Site License Advisory Team

April 30, 2014 meeting

Agenda

1. ESRI GIS moving to OSU SLS2. Renewals

– Nvivo (and for Mac)– SPSS– MATLAB

3. Office365 & iPad Apps4. Pricing Changes for SLS Products5. Adobe Creative Cloud6. Symantec Products7. Microsoft Campus Agreement & SQL

ESRI / GIS Products

• OCIO will distribute ESRI products– Center for Mapping is no longer distributing

after June 30

• Central license server– On Campus use, or via VPN– Off campus use and servers are still being

worked out

• Heavy-Use Departments are cost sharing, and making it available

ESRI / GIS Products

• Software will be extended to students for personal machines

• Software is now treated as a “true” site license– Paid for via cooperative means– Distributed with no usage cap– Available to the entire university– No per-install fees

• Expected start: Early August

Renewals

• NVivo– Renewals on June 1, 2014– NVivo for Mac expected out in June

• SPSS– Renewals on July 1, 2014

• MATLAB– Renews on August 30, 2014

Office365 and iPad Apps

• iPad apps for Word, Excel, and Powerpoint were released at the end of March– Office365 users are the only people eligible

for a login• O365 for University price: $80/4 years

• Current Microsoft contract includes:– Office365 for Students? Yes.– Office365 for Fac/Staff? No.

Office365 and iPad Apps

• Today’s offering is:– Students, faculty, and staff can purchase a

perpetual copy of Office Pro Plus 2013 for $49 at WiredOut.

• Perpetual• No O365 services• One computer

• We can continue to sell the perpetual copy through FY15 (graduating students, fac/staff)

Office365 and iPad Apps

• Office365 offer from MS (that we have currently licensed for students) includes:– Up to 5 devices

• c.f. O365 University – 4 devices: 2 computers, 2 tablets

– We can choose which O365 services to turn on– Subscription-based

• Graduates must purchase a subscription to remain on license

Office365 and OneDrive

• Announcement yesterday of OneDrive (formerly SkyDrive) being updated from 25GB to 1TB for O365 Education users– Requires A2 or A3– Student Advantage is likely not affected by

this; only faculty/staff would receive this benefit in its current form

– There are contract concerns with OneDrive that need to be resolved

Office365

• Where do we go from here?– OCIO is working on technical issues to

provide access– Students are the first priority, then Fac/Staff– Examination of OneDrive and options– Departmental purchases are one option, as

individual departments could buy licenses once the tech side is resolved

Pricing Changes for SLS

• Expected price changes next year– Parallels (Already Updated)

• Old price: $34. New price: $35

– Nvivo (beginning June 1)• Old price: $42. New price: $50

– Adding: NVivo Mac

– Minitab (beginning July 1)• Old price: free. New price: $12

– Update to v. 17

– Sigmaplot (beginning July 1)• Old price: $16. New price: $21

Pricing Changes for SLS

• OCIO will continue to provide a central share for budgeted FY15 purchases of:– MATLAB– SPSS– SYSTAT

• We expect to approach total recovery on those in FY16.

• Adobe brought a new pricing option to the table in early January.– We have achieved approx. 70% funding

based on current budgets– IUC has put an offer to Adobe for a deeper

discounted price. Information pending.• IUC offer has been rejected by Adobe• Counter-offer expected on Friday• OCIO SLS may set up another meeting this month

with Adobe stakeholders

Adobe

Adobe

• Adobe is seeking to release “Creative Cloud for Education” with device-based licensing– Ideal for labs: current CC offering is user-

based

• BGSU received a quote yesterday (based on CLP pricing):– $168.51 for device user licensing– $279.28 for named user licensing

Symantec Antivirus Licenses

• OCIO Security has purchased a site-wide license for Symantec Protection Suite– Includes

• AntiVirus• Recovery Desktop• Ghost• Several other components

– Ghost will be available via OCIO Self Service by 5/15/15

Microsoft SQL Server

• Microsoft has made an offer of approximately $400k to license the entire University starting July 1, to co-term with our Campus Agreement

• Cost is approximately $6/FTE (faculty, staff, and students)

• The University has reached a tipping point where licensing it for everyone will be cheaper than licensing it based on individual departmental need going forward.

Microsoft Support Calendar

• April 8, 2014– Windows XP

– Office 2003

– Exchange 2003

• July 14, 2015– Windows Server 2003

• July 8, 2015 – Extended Support Transition– SQL Server 2008 and SQL 2008 R2 will no

longer have Mainstream Support

Questions/Comments

• Next meeting May 30, 2014, 10 AM– Location to be announced