Sitter & Barfoot Veterans Care Center

Sitter & Barfoot Veterans Care Center

PRESENTATION OVERVIEW• HOW THE FACILITY

WAS PLANNED

• WHO WE SERVE

• FISCAL STRUCTURE

• Q & A

Historical perspectiveHistorical

perspective

CHALLENGESCHALLENGES

The Virginia Department of Veterans Services was created as a separate agency in 2003. It was a small agency taking on a huge project.

The Virginia Department of Veterans Services was created as a separate agency in 2003. It was a small agency taking on a huge project.

Who We Serve

ADMISSIONS CRITERIA

Must Be An Honorably Discharged Veteran

Must Be A Resident of the State of Virginia

Must Have A Skilled Nursing Need As Defined by Medicaid Guidelines

What Sets Us Apart

• 160 All Private Rooms With Private Bath

• Physical, Occupational & Speech Therapy

• Library With Internet Café

• Restaurant Style Dining

• On Site Pharmacy

• Laundry & Cable Television Included

• All Beds MCR/MCD/VA Certified

• Forty Bed Dementia Unit

Secure Courtyard on Dementia Unit

Fiscal Office Organization Chart

Fiscal Office Organization Chart

Tracy Morrison, Finance Director

Accounts PayableManager

Accounts PayableSpecialist

Business OfficeManager

Billing Specialist Billing Specialist

ProcurementSpecialist

Payroll Officer

Establishing Policies & Procedures

Establishing Policies & Procedures

• Internal Controls• Segregation of Duties

Accounts Payable / Payroll / PurchasingAccounts Payable / Payroll / Purchasing

• New Agency Number Within DVS

• Program Codes 430 13

• Cost codes for each cost center (3-digit)

• Object / Sub-object (4-digit)

MANAGING FUNDING

• NON GENERAL FUNDS -0200 SPECIAL FUNDS

-1000 FEDERAL SUBSIDY

• FUNDING DURING START UP

Accounts Receivable / Revenue

Collections

Accounts Receivable / Revenue

Collections

• Private Pay– $205 per day– Reduced by

Federal Subsidy

Accounts Receivable / Accounts Receivable / Revenue CollectionsRevenue Collections

Accounts Receivable / Accounts Receivable / Revenue CollectionsRevenue Collections

• Medicare– Federal

Program– Spell of illness– 100 days– Based on

acuity as defined by Resource Utilization Groups (RUGs)

Accounts Receivable / Accounts Receivable / Revenue CollectionsRevenue Collections

Accounts Receivable / Accounts Receivable / Revenue CollectionsRevenue Collections

Medicaid– State Program– Medical

Requirements– Resource

Limitations– Interim Rates

Pending Cost Report Settlement

Accounts Receivable / Revenue Collections

• Insurance Plans– Contract between resident and insurer– Pays based on contract– All inclusive rate or fee for service

Virginia Veteran Health Care

Virginia Veteran Health Care

Davis, John

1601 Broad Rock Blvd.

Xxx-xx-xxxx

Plan: 0001 Group: VET

Cost Accounting / Reimbursement

Cost Accounting / Reimbursement

General Ledger / Budgeting

General Ledger / Budgeting

• FMS II for AP, GL currently used

• FMS II for PO coming soon

• FMS II Cost Ledger under development– Converting cash basis

to accrual basis– Specific reporting

requirements

DEDICATED SEPTEMBER 26, 2007DEDICATED SEPTEMBER 26, 2007

THIS BUILDING IS DEDICATED TO THE VETERANS OF VIRGINIA AND RECOGNIZES THEIR VALOR AND THE SACRIFICES THEY MADE IN DEFENSE OF OUR COUNTRY.MAY OUR VETERANS FIND THE RESPECT, COMPASSION AND CARE HERE THAT THEY HAVE EARNED THROUGH THEIR SERVICE TO THE COMMONWEALTH AND TO THE NATION.

Questions