SLHC-PP Admin News

Admin guideTime sheets Effort

Web Pages1st Deliverable Report

SLHC-PP Steering Committee MeetingCERN, July 3rd, 2008

M.C. 2

Admin Guide

3/July/08

• Largely reviewed version– FP7 rules for reporting– Rules applied to SLHC-PP

– Annex: CERN Internal Procedures• Responsibilities of the admin team (N.Knoors, K.Ross, C.Montagnier)• CERN financial structure (budgets)• Reporting (travels, personnel, claims, etc)• Audit

https://edms.cern.ch/document/904943/1

S.Schmeling – CERN/PHG.Cavallo – CERN/FI

M.C. 3

Timesheets Effort

• The key to personnel costing is the timesheet (TS) that has to be filled each month by every participant in the project.

• We can charge costs of any staff (fellows, USAS, etc) involved on a FP7 project, to the extent that we can identify its actual costs >> use of timesheets is mandatory.

• TS are also a way to keep track of spending and project progress - About 70% of SLHC-PP direct costs are attributed to Personnel

3/July/08

M.C. 4

SLHC-PP Members

• 97 members

3/July/08

Plots do not take into account the declared productive % of members

1-CERN

2-AGH-U

ST

3-CEA-Sa

clay

4-CIEMAT

5-CNRS-IN2P3

6-CTU

7-DES

Y

8-ETH Zu

rich

9-FOM-N

IKHEF

10-GSI

11-Imperi

al

12-INFN

13-PSI

14-STFC

15-UBONN

16-UNIGE

17-USF

D0

5

10

15

20

25

30

35

40

45 42

1

10

5 57

2 2 13 2 1

3

7

3 31

Nb of members1 2 3 4 5 6 7 8

9 8 8 8 17 2716

10

49 52

10290

116

193181 183

Nb of Members PM

M.C. 5

PPT tool

3/July/08

M.Ropka – CERN/IT-AIS

http://pptevm.cern.ch/slhcpp/ui/main.do

M.C. 6

TS Effort

• Nathalie KNOORS is in charge of PPT (TS, member registration, etc). Please contact her for any question, modification, etc.

• Huge initial effort, with an average initial success rate ~50%

• Final numbers are Ok, waiting for June figures: as of today, 2 days to deadline, 60% TS are Ok

• CEA is not filling in TS (10 members)! Letter sent, waiting for response

• Tool being improved (automatic fill of vacations for CERN members, statistic analysis, etc.)

3/July/08

N. Knoors– CERN/PH

M.C. 7

SLHC-PP WEB Pages

3/July/08

Pages of general interest about the project: Participants, activities, PUBLIC

Pages with information concerning the management of the project (groups, agenda, etc)

INTERNAL (NICE pwd protected)Info by the Project OfficeDocuments, EDMSDeliverables & milestone TrackingGroundowork, etc

K.Ross – CERN/PH

M.C. 8

SLHC-PP – Public Pages Project• Provide content, corporate image, and long-term strategy for the SLHC-PP Public pages• Time scale: 30-40 working days• Start/End date: mid July – mid November• Work can be performed remotely.

http://barras.biz/Imperial College

• Deliverables:• Create an image for all PUBLIC pages• New format for SLHC-PP News• Create Content for the Public Pages

– About SLHC-PP (project overview and the WPs)– List of FAQs– Interview to key players (Project Managers, WP leaders, few Institute representatives, CERN management)– Links to CERN and LHC outreach/public sites

• Propose a long-term strategy to maintain and update the public site

3/July/08

M.C. 9

SLHC-PP Deliverables

3/July/08

M.C. 10

SLHC-PP Deliverables

3/July/08 https://edms.cern.ch/document/929310/1

M.C. 11

Summary

• Basic administrative tools in place• Time Sheet Effort is crucial for our reporting,

please all help• Public Pages effort being started – Need

cooperation from WP leaders to make as good as possible

• First deliverable successfully submitted

3/July/08