Wed 5/30/18 Mon 5/13/19

1773 5.5.2.6 Demonstration Period 283 days 15% Tue 4/30/19 Mon 6/15/20

1774 5.5.2.6.1 Go Live 1 day 100% Tue 4/30/19 Tue 4/30/19 566FS+120 days,1776,1775,912FF1759SS+23 days

1775 5.5.2.6.2 Performance and System Monitoring 282 days 15% Wed 5/1/19 Mon 6/15/20 246,1777FF 1774

8/23

9/17


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


1776 5.5.2.6.3 Data Collection 282 days 15% Wed 5/1/19 Mon 6/15/20 1777FF 1774

1777 5.5.2.6.4 O&M Plan Final Update 20 days 0% Mon 5/18/20 Mon 6/15/20 1775FF,1776FF

1778 5.6 Connected Electric Autonomous Vehicle (CEAV) - Revised 777 days? 41% Wed 3/7/18 Tue 4/13/21

1779 5.6.1 Project evaluation 39 days 100% Wed 3/7/18 Mon 4/30/18

1784 5.6.2 Concept Development for RFP #2 96 days 89% Mon 7/2/18 Fri 11/16/18

1795 5.6.3 Procurement 279 days 100% Tue 5/1/18 Tue 6/11/19

1796 5.6.3.1 Procurement #1 (Columbus Partnership + ODOT) 86 days 100% Tue 5/1/18 Thu 8/30/18

1797 5.6.3.1.1 Develop RFP 55 days 100% Tue 5/1/18 Wed 7/18/18

1804 5.6.3.1.2 Responses Due 0 days 100% Thu 8/9/18 Thu 8/9/18 1805 1802FS+18 days

1805 5.6.3.1.3 Evaluation and Vendor Selection 10 days 100% Fri 8/10/18 Thu 8/23/18 1806 1804

1806 5.6.3.1.4 Notice to proceed 5 days 100% Fri 8/24/18 Thu 8/30/18 1836 1805

1807 5.6.3.2 Procurement #2 (CoC + ODOT + OSU) 236 days 100% Mon 7/2/18 Tue 6/11/19

1808 5.6.3.2.1 RFI 86 days 100% Mon 7/2/18 Thu 11/1/18

1815 5.6.3.2.2 RFP #2 140 days 100% Mon 11/19/18 Tue 6/11/19

1833 5.6.4 Phase II - Develop, Deploy/Test, Demonstrate 652 days? 29% Fri 8/31/18 Tue 4/13/21

1834 5.6.4.1 Product Development 322 days 39% Fri 8/31/18 Tue 12/17/19

1835 5.6.4.1.1 Solution Delivery (Turn Key) 302 days 29% Fri 8/31/18 Fri 11/15/19

1836 5.6.4.1.1.1 Vendor/RFP #1 40 days 100% Fri 8/31/18 Mon 10/29/18 1856FF-5 days,1843FF,1857FF,1838,1837,18421806

1837 5.6.4.1.1.2 Safety Management Plan Inputs 1 day 100% Tue 10/30/18 Tue 10/30/18 541 1836

1838 5.6.4.1.1.3 Operational Demonstration 2 days 100% Tue 10/30/18 Wed 10/31/18 1836,1848

1839 5.6.4.1.1.4 Vendor/RFP #2 109 days 0% Wed 6/12/19 Fri 11/15/19 1840,1845,1848FF,6641832

1840 5.6.4.1.1.5 Safety Management Plan Inputs 1 day 100% Fri 10/4/19 Fri 10/4/19 557 1839

1841 5.6.4.1.2 Infrastructure - RFP #1 40 days 100% Tue 10/30/18 Fri 12/28/18

1842 5.6.4.1.2.1 Infrastructure enhancements 20 days 100% Tue 10/30/18 Thu 11/29/18 1843 1836

8/9


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


1843 5.6.4.1.2.2 RSU installation 20 days 100% Fri 11/30/18 Fri 12/28/18 1836FF,1842

1844 5.6.4.1.3 Infrastructure - RFP #2 20 days 0% Mon 11/18/19 Tue 12/17/19

1845 5.6.4.1.3.1 Infrastructure enhancements 20 days 0% Mon 11/18/19 Tue 12/17/19 1839

1846 5.6.4.2 Deployment 380 days? 47% Tue 10/9/18 Thu 4/16/20

1847 5.6.4.2.1 IRB Process (Vendor #2) 45 days 0% Fri 11/8/19 Thu 1/16/20

1848 5.6.4.2.1.1 Engage IRB 5 days 0% Fri 11/8/19 Fri 11/15/19 1838,1849,18501839FF

1849 5.6.4.2.1.2 Develop Post Deployment Survey 10 days 0% Mon 11/18/19 Tue 12/3/19 1848

1850 5.6.4.2.1.3 Develop and Submit Human Use Approval Request for IRB10 days 0% Mon 11/18/19 Tue 12/3/19 1851 1848

1851 5.6.4.2.1.4 IRB Review and Provide Findings (Initial) 10 days 0% Wed 12/4/19 Tue 12/17/19 1852,518 1850

1852 5.6.4.2.1.5 Update and Submit IRB Application 10 days 0% Wed 12/18/19 Thu 1/2/20 1853 1851

1853 5.6.4.2.1.6 IRB Review and Provide Findings (Revised) 10 days 0% Fri 1/3/20 Thu 1/16/20 1852

1854 5.6.4.2.2 Verification 205 days 100% Tue 10/9/18 Fri 8/2/19

1855 5.6.4.2.2.1 Vendor #1 15 days 100% Tue 10/9/18 Mon 10/29/18

1856 5.6.4.2.2.1.1 Component Verfication 10 days 100% Tue 10/9/18 Mon 10/22/18 1836FF-5 days

1857 5.6.4.2.2.1.2 System Verification 5 days 100% Tue 10/23/18 Mon 10/29/18 1862 1836FF

1858 5.6.4.2.2.2 Vendor #2 5 days 100% Mon 7/29/19 Fri 8/2/19

1859 5.6.4.2.2.2.1 Factory acceptance testing (component verification)5 days 100% Mon 7/29/19 Fri 8/2/19 1832FS+32 days

1860 5.6.4.2.3 Testing 365 days? 53% Tue 10/30/18 Thu 4/16/20

1861 5.6.4.2.3.1 Vendor #1 53 days 100% Tue 10/30/18 Thu 1/17/19

1868 5.6.4.2.3.2 Vendor #2 212 days? 40% Wed 6/12/19 Thu 4/16/20

1869 5.6.4.2.3.2.1 CEAV Draft Test Plan 52 days 100% Wed 6/12/19 Fri 8/23/19

1870 5.6.4.2.3.2.1.1 Prepare Draft CEAV Test Plan 23 days 100% Wed 6/12/19 Mon 7/15/19 1871 1832

1871 5.6.4.2.3.2.1.2 COC Review of CEAVTest Plan 2 days 100% Tue 7/16/19 Wed 7/17/19 1872 1870

1872 5.6.4.2.3.2.1.3 Address CoC Comments Draft CEAV Test Plan12 days 100% Thu 7/18/19 Fri 8/2/19 1873 1871


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


1873 5.6.4.2.3.2.1.4 QA/QC 2 days 100% Mon 8/5/19 Tue 8/6/19 1874 1872

1874 5.6.4.2.3.2.1.5 CoC Final Review 2 days 100% Wed 8/7/19 Thu 8/8/19 1875 1873

1875 5.6.4.2.3.2.1.6 Submit Draft CEAV Test Plan (to USDOT) 1 day 100% Fri 8/9/19 Fri 8/9/19 1876 1874

1876 5.6.4.2.3.2.1.7 USDOT Review Draft CEAV Test Plan 10 days 100% Mon 8/12/19 Fri 8/23/19 1878 1875

1877 5.6.4.2.3.2.2 CEAV Final Test Plan 54 days? 42% Fri 8/23/19 Tue 11/12/19

1878 5.6.4.2.3.2.2.1 Receive USDOT Comments on Draft CEAV Test Plan0 days 100% Fri 8/23/19 Fri 8/23/19 1879 1876

1879 5.6.4.2.3.2.2.2 Update CEAV Test Plan 10 days 100% Mon 8/26/19 Mon 9/9/19 1880 1878

1880 5.6.4.2.3.2.2.3 CoC Review 5 days 100% Tue 9/10/19 Mon 9/16/19 1881 1879

1881 5.6.4.2.3.2.2.4 Update Test Plan 4 days 100% Tue 9/17/19 Fri 9/20/19 1883,1882 1880

1882 5.6.4.2.3.2.2.5 Independent Review Panel for Test Plan 1 day? 0% Mon 9/23/19 Mon 9/23/19 1881

1883 5.6.4.2.3.2.2.6 QA/QC 2 days 100% Tue 9/24/19 Wed 9/25/19 1884 1881

1884 5.6.4.2.3.2.2.7 CoC Final Review 5 days 20% Thu 9/26/19 Wed 10/2/19 1885 1883

1885 5.6.4.2.3.2.2.8 Revise Test Plan and Post for Public Comment5 days 20% Fri 9/27/19 Tue 10/8/19 2090,1886 1884

1886 5.6.4.2.3.2.2.9 Public Comment Period 10 days 0% Wed 10/9/19 Wed 10/23/19 1892FS+29 days,18871885

1887 5.6.4.2.3.2.2.10 Revise Test Plan from Comments Received 5 days 0% Thu 10/24/19 Wed 10/30/19 1888 1886

1888 5.6.4.2.3.2.2.11 CoC Review 5 days 0% Thu 10/31/19 Wed 11/6/19 1889 1887

1889 5.6.4.2.3.2.2.12 QA/QC 2 days 0% Thu 11/7/19 Fri 11/8/19 1890 1888

1890 5.6.4.2.3.2.2.13 Submit Final CEAV Test Plan 1 day 0% Tue 11/12/19 Tue 11/12/19 1889

1891 5.6.4.2.3.2.3 Testing 32 days 0% Mon 12/9/19 Fri 1/24/20

1892 5.6.4.2.3.2.3.1 Conduct On-Site Acceptance Testing - Preliminary10 days 0% Mon 12/9/19 Fri 12/20/19 1893 1886FS+29 days

1893 5.6.4.2.3.2.3.2 Review Results with Contractor 2 days 0% Mon 12/23/19 Tue 12/24/19 1894 1892

1894 5.6.4.2.3.2.3.3 Contractor Revisions based on Test Results 10 days 0% Thu 12/26/19 Thu 1/9/20 1895 1893

1895 5.6.4.2.3.2.3.4 Conduct On-Site Acceptance Testing - Final 10 days 0% Fri 1/10/20 Fri 1/24/20 1914FS+4 days,18971894

1896 5.6.4.2.3.2.4 Prepare and Submit Test Report 24 days 0% Mon 1/27/20 Fri 2/28/20

8/23


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


1897 5.6.4.2.3.2.4.1 Prepare CEAV Draft Test Results 10 days 0% Mon 1/27/20 Fri 2/7/20 1764FS+10 days,18981895

1898 5.6.4.2.3.2.4.2 CoC and Vendor Review 5 days 0% Mon 2/10/20 Fri 2/14/20 1899 1897

1899 5.6.4.2.3.2.4.3 Address CoC Comments CEAV Test Results 5 days 0% Tue 2/18/20 Mon 2/24/20 1900,1901 1898

1900 5.6.4.2.3.2.4.4 QA/QC 2 days 0% Tue 2/25/20 Wed 2/26/20 1901 1899

1901 5.6.4.2.3.2.4.5 CoC Final Review 1 day 0% Thu 2/27/20 Thu 2/27/20 1902 1900,1899

1902 5.6.4.2.3.2.4.6 Submit Draft CEAV Test Plan and Results 1 day 0% Fri 2/28/20 Fri 2/28/20 2090,1905FS+10 days,1904FS+5 days1901

1903 5.6.4.2.3.2.5 Final Test Report 29 days? 0% Mon 3/9/20 Thu 4/16/20

1904 5.6.4.2.3.2.5.1 Webinar on Draft Test Plan and Go-Live 1 day? 0% Mon 3/9/20 Mon 3/9/20 1902FS+5 days

1905 5.6.4.2.3.2.5.2 Receive USDOT Comments on Draft CEAV Test Report0 days 0% Fri 3/13/20 Fri 3/13/20 1906 1902FS+10 days

1906 5.6.4.2.3.2.5.3 Update CEAV Test Plan 10 days 0% Mon 3/16/20 Fri 3/27/20 1907 1905

1907 5.6.4.2.3.2.5.4 CoC Review 5 days 0% Mon 3/30/20 Fri 4/3/20 1908 1906

1908 5.6.4.2.3.2.5.5 Update Test Plan 5 days 0% Mon 4/6/20 Fri 4/10/20 1909 1907

1909 5.6.4.2.3.2.5.6 QA/QC 2 days 0% Mon 4/13/20 Tue 4/14/20 1910 1908

1910 5.6.4.2.3.2.5.7 CoC Final Review 1 day 0% Wed 4/15/20 Wed 4/15/20 1911 1909

1911 5.6.4.2.3.2.5.8 Submit Final CEAV Test Plan and Results 1 day 0% Thu 4/16/20 Thu 4/16/20 2090 1910

1912 5.6.4.3 Demonstration Period 510 days? 25% Thu 1/17/19 Tue 2/2/21

1913 5.6.4.3.1 Go Live (Vendor #1) 0 days 100% Thu 1/17/19 Thu 1/17/19 1918,1920,911FF,19151867FF

1914 5.6.4.3.2 Go Live (Vendor #2) 0 days 0% Thu 1/30/20 Thu 1/30/20 1919,1921,915FF,1916,1917FS+45 days1895FS+4 days

1915 5.6.4.3.3 Integration to Operating System (Vendor #1) 20 days 100% Fri 1/18/19 Fri 2/15/19 1913

1916 5.6.4.3.4 Integration to Operating System (Vendor #2) 20 days 0% Fri 1/31/20 Fri 2/28/20 1914

1917 5.6.4.3.5 Webinar: Presentation of Linden Deployment (PLACEHOLDER)1 day? 0% Mon 4/6/20 Mon 4/6/20 1914FS+45 days

1918 5.6.4.3.6 Performance and System Monitoring (Vendor #1) 240 days 50% Fri 1/18/19 Fri 1/3/20 1913

1919 5.6.4.3.7 Performance and System Monitoring (Vendor #2) 252 days 0% Fri 1/31/20 Tue 2/2/21 1914

1920 5.6.4.3.8 Data Collection (Vendor #1) 240 days 50% Fri 1/18/19 Fri 1/3/20 1924FF 1913

3/13

1/17

1/30


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


1921 5.6.4.3.9 Data Collection (Vendor #2) 252 days 0% Fri 1/31/20 Tue 2/2/21 1924FF,1926FF-20 days1914

1922 5.6.4.4 Documentation 89 days? 0% Fri 12/4/20 Tue 4/13/21

1923 5.6.4.4.1 Draft Demonstration Summary 89 days? 0% Fri 12/4/20 Tue 4/13/21

1924 5.6.4.4.1.1 Lessons Learned 30 days 0% Fri 12/18/20 Tue 2/2/21 1920FF,1921FF

1925 5.6.4.4.1.2 Deployment Playbook 47 days? 0% Fri 12/4/20 Thu 2/11/21

1926 5.6.4.4.1.2.1 User acceptance 20 days 0% Fri 12/4/20 Mon 1/4/21 1927,1928 1921FF-20 days

1927 5.6.4.4.1.2.2 Interoperability 15 days 0% Tue 1/5/21 Tue 1/26/21 1929 1926

1928 5.6.4.4.1.2.3 Safety 10 days 0% Tue 1/5/21 Tue 1/19/21 1926

1929 5.6.4.4.1.2.4 CoC Review 5 days 0% Wed 1/27/21 Tue 2/2/21 1930 1927

1930 5.6.4.4.1.2.5 Update Playbook 5 days 0% Wed 2/3/21 Tue 2/9/21 1931,1932 1929

1931 5.6.4.4.1.2.6 QA/QC 1 day? 0% Wed 2/10/21 Wed 2/10/21 1930

1932 5.6.4.4.1.2.7 CoC Final Review 1 day? 0% Wed 2/10/21 Wed 2/10/21 1933 1930

1933 5.6.4.4.1.2.8 Submit Draft Lessons Learned and Deployment Playbook1 day? 0% Thu 2/11/21 Thu 2/11/21 1934 1932

1934 5.6.4.4.1.3 USDOT Review of Lessons Learned and Deployment Playbook10 days 0% Fri 2/12/21 Fri 2/26/21 1935,1936 1933

1935 5.6.4.4.1.4 Final Lessons Learned and Deployment Playbook32 days? 0% Mon 3/1/21 Tue 4/13/21 1934

1936 5.6.4.4.1.4.1 USDOT Comments 1 day? 0% Mon 3/1/21 Mon 3/1/21 1937 1934

1937 5.6.4.4.1.4.2 Update Playbook 20 days 0% Tue 3/2/21 Mon 3/29/21 1938 1936

1938 5.6.4.4.1.4.3 CoC Review 5 days 0% Tue 3/30/21 Mon 4/5/21 1939 1937

1939 5.6.4.4.1.4.4 QA/QC 5 days 0% Tue 4/6/21 Mon 4/12/21 1940FF 1938

1940 5.6.4.4.1.4.5 CoC Final Review 1 day? 0% Mon 4/12/21 Mon 4/12/21 1941 1939FF

1941 5.6.4.4.1.4.6 Submit Draft Lessons Learned and Deployment Playbook1 day? 0% Tue 4/13/21 Tue 4/13/21 1940

1942 5.7 Event Parking Management (EPM) 1189 days? 49% Thu 8/18/16 Wed 4/28/21

1943 5.7.1 Phase I - Systems Engineering 993 days 85% Thu 8/18/16 Wed 7/15/20

1944 5.7.1.1 EPM Strategy Plan 167 days 100% Thu 8/18/16 Fri 4/7/17


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


1949 5.7.1.2 EPM Concept of Operations (ConOps) 881 days 91% Fri 12/2/16 Fri 5/22/20

1950 5.7.1.2.1 Draft Event Parking Management ConOps 166 days 100% Fri 12/2/16 Fri 7/21/17

1956 5.7.1.2.2 Event Parking Management ConOps Walkthrough 2 days 100% Wed 8/9/17 Fri 8/11/17

1961 5.7.1.2.3 Additional End User Engagement 69 days 100% Mon 1/22/18 Fri 4/27/18

1967 5.7.1.2.4 Final Event Parking Management ConOps 71 days 100% Tue 4/3/18 Thu 7/12/18

1982 5.7.1.2.5 ConOps Refresh 37 days 0% Thu 4/2/20 Fri 5/22/20

1983 5.7.1.2.5.1 Update ConOps per MVP 20 days 0% Thu 4/2/20 Wed 4/29/20 1984 2027

1984 5.7.1.2.5.2 CoC Review 5 days 0% Thu 4/30/20 Wed 5/6/20 1985 1983

1985 5.7.1.2.5.3 Address CoC Comments ConOps 10 days 0% Thu 5/7/20 Wed 5/20/20 1986 1984

1986 5.7.1.2.5.4 CoC Final Review 2 days 0% Thu 5/21/20 Fri 5/22/20 1987 1985

1987 5.7.1.2.5.5 Submit Final Revised ConOps 0 days 0% Fri 5/22/20 Fri 5/22/20 2005 1986

1988 5.7.1.3 EPM System Requirements Specification (SyRS) 502 days 76% Fri 7/13/18 Wed 7/15/20

1989 5.7.1.3.1 Draft Event Parking Management SyRS 61 days 100% Fri 7/13/18 Tue 10/9/18

1996 5.7.1.3.2 Final Event Parking Management SyRS 42 days 100% Wed 10/10/18 Tue 12/11/18

1997 5.7.1.3.2.1 Update Final Event Parking Management SyRS 31 days 100% Wed 10/10/18 Mon 11/26/18 2000,1998SS+21 days1995

1998 5.7.1.3.2.2 Public Comment Period for EPM SyRS 10 days 100% Thu 11/8/18 Mon 11/26/18 1999SS+4 days1997SS+21 days

1999 5.7.1.3.2.3 Webinar for EPM SyRS 1 day 100% Thu 11/15/18 Thu 11/15/18 1998SS+4 days

2000 5.7.1.3.2.4 CoC Review 5 days 100% Tue 11/27/18 Mon 12/3/18 2001 1997

2001 5.7.1.3.2.5 Address coC Comments EPM SyRS 5 days 100% Tue 12/4/18 Mon 12/10/18 2002 2000


2003 5.7.1.3.2.7 Submit Final Event Parking Management SyRS 0 days 100% Tue 12/11/18 Tue 12/11/18 646,408FS+10 days,442FS+10 days,503FS+10 days2002

2004 5.7.1.3.3 SyRS Refresh 36 days 0% Tue 5/26/20 Wed 7/15/20

2005 5.7.1.3.3.1 Update SyRS based on MVP 15 days 0% Tue 5/26/20 Mon 6/15/20 2006 1987

2006 5.7.1.3.3.2 CoC Review 5 days 0% Tue 6/16/20 Mon 6/22/20 2007 2005

5/22

12/11


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


2007 5.7.1.3.3.3 Address CoC Comments SyRS 5 days 0% Tue 6/23/20 Mon 6/29/20 2008 2006


2009 5.7.1.3.3.5 Submit Final Revised Event Parking Management SyRS0 days 0% Tue 6/30/20 Tue 6/30/20 2010 2008

2010 5.7.1.3.3.6 USDOT Review Final Revised SyRS 10 days 0% Wed 7/1/20 Wed 7/15/20 2009

2011 5.7.1.4 EPM Test Plan (TP) 64 days 0% Tue 12/31/19 Wed 4/1/20

2012 5.7.1.4.1 Draft Event Parking Management Test Plan 42 days 0% Tue 12/31/19 Mon 3/2/20

2013 5.7.1.4.1.1 Prepare Draft Event Parking Management Test Plan20 days 0% Tue 12/31/19 Wed 1/29/20 2014 2086FF-42 days

2014 5.7.1.4.1.2 COC Review of Event Parking Management Test Plan5 days 0% Thu 1/30/20 Wed 2/5/20 2015 2013

2015 5.7.1.4.1.3 Address CoC Comments Draft EPM Test Plan 5 days 0% Thu 2/6/20 Wed 2/12/20 2017,2016 2014

2016 5.7.1.4.1.4 QA/QC 2 days 0% Thu 2/13/20 Fri 2/14/20 2015


2018 5.7.1.4.1.6 Submit Draft Event Parking Management Test Plan (Task B)1 day 0% Fri 2/14/20 Fri 2/14/20 2019 2017

2019 5.7.1.4.1.7 USDOT Review Draft Event Parking Management Test Plan10 days 0% Tue 2/18/20 Mon 3/2/20 2021 2018

2020 5.7.1.4.2 Final Event Parking Management Test Plan 22 days 0% Mon 3/2/20 Wed 4/1/20

2021 5.7.1.4.2.1 Receive USDOT Comments on Draft Event

Parking Management Test Plan

0 days 0% Mon 3/2/20 Mon 3/2/20 2022 2019

2022 5.7.1.4.2.2 Update Event Parking Management Test Plan 10 days 0% Tue 3/3/20 Mon 3/16/20 2023 2021,2057

2023 5.7.1.4.2.3 CoC Review 5 days 0% Tue 3/17/20 Mon 3/23/20 2024 2022,2190

2024 5.7.1.4.2.4 Address CoC Comments EPM Test Plan 5 days 0% Tue 3/24/20 Mon 3/30/20 2026,2025 2023

2025 5.7.1.4.2.5 QA/QC 2 days 0% Tue 3/31/20 Wed 4/1/20 2024


2027 5.7.1.4.2.7 Submit Final Event Parking Management Test Plan 1 day 0% Wed 4/1/20 Wed 4/1/20 2090,1983 2026

2028 5.7.2 Phase II - Develop, Procure, Deploy 626 days? 22% Thu 10/25/18 Wed 4/28/21

2029 5.7.2.1 Vendor Selection 245 days 100% Thu 10/25/18 Thu 10/17/19

6/30

3/2


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


2030 5.7.2.1.1 Develop Procurement Criteria 30 days 100% Thu 10/25/18 Mon 12/10/18 2031 1995FS+11 days

2031 5.7.2.1.2 CoC Review/Approval 30 days 100% Thu 11/29/18 Fri 1/11/19 2032 2030

2032 5.7.2.1.3 Submitted Vendor Recommendation for USDOT 25 days 100% Mon 1/14/19 Tue 2/19/19 2033 2031

2033 5.7.2.1.4 USDOT Response 10 days 100% Wed 2/20/19 Tue 3/5/19 2034 2032

2034 5.7.2.1.5 Submitted Response to USDOT 5 days 100% Wed 3/6/19 Tue 3/12/19 2035 2033

2035 5.7.2.1.6 Procurement Decision 54 days 100% Wed 3/13/19 Tue 5/28/19 2036,2038 2034

2036 5.7.2.1.7 Contract Development 2 days 100% Wed 5/29/19 Thu 5/30/19 2035

2037 5.7.2.1.8 Legislation Process 36 days 100% Wed 5/29/19 Thu 7/18/19

2049 5.7.2.1.9 Contract Process 93 days 100% Thu 6/6/19 Thu 10/17/19

2050 5.7.2.1.9.1 Prepare contract documents 18 days 100% Thu 6/6/19 Mon 7/1/19 2038

2051 5.7.2.1.9.2 Fiscal enters Performance information 1 day 100% Thu 7/18/19 Thu 7/18/19 2053FS+4 days2048FF

2052 5.7.2.1.9.3 Sent to Consultant and returned to City 2 days 100% Thu 6/6/19 Fri 6/7/19 2038

2053 5.7.2.1.9.4 To CIFO 1 day 100% Thu 7/25/19 Thu 7/25/19 2054FS+1 day,2055FS+1 day,2056FS+1 day2051FS+4 days

2054 5.7.2.1.9.5 To City Attorney 2 days 100% Mon 7/29/19 Tue 7/30/19 2053FS+1 day

2055 5.7.2.1.9.6 To Auditor 2 days 100% Mon 7/29/19 Tue 7/30/19 2053FS+1 day

2056 5.7.2.1.9.7 To Equal Business Opportunity 2 days 100% Mon 7/29/19 Tue 7/30/19 2057 2053FS+1 day

2057 5.7.2.1.9.8 Notice to proceed issued 55 days 100% Wed 7/31/19 Thu 10/17/19 2022,2085,20592056

2058 5.7.2.2 Agreement 90 days 0% Fri 10/18/19 Mon 3/2/20

2059 5.7.2.2.1 Finalize Agreement with Parking Providers 90 days 0% Fri 10/18/19 Mon 3/2/20 2057

2060 5.7.2.3 Draft O&M Manual 52 days 0% Tue 5/19/20 Fri 7/31/20

2061 5.7.2.3.1 Develop Draft O&M Manual 20 days 0% Tue 5/19/20 Tue 6/16/20 2062 2112

2062 5.7.2.3.2 CoC Review Draft O&M Manual 5 days 0% Wed 6/17/20 Tue 6/23/20 2063 2061

2063 5.7.2.3.3 Address Comments From CoC Review 8 days 0% Wed 6/24/20 Mon 7/6/20 2064 2062

2064 5.7.2.3.4 QA/QC Draft O&M Manual 2 days 0% Tue 7/7/20 Wed 7/8/20 2065 2063


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


2065 5.7.2.3.5 CoC Final Review 1 day 0% Thu 7/9/20 Thu 7/9/20 2066 2064

2066 5.7.2.3.6 Submit Draft O&M Manual 0 days 0% Thu 7/9/20 Thu 7/9/20 2067 2065

2067 5.7.2.3.7 USDOT Review Draft O&M Manual 10 days 0% Mon 7/20/20 Fri 7/31/20 2069 2066,2110

2068 5.7.2.4 Final O&M Manual 28 days 0% Fri 7/31/20 Thu 9/10/20

2069 5.7.2.4.1 Receive USDOT Comments Draft O&M Manual 0 days 0% Fri 7/31/20 Fri 7/31/20 2070 2067

2070 5.7.2.4.2 Update Final Draft O&M Manual 10 days 0% Mon 8/3/20 Fri 8/14/20 2071 2069

2071 5.7.2.4.3 CoC Review 5 days 0% Mon 8/17/20 Fri 8/21/20 2072 2070

2072 5.7.2.4.4 Address CoC Comments O&M Manual 5 days 0% Mon 8/24/20 Fri 8/28/20 2073 2071

2073 5.7.2.4.5 QA/QC 2 days 0% Mon 8/31/20 Tue 9/1/20 2074 2072

2074 5.7.2.4.6 CoC Final Review 5 days 0% Wed 9/2/20 Wed 9/9/20 2075 2073

2075 5.7.2.4.7 Submit Final Event Parking Management O&M Plan 1 day 0% Thu 9/10/20 Thu 9/10/20 2074

2076 5.7.2.5 IRB Process 95 days 0% Fri 11/8/19 Mon 3/30/20

2077 5.7.2.5.1 Engage IRB 5 days 0% Fri 11/8/19 Fri 11/15/19 2078 2085FF

2078 5.7.2.5.2 Develop Participant Recruitment Plan 20 days 0% Mon 11/18/19 Tue 12/17/19 2079 2077

2079 5.7.2.5.3 Develop and Submit Human Use Approval Request for IRB20 days 0% Wed 12/18/19 Thu 1/16/20 2080 2078

2080 5.7.2.5.4 IRB Review and Provide Findings (Initial) 10 days 0% Fri 1/17/20 Fri 1/31/20 2081,518 2079

2081 5.7.2.5.5 Update and Submit IRB Application (if needed) 30 days 0% Mon 2/3/20 Mon 3/16/20 2082 2080

2082 5.7.2.5.6 IRB Review and Provide Findings (Revised) 10 days 0% Tue 3/17/20 Mon 3/30/20 2081

2083 5.7.2.6 Product Development 120 days 0% Fri 10/18/19 Mon 4/13/20

2084 5.7.2.6.1 Product Delivery 120 days 0% Fri 10/18/19 Mon 4/13/20

2085 5.7.2.6.1.1 Release 1 (MVP) 20 days 0% Fri 10/18/19 Fri 11/15/19 2086,2077FF 2057

2086 5.7.2.6.1.2 Release 2 (provider build-out, mobile application)90 days 0% Mon 11/18/19 Mon 3/30/20 2089FF,2087,2013FF-42 days2085

2087 5.7.2.6.1.3 Product stabilization 10 days 0% Tue 3/31/20 Mon 4/13/20 2086

2088 5.7.2.7 Testing 82 days? 0% Tue 3/24/20 Fri 7/17/20

7/9

7/31


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


2089 5.7.2.7.1 Prepare for Acceptance Testing (Schedule, Eqpt, Artifacts)5 days 0% Tue 3/24/20 Mon 3/30/20 2090 2086FF

2090 5.7.2.7.2 Conduct Acceptance Testing 5 days 0% Fri 4/17/20 Thu 4/23/20 2091,2095 2089,2027,1885,1902,1911

2091 5.7.2.7.3 Review Results with Contractor 1 day 0% Fri 4/24/20 Fri 4/24/20 2092 2090

2092 5.7.2.7.4 Contractor Revisions based on Test Results 10 days 0% Mon 4/27/20 Fri 5/8/20 2093,2097 2091

2093 5.7.2.7.5 Perform Regression Testing Until Acceptance 5 days 0% Mon 5/11/20 Fri 5/15/20 2112 2092

2094 5.7.2.7.6 Test Results 59 days? 0% Fri 4/24/20 Fri 7/17/20

2095 5.7.2.7.6.1 Develop Draft Test Results 10 days 0% Fri 4/24/20 Thu 5/7/20 2096 2090

2096 5.7.2.7.6.2 CoC Review 5 days 0% Fri 5/8/20 Thu 5/14/20 2095

2097 5.7.2.7.6.3 Update Draft Test Plan and Results 5 days 0% Mon 5/11/20 Fri 5/15/20 2098 2092

2098 5.7.2.7.6.4 QA/QC 2 days 0% Mon 5/18/20 Tue 5/19/20 2099FF 2097

2099 5.7.2.7.6.5 Final City Review 1 day? 0% Tue 5/19/20 Tue 5/19/20 2100 2098FF

2100 5.7.2.7.6.6 Submit Draft Test Plan and Results to USDOT 1 day? 0% Wed 5/20/20 Wed 5/20/20 2101,2103 2099

2101 5.7.2.7.6.7 Receive USDOT Comments on Draft Test Plan and Results10 days 0% Thu 5/21/20 Thu 6/4/20 2102 2100

2102 5.7.2.7.6.8 Update Test Plan and Results per USDOT comments5 days 0% Fri 6/5/20 Thu 6/11/20 2101

2103 5.7.2.7.6.9 Public Comment Period 10 days 0% Thu 5/21/20 Thu 6/4/20 2104FS+7 days2100

2104 5.7.2.7.6.10 Webinar for EPM Test Results and Launch (PLACEHOLDER)1 day? 0% Tue 6/16/20 Tue 6/16/20 2105 2103FS+7 days

2105 5.7.2.7.6.11 Address Comments From Webinar 8 days 0% Wed 6/17/20 Fri 6/26/20 2106 2104

2106 5.7.2.7.6.12 CoC Review 5 days 0% Mon 6/29/20 Mon 7/6/20 2107 2105

2107 5.7.2.7.6.13 Address comments from CoC Review 5 days 0% Tue 7/7/20 Mon 7/13/20 2108 2106

2108 5.7.2.7.6.14 QA/QC 2 days 0% Tue 7/14/20 Wed 7/15/20 2109 2107

2109 5.7.2.7.6.15 Final City Review 1 day? 0% Thu 7/16/20 Thu 7/16/20 2110 2108

2110 5.7.2.7.6.16 Submit Final Test Results Report 1 day 0% Fri 7/17/20 Fri 7/17/20 2067 2109

2111 5.7.2.8 Demonstration Period 237 days 0% Mon 5/18/20 Wed 4/28/21

2112 5.7.2.8.1 Go Live 1 day 0% Mon 5/18/20 Mon 5/18/20 2113,2114,919FF,20612093


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


2113 5.7.2.8.2 Performance and System Monitoring 236 days 0% Tue 5/19/20 Wed 4/28/21 246,2115FF 2112

2114 5.7.2.8.3 Data Collection 236 days 0% Tue 5/19/20 Wed 4/28/21 2115FF 2112

2115 5.7.2.8.4 O&M Plan Final Update 20 days 0% Thu 4/1/21 Wed 4/28/21 2113FF,2114FF

2116 5.8 Prenatal Trip Assistance (PTA) 824 days? 42% Fri 9/8/17 Fri 12/18/20

2117 5.8.1 Phase I - Systems Engineering 306 days 100% Fri 9/8/17 Wed 11/21/18

2118 5.8.1.1 PTA Strategy Plan 148 days 100% Fri 9/8/17 Fri 4/6/18

2123 5.8.1.2 PTA Concept of Operations (ConOps) 158 days 100% Mon 4/9/18 Wed 11/21/18

2124 5.8.1.2.1 Draft PTA ConOps 47 days 100% Mon 4/9/18 Wed 6/13/18

2131 5.8.1.2.2 Final PTA ConOps 90 days 100% Mon 7/16/18 Wed 11/21/18

2139 5.8.2 Phase II - Develop, Procure, Deploy 647 days? 31% Fri 5/18/18 Fri 12/18/20

2140 5.8.2.1 Preparation for RFP/Agile Artifacts 40 days 100% Fri 5/18/18 Mon 7/16/18

2141 5.8.2.1.1 Product Roadmap 20 days 100% Fri 5/18/18 Fri 6/15/18 2142 2125

2142 5.8.2.1.2 Requirements (essential, desirable, optional) 10 days 100% Mon 6/18/18 Fri 6/29/18 2143 2141

2143 5.8.2.1.3 MVP definition 5 days 100% Mon 7/2/18 Mon 7/9/18 2144 2142

2144 5.8.2.1.4 Business Value 5 days 100% Tue 7/10/18 Mon 7/16/18 2143

2145 5.8.2.2 RFP and Vendor Selection 130 days 100% Fri 6/29/18 Tue 1/8/19

2146 5.8.2.2.1 Develop RFP 70 days 100% Fri 6/29/18 Tue 10/9/18

2152 5.8.2.2.2 Vendor Selection 26 days 100% Wed 10/10/18 Thu 11/15/18 2153 2151

2153 5.8.2.2.3 Vendor Recommendation 5 days 100% Fri 11/16/18 Mon 11/26/18 2154 2152

2154 5.8.2.2.4 CINO Approval of Vendor Recommendation 2 days 100% Tue 11/27/18 Wed 11/28/18 2156 2153

2155 5.8.2.2.5 Legislation Process 12 days 100% Thu 11/29/18 Fri 12/14/18

2159 5.8.2.2.6 Contract Process 7 days 100% Mon 12/17/18 Wed 12/26/18

2162 5.8.2.2.7 Notice to proceed 8 days 100% Thu 12/27/18 Tue 1/8/19 2164,2169 2161

2163 5.8.2.3 Agile Development 90 days 100% Tue 1/8/19 Thu 5/16/19

6/15


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


2168 5.8.2.4 IRB Process 47 days 100% Wed 1/9/19 Mon 3/18/19

2175 5.8.2.5 Testing 195 days? 37% Fri 4/19/19 Thu 1/30/20

2176 5.8.2.5.1 Testing and app refinement 30 days 100% Fri 4/19/19 Fri 5/31/19 2206,2181,2177FS-1 day,2178FS+10 days2166

2177 5.8.2.5.2 Participant recruitment 145 days 10% Fri 5/31/19 Mon 12/30/19 2176FS-1 day

2178 5.8.2.5.3 Training 155 days 10% Mon 6/17/19 Thu 1/30/20 2176FS+10 days

2179 5.8.2.5.4 Test Plan and Results 114 days? 96% Fri 5/17/19 Tue 10/29/19

2180 5.8.2.5.4.1 Develop Draft Test Plan 10 days 100% Fri 5/17/19 Fri 5/31/19 2167

2181 5.8.2.5.4.2 Summarize and Document Test Results 20 days 100% Mon 6/3/19 Fri 6/28/19 2182 2176

2182 5.8.2.5.4.3 CoC Review of PTA Test Plan and Results 5 days 100% Mon 7/1/19 Mon 7/8/19 2183 2181

2183 5.8.2.5.4.4 Update Draft Test Plan and Results 9 days 100% Tue 7/9/19 Fri 7/19/19 2184 2182

2184 5.8.2.5.4.5 QA/QC 4 days 100% Mon 7/22/19 Thu 7/25/19 2185 2183

2185 5.8.2.5.4.6 Submit Draft Test Plan and Results to USDOT 1 day? 100% Fri 7/26/19 Fri 7/26/19 2186,2192FS+10 days2184

2186 5.8.2.5.4.7 Receive USDOT Comments on Draft Test Plan and Results10 days 100% Mon 7/29/19 Fri 8/9/19 2187 2185

2187 5.8.2.5.4.8 Update Draft Test Plan and Results 15 days 100% Mon 8/12/19 Fri 8/30/19 2188 2186

2188 5.8.2.5.4.9 Public Comment Period for PTA Test Plan and Results16 days 100% Tue 9/3/19 Tue 9/24/19 2189FS+5 days2187

2189 5.8.2.5.4.10 Webinar for PTA Test Plan and Results 1 day 100% Wed 10/2/19 Wed 10/2/19 2190 2188FS+5 days

2190 5.8.2.5.4.11 Update PTA Test Plan and Results to Final 18 days 75% Thu 10/3/19 Tue 10/29/19 2023 2189

2191 5.8.2.6 Draft O&M Manual 89 days 45% Mon 8/12/19 Thu 12/19/19

2192 5.8.2.6.1 Develop Draft O&M Manual 40 days 100% Mon 8/12/19 Mon 10/7/19 2193 2185FS+10 days

2193 5.8.2.6.2 CoC Review Draft O&M Manual 5 days 0% Tue 10/8/19 Tue 10/15/19 2194 2192

2194 5.8.2.6.3 Address Comments From CoC Review 10 days 0% Wed 10/16/19 Tue 10/29/19 2195 2193

2195 5.8.2.6.4 QA/QC Draft O&M Manual 4 days 0% Wed 10/30/19 Mon 11/4/19 2196 2194


2197 5.8.2.6.6 Submit Draft O&M Manual 0 days 0% Tue 11/5/19 Tue 11/5/19 2198 2196 11/5


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


2198 5.8.2.6.7 USDOT Review Draft O&M Manual 10 days 0% Wed 11/6/19 Wed 11/20/19 2199 2197

2199 5.8.2.6.8 Receive DOT Comments Draft O&M Manual 0 days 0% Wed 11/20/19 Wed 11/20/19 2201 2198

2200 5.8.2.6.9 Update Final Draft O&M Manual 19 days 0% Thu 11/21/19 Thu 12/19/19

2201 5.8.2.6.9.1 Update and provide to CoC for review 10 days 0% Thu 11/21/19 Fri 12/6/19 2202 2199

2202 5.8.2.6.9.2 Revise and QA 5 days 0% Mon 12/9/19 Fri 12/13/19 2203 2201

2203 5.8.2.6.9.3 Final CoC Review 2 days 0% Mon 12/16/19 Tue 12/17/19 2204 2202

2204 5.8.2.6.9.4 Final QA and Submit 2 days 0% Wed 12/18/19 Thu 12/19/19 2203

2205 5.8.2.7 Demonstration Period 388 days 0% Fri 5/31/19 Fri 12/18/20

2206 5.8.2.7.1 Go Live 0 days 100% Fri 5/31/19 Fri 5/31/19 2207,2208,913FF2167,2176

2207 5.8.2.7.2 Performance and System Monitoring (18 months) 388 days 0% Mon 6/3/19 Fri 12/18/20 246 2206

2208 5.8.2.7.3 Data Collection (18 months) 388 days 0% Mon 6/3/19 Fri 12/18/20 2206

2209 6 Communications and Outreach 1040 days 78% Thu 8/18/16 Wed 8/12/20

2210 6.1 Communications and Outreach Plan (Comm Plan) 682 days 100% Thu 8/18/16 Fri 3/29/19

2211 6.1.1 Draft Comm Plan 78 days 100% Thu 8/18/16 Mon 12/5/16

2212 6.1.1.1 Comm Plan Initial Draft Submitted by City of Columbus 0 days 100% Thu 8/18/16 Thu 8/18/16 2213

2213 6.1.1.2 Review and Update Draft Comm Plan / Crisis Comm 51 days 100% Thu 8/18/16 Fri 10/28/16 2214 2212

2214 6.1.1.3 City Review of Draft Comm / Crisis Plan 10 days 100% Mon 10/31/16 Mon 11/14/16 2215 2213

2215 6.1.1.4 Process CoC Comments 13 days 100% Tue 11/15/16 Mon 12/5/16 2216,2267SS 2214

2216 6.1.1.5 Submit Draft Comm Plan to USDOT (Task G) 0 days 100% Mon 12/5/16 Mon 12/5/16 2218 2215

2217 6.1.2 Final Comm Plan 604 days 100% Tue 12/6/16 Fri 3/29/19

2218 6.1.2.1 USDOT Review of Final Draft Comm Plan 10 days 100% Tue 12/6/16 Mon 12/19/16 2219 2216

2219 6.1.2.2 Receive DOT Comments on Draft Comm Plan 26 days 100% Wed 1/4/17 Wed 2/8/17 2220,2221 2218

2220 6.1.2.3 Prepare Final Comm Plan 5 days 100% Fri 2/10/17 Thu 2/16/17 2222,2239FS+10 days2219

2221 6.1.2.4 Prepare Comm Plan Comment Resolution Report (CRR) 5 days 100% Fri 2/10/17 Thu 2/16/17 2223 2219

11/20

5/31

8/18

12/5


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


2222 6.1.2.5 Submit Final Comm Plan 0 days 100% Thu 2/16/17 Thu 2/16/17 2224 2220

2223 6.1.2.6 Submit Comm Plan Comment Resolution Report 0 days 100% Thu 2/16/17 Thu 2/16/17 2221

2224 6.1.2.7 Receive Comments and Resubmit Plan (Delete V Ref) 36 days 100% Fri 2/17/17 Fri 4/7/17 2222

2225 6.1.2.8 Receive Comments from USDOT 11 days 100% Mon 3/20/17 Mon 4/3/17 2226

2226 6.1.2.9 Send Comments to USDOT 19 days 100% Tue 4/4/17 Fri 4/28/17 2227 2225

2227 6.1.2.10 Prep and Request USDOT Comments Clarifications 12 days 100% Mon 5/1/17 Tue 5/16/17 2228 2226

2228 6.1.2.11 Receive USDOT Clarifications Response 30 days 100% Wed 5/17/17 Tue 6/27/17 2229 2227

2229 6.1.2.12 Resubmit Final Comm Plan to USDOT (v3) 2 days 100% Thu 6/29/17 Fri 6/30/17 2230 2228

2230 6.1.2.13 Receive USDOT Comments (v3) 12 days 100% Fri 6/30/17 Mon 7/17/17 2231,2247 2229

2231 6.1.2.14 Receive Comment Clarifications (v3) via call 5 days 100% Wed 7/19/17 Tue 7/25/17 2232 2230

2232 6.1.2.15 Create Comm Plan (v4) 60 days 100% Wed 7/26/17 Tue 10/17/17 2231

2233 6.1.2.16 Update Communications Plan 40 days 100% Mon 8/20/18 Tue 10/16/18 2234

2234 6.1.2.17 USDOT Review of Draft Communications Plan 10 days 100% Wed 10/17/18 Tue 10/30/18 2235 2233

2235 6.1.2.18 Revise to Final Communications Plan 20 days 100% Wed 10/31/18 Fri 11/30/18 2236 2234

2236 6.1.2.19 USDOT Review of Final Communications Plan 10 days 100% Mon 12/3/18 Fri 12/14/18 2237 2235

2237 6.1.2.20 Quarterly Update #1 of Communications Plan 10 days 100% Mon 3/18/19 Fri 3/29/19 2236

2238 6.1.3 508 Compliant Documentation 119 days 100% Thu 2/9/17 Tue 7/25/17

2248 6.2 Public Relations and Marketing Material Development 451 days 100% Tue 11/15/16 Tue 8/7/18

2249 6.2.1 Communication Toolkit 413 days 100% Fri 1/6/17 Tue 8/7/18

2250 6.2.1.1 Year 1 Toolkit 167 days 100% Fri 1/6/17 Mon 8/28/17

2258 6.2.1.2 Year 2 Toolkit 246 days 100% Tue 8/29/17 Tue 8/7/18

2266 6.2.2 Brand Development 124 days 100% Tue 11/15/16 Fri 5/5/17 2277SS+11 days

2274 6.3 Outreach Products 991 days 64% Mon 9/19/16 Wed 8/12/20

2275 6.3.1 Smart Columbus Website 977 days 64% Tue 11/15/16 Wed 8/12/20

2/16

2/16


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


2276 6.3.1.1 Website Strategy 5 days 100% Tue 11/15/16 Mon 11/21/16 2267

2277 6.3.1.2 Website Design 15 days 100% Fri 12/2/16 Thu 12/22/16 2278 2266SS+11 days

2278 6.3.1.3 Website Design Review by City of Columbus (Task G) 5 days 100% Mon 1/9/17 Fri 1/13/17 2279 2277

2279 6.3.1.4 Revise Design per Comments 5 days 100% Tue 1/17/17 Mon 1/23/17 2280 2278

2280 6.3.1.5 Submittal of Final Website Design to City 0 days 100% Mon 1/23/17 Mon 1/23/17 2281 2279

2281 6.3.1.6 City Review of Final Design 3 days 100% Tue 1/24/17 Thu 1/26/17 2282 2280

2282 6.3.1.7 Incorporate Website Design Edits 13 days 100% Fri 1/27/17 Tue 2/14/17 2283 2281

2283 6.3.1.8 City Final Approval 0 days 100% Tue 2/14/17 Tue 2/14/17 2284FS+21 days2282

2284 6.3.1.9 Live Website launched by City 5 days 100% Fri 3/17/17 Thu 3/23/17 2285,2288FS+5 days2283FS+21 days

2285 6.3.1.10 Website Hosting and Maintenance by City 837 days 60% Fri 3/24/17 Wed 7/15/20 2284

2286 6.3.1.11 Website / Blog Updates 918 days 70% Mon 2/6/17 Wed 8/12/20

2287 6.3.1.11.1 Initial update (Typical cycle, 30 days after Live Website)26 days 100% Mon 4/3/17 Mon 5/8/17

2292 6.3.1.11.2 Regular Monthly Website Update 918 days 67% Mon 2/6/17 Wed 8/12/20

2293 6.3.1.11.2.1 Regular Monthly Website Update 1 8 days 100% Mon 2/6/17 Wed 2/15/17











1/23

2/14


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete








2310 6.3.1.11.2.18 Regular Monthly Website Update 18 8 days 100% Mon 7/2/18 Thu 7/12/18


2312 6.3.1.11.2.20 Regular Monthly Website Update 20 8 days 100% Tue 9/4/18 Thu 9/13/18












2324 6.3.1.11.2.32 Regular Monthly Website Update 32 8 days 0% Tue 9/3/19 Thu 9/12/19





2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete










2336 6.3.2 Workshops/Conferences/Trade Shows (6/yr.) 1010 days 58% Mon 9/19/16 Fri 7/31/20

2337 6.3.2.1 Workshop/Conference/Trade Show Preparation 983 days 58% Mon 9/19/16 Fri 7/31/20

2338 6.3.2.1.1 Workshop/Conference/Trade Show Preparation 1 10 days 100% Mon 9/19/16 Fri 9/30/16


2340 6.3.2.1.3 Workshop/Conference/Trade Show Preparation 3 10 days 100% Tue 1/17/17 Mon 1/30/17








2348 6.3.2.1.11 Workshop/Conference/Trade Show Preparation 11 10 days 100% Mon 5/21/18 Mon 6/4/18



2351 6.3.2.1.14 Workshop/Conference/Trade Show Preparation 14 10 days 100% Mon 11/19/18 Tue 12/4/18


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete







2357 6.3.2.1.20 Workshop/Conference/Trade Show Preparation 20 10 days 0% Mon 11/18/19 Tue 12/3/19





2362 6.3.2.2 Workshop/Conference/Trade Show Attendance 977 days 58% Mon 9/19/16 Thu 7/23/20

2363 6.3.2.2.1 Workshop/Conference/Trade Show Attendance 1 4 days 100% Mon 9/19/16 Thu 9/22/16


2365 6.3.2.2.3 Workshop/Conference/Trade Show Attendance 3 4 days 100% Tue 1/17/17 Fri 1/20/17












2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete


2376 6.3.2.2.14 Workshop/Conference/Trade Show Attendance 14 4 days 100% Mon 11/19/18 Mon 11/26/18











2387 6.3.3 USDOT organized webinars (4/yr.) 396 days 100% Mon 10/3/16 Mon 4/9/18

2388 6.3.3.1 Webinar Preparation 392 days 100% Mon 10/3/16 Fri 4/6/18

2389 6.3.3.1.1 Webinar Preparation 1 5 days 100% Mon 10/3/16 Fri 10/7/16 2390,2397

2390 6.3.3.1.2 Webinar Preparation 2 5 days 100% Tue 1/3/17 Mon 1/9/17 2391,2398 2389,2397

2391 6.3.3.1.3 Webinar Preparation 3 5 days 100% Mon 4/3/17 Fri 4/7/17 2392,2399 2390,2398




2395 6.3.3.1.7 Webinar Preparation 7 5 days 100% Mon 4/2/18 Fri 4/6/18 2403 2394,2402

2396 6.3.3.2 Webinar Participation 387 days 100% Tue 10/11/16 Mon 4/9/18

2397 6.3.3.2.1 Webinar Participation 1 1 day 100% Tue 10/11/16 Tue 10/11/16 2390 2389


2399 6.3.3.2.3 Webinar Participation 3 1 day 100% Mon 4/10/17 Mon 4/10/17 2392 2391


2016 2017 2018 2019 2020 2021

Smart City Schedule



ID Outline

Number


Complete





2403 6.3.3.2.7 Webinar Participation 7 1 day 100% Mon 4/9/18 Mon 4/9/18 2395

2404 6.4 International Collaboration 287 days 100% Wed 2/1/17 Thu 3/8/18

2405 6.4.1 Prepare for International Meetings 265 days 100% Wed 2/1/17 Thu 2/8/18

2406 6.4.1.1 Prepare for International Meetings 1 6 days 100% Wed 2/1/17 Wed 2/8/17 2407,2409

2407 6.4.1.2 Prepare for International Meetings 2 6 days 100% Thu 2/1/18 Thu 2/8/18 2410 2406,2412

2408 6.4.2 Attend International Meetings 263 days 100% Wed 2/15/17 Wed 2/21/18

2409 6.4.2.1 Attend International Meetings 1 5 days 100% Wed 2/15/17 Tue 2/21/17 2412 2406

2410 6.4.2.2 Attend International Meetings 2 5 days 100% Thu 2/15/18 Wed 2/21/18 2413 2407

2411 6.4.3 International Meeting Debrief 264 days 100% Wed 3/1/17 Thu 3/8/18

2412 6.4.3.1 International Meeting Debrief 1 6 days 100% Wed 3/1/17 Wed 3/8/17 2407 2409

2413 6.4.3.2 International Meeting Debrief 2 6 days 100% Thu 3/1/18 Thu 3/8/18 2410


2016 2017 2018 2019 2020 2021

Smart City Schedule




Risk Status

A summary of risks identified

The Risk log currently has 45 risks identified to varying threats to the project with three sections.

The Risk Identification section contains risk identification by categories, individual project, and

description. The Qualitative Baseline Assessment weights the risk with the probability of

occurrence, impacts to the schedule and costs, and a ranking calculated from it. Monitoring &

Control has the status and associated notes.

Risk Log

http://www.dot.gov/

Project Risk RegisterRetired Active Total

Low priority: 0-19 28 37 65

Medium priority: 20-29 11 12 23

High priority: 30+ 6 2 8

Total 45 51 96

No. Name Risk Group Category Project Phase

Typ

e

Description (Cause, Effect) Risk TriggerEngage

USDOT

Probability of

Occurrence

Impact to

Cost

Impact to

Schedule

On or

near

CP?

Rank Status Status Notes as of 10/14/19

1Multi-Modal Trip Planning is limited to

a couple servicesTechnical

Enhanced Human

Services3 - MMTPA/CPS Design

Th

rea

t If at the time of deployment, COTA and

CABS are the only confirmed provider. Will

limit user access to services.

Confirmation of MMTPA

service providers.Yes Low Low Low No 8

Activ

e

ADW | Mobility providers include:

COTA, CABS, Lime, Bird, Yellow

Cab, CoGo, Spin, Lyft, and Gohio

Commute. Working to integrate

UZURV, Via, First Transit, and Lyft

Ride-Hailing.

2 Limited FMLM providers engaged TechnicalEnhanced Human

Services

4 - Smart Mobility

HubsDesign

Th

rea

t If at the time of deployment, we have not

confirmed FMLM service providers we will

not improve existing conditions.

Submittal of

demonstration site map

and installation schedule

Yes Moderate Low Low No 12

Activ

e

JJK | Yellow Cab and Lyft are very

interested to provide services at

Mobility Hubs. CoGo stations will be

installed at some Hub locations. Will

coordinate with Lime and Bird

regarding scooter rebalancing. Site

stakeholders have draft SMH

agreements for review. COTA is still

working through SMH agreements.

3Cannot Recruit 3000 Aftermarket

Safety Device (ASD) ParticipantsTechnical

Enabling

Technologies2 - CVE Requirements

Th

rea

t At conclusion of installation, less than 3000

units have been installed. Reduces

amount of data collected and extends

schedule

Number of signed up

interested participants by

the time installation

begins

Yes Very Low Low Moderate No 5

Re

tire

d

RJB | 1500-1800 total participants

are needed with simplified scope. No

longer applicable. Additional

outreach will need to be coordinated

with Communications Team for Q3 of

2018.

4 Media driven scope creep Organizational Outreach All All Phases

Th

rea

t Media mis-interprets or misrepresents the

message/real scope of the project.

Creates expectation to include more scope

in the project.

Media event Yes High Low Low No 16

Activ

e

ANC | Coordination of all media

events will be through the

Communications Team to the media

and thru partners to the media.

Plans to seek earned media

opportunities as projects develop with

factual information.

5Media driven negative perception of

projectOrganizational Outreach All All Phases

Th

rea

t Media mis-interprets or misrepresents the

scope of the project. Creates negative

response and lack of participation/support

by the users/public.

Media event Yes Moderate Moderate Moderate No 18

Activ

e

ANC | Coordination of all media

events will be through the

Communications Team to the media

and thru partners to the media.

Risks will vary by project. Each

project has a communication and

recruitment plan. Each recruitment

plan identifies potential barriers to

participation.

6RFID Parking Permit "system" cannot

be integrated into CoC System Technical Downtown

11-Enhanced

Permit ParkingDesign

Th

rea

t During development of requirements

workshop, we identify the system is

incompatible . Parking

improvements/benefits not realized.

During the system

requirements

development phase

Yes Moderate Moderate Moderate Yes 18

Re

tire

d

RJB | Project removed from

program.

7 Parking permit technology Technical Downtown11-Enhanced

Permit ParkingConcept

Th

rea

t City preference identified in ConOps

approach versus technology solution

specified in the application (RFID).

Technology decision

during SE processYes High Moderate Moderate No 24

Re

tire

d

RJB | Project removed from

program.

8Delivery zone availability application

developmentUsability Downtown

10-Delivery Zone

AvailabilityDeployment

Th

rea

t

Development of end user application not in

the scope, but identified as a user needDeployment phase Yes High High Moderate Yes 28

Re

tire

d RJB | INRIX is providing the

application, risk is retired. Project

removed from program.

9 City not able to use designated partner Technical All All Deployment

Th

rea

t

City is unable to accept partner offerings.Decision on partner

agreementYes High High Moderate Yes 28

Re

tire

d

MKB | City not able to use NXP.

Budget increased. Risk retired.

10

Wi-Fi coverage not sufficient to

improve access to

educational/employment resources

TechnicalEnabling

Technologies

2-Smart Street

LightingDesign

Th

rea

t During field testing, system does not meet

service expectations. Access to

educational/employments services not

realized

SDD Yes High Moderate Low No 20

Re

tire

d RJB | Not a performance measure,

risk is retired. Project removed from

program.

11Development required for OBUs &

RSUs to meet requirements.Technical

Enabling

Technologies2 - CVE Procurement

Th

rea

t Off-the-shelf OBUs & RSUs do not meet

requirements. Delay deployment/change in

scope.

During vendor pre-

qual/assessment processYes Moderate Moderate Moderate Yes 18

Activ

e

RJB | Coordination with the CV Pilots

and outreach to OBU / RSU

manufacturers need to stay active

throughout the life of the project. City

setting up lab in October to begin

testing.

12CV product does not meet technical

specifications.Technical

Enabling

Technologies2 - CVE Deployment

Th

rea

t Off-the-shelf application does not meet

specifications. Delay deployment/change in

scope.

During lab testing Yes Moderate Low Moderate Yes 15

Activ

e

RJB | Low risk due to simplified

scope. Coordination with the CV

Pilots and outreach to OBU / RSU

manufacturers need to stay active

throughout the life of the project. City

setting up lab in October to begin

testing.

Qualitative Baseline Assessment Monitoring & ControlRisk Identification

Page 1 of 7 10/21/2019





Total 45 51 96


Typ

e


USDOT

Probability of

Occurrence

Impact to

Cost

Impact to

Schedule

On or

near

CP?



13Development required for off-the-shelf

applications to meet requirements.Technical All All Procurement

Th

rea

t Off-the-shelf applications do not meet

requirements. Delay deployment/change in

scope.

During the RFQs /

Procurement processYes High High High Yes 32

Re

tire

d

JMB | 1) Understand the must have

requirements for each solution and

convey the same clearly in RFI/RFP

2) Understand what is not off the

shelf by starting procurement with an

RFI to determine effort for

customziation work, 3) Manage

software development using Agile

approach to ensure 'fail fast', thin

slice delivery to enable quick pivots if

needed for optimized delivery.

14 USDOT funding priorities Schedule All All Concept

Th

rea

t After Administration change, funding is

interrupted/ cancelled. If interrupted - delay

in schedule/stop work order.

Policy change in USDOT. Yes Low Moderate Low No 10

Re

tire

d

MKB | Funding is not interrupted.

15Unforeseen procurement process

duration with CitySchedule All All Procurement

Th

rea

t

Unable to shorten typical procurement

process. Delayed schedule.

During the RFQs /

Procurement processYes Moderate Low High Yes 18

Re

tire

d

JMB | We know the city procurement

cycle is 80 days. Plan for this in the

project and be out in front of the

process as much as possible -

getting as much pre-work done as

possible to reduce cycle time. Run

parallel efforts wherever possible for

efficiency.

16Unforeseen procurement process

duration with partnersSchedule All All Procurement

Th

rea

t

Unexpected change in partner delivery

date. Delayed schedule.

When installation is

scheduled to beginYes High Low High Yes 24

Re

tire

d

MKB | Procurement factored into

schedule.

17 Timeframe to Install on AEP Assets ScheduleEnabling


Th

rea

t

County in-kind project could impact AEP

poles. Will know by March.During design phase Yes Low Moderate High Yes 14

Re

tire

d RJB | Communication cable is going

underground and will not be installed

on poles.

18Equipment attachment point on poles

not high enough and limits coverageTechnical

Enabling


Th

rea

t Existing infrastructure cannot support

additional equipment at the required height.

Delayed schedule/increase cost

During deployment

phaseYes Low Low High No 12

Re

tire

d RJB | Field meetings occurred for

development of the Installation Plans

to identify locations and height.

19Lack of "Mobility Assistance"

resourcesTechnical

Enhanced Human

Services

5 - Mobility

AssistanceDeployment

Th

rea

t Limited ability to fully test the Mobility

Assistance application and application

does not provide benefit to people with

Cognitive Disabilities.

During field testing Yes High Low Low No 16

Re

tire

d ADW | Two applications have been

tested with OSU faculty and COTA

staff. Risk is mitigated.

20 Sensitive PII becomes compromised Technical OS 1 - OS DeploymentT

hre

at Data privacy safeguard policies are

circumvented and personally identifiable

information (PII) is compromised

During deployment

phaseYes Low Low Low Yes 8

Activ

e ADW | Smart Columbus has adopted

the policy that the OS will not receive

PII.

21Legislation for the deployment of the

planned autonomous shuttles Legislative

Emerging

Technologies8 - CEAV Deployment

Th

rea

t

Legislation will likely be required for the

deployment of AV on City streets

Appropriate legislation

not in place prior to

deployment commencing

Yes High High High Yes 32

Re

tire

d

ADW | Governor's office issed an

executive order allowing AV testing.

22Significantly more stakeholders to

coordinate with than anticipatedSchedule All All Concept

Th

rea

t

Due to the enthusiasm and interest in the

Smart Columbus Program, there have

been many more players to coordinate with

to allow appropriate time to listen and

respond to user needs.

Concept of Operation

developmentYes High Moderate Moderate Yes 24

Re

tire

d

MKB | Risk not realized

23Legislation for truck platooning on

public streets Legislative

Emerging

Technologies

9 - Truck

PlatooningDeployment

Th

rea

t

Legislation may be desired for truck

platooning on highways (see note).Deployment phase yes Moderate Low High Yes 18

Re

tire

d

ADW | The truck platooning project

removed from the portfolio.

24

Partners: SPARC, local partner in the

City’s grant application, delayed their

ground breaking development

ScheduleEmerging


Th

rea

t

SPARC, a committed local partner in the

City’s grant application, has not yet broken

ground on their development, which is the

City’s proposed primary site for vehicle

testing prior to deployment.

During deployment

phaseYes High Moderate Low No 20

Re

tire

d

MKB | The SPARC facility will not be

available in time for us to use it for

testing. The city is in conversations

with TRC to determine if testing can

occur there.

25COTA Mobility Assistance Call Center

Support LiabilityOrganizational

Enhanced Human

Services

5 - Mobility

AssistanceConcept

Th

rea

t

COTA is not able to provide call center

support, as it creates a "special duty" that

may result in COTA being held liable for

negligence related to mobility app user

care.

Upon COTA legal team

making a decision.Yes High Low Low No 16

Re

tire

d

ADW | Support center is not

supported by COTA, caregiver

approach is provided by both

applications. Risk is retired.

26Projects not deployed in time to collect

12 months of performance data.Schedule All All Deployment

Th

rea

t Project delays result in projects not be

operational for 12 months during the 4-year

grant period.

Schedule indicates

projects will not be

completed by the end of

the grant's 3rd year.

Yes Moderate Low High Yes 18

Re

tire

d

MKB | Grant period may be

extended, so risk retired.

27Delayed agreement with TRC to test

vehiclesSchedule

Emerging


Th

rea

t With SPARC unavailable, we need to

establish an agreement with TRC to test

vehicles.

During deployment

phaseYes Moderate Moderate High No 21

Re

tire

d MKB | Talks with TRC are ongoing.

Risk downgraded.

28 Delayed definition of partner scope Schedule All All Procurement

Th

rea

t Unexpected/ late change in partner scope

definition/ contribution. Increased costs and

delayed schedule.

Notification of scope of

changeYes Low Moderate Low Yes 10

Re

tire

d

MKB | Risk not realized

Page 2 of 7 10/21/2019





Total 45 51 96


Typ

e


USDOT

Probability of

Occurrence

Impact to

Cost

Impact to

Schedule

On or

near

CP?



29Common Payment System has limited

partnersTechnical

Enhanced Human


Th

rea

t

May not be able to integrate with several

back office pay distribution systems.

Negotiations with mobility

providersYes High Moderate Moderate Yes 24

Activ

e

ADW |Continuing to discuss technical

details with mobility providers.

Agreements are in draft form and

being reviewed. Genfare integration

is needed for COTA.

30 CV Interoperability TechnicalEnabling


Th

rea

t CV vendor provides proprietary solution

that is not interoperable with other vendor's

products based on the latest standards

Deployment phase Yes Low Moderate Moderate Yes 12

Activ

e

RJB | Following ODOT

guidance/standards for

interoperability will provide

standardized Over the Air updates.

PSID standards will be received by

end of October.

31 DSRC Onboard Equipment (OBE) CostEnabling


Th

rea

t

Technology readiness of the applications Procurement selection Yes Low Moderate Moderate Yes 12

Activ

e

RJB | OBU vendor has been selected

and feedback from the proposal

indicates that the technology

readiness of the applications is

higher than initially anticipated.

32Adding DSRC RSUs to the planned

management tool Technical

Enabling


Th

rea

t DSRC Roadside Units (RSUs) may not

easily be added to the planned RSU

Management tool.

Procurement Yes Very Low Very Low Very Low No 2

Activ

e

RJB | Selected vendor outlined a tool

to integrate with the existing signal

monitoring software. We've seen

demonstrations of multiple roadside

units with the proposed RSU

monitoring software. City setting up

lab in which this will be tested.

33 Need for multiple OBE vendors TechnicalEnabling


Th

rea

t Multiple OBE Vendors may be necessary

to support multiple vehicle types planned

for SmartColumbus deployment.

Results of requirements

workYes Moderate Low Low No 12

Re

tire

d RJB | Proposed solution has one

vendor.

34

Technology can't support proposed

CEAV routes in mixed traffic

environment.

UsabilityEmerging

Technologies8 - CEAV Procurement

Th

rea

t Technology is not advanced enough for

vendors to commit to supporting the

proposed CEAV routes in the Linden area.

Route evaluation Yes Moderate Moderate High Yes 21

Activ

e

JJK | Evaluating mitigation

strategies/route conditions with

NHTSAA. Columbus will be

receiving vehicles with EasyMile's

newest software technologies.

35Vendor unable to integrate CV into

navigation systemTechnical

Emerging


Th

rea

t Vendor is unable/unwilling to integrate CV

technology into the vehicle's navigation

services.

Deployment phase Yes Low Low Low No 8

Activ

e

JJK | Selected CVE vendor did not

identify any issues.

36Additional snow removal required

along CEAV routesCost

Emerging

Technologies8 - CEAV O&M

Th

rea

t More frequent/aggressive snow removal by

local maintenance crews needed once

CEAV is deployed for it to operate properly.

Deployment phase Yes Moderate Low Low No 12

Activ

e

JJK | Local maintenance personnel

increase frequency and/or revise

method for snow removal to avoid

impacting operations of CEAV by

creating previously unknown obstacle

(snow pile) along the route.

Coorindation with Public Service

identified AV snow plow route.

37 Operation and Maintenance of CEAV ContractualEmerging

Technologies8 - CEAV O&M

Th

rea

t Need to develop plan for O&M during pilot

project with ODOT, OSU, Partnership, and

COTA.

Requirements and

specifications phaseYes Low Low Low No 8

Activ

e

JJK | Garage space has been

identified at St. Stephens for the

storage and maintenancy.

Agreements are in process.

38

Finalize outreach information for

COTA, Columbus (Public Safety and

Public Service), and other key

stakeholders

OrganizationalEnabling

Technologies2 - CVE Concept

Th

rea

t

Stakeholders are in agreement with

applications and deployment.Deployment phase Yes Moderate Moderate Moderate No 18

Activ

e

RJB | Meetings set up with all

departments and instalation team to

review equipment, installation,

schedules and logistics. Currently

have 187 vehicles from city. Need 13

more vehicles.

39

Developing business/cost model to

sustain the MMTPA after the life of the

grant

CostEnhanced Human

Services3 - MMTPA/CPS Concept

Th

rea

t

COTA has agreed to own the MMTPA after

the grant.Deployment phase Yes Low Low Low No 8

Activ

e

ADW | MMTPA has low ongoing

costs after the grant, which are low

(based on vendor proposal). Costs

are reasonable for COTA. Team is

identifiying opportunities to help

sustain.

40

Unknown time and resources needed

to reach agreements and integrate with

TSP and existing systems

CostEnhanced Human

Services3 - MMTPA/CPS Concept

Th

rea

t Project costs - unknown time and

resources needed to reach agreements

and integrate with TSPs and existing

systems.

RFP Yes Moderate High High No 24

Activ

e

ADW | Have agreements with Yellow

Cab and EmpowerBus. Bike and

scooter companies have been

integrated into MMTPA. Agreements

with Lyft/Uber remain the biggest

challenge. Scooters and CoGO will

integrate with CPS based on

permitting and agreements. We

have additional mobility providers that

would like to integrate into the system

(First Transit, InnovaEV, Roam).

41

Variable costs for software

development due to emerging

technologies

CostEnhanced Human

Services3 - MMTPA/CPS Requirements

Th

rea

t

Variable costs for software development

due to emerging technologies.RFP Yes Moderate Moderate Moderate No 18

Re

tire

d

ADW | MMTPA and CPS vendor

costs area within estimated budgets.

Page 3 of 7 10/21/2019





Total 45 51 96


Typ

e


USDOT

Probability of

Occurrence

Impact to

Cost

Impact to

Schedule

On or

near

CP?



42 Obtaining Agreements TechnicalEnhanced Human

Services

4 - Smart Mobility

HubsDesign

Th

rea

t

Obtaining Agreements Design Yes Moderate Moderate Moderate No 18

Re

tire

d JJK | Agreements completed

43 AbleLink agreement ContractualEnhanced Human

Services

5 - Mobility

AssistanceConcept

Th

rea

t

AbleLink does not agree to contract terms Contract negotiation Yes Low Very High High Yes 18

Re

tire

d ADW | AbleLink is under contract.

44Need IRB approval for participant

recruitment planUsability

Enhanced Human

Services

5 - Mobility


Th

rea

t

Institutional Review Board must approve

participate recruitment and training.Training Yes Low Low Moderate Yes 10

Re

tire

d

ADW | Part 2 ammendment to the

IRB will be submitted in February.

45 Finalize agreement with OSU ContractualEnhanced Human

Services

5 - Mobility

AssistanceConcept

Th

rea

t

Finalize agreement with OSU Design Yes Low Moderate Moderate No 12

Re

tire

d

ADW | OSU agreement is signed.

46

OSU faculty obtaining funding for

technical assistance during planning,

testing, and deployment

CostEnhanced Human

Services

5 - Mobility

AssistanceRequirements

Th

rea

t OSU faculty obtaining funding for technical

assistance during planning, testing, and

deployment

Testing Yes Low Moderate High Yes 14

Re

tire

d

ADW | OSU has a process of

obtaining funding for faculty.

47

Develop procurement process for

technology vendor that the Managed

Care Plans can all agree to.

UsabilityEnhanced Human

Services

6 - Prenatal Trip

AssistanceProcurement

Th

rea

t Develop procurement process for

technology vendor that the Managed Care

Plans can all agree to.

RFP Yes Moderate Moderate High Yes 21

Re

tire

d ADW | City has reached agreements

with the MCOs. MCOs are

negotiating with Kaizen Health.

48 Accelerate schedule ScheduleEnhanced Human

Services

6 - Prenatal Trip

AssistanceConcept

Th

rea

t

Inability to accelerate the schedule RFP Yes High Moderate Very High Yes 32

Re

tire

d

ADW | City was able to accelerate

the procurement process.

49 Peloton agreement ContractualEmerging

Technologies

9 - Truck

PlatooningConcept

Th

rea

t

Peloton does not want to participate in a 12

month deployment.Design Yes Very High High High No 40

Re

tire

d ADW | Peloton does not want to

participate. Team will begin

discussions with OEMs to determine

interest in participating in a pilot.

50 Truck Platooning Project TechnicalEmerging

Technologies

9 - Truck

PlatooningConcept

Th

rea

t The technology is not advanced enough to

deploy in a live environment.

Vendors/OEMs are not will to share data

from a deployment.

RFI Yes High High High Yes 32

Re

tire

d

ADW | The project is being removed

from the program

51Participant Incentives for MMTPA,

MAPCD, CVE, PTACost All All Deployment

Th

rea

t Projects will need to secure funds for

monetary and non-monetary incentives to

pilot participants.

Deployment phase No Moderate High High Yes 24

Re

tire

d ADW | Need to compile list of all

incentive asks and provide to

leadership.

52Risk of not being a fully open source

environment by end of grantTechnical OS 1 - OS Deployment

Th

rea

t

If we don't have an open source

environment, we won't meet the grant

requirements. We need other

communities/agencies to adopt and use

the software. Active users will reduce O&M

costs.

Development Yes Low Moderate Low Yes 10

Activ

e

ADW | There are two platforms. The

general platform is open now (for use

by other cities). The Smart

Columbus platform will be fully open

source in October.

53 Data quality Technical OS 1 - OS Requirements

Th

rea

t Data received from outside sources must

meet a standard of quality for use in

research and evaluations.

Data ingestion Yes Moderate High Moderate No 21

Activ

e

ADW | Opportunity to develop data

standards with city for data needed

for the grant. Currently have a data

curator through the grant and the

O&M plan includes a data curator

after the grant.

54 Ingesting data from all the projects Technical OS 1 - OS Deployment

Th

rea

t

Each project must send data to the OS for

evaluation.Data ingestion Yes Low Moderate Moderate Yes 12

Activ

e

ADW | Each of the projects will

develop test feeds for the OS to

ensure data ingestion. User

interfaces have been developed for

all projects except CVE. Test plans

include confirming the ability for the

OS to receive data. We have begun

ingesting data for MAPCD, PTA, and

MMTPA.

55 O&M and infrastructure costs Cost OS 1 - OS O&M

Th

rea

t Currently, the OS is being hosted on AWS

platform. The AWS contribution ends

5/2021, then we will have ongoing costs.

O&M Yes Low High Moderate Yes 14

Activ

e

ADW | OS team is currently

developing an O&M plan. Platform is

agnostic. Plan will be completed by

Q4 2019.

56OS work within the scope of the

cooperative agreementContractual OS 1 - OS Design

Th

rea

t

Manage OS to ensure that work supports

the USDOT Smart City projects.Development Yes Low Moderate Moderate Yes 12

Activ

e

ADW | As part of scope

management, the team is monitoring

requested tasks/duties to ensure the

work is within scope. A definition of

done as related to the build of the

platform has been drafted and is

being managed.

57 Outside parties compromising the OS Technical OS 1 - OS Design

Th

rea

t

Outside parties may attempt to

compromise the OS.Development Yes Low High High Yes 16

Activ

e

ADW | Team is performing

penetration testing in concert with

release of data platform 2.0. Testing

will be completed in early 2020.

Smart Columbus has a chief security

officer and a security roadmap has

been developed.

Page 4 of 7 10/21/2019





Total 45 51 96


Typ

e


USDOT

Probability of

Occurrence

Impact to

Cost

Impact to

Schedule

On or

near

CP?



58Cannot Recruit 1800 Aftermarket

Safety Device (ASD) ParticipantsTechnical

Enabling


Th

rea

t At conclusion of installation, less than 1800

units have been installed. Reduces

amount of data collected and extends

schedule

Deployment phase Yes Moderate Low High Yes 18

Activ

e

RJB | Base RFP had a minimum of

1500 vehicles and a maximum of

1800 vehicles. Recruitment Tool

(Insightly) has been spec'd with

vendor to assist with outreach (no

duplication). Recruitment plan is

going to IRB for approval. Meeting

with Dept. of Development to discuss

vehicles for code enforcement.

Vehicles will be used in areas near

CVE corridors.

59Do not have sufficient budget for full

scale deployment (1800 participants)Cost

Enabling


Th

rea

t All three CVE projects (OBU & RSU

integrators, and installation plans) exceed

total budget (~$10M)

Procurement phase Yes Low Moderate Low Yes 10

Re

tire

d RJB | Based upon recommended

OBU and RSU vendor proposals and

selected installation contractor, the

budget is within our estimate.

60Signal ownership along Franklin

County corridorTechnical

Enabling

Technologies2 - CVE Design

Th

rea

t

Alum Creek corridor has signals owned by

multiple jurisdictions.Design phase Yes Low Low Low No 8

Activ

e

RJB | ODOT D6, Obetz, and Franklin

County are working with Smart

Columbus and will have a connected

vehicle environment along the

corridor. Installation plans in

development for spring install.

61 Paticipant Incentives CostEnabling


Th

rea

t Incentives are needed to recruit

participants to install OBUs in vehicles.

Final dollar amount is being determined.

Deployment phase Yes High Moderate Moderate No 24

Activ

e

RJB | Budget has allocated $700 in

incentives for private citizens. City is

determining how to appropriately

allocate/distribute funds to ensure

maximum participation.

62

Developing business/cost model to

sustain the CPS after the life of the

grant

CostEnhanced Human

Services3 - MMTPA/CPS O&M

Th

rea

t

COTA has agreed to own the CPS. Deployment phase Yes Moderate Moderate Low No 15

Activ

e

ADW | The city has also studied the

sustainability of the CPS as part of

the MMTPA. We will be negotiating

payment fees/rates with mobility

providers during the grant. COTA

may be the CPS owner after the

grant period.

63EPM vendor will not integrate with the

CPSTechnical

Enhanced Human

Services3 - MMTPA/CPS Deployment

Th

rea

tThe EPM vendor and parking providers

may not integrate with the CPS.

Negotiations with vendor

and providersYes Low Moderate Low No 10

Activ

e

ADW | ParkMobile has ByteMark's

API documentation to begin CPS

integration. ByteMark has CPS

requirements. ParkMobile KickOff

the week of 10/28.

64

Marketing and outreach to Central

Ohio to ensure public is aware of the

system's abilities and deployment for

public use

UsabilityEnhanced Human

Services3 - MMTPA/CPS Deployment

Th

rea

t Lack of appropriate MMTPA/CPS

marketing and outreach will result in

insufficient adoption by targeted end users.

Deployment phase Yes Very High Low Moderate Yes 25

Activ

e

ADW | City is currently discussing

importance of outreach with the

USDOT to ensure needed resources

for a successful deployment are

available. Communications team will

have a kickoff meeting with the

consultants week of 10/14.

65 Outside Stakeholders OrganizationalEnhanced Human

Services

4 - Smart Mobility

HubsDesign

Th

rea

t

Incorporating interests from all the various

stakeholdersAgreements Yes Low Low Low Yes 8

Activ

e JJK | Through ongoing discussions

and upcoming meetings, stakeholder

interests will be addressed.

66 MMTPA integration into kiosks TechnicalEnhanced Human

Services

4 - Smart Mobility

HubsRequirements

Th

rea

t IKE will integrate the MMTPA into the

kiosks. Will require coordination with

MTECH.

Development Yes Low Low Low No 8

Activ

e

JJK | Development and integration

has been completed. Refinements

based on testing and user feedback

will occur.

67Custom integration to meet kiosk

requirementsTechnical

Enhanced Human

Services

4 - Smart Mobility

HubsRequirements

Th

rea

t IKE will meet the system requirements

identified for the kiosks. Some items

include COTA real time, emergency call

button. OS integration is needed.

Development Yes Low Low Moderate Yes 10

Activ

e

JJK | Through the ICD development,

team is addressing integration risks.

IKE has signed off on modifications.

Test pla has incorporated these

requirements.

68 Participant recruitment OrganizationalEnhanced Human

Services

5 - Mobility


Th

rea

t

OSU, COTA, and ARC will be recruiting 15 -

30 participants for a one year study.Pre-deployment Yes Moderate Low High Yes 18

Re

tire

d

ADW | 3 participants are in go-live

phase. 5 additional participants

being trained. 4 participants being

scheduled for consent signing. OSU

coordinating with other potential

participants.

69AbleLink addresses issues identified in

testing prior to training period.Technical

Enhanced Human

Services

5 - Mobility

AssistanceDesign

Th

rea

t

AbleLink needs to resolve and issues

identified in the acceptance testing processDesign Yes Low Low High Yes 12

Re

tire

d ADW | AbleLink is currently updating

the application and web portal to

address issues identified in

acceptance testing.

70 Training participants and caregivers OrganizationalEnhanced Human

Services

5 - Mobility

AssistanceDesign

Th

rea

t OSU and COTA will be training participants

and caregivers over a one month period.

Depending on the user's capabilities,

training may be extensive.

Pre-deployment Yes Low Low Low Yes 8

Activ

e

ADW | OSU has developed a training

plan for pilot participants. 17

participants in deployment and 4 in

training.

Page 5 of 7 10/21/2019





Total 45 51 96


Typ

e


USDOT

Probability of

Occurrence

Impact to

Cost

Impact to

Schedule

On or

near

CP?



71 OS ingest test data from AbleLink TechnicalEnhanced Human

Services

5 - Mobility

AssistanceDesign

Th

rea

t The OS must be able to receive data from

the WayFinder application for evaluation

purposes.

Pre-deployment Yes Low Low Moderate No 10

Re

tire

d

ADW | OS was able to ingest test

data from AbleLink

72MCOs execute contracts with Kaizen

HealthSchedule

Enhanced Human

Services

6 - Prenatal Trip


Th

rea

t

MCOs must finalize contract with Kaizen to

maintain the scheduleProcurement Yes Low Low Very High Yes 14

Re

tire

d

ADW | MCOs and Kaizen executed

agreement.

73MCOs execute data sharing

agreements with OSUSchedule

Enhanced Human

Services

6 - Prenatal Trip


Th

rea

t MCOs must execute data sharing

agreements with OSU to maintain the

schedule

Deployment Yes Low Low Moderate Yes 10

Re

tire

d

ADW | Agreements have been

executed

74MCOs execute data sharing

agreements with CitySchedule

Enhanced Human

Services

6 - Prenatal Trip


Th

rea

t MCOs must execute data sharing

agreements with city to maintain the

schedule

Deployment Yes Low Low Very High Yes 14

Re

tire

d

ADW | No agreement required.

75 Participant recruitment ScheduleEnhanced Human

Services

6 - Prenatal Trip


Th

rea

t

The project will recruit 500 participants

over a 4-6 month periodDeployment Yes High Low High Yes 24

Activ

e

ADW | Study protocol revisions have

been approved by IRB. This opens

the study to more potential

participants. OSU has begun

enrolling women at OSU clinics. Will

be allowed to engage women at

Moms2B in next IRB. Engaging

OhioHealth, Mount Carmel and

Franklin County WIC clinics.

76 Participant incentives CostEnhanced Human

Services

6 - Prenatal Trip


Th

rea

t Standard study procedures recommend

participant incentives to gain participation.

Cash incentives of $100 will be provided

along with a gift bag at the birth of the child.

Development Yes Low Low Moderate Yes 10

Activ

e

ADW | USDOT has approved

expenditures for participant

incentives. We are increasing

incentives to $140/participant.

77 Meeting the MVP Milestone Date TechnicalEnhanced Human

Services

6 - Prenatal Trip

AssistanceDesign

Th

rea

t

A USDOT milestone is 3/31/19 for the MVP Design Yes Low Low Moderate Yes 10

Re

tire

d ADW | Kaizen developed the MVP

78 OS integration with MCOs TechnicalEnhanced Human

Services

6 - Prenatal Trip

AssistanceDesign

Th

rea

t

The OS must integrate with the MCOs to

receive participant data.Design Yes Moderate Moderate Moderate Yes 18

Activ

e

ADW | MCOs will transfer data to the

OS once the study is completed.

79 OS integration with Kaizen Health TechnicalEnhanced Human

Services

6 - Prenatal Trip

AssistanceDesign

Th

rea

t

The OS must integrate with Kaizen Health

to receive participant data.Design Yes Low Low Low Yes 8

Re

tire

d

ADW | Kaizen has an API already

developed. Data can be received.

80 Communications with media OrganizationalEnhanced Human

Services

6 - Prenatal Trip


Th

rea

t Media communications must meet

standards that do not compromise the

integrity of the study

Deployment Yes Low Low Moderate Yes 10

Activ

e

ADW | Communications team must

continue to work with OSU

researchers to ensure

communications are acceptable to

the IRB and does not compromise

the study. Any media requests must

stick to the approved talking points.

81

Path forward due to USDOT feedback

on proposed approach with existing

City vendor.

ScheduleEnhanced Human

Services

7 - Event Parking

ManagementProcurement

Th

rea

t

City submitted an approach to leverage an

existing city vendor to deliver the project. Procurement Yes High High Very High Yes 36

Re

tire

d RJB | Providing response back to

USDOT during week of 4/15/19. Will

await USDOT concurrence.

82Columbus State construction

coordinationSchedule

Enhanced Human

Services

4 - Smart Mobility

HubsDeployment

Th

rea

t The Cleveland Ave. project must

coordinate construction scheduling with the

installation of the kiosk and potential car

share charging.

Construction Yes High Low High Yes 24

Activ

e

JJK | Coordinating with CSCC, DPS,

IKE, and GreenSpot for deployment

schedule. Permit to install kiosk to

be submitted to the city in early

October. Greenspot installation is

likey in 2020.

83 Selection of a contractor ScheduleEnhanced Human

Services

4 - Smart Mobility

HubsProcurement

Th

rea

t

Receive bids under budget that meet the

project schedule.Procurement Yes Low Moderate High Yes 14

Re

tire

d

JJK | Project was advertised

nationally (via Bid Express) and no

responses were received. The city

will move forward with the selection

of a contrator or in-house installation.

84Receiving doctor's office and

pharmacy locations from MCOsTechnical

Enhanced Human

Services

6 - Prenatal Trip

AssistanceDesign

Th

rea

t

MCOs need to provide list of locations that

are allowable to participant members.Design Yes Moderate Low Very High Yes 21

Re

tire

d

ADW | Data has been received.

85Ability to gather one year or more of

data from deploymentSchedule

Enhanced Human

Services

7 - Event Parking

ManagementDesign

Th

rea

t Project schedule was delayed while

discussions/questions around the EPM

project were addressed.

Deployment Yes High Low High Yes 24

Activ

e RJB | The majority of data will be

available for one year. Not all data

sets may be less than one year.

86EPM vendor will not integrate with the

CPSTechnical

Enhanced Human

Services

7 - Event Parking

ManagementDesign

Th

rea

t

The EPM vendor and parking providers

may not integrate with the CPS.

Negotiations with vendor

and providersYes Low Moderate Low Yes 10

Activ

e

RJB | ByteMark sent API

documentation to ParkMobile to

begin CPS integration. EPM system

requirements sent to ByteMark.

87 FMVSS exemption TechnicalEmerging


Th

rea

t Vendor will need to obtain FMVSS

exemption from NHTSA in order to operate

on public roads.

NTP Yes High Moderate Very High Yes 32

Activ

e

JJK | EasyMile has resubmitted the

exemption request. NHTSA is

currently reviewing the revisions to

the proposed route. We are

engaging with EasyMile and NHTSA

to mitigate concerns. City has had

several meetings with NHTSAA to

review route mitigation strategies.

Page 6 of 7 10/21/2019





Total 45 51 96


Typ

e


USDOT

Probability of

Occurrence

Impact to

Cost

Impact to

Schedule

On or

near

CP?



88 CEAV Testing TechnicalEmerging


Th

rea

t

The vendor will develop a testing plan and

provide to city for review and input prior to

deployment of the vehicles. Vendor is

responsible for turn-key solution and

liability.

Testing phase Yes Low Low Very Low No 6

Activ

e

JKK | Draft Test Plan posted for

public review. Staff witnessed the

Factory Testing procedures on 7/31.

EasyMile will be conducting the

Factory Testing on the Columbus

shuttles in the near future. We are

coordinating with OSU on the

research/simulation testing.

89Integrating new parking providers into

the applicationTechnical

Enhanced Human

Services

7 - Event Parking

ManagementDesign

Th

rea

t

The surface lots may have challenges

integrating into the application.

Negotiations with parking

lot ownersYes Moderate Low Moderate No 15

Activ

e

RJB | Meetings regarding outreach

strategy have occurred and will

continue after NTP. Traffic

Management, Smart Columbus, and

ParkMobile are working on an MOU

for potential parking providers.

90 Obtaining Agreements at COTA sites ScheduleEnhanced Human

Services

4 - Smart Mobility

HubsDesign

Th

rea

t

COTA is creating mobility provider

agreements for its own mobility hubs and

its properties. There are data sharing

requirements that are can be viewed as

above and beyond the Smart Columbus

data requirements.

Agreements Yes Moderate Very Low High Yes 15

Activ

e

JJK | Data requirements have been

removed from agreements.

Engaging mobility providers in the

discussion.

91Increase outreach/communication of

webinarsOrganizational All All Deployment

Th

rea

t

Getting message to organizations that the

Smart Columbus webinars are availableCommunications No High Very Low Very Low No 8

Activ

e ADW | Engaging ITE to share

webinar links with other

organizations.

92 Genfare integration with Pivot TechnicalEnhanced Human


Th

rea

t

Genfare development of APIs for

integration into Pivot.Deployment phase Yes Very High Low Very High Yes 35

Activ

e

ADW | Genfare did not meet

deliverable date for integration. City

is working with COTA to have

Genfare provide an updated

schedule.

93 Kiosk installation schedule is delayed ScheduleEnhanced Human

Services

4 - Smart Mobility

HubsDesign

Th

rea

t IKE is responsible for the design,

construction, permitting, and utility work for

the installation of kiosks.

Construction Yes High Low High Yes 24

Activ

e

JJK | We have ongoing bi-weekly

coordination meetings with IKE to

receive updates. Awaiting updated

schedule. IKE will be submitting

permits to city in early October.

94 Sustaining the program after the grant OrganizationalEnhanced Human

Services

5 - Mobility

AssistanceClose Out

Th

rea

t The city/COTA need to identifiy a

champion/owner moving forward to sustain

the program after the grant.

Post-deployment No Moderate Low Low No 12

Activ

e

ADW | The city and OSU have been

engaging with agencies/organizations

to inquire about interest in sustaining

the program after the grant.

95Obtaining concurrence with HERE for

real time data and analyticsTechnical

Enhanced Human

Services

7 - Event Parking

ManagementDesign

Th

rea

t

HERE is to provide additional parking

analytics for the application.Negotiations with HERE Yes High Moderate High Yes 28

Activ

e

RJB | We are actively engaging new

contact for HERE.

96Negative communications from

outside partiesUsability

Emerging


Th

rea

t

Outside parties may create misinformation

regarding aspects of the shuttle.Deployment phase Yes High Low Moderate No 20

Activ

e ANC | Communications developeing

plan that involves neighborhood

outreach and educations.

Page 7 of 7 10/21/2019


Issues/Concerns/ Other See note in the risk section.

http://www.dot.gov/