2016-17 Quarterly Report

Q1

SLT: Robbie Peters – Financial

Services

Vision:

Healthy people, families and communities.

Portfolio Overview

• Finance

– Accounting & Financial Reporting

– Payroll & Benefits

– Decision Support

• Facilities Management

• Materials Management

RQHR Strategic Plan

Focus Areas & Multi-year Outcomes

• Quality and Safety Multi-year Outcome:

– To achieve a culture of safety, by 2020, there will be no harm to patient, clients, residents, staff and professional practitioners.

• Access/Patient Flow Multi-year Outcome:

– To improve access for patients and reduce Emergency Department waits by 60%, necessary improvements in key areas (primary healthcare, specialist consults, diagnostics, mental health & addictions, long term care, home care and acute care) will be achieved by 2019.

• System Sustainability Multi-year Outcome:

– Ongoing, RQHR will achieve a balanced or surplus budget.

VP Report Out on Business Plan

System Sustainability Initiatives

2016-17 System Sustainability Initiatives Monitored At Q1 Status (Red/Green)

Develop Infrastructure Capital Asset Management Plan SLT Capital

Oversight

Committee

Green

Implement an Integrated Risk Management (IRM)

Framework

SLT Meeting Green

Implement Procurement / Supplies Efficiency Strategies SLT System

Sustainability

Visibility Wall

Green

VP Report Out on Business Plan

System Sustainability Initiatives

2016-17 System Sustainability Initiatives Monitored At Q1 Status (Red/Green)

All Areas will Monitor and Manage the Following to

Contribute to Financial Sustainability Targets:

• Budget Surplus / Deficit

SLT System

Sustainability

/Portfolio/Service

Line/Department/

Unit Visibility

Walls

(Portfolio)

Green

(Region Admin*)

RED

All Areas will Monitor and Manage the Following to

Contribute to Financial Sustainability Targets:

• Paid Hours

SLT System

Sustainability

/Portfolio/Service

Line/Department/

Unit Visibility

Walls

Green

Next Steps

• Develop Maintenance Service Plans based on risk and

service priorities

• Continue to roll out Space Change Request process

• Initiate key capital and space priority projects including

Immediate Acute Bed Capacity project

• Develop charter for 3 year Strategic Facility Plan

development

• Define a 3 year Real Estate and Leasing plan

• Roll out LTC renewal plan for replacement of priority LCT

sites including Regina Pioneer Village

Infrastructure Capital Asset Management Plan

Next Steps

• Integrated Risk Management working group -formed Dec 2015

• Draft Policy and Framework have been

developed -pending approval Sept 2016

• Population of Risk Register

• HIROC Risk Checklist

Integrated Risk Management

Next Steps

1.Inventory Clean Up & Direct Order Management

• 5s of RGH Stores near completion

• Slow moving items removed from RGH Stores

• Criteria being developed to determine

qualification and prioritization for inventory

items

• Develop process to identify direct ordered items

that should/could be carried in inventory

Implement Procurement/Supplies Efficiency Strategies

Next Steps

2. Procurement Suite Implementation

• Education and workplan will be presented to

EDC for input, then reviewed with department

managers

• Background work will be done by Purchasing

Department

• Department readiness will be determined and

implementations scheduled – Oct 2016

Implement Procurement/Supplies Efficiency Strategies

Next Steps

3. Product Standardization • Opportunity to reduce costs and increase safety is to reduce the

wide variation in supplies/products being used

• Wide variation in the supplies/products being used leads to:

– High inventory costs

– Storage challenges when have limited space

– Increased risk of incorrect cleaning/sterilization leading to adverse events

for patients

– Increased training required for staff

– Increased likelihood of expired items

• Working group established that will supplement work that was

done in 2015-16. In planning stages of what the current year work

will be.

Implement Procurement/Supplies Efficiency Strategies

Next Steps

Portfolio Financial Results – Surplus of

$476K as at May 31

• Slightly over budget on salaries, but is

offset by union recoveries included in

revenue

• Main reason for surplus is delayed timing of

Facilities Management maintenance and

project work. Expect will use full budgets

available by the end of the year.

Next Steps

Region Administration Financial Results –

Deficit of $3.8M as at May 31

• Unallocated budget reduction initiatives,

approved investments and inflation budgets

are causing variances

• Budget reallocations will be made before

Q2 to correct the variances

Questions