SITS training from application to

graduation

24 May 2013

2.00pmUniversity of Wolverhampton

One of Scotland’s four ancient universities:- St Andrews- Glasgow- Aberdeen- Edinburgh

Faculty entrance requirements:- Arts- Divinity- Medicine- Science

18 Academic Schools (Art History to International Relations to Philosophical, Anthropological and Film Studies)

St Andrews

International Foundation programmes

Undergraduate programmes- 3 year General degrees- 4 or 5 year Honours degrees- 5 year Integrated Masters degrees

(MMath, MChem, MPhys, MGeol)

Postgraduate Taught programmes- PG Certificate- PG Diploma- Masters (MLitt, MSc, MRes)

Postgraduate Research- MPhil- PhD

Degree programmes

Undergraduate and Postgraduate students of approximately 7,800 FTE

Central administration with team structure:- Undergraduate records- Postgraduate records- Fees and Funding- Collaborations and Study Abroad (CSA)- Timetabling - Academic Data (infrastructure,

curriculum, assessments, examinations, awards, quality, statutory

returns) - Statistics and Benchmarking

Registry

SITS client server is used only by central administrative units :

- Admissions- Registry- Careers (DLHE)- Finance (SAM and Fund

Manager)- Student Services

SITS at St Andrews

e-Vision tasks are used across the institution:

- Online matriculation- Personal details maintenance- Self-certification of absence- Prizes and awards for

graduation- Graduation registration- Changes of circumstance- Fieldwork and location of

studies- Curriculum approvals

inc. programme specifications- Study abroad placements

e-Vision at St Andrews

Data Warehouse (Oracle/SQL environment) uploads SITS data 3x a day

DW is refreshed rather than historically dimensional.Data is normalised and held as views. Data definitions and logic held at DW level rather than application level

Peripheral systems such as Advising and MS Access applications (eg, graduation documentation printing, attendance lists, examination lists, etc.) feed from Data Warehouse

Increasing use of STUTALK (eg, paperless admissions, Module Mark System (MMS), online matriculation)

SITS and Data Warehouse

- CAPOD (Centre for academic, professional

and organisational development)

- IT Services

- Registry

Who provides training?

Coding structures / frameworks- CRS / CBK / CBO codes - PRG / ROU codes- MOA / STA codes

Life-cycle operations- IPP / CAPS applications- ATR and progression

Identity management- MST / MRE / MRG / STU / PRS / EEX

Common SITS training

Monday mornings, 9.15-10am - as requested bespoke training

- available as 1:1 or group

Monthly on Wednesday afternoon, 2-4.30pm

- 2 - 4.30 pm- 1 hour presentation and 1 hour

practical- invitations sent to all staff- routine training for CAPOD

certification

PC Classrooms or Meeting Room

How do we do it?

SITS overviewthe basics

25 April 2013

1.30 – 2.30Medical Sciences Building

TRIBAL Group

SITS and e-Vision

SITS =Strategic Information Technology Services

Relational database

SNRUG =Scottish and North of England

Regional User Group

Natalie RidgeGeeve Khosraviani

Daniel Farrell

SIUG =

SITS Internal User Group

mysits.com

Golden source of student data

LIVETESTDEV

What is a “task”?What is “automation”?

What is a “TUP”?

What is the Data Warehouse?

What is ResourceLink?

USR and PRS and MST records

What are role groups?

Navigation(function keys)

Functionalityand

using the dashboard

Screens?Tables?

Records?Fields?

SortingDroppingWildcards

Special characters

SITS module groups and components

AdmissionsProgrammes

StudentsSystem Tools

e-Vision

Functionalityand

using the dashboard

SITS data modeland academic model

25 April 2013

2.30 – 4.30Medical Sciences Building

Golden source of student data

SITS module groups and components

AdmissionsProgrammes

StudentsSystem Tools

e-Vision

Student lifecycleapplication > matriculation > progression (by assessment)

> award > graduation

Functionalityand

using the dashboard

Product relationship

Enquirer (MAS)Applicant (MAS)

Student (SRS / CAMS)

Application programmes

MCRVAR

>>MERPRGROUPRU

Enrolment structure

CRSCBKCBO

Curricular Heart

VCO

Applications

APFSCAPSSQFSQE

Personal Details

STUSTUTSTUS

Passports / ex-UKBA

PPTVISVCR

Degree Programmes

ROUROEPWYPWTPSD

External Reporting

SUB

Enrolment

SCJSCE

Module catalogue

MODMAVMAPMABMDS

Assessments

SPRSMOSMR

SAS / RAS

Graduation

CMYCYCSCY

Prizes / Achievements

PRZSPZ

Fees

FDUFPTFPEFTR

GFD / GFT

SRLS =like mail merge

Status

STASTS

Absences

SAB

Online Applications

IPP