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Table of Contents

Session Title Page

Program Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

1 Orientation/Building the Case for Hope . . . . . . . . . . . . . . . . . . 13

2 Getting Beyond Our Church Walls . . . . . . . . . . . . . . . . . . . . . . 37

3 Leadership Development: The Foundation for Growth. . . . . . . . 55

4 Empowering Laity Beyond Committees . . . . . . . . . . . . . . . . . . 75

5 Casting Vision for Missional Clarity . . . . . . . . . . . . . . . . . . . . . 95

6 Developing Vision Statements & Goal Setting . . . . . . . . . . . . . . 113

Books The Healthy Small Church by Dennis Bickers Ultimately Responsible by Sue Nilson Kibbey Evangelism in the Small Church by Royal Speidel



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Overview

Program Overview

This program is broken down into six sessions that are four hours in length. These sessions will occur every other month over the course of a full year. Church pastors and lay leaders are required to attend each of the sessions in order to complete the SCI program.

Core Purpose The core purpose of this program is to develop the leadership skills of small

church pastors and lay leaders in order to enable them to better lead themselves, their churches and others. There are two other main purposes of this program:

1. Develop core competencies of pastors and lay leaders.

2. Prepare pastors, lay leaders, and their churches for a possible consultation process at their church.

We will take a look at each of these shortly.

Objectives Throughout the total SCI program participants will learn to:

Develop a strong understanding of how our culture has changed and

how the church can change to be “mission-driven” and reach out to others for Christ.

Use practical ways to develop the leadership skills of themselves and others at their churches.

Use new tools for doing ministry that is both “faithful” and “fruitful.” Develop strong collegiality with other pastors and lay leaders as “life-

long learners.”



Core Competencies

Pastors throughout the church have spent years in spiritual education and development. Our goal with this program is to enhance that foundation with leadership development and practical information they will be able to apply in their lives and the lives of their churches. Throughout these sessions we will interweave a focus on the development of certain core skills/competencies which are key to leading growing, vibrant, spirit-filled churches. While most of these competencies may not be called out specifically during a session, they are there in the background. It is important for facilitators to understand this and to be aware of this focus on skill development. Here is listing of some core competencies we are focusing on throughout this program:

Change Leadership – flexibility, adaptability, patience in and with ambiguous situations, responding positively to new demands and challenges, addressing resistance through clear communication, leading change through careful attention to the impact on people, understanding the difference between technical and adaptive changes

Communication – encourages an active and open exchange of ideas, opening shares information, creates an inclusive environment, maintains high visibility, listens actively

Outreach – focusing attention and resources beyond the church, understands the needs of the community, active locally

Evangelism – reaching out to non-Christians, de-Christians, and others in a positive way, praying for those outside the church



Church Consultation

The Small Church Initiative includes two main components:

1. The SCI group training sessions for pastors and lay leaders. These six sessions are held every other month over the course of one year.

2. Full-day church consultation on-site with a trained consultant provided by the conference.

Not all pastors/churches who take the group training will continue on to have a consultation experience. However, that is an underlying focus for these sessions.

We know from past experiences that the issues/opportunities that are identified most during these consultations are:

Passionate worship – effective service

Focusing outward – involvement in the community, reaching out and serving others

Vision – clear picture of where the church is going

Evangelism – reaching new people for Christ

Connecting – clear process for development, growth, helping new people belong

Mission Statement – calling by God to make disciples for Christ

Structure – how we are structured in our church in order to achieve our mission

Our goal is to address each of these throughout these sessions so that pastors are aware of them and able to proactively focus on them before they participate in a consultation.

Your goal as a facilitator is to point them out as they come up during a session and to continuously point out the connection between what is being taught/discussed and the consultation. This is most effective when it is done subtly and not overtly.

For example, “Those are some great examples of how your church is helping in the community, which is a key part of the consultation process.”



Basics

Handouts Each participant receives a workbook to be used throughout the entire SCI process. (Our goal is not to have any handouts during these sessions.)

Using this Guide

This facilitator guide is fully scripted and is intended as a model. Facilitators are encouraged to use their own words, personal stories, and examples. Use this guide in conjunction with the participant materials and PowerPoint slides, which are referred to throughout the document. We suggest reading through the facilitator guide several times (at least) for preparation. To start each session we suggest that the facilitator:

Arrive at least 45 minutes prior to the start time. Review materials checklists, test equipment, and ensure room setup

is correct. Play upbeat background music, if available. Greet each participant as they arrive and make them feel at ease.

Start on time, and provide a brisk and organized pace that stays on schedule without participants feeling rushed.

Room Set-up Round tables or smaller table groupings is suggested

Ideal class size is 10 to 20 people (if fewer than 10 participants, suggest using a U-shaped setup)

o Based on geography, district size, and the number of participants from each church…the class size may go up to 30-40 people.

One or two flipcharts / whiteboards (with markers) Projector and screen for PowerPoint slides

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Materials

Each of the sessions is designed and laid out basically the same. There is a Facilitator Guide, Participant Workbook, and PowerPoint presentation for each session. Let’s take a closer look at each of these components:

Facilitator Guide

We use the term “facilitator” throughout these materials. This is very intentional. These sessions are designed to be two-way conversations and not one-way lectures. Our job as facilitators is to take the participants on a journey of discovery. Here is the basic layout of the guide and a short comment about each area:

About This Course – gives you a quick “snap-shot” of the session Preparation Checklist – covers what you will need for the session

(while most of this is the same from session to session it is important to check each time + there are a few changes along the way)

Course Outline – a general outline of the session with topics and times (actual start times may vary)

Opening – a short welcome, opening prayer, spiritual formation, along with the core purpose, objectives and ground rules for the day

Action Plan Review – each session will end with everyone writing out a short action plan of what they are going to do with what they learned, we begin each session with a short review of those plans.

Leadership Teaching – this is the heart of the session. Most of your time will be spent here. Some sessions will review the key points from a book. There is an activity of some type written into each session. Typically, there will be a lot of ground to cover. The facilitator must keep the group moving AND still maintain a high level of interaction.

Key Learnings /Action Plan – this is an open discussion time focused on what each person learned, their takeaways, and some best practices that will compliment that session’s topic. The action plans will also be completed during this time.

Wrap-Up & Closing – cover homework, answer questions, complete evaluations, end in prayer

Continued on next page

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About This Session

Overview This session is designed to help introduce the participants to each other, prepare them for the overall program, and to build the case for hope in themselves and their churches.

Core Purpose The core purpose of this session is to create a strong partnership between

the pastors, lay leaders and facilitator while establishing expectations and responsibilities for the overall process.

Objectives In this session the participants will learn to:

Define the steps in the Small Church Initiative process Understand the current state of the Methodist Church in Missouri Review problems that can lead to a church becoming unhealthy Identify the lifecycle of a church Focus on maximizing strengths

Room Set-up Round tables or smaller table grouping is suggested where possible.

This will help build relationships by putting people in smaller groups and will allow the facilitator to move around the room between groups.

Ideal class size is 10 to 20 people. If fewer than 10 participants, suggest using a U-shaped setup for the

room.



Preparation Checklist

Workbooks (1 per participant)

Flipchart with easel and markers – tape or other tools to post around the room

PowerPoint presentation

o Projector

o Laptop with presentation loaded on desktop

o Screen or white wall space

Pens or other writing instruments

Name tents or name tags

Bible

The Healthy Small Church, by Dennis Bickers (This month’s book)

o Copies for everyone if applicable

Optional Materials:

Bottled water

Music to play in the background before the session and during breaks

Candy for each table



Session Outline

Time* Name Length

9:00 – 10:15

Opening

Welcome Prayer Introductions Core Purpose, Objectives & Ground Rules Group Covenant Spiritual Formation

1 hour 15 minutes

10:15 – 10:30 BREAK 10 minutes

10:30 – 12:00

Leadership Teaching

Current State Activity – “What turns a church

unhealthy?” Lifecycle of a Church Building a Case for Hope Maximizing strengths

1 hour 30 minutes

12:00 – 12:45 Key Learnings & Action Plans 45 minutes

12:45 – 1:00 Wrap-Up & Closing 15 minutes

TOTAL 4 hours * Start time is just an example – adjust as needed

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Introductions – 30 minutes Display slide (Introductions) We are going to be spending a fair amount of time together over the course of the next few months so it would be good for us to spend some time now getting to know each other better. Here are the basic guidelines for our introductions: (Read from slide)

Name Church / location How long have you been there? How long have you been in ministry? Family Biggest challenge in ministry Main expectation for the SCI experience

Instead of us introducing ourselves, we are going to pair up and introduce each other. Have each person in the room pair up with someone they do not already know. It may be necessary for you to partner with a participant if there are an odd number of people in the group. You will now have 2 or 3 minutes to gather the information on each other before we come back and do the introductions. Go around the room and ensure everyone has a chance to introduce themselves. It may be necessary to move the introductions along in order to stay on track. Keep an eye on the time. Be sure that anyone else in the room (conference staff, other facilitators, etc…) takes part in the introductions. That was great. We certainly have a very diverse group and that will help us as we learn to develop our leadership skills. Now let’s take a look at our core purpose and objectives for today.


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2121



About This Session

Overview This session is designed to move the participants to action by helping them to see the dangers of being too inward focused and why it is so important for our churches to be seen as vital in our communities.

Core Purpose The core purpose of this session is to understand the importance of moving

our churches from being inward focused to being outward focused by reaching out to our communities.


Understand the connections between the Great Commission,

the Mission of the UMC, and our role in the local church. Review the current state of our church in the community

Discover ways to build bridges from our church into the community

Focus on being on mission and not just supporting missions




room. o Based on geography, district size, and the number of

participants from each church…the class size may go up to 30-40 people.







o Projector





Bible

The Healthy Small Church, by Dennis Bickers (This month’s book)

Optional Materials:

Bottled water





Session Outline

Time* Name Length

9:00 – 9:15

Opening

Welcome Prayer Core Purpose, Objectives & Ground Rules Spiritual Formation

15 minutes

9:15 – 10:15 Action Plan / Homework Review 1 hour


10:30 – 12:00

Leadership Teaching

Why focus outward? Activity – Inward or Outward? Building Bridges in the Community Fellowship vs. Hospitality Becoming Mission-Minded

1 hour 30 minutes




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About This Session

Overview This session is designed to emphasize the need and importance of leadership development in our churches. While this session cannot cover all areas of leadership development, our goal is to cover some key points and to be a catalyst for pastors and lay leaders to continue the process in their churches.

Core Purpose The core purpose of this session is for the group to discover how to apply

key principles of leadership development in their churches.


Identify leaders and position them for success in ministry. Work with limited resources and deal with conflict. Develop spiritual leaders around you. Understand a new simplified church structure.












o Projector





Bible

Ultimately Responsible, by Sue Nilson Kibbey (This month’s book)

Download a drum solo from YouTube or Google Video (Here are two examples: “Four Solos for Snare Drum Movement 3; Pretty bad drum solo)

Optional Materials:

Bottled water





Session Outline

Time* Name Length

9:00 – 9:15

Opening


15 minutes

9:15 – 10:15 Action Plan / Homework Review 1 hour


10:30 – 12:00

Leadership Teaching

Identifying & Positioning Leaders Leadership Styles/Credibility Markers Working with Limited Resources What Great Leaders Practice: Credibility Developing Spiritual Leaders Simplified Structure Building a Team

1 hour 30 minutes




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Small Church Initiative

Session Four Empowering Laity

41

The Invested

The Engaged

Regular Attendees

Prospectors



About This Session

Overview This session is designed to emphasize the need and importance of empowering the laity in our churches in order to achieve our mission and vision. Too many pastors and church leaders are trying to do too much themselves instead of equipping others.

Core Purpose The core purpose of this session is to have the participants understand the

importance of empowering the laity in their churches and their role in accomplishing that.

Objectives In this session the participants will learn:

The importance of intentional faith development Awareness of the stages of spiritual development Principles of relationship evangelism skills












o Projector





Bible

Books – we use all of these this month:

o Ultimately Responsible, by Sue Nilson Kibbey

o Evangelism in the Small Membership Church, by Royal Speidel

o Five Practices of Fruitful Congregations, by Robert Schnase

Optional Materials:

Bottled water





Session Outline

Time* Name Length

9:00 – 9:25

Opening


25 minutes

9:25 – 10:15 Action Plan / Homework Review 50 minutes


10:30 – 12:00

Leadership Teaching

Activity – Define Faith Development Faith Development Examples Activity – Spiritual Development Stages Reaching Those at Each Level Relationship Evangelism Activity – My Fishing Pond

1 hour 30 minutes




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About This Session

Overview This session is designed to teach pastors and lay leaders the fundamental areas of strategic planning in churches with a strong emphasis on vision. Too many churches are plateaued or in decline due to a lack of mission, vision, and plans to achieve them.

Core Purpose The core purpose of this session is for the participants to clearly understand

the importance of visioning with their churches and teams.


Differentiate between values, mission, vision, purpose, and objectives Define what vision is and how it fits into growing our churches Understand the Five Practices of a Healthy Church












o Projector





Bible

Books




o Advanced Strategic Planning, by Aubrey Malphurs – it would be helpful to have this book read and available for this session (or another book which covers mission, vision, goals, etc…) as a reference guide.

Optional Materials:

Bottled water





Session Outline

Time* Name Length

9:00 – 9:15

Opening


15 minutes

9:15 – 10:15 Homework Review 1 hour


10:30 – 12:15

Leadership Teaching

Key Term Definitions Importance of Vision Developing a Vision Five Practices of Fruitful Congregations

1 hour 45 minutes

12:15 – 12:45 Key Learnings & Homework 30 minutes


TOTAL 4 hours

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Importance of Vision – 40 minutes Display slide (Importance of Vision) Briefly cover each of the points. Ask the group for examples from their own experiences.

Provides Energy – Not much happens without an inspiring, compelling vision. Remember the story of Nehemiah? Not much was happening because the people had no vision. Visions are exciting and they energize people. They supply the fuel so that leaders can stop putting out fires and start setting a few.

Creates Cause – The right vision creates meaning in people’s lives, providing them with a cause and giving them a sense of divine purpose. They are part of something bigger than themselves, something that God is accomplishing at this time in this church.

Fosters Risk Taking – A shared vision fosters a congregation’s willingness to take risks. Ministry for Christ becomes an exciting adventure into the world of the unknown. The risks are great, but so is the God we serve and the vision he has given us.

Legitimizes Leadership – Bill Hybels writes: “Vision is at the very core of leadership. Take vision away from a leader and you cut out his or her heart.” Like navigators who may carry around a picture of their port of call in their wallet, so leaders carry in their heart a picture of the church that could be.

Energizes Leadership – When people see the vision, they can feel it. “Vision is the fuel that leaders run on. It’s the energy that creates action. It’s the fire that ignites the passion of followers.” – Bill Hybels When a congregation has a leader who owns and inflames a vision and lives that vision in a Christlike passionate manner, they will follow that leader to the ends of the earth.

Sustains Ministry – Ministry can be very difficult, even painful. Discouragement and disappointment often lurk in the ministry hallways and boardrooms of the typical church. What has sustained Christians from the beginning of the church in the book of Acts up to today? One answer is a biblical, compelling vision.


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6161



About This Session

Overview This session is designed to build on our last session by continuing to teach pastors and lay leaders the fundamental areas of strategic planning in churches. We are adding goal setting and ministry evaluation to what we covered last time.

Core Purpose The core purpose of this session is for the participants to begin to apply

what we have learned about mission and vision in order to develop goals and plans for our specific churches.


Set S.M.A.R.T. goals for our churches and ministries. Connect our mission and vision to our goals, objectives, and

activities. Audit our ministries for effectiveness in living out our mission and

vision.












o Projector





Bible

Books




o Advanced Strategic Planning, by Aubrey Malphurs – it would be helpful to have this book read and available for this session (or another book which covers mission, vision, goals, etc…) as a reference guide.

Optional Materials:

Bottled water





Session Outline

Time* Name Length

9:00 – 9:15

Opening


15 minutes

9:15 – 10:15 Homework Review 1 hour


10:30 – 12:15

Leadership Teaching

SMART Goals Mission & Vision Connection SMART Goal activity Ministry Audit

1 hour 45 minutes

12:15 – 12:45 Next Steps 30 minutes


TOTAL 4 hours

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S.M.A.R.T. Goals, continued Display slide (Goal Setting Process) When we talk about goals we are generally referring to something that we want to accomplish. Goals can either be short-term, such as day or a week or a month. Most goals are long-term, such as a year or longer. The most popular length of time for goals is probably one year. Action plans describe what needs to be done to accomplish our goals. This is the “how” we are going to get there and the “what” is going to be done. S.M.A.R.T. goals tend to include elements of both areas. Let’s look first at the “S”. Display slide (Specific) The “S” in SMART goals stands for Specific. A specific goal has a much greater chance of being accomplished than a general goal. To understand if your goal is specific you should look for the six “W” questions:

Who – Who is involved? What – What do I want to accomplish? Where – Identify a location if applicable. When – Establish a time frame. Which – Identify any requirements or constraints. Why – Specific reasons, purpose or benefits of accomplishing the

goal. While your goal may not touch on all of these, it must at least include a very clear “why”. Display slide (Measurable) An effective goal will always include concrete criteria for measuring a specific result. When you measure your progress, you stay on track, reach your target dates, and experience the exhilaration of achievement that spurs you on to continued effort required to reach your goal.


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S.M.A.R.T. Goals, continued This is where you would ask “How” type questions. “How much”, “How fast”, “How often”, “How well”, How soon”, etc.. Remember, if you can’t measure it, you can’t manage it! Display slide (Achievable) Achievable goals are ones that can be reached. The key here is to make the goal challenging enough to push you but not so big that it cannot be done. You can attain most any goal you set when you plan your steps wisely and establish a time frame that allows you to carry out those steps. Look for ways that you can get small “win” and build momentum. Remember, achievable does not mean EASY! Display slide (Relevant) A relevant goal is one that is within your span of control. In other words, you are not heavily dependent on the actions of others. For example, it would not be good for me to set a goal of teaching this class to 50 people next year if I do not have any control over how many people sign up or how often I get the opportunity to teach. Display slide (Time-based) A goal should be grounded within a time frame. Without a set time there is no sense of urgency and this is one of the main challenges with goals today. A goal with clear time frames will not only have an established deadline, it will also provide the opportunity for milestone dates along the way toward that deadline. You should be able to write your goal on a calendar.


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Mission & Vision Connection, continued Display slide (Mission & Vision Connection) As you can see on this slide, there should be clear connection and flow in our churches between all of the areas we have been talking about this past two sessions. It all starts with Mission and Vision. We must have those in place and clearly communicated to everyone in our ministry. Without these we are like the octopus on roller skates—lots of activity…but not really going anywhere. Our goals should flow right out of our mission and vision. If we want to achieve our vision, or at least take a few steps in that direction, what should our goal be for this year? This is where having SMART goals in place will help us on the road to our vision. And finally, we must see a direct connection between our daily tasks and activities and our goals. This does not mean that 100% of everything we do each day is in support of our goals…but the problem comes up when none of what we do week after week is connected to a goal. We have to learn to prioritize our time and our actions. Imagine what your ministry would look like today if you had done this three years ago. Now use that to help you and your church move toward your vision for three years from now.

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SMART Goals Practice – 30 minutes Display slide (SMART Goals Practice) Now we are going to have an opportunity to put what we have been learning into practice. Your assignment is to work together as a church and to develop a SMART Goal for your church. Here are a few key points for you to remember as you develop your goal:


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Sm all Churc h Initiative - Bob Farr...Sm Ch In Bob Farr: Kay Kotan Ken Willa all urc itia FA Director, Cen: SCI Coordi rd: Author/C h tive CIL ter for Cong nator / Spea oach, Christi