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Slide 12- 1 © The McGraw-Hill Companies, Inc., 2006
Inventories andCost of Goods Sold
Slide 12- 2 © The McGraw-Hill Companies, Inc., 2006
Periodic vs Perpetual Inventory
PeriodicValue only known by counting at period’s end.Value of theft, shrinkage can only be estimated
PerpetualContinual “book” value known
Count may not determine B.S. amount if books are not materially different.
“Cycle counts” frequently used to test for accuracy during the period.
Slide 12- 3 © The McGraw-Hill Companies, Inc., 2006
The Special AuditSignificance of
Inventories The valuation of goods on hand and in process often
presents complex and difficult issues.
Determining the quantities of inventories may require specialized techniques.
Inventories often represent the largest current asset of a company.
Misstatements of inventories directly affect cost of goods sold and, therefore, net income.
Financial reporting fraud has often involved the fraudulent overstatement of inventories.
Slide 12- 4 © The McGraw-Hill Companies, Inc., 2006
Common Internal Controls Over the Conversion Cycle
Segregation of duties - purchases & inventory custody Use of pre-numbered requisitions, purchase orders, and
receiving reports Procedures for authorizing purchase transactions and
verifying them for payment General ledger control A/C and reconciliation to
production records Cost accounting controls Analysis of variances from standard costs Use of perpetual records for inventories Use of appropriate procedures for taking inventory Appropriate physical security controls over inventories
Slide 12- 5 © The McGraw-Hill Companies, Inc., 2006
Most Likely Misstatements
Inaccurate recording of purchases
Theft of inventory
Duplicate payment for purchases
Fraudulent inflation of purchases cost
Misstatement of inventory unit costs
Misstatement of inventory quantities Failure to accrue receipts of material (before vendor invoices arrive)
Slide 12- 6 © The McGraw-Hill Companies, Inc., 2006
Objectives for the Audit of Inventories and Cost of
Goods Sold Determine the Existence of inventories and occurrence of
the elements of cost of goods sold.
Establish the Completeness of inventories
Establish that the client has Rights to the recorded inventories
Establish the clerical accuracy of records and supporting schedules
Determine that the Valuation of inventories and cost of goods sold is in accordance with GAAP & proper cutoff
Determine that the Presentation and disclosure of inventories and cost of goods sold are appropriate
Slide 12- 7 © The McGraw-Hill Companies, Inc., 2006
Substantive Tests for the Inventories and Cost of
Goods Sold
Obtain listings of inventory and reconcile to ledgers
Slide 12- 8 © The McGraw-Hill Companies, Inc., 2006
Substantive Tests for the Inventories and Cost of
Goods Sold
Obtain listings of inventory and reconcile to ledgers
Evaluate client’s planning of physical count and plan auditor’s observation
Slide 12- 9 © The McGraw-Hill Companies, Inc., 2006
Planning a Physical Inventory
Count & Observations Thereof
Advising Client: Selecting an appropriate date Suspending production or controlling movement & cutoff Segregating obsolete and defective goods Adequate counting procedures, incl. recoding medium
Auditor Observation Planning: Locations to observe/staff requirements Extent of test counts How to confirm proper cutoff of sales and purchases Arranging for the services of specialists Not telling client where we will observe
GOAL: An Accurate Count & Audit Evidence
Slide 12- 10 © The McGraw-Hill Companies, Inc., 2006
Substantive Tests for the Inventories and Cost of
Goods Sold
Obtain listings of inventory and reconcile to ledgers Evaluate client’s planning of physical count and plan observation
Observe(not supervise) taking of physical count
Slide 12- 11 © The McGraw-Hill Companies, Inc., 2006
Observation Audit Procedures
Observe Practices Used Control Tags/Count Sheets
(Whatever Recording Medium Used)
Make Test Counts & Record in W/Ps Take Note of:
Damaged, dusty itemsEnd product in receiving areaItems moving during countLast tag/count sheet used (copy electronic file?)
Slide 12- 12 © The McGraw-Hill Companies, Inc., 2006
Substantive Tests for the Inventories and Cost of
Goods Sold
Obtain listings of inventory and reconcile to ledgers Evaluate client’s planning of physical count and plan observation Observe the taking of physical count
Confirm inventories in public warehouses and on consignment
Slide 12- 13 © The McGraw-Hill Companies, Inc., 2006
Substantive Tests for the Inventories and Cost of
Goods Sold
Obtain listings of inventory and reconcile to ledgers Evaluate client’s planning of physical count and plan observation Observe the taking of physical inventory Confirm inventories in public warehouses and on consignment
Review the year-end cutoff of purchases and sales transactions
Slide 12- 14 © The McGraw-Hill Companies, Inc., 2006
Substantive Tests for the Inventories and Cost of
Goods Sold
Obtain listings of inventory and reconcile to ledgers Evaluate client’s planning of physical count and plan observation Observe the taking of physical inventory Confirm inventories in public warehouses and on consignment Review the year-end cutoff of purchases and sales and transactions
Obtain a copy of completed physical inventory; test its accuracy
Test inventory pricing
Slide 12- 15 © The McGraw-Hill Companies, Inc., 2006
Auditing CompletedInventory Listing
Test math accuracy Quantity:
Compare to W/P recorded test countsLast tag/count sheet or copy of file
Unit cost:Method (LIFO,FIFO) OK per GAAP?Consistent with prior year?Computed accurately?Lower of cost or market?
Evaluate adjustments
Slide 12- 16 © The McGraw-Hill Companies, Inc., 2006
Substantive Tests for the Inventories and Cost of
Goods Sold
Obtain listings of inventory and reconcile to ledgers Evaluate client’s planning of physical count and plan observation Observe the taking of physical inventory Confirm inventories in public warehouses and on consignment Review the year-end cutoff of purchases and sales and transactions Obtain a copy of completed physical inventory; test its accuracy Test inventory pricing
Perform analytical procedures
Slide 12- 17 © The McGraw-Hill Companies, Inc., 2006
Substantive Tests for the Inventories and Cost of
Goods Sold
Obtain listings of inventory and reconcile to ledgers Evaluate client’s planning of physical count and plan observation Observe the taking of physical inventory Confirm inventories in public warehouses and on consignment Review the year-end cutoff of purchases and sales and transactions Obtain a copy of completed physical inventory; test its accuracy Test inventory pricing Perform analytical procedures
Identify pledged inventories; Review commitments
Slide 12- 18 © The McGraw-Hill Companies, Inc., 2006
Substantive Tests for the Inventories and Cost of
Goods Sold
Obtain listings of inventory and reconcile to ledgers Evaluate client’s planning of physical count and plan observation Observe the taking of physical inventory Confirm inventories in public warehouses and on consignment Review the year-end cutoff of purchases and sales and transactions Obtain a copy of completed physical inventory; test its accuracy Test inventory pricing Perform analytical procedures Identify pledged inventories; Review commitments
Evaluate financial statement presentation and disclosure
Slide 12- 19 © The McGraw-Hill Companies, Inc., 2006
Recap-Inventory Observation
Unless Inventory is Immaterial - We Must Observe a Physical Count.
We Observe to Gain Evidence About the Count - We Do Not Supervise.
Can We Observe Weeks/Months Before Or After B.S. Date?
If so, What Must Exist?Good Perpetual Inventory Records Which
We Must Test During the Intervening Period
Slide 12- 20 © The McGraw-Hill Companies, Inc., 2006
Recap-Inventory Observation (Con’t)
Can We Accept a Stat Sample or is Wall-to-Wall Necessary?If We Can Live with the Added DR in the
Form of Sampling Risk.
Can We Observe Periodic Cycle Counts Rather Than Count Near Yearend?If They Regularly Confirm Reliability of the
Perpetual Inventory Records.
Slide 12- 21 © The McGraw-Hill Companies, Inc., 2006
Added Tests - First Year Clients
Assess if beg. balance is material to F.S. (income statement)
Verify beg. balance to prior client & CPA W/Ps and perform some tests.
or Review procedures, supporting data for physical
count and completed inventory listing to assess potential reliability or
Use analytical procedures to assess reasonableness of beginning balance.
Qualify audit opinion, if necessary.