Slide: 1 Directorate General for Energy and Transport SAVE ENERGY AGENCIES Contractor meeting Brussels, 27 November 2002 Presentation by SAVE Agencies

Slide: 1Directorate General for Energy and Transport

SAVE ENERGY AGENCIESSAVE ENERGY AGENCIESContractor meetingContractor meeting

Brussels, 27 November 2002Brussels, 27 November 2002

Presentation by Presentation by

SAVE Agencies Management TeamSAVE Agencies Management Team


SAVE ENERGY AGENCIESSAVE ENERGY AGENCIESContractor meetingContractor meetingBrussels, 27 November 2002Brussels, 27 November 2002

Agencies Contracts: some data

52 running contracts52 running contracts

around 156 agenciesaround 156 agencies

years covered: 1996-2002years covered: 1996-2002

centralised managementcentralised management

short resources (PB, DM,JD) short resources (PB, DM,JD)


Contracts until 1999Contracts until 1999

Contracts from 2000 onwardsContracts from 2000 onwards


Type of contracts


SimilaritiesSimilarities

conditions for the creation of the agency contract duration 36 months EU support up to 40%

DifferencesDifferences

amendment signed directly with the agency new reporting system (progress report) candidate countries from Central and Eastern

European countries (MoU)


Type of contracts


to evaluate project proposals and negotiate new to evaluate project proposals and negotiate new contracts contracts

to evaluate technical and financial reports in to evaluate technical and financial reports in relation to the workprogram relation to the workprogram

to co-ordinate with the financial officerto co-ordinate with the financial officer

to keep daily contact with agencies and to get to keep daily contact with agencies and to get feedback from their activitiesfeedback from their activities

to visit agenciesto visit agencies


EC technical tasks (DM, PB)



Contracts follow up (JD)Contracts follow up (JD)

contact with contractorscontact with contractors

follow up of delivrablesfollow up of delivrables

reporting on development of contractsreporting on development of contracts

liaison between financial cell and technical unitliaison between financial cell and technical unit

updating of several databasesupdating of several databases

archivingarchiving


workprogramme:our only referenceworkprogramme:our only reference

report structuring (final, inception) report structuring (final, inception)

annexes are sometimes needed annexes are sometimes needed

extensive comments: reply is suitableextensive comments: reply is suitable

visits: a way to understand better (invitations visits: a way to understand better (invitations when appropriate: events)when appropriate: events)


Technical evaluation (PB,DM)Technical evaluation (PB,DM)


better overview on energy agencies activities better overview on energy agencies activities

exploitation of potential synergiesexploitation of potential synergies

possibility of developing joint initiativespossibility of developing joint initiatives

one central contact for information and follow one central contact for information and follow up of the projectsup of the projects

respect of deadlines for delivrablesrespect of deadlines for delivrables

reliability of databasesreliability of databases

Centralised management: main benefitsCentralised management: main benefits



1. Agency Structure

(including planning of deliverables)

2. Agency Staff, premises and equipment

3. Work programme of the Agency

3.1 Start up phase 3.2 Energy programming

3.3 Sectorial activities 3.4 Horizontal activities


A new reporting system: the inception report (1)A new reporting system: the inception report (1)


3.5 Dissemination of results3.6 Cooperation activities

(WP for 3 years = year 1 developed activities + years 2 &3 planned activities)

4. Financial information

Expected incomes and expenditures (Year 1) Projections (Years 2 and 3) Business plan

A new reporting system: the inception report (2)A new reporting system: the inception report (2)




inform the largest number of inform the largest number of citizens/enterprises on agency’s activitiescitizens/enterprises on agency’s activities

spread as much as possible information on spread as much as possible information on results on specific activitiesresults on specific activities

inform the Commission through reports inform the Commission through reports

inform society through Managenergyinform society through Managenergy

Dissemination of resultsDissemination of results



Participation in EU programmes other than Participation in EU programmes other than SAVE (Altener, FP5,Leader etc)SAVE (Altener, FP5,Leader etc)

few international activities between agencies few international activities between agencies

good communication with the EC teamgood communication with the EC team

sometimes problems can be solved by improving communication within consortium!

Co-operation at international levelCo-operation at international level



Creation of thematic groups/networksCreation of thematic groups/networks

Training actionsTraining actions

Creation and/or reinforcement of associations: Creation and/or reinforcement of associations: role of associationsrole of associations

Service provider: good practice, animationService provider: good practice, animation

Web site and virtual facilities: provision of info Web site and virtual facilities: provision of info on new developmentson new developments

Helping existing agencies in EIEHelping existing agencies in EIE



Common logo, promotional materialCommon logo, promotional material

Evaluation Evaluation

Training for transport actions (KA 10) Training for transport actions (KA 10)

Ideas?Ideas?

Helping existing agencies in EIEHelping existing agencies in EIE



Limited number in EULimited number in EU

Priority for Candidate countriesPriority for Candidate countries

New agencies in EIENew agencies in EIE

Documents

Slide: 1 Directorate General for Energy and Transport SAVE ENERGY AGENCIES Contractor meeting Brussels, 27 November 2002 Presentation by SAVE Agencies