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SIS – Simplified Interline Settlement
IS Functionality – How IS works?
15th September 2010
Robin PAUL, Kale Consultants
Agenda IS Overview Invoice Data Input IS Validation Supporting Documents IS Outputs Q&A
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IS Overview
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IS Overview
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Billing Entity
IS Validation
IS-IDEC IS-XML
IS-WEB
Supporting Document
HandlerSupportingDocuments
Central Repository
Billing Record Db
ICHACH
ATPCo
Digital Signature / Verification
ATOS Worldline
Billed Entity
IS-IDEC / IS-XMLOffline Archive File
Generate PDF Invoice
Billing Record Db
Generate Settlement
File
Billing Value Confirmation
IS-WEBCentral
Repository Generate Output
Files
Invoice Data Input
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Invoice Input Data Files can be transferred using secure FTP or secure HTTP protocols
Members also have an option of manually capturing Invoice information on IS-WEB
Invoice Data Input
Passenger Cargo Miscellaneous UATP
IS-IDEC IS-IDEC - -
IS-XML IS-XML IS-XML IS-XML
IS-WEB IS-WEB IS-WEB IS-WEB
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IS Validation
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IS Validation of Data Files (1 of 4)
Sanity Checks (General) File naming convention Duplicate filename check Successful Decompression of file Invalid character set check
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IS Validation of Data Files (2 of 4) Sanity Checks (IS-IDEC)
Bad Structure check (missing mandatory record/incorrect sequencing)
Missing mandatory fields within records check
Incorrect record length/counts/ data type check
Inclusion of Non-migrated transaction checks
Sanity Checks (IS-XML) Check against XML schema
definition file Total number of Invoices and
Total amounts listed in Transmission Summary
Inclusion of Non-migrated transaction checks
In case of Sanity Check Errors, the entire file is rejected. Invoice data is not loaded in the Billing Record Database.
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IS Validation of Data Files (3 of 4)
Detail Validation Reference Data validation (e.g. Airline Codes, Airport Codes, Tax Codes, etc)
Settlement Details (e.g. Settlement Method Indicator, Currency of Clearance, etc)
Calculation of Total Values (e.g. Sum of all amounts specified at coupon level should be equal to the total amount of the respective Source Code, etc)
Billing Audit Trail check in case previous billing was through IS (e.g. Link information provided for a Rejection Memo, Rejection Stage, etc)
Invoice Number check to be unique within a Calendar year across Billing Categories (Pax, Cargo, UATP, Misc) for a Billing Entity
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All errors encountered are reported in the Validation Report Validation report is made available in 2 to 4 hours of receipt of the
Invoice File
Actions in case of Error Sanity Check Error: Correct the errors reported and submit a fresh file Non Correctable Error: Correct the errors reported and submit the Invoice/file Correctable Error: If Online Correction option is used then Correct the error on
IS-WEB and revalidate the Invoice OR Correct the errors reported and re-submit the Invoice/file
Note: Any online correction made only in IS will result in Billing Data to be out of sync with the Carrier’s Internal Accounting System
IS Validation of Data Files (4 of 4)
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Supporting Documents
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Supporting Documents (1 of 5) 100% Paperless billings in SIS
Invoice data as well as Supporting Information to be in electronic format
If IS Format Invoice data provided then there is NO need to provide printed and/or scanned copies of: Invoices Listings (Coupon Listing, Rejection/Billing/Credit Memos etc) Memos (Rejection/Billing/Credit Memos) Paper Coupons to support Prime Billings
IS Format provide placeholders to provide Detailed Reason for raising a Memo Prorate Slip Details
Supporting Documents uploaded and linked in IS need not be re-uploaded while rejecting the billing. Only new Supp Docs (if any) need to be provided
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Supporting Documents (2 of 5) Electronic File Type Supported
» Plain text files (.txt and .csv)» Plain HTML files (.htm and .html) without any embedded hyperlinks or image file
references» Rich Text files (.rtf)» Portable Document Format files (.pdf)» JPEG Image files (.jpg or .jpeg) – Min Resolution 200 dpi» TIFF Image files (.tif or .tiff) - Min Resolution 100 dpi
IS will only validate the file extension and not the content Additional file formats accepted by the members can be specified in the
Member Profile Supporting Documents can be provided even after the Billing Period
Closure till the Supporting Documents Linking Deadline timestamp
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Supporting Documents (3 of 5) Linking of Supporting Documents
Manually linked on IS-WEB Automatically Linked by IS if a Supporting Documents zip file with Index
information (Folder based, CSV Index file based or XML Index file based) is provided
Passenger Cargo Miscellaneous UATP
Prime Billing Coupon Original AWB Invoice Invoice
Rejection MemoBilling MemoCredit Memo
Rejection MemoBilling MemoCredit Memo
RM/BM/CM Coupon Breakdown
RM/BM/CM Coupon Breakdown
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Supporting Documents (4 of 5) Automated Linking by IS
» Reads the Index information provided in the Supporting Documents Zip file» Searches for the transaction referred by the Index file in its Billing Record Db» If a match found, links the Supporting Documents to the transaction
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Billing Month Billed Airline Invoice No File Name
Jan 2010 P1 125 IN231138 Loadsheet.pdf
Jan 2010 P1 125 IN232339 Lounge-Access.jpg
Jan 2010 P1 157 PXB133433 LoanDetails.txt
Supporting Documents (5 of 5) IS will only consider transactions of Invoices which are successfully
validated for Automatic Linking IS will take care of timing issues
Supporting Document File submitted first and Invoice File (IS-IDEC, IS-XML) submitted later
Supporting Document File submitted and Invoice successfully validated later
In case IS not able to link documents due to invalid/incorrect Index information, correction of Index will be allowed through IS-WEB
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IS Outputs
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IS Outputs (1 of 2) IS Output files are made available to Billed Entities by the “Billing Output
Generation Date” as published in the IS Calendar which is typically 3 days after Billing Period Closure
Outputs include: Invoice Files in IS-IDEC and/or IS-XML format As a Billed Participant :
PDF Copy of Invoices Detailed Listings (Coupon listing, RM/BM/CM Listing... Etc) Digital Signature and Other Legal files Memo copies (RM, BM, CM) Supporting Documents
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IS Outputs (2 of 2)
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PAX-P-AA-0001-20120403
BA-0125
INV-ACBCE12345
E-INVOICE
LISTINGS
MEMOS
SUPPDOCS
Thank you.
Email:
SIS Website:
www.iata.org/sis
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