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Sir Umer Project 03345473564
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• Project Purpose or Justification
It has been observed that now a day more and more trend of hostelling has been found in twin cities. Hence it’s creating a business opportunity for many organization in near future its gone be a profitable business field. therefore we have selected a place blue area near OGDCL because there is not any five star hotel on this site and hence it is selected f as a site for constructing five star hotel
Project Description:
As it is five star hotel the main elements are location, spacing, design, stories and classes (economy, VIP, VVIP) these are the division of classes or the way of customization. blue area near OGDCL will be the location it has three stories with electronic security systems .the main focus should laid on the services, security, cookery, design and the main theme of hotel “make people feel luxurious”
Project and Product Requirements:
This project require a huge funding, the mission is to stand in the regime of PC, Marriot etc. For competing these we have to give something extra to our customer in the shape of good and convenient location , best attractive out look of hotel it refers to designing and hiring architect ,latest technology installation for security etc.
Acceptance Criteria:
The acceptance criteria which is given is that all requirement should be fulfill which are the need of or which are the feature of five star hotel so that it can compete with other hotels in future
Initial Risks:
Documentation risk regarding the location of hotel, developing the team, for architecture designing, technological risk regarding installation of technology where to purchase, how to install, finding of technological expert.
Staffing Decisions:
Project manager will have authority to hire, fire and can take all necessary action which are needed.
Budget Management and Variance:
No variance has been found till project ends
Technical Decisions:
Project mgr. can take all Technical decision regarding construction by consulting with quality engineer and can take necessary action.
Conflict Resolution:
Conflict resolution is very challenging job hence project mgr. will address conflicts in accordance with the supervisor of team.
Escalation Path for Authority Limitations:
Any problem which occurs outside the authority of project mgr. in this case project mgr. will refer problem to line manager
Project planning
Sponsors are On Jan 1, 2012, the Overseas Private Investment Corporation (OPIC) and the
Government of Pakistan concluded a memorandum of understanding pledging their mutual support for the construction of a 5-star international hotel in Islamabad, managed by . OPIC President and CEO Dr. Ali Imran and Pakistani Minister of
Foreign Affair Amna Nawaz signed the memorandum in a ceremony at Fuuast cafe. OPIC anticipates providing up to $5,000,000 in financing and political risk
Insurance to the project. The 200-room deluxe hotel will be made.
Ali &co International Corporation will serve as the hotel operator.
Ali&co will provide technical services during the design and construction of the hotel, training and recruitment of the hotel staff prior to the hotel opening, and will manage the hotel after its opening.
The project will also engage the services of three leading Turkish construction
companies—Tepe Group, Yuksel, and Limak.
Technical Description
This hotel building will accommodate the following facilities:
Lobby, café, bar, and administrative facilities
150-seat restaurant
Deluxe single and double rooms
Sports center
Security building
Infrastructure works include:
Electrical wiring
Sewage and wastewater system
Gas pipes
Plastic water pipes
Centralized heating and hot water
Power generator
Project Site
The hotel will be built in Blue Area Islamabad.
Project Status/Timeline
The construction phase will begin in the second half of 2012 and take approximately (Four years) to complete.
Equipment and Services
The consortium is especially interested in purchasing and importing required hotel
Interior furnishings, fixtures, equipment, and security installations, which will likely include the following:
Headboards and mattress sets
Chairs and sofas
Desks and tables
Audio visual equipment
Cooking appliances
Mirrors and art
Lamps and lighting fixtures
Elevators
Security systems (cameras, alarms, electronic and metal detectors, etc.)
Gates and perimeter walls
Curtain rails
Balustrade
Wine racks
Fireplaces
Plumbing
Heating and ventilation
Automated climate control system
Computers and hospitality sector specific software (electronic booking and reservation systems)
Gym equipment (weightlifting machines, etc.)
Swimming pool design and equipment
Project Financing
OPIC anticipates providing up to $5,000,000 in financing and political risk insurance for the project. The remainder of the financing will be provided by private investors.
Conclusion
Project team has successfully completed project of five star hotel. They desire to get full proof security system, furnishing, and fixtures.
Roles and Responsibilities
Project Committee consists of :
construction manager and representatives of users affected by the project (middle management or higher)
Membership is about 5 people
Approves the preliminary analysis report, architecture report, implementation report and all other project deliverables
Approves the project plan and the release plan
Monitors project evolution through regular project reviews
The management level user most directly concerned with the system being developed
Reports to the project committee
Assigns the user personnel needed to support the development team in the preparation of functional specifications and other work
Reviews the preliminary analysis report, the architecture report and the implementation report.
Approves the functional specifications and the definition of data elements and project
Project Manager:
A very dynamic and warmed with good management skills
Reports to the project committee
Heads the development team
Builds the development team
Co-ordinates the development, activities, and may participate in some of them i.e. preliminary analysis
Prepares the project plan and release plans and submits them to the project committee for approval
Approves the group plans
Prepares the project reviews and presents them to the project committee
Conducts progress reviews with the group leaders
Conducts change management meetings
Conducts meetings dealing with outstanding issues
Development Team:
Architecture Group:
Responsible for developing the preliminary analysis deliverables
Responsible for developing and updating all architecture deliverables
Must define the mandate and initiate the work of each development group
Provides all support needed by the development group
Responsible for reviewing several development deliverables including:
unit process functional specifications
optimisation of facets
Database Administration Group:
Administrative unit responsible for corporate level database administration
Assigns database administrators to the project
Responsible for physical data modelling dictionary entries, to ensure integrity of all data
Computer Operations Group:
Administrative unit responsible for operating the organisations computer systems
Participates in production architecture (final phases)
Co-ordinates the use of data processing resources for production and development
Assists the users
Management Support Services:
This assisted by two support groups: the administrative support group and the control and organisation support group
Assists the project manager in preparing the release plans
Assists the development group leaders in preparing group plans
Participates in progress review and in meetings relating to change management outstanding issues
Assists the project manager in identifying the project team’s organisational needs
Participates as needed in implementing solutions to project team needs i.e. writing procedures, work methods, etc.
Administrative Support Group:
Responsible for providing the development team with administrative support
Reports to the management support services group leader since most of the work comes from this group
Control and Organisation Support Group:
Made up of construction manager and site manager responsible for providing the development team with control and organisation support.
When necessary, one member can be appointed the person responsible for the group
Reports to the management support services group since most of its work comes from this group.
Development Group:
Made up of a group leader, construction manager, site manager and users
A multidisciplinary group whose mandate is to develop the deliverables related to a set of functions in a particular release
Responsible for the functional design and construction phases of the system functions assigned to it
Supports users and computer operations group during the implementation phase
Roles and Responsibilities by Type of Human Resource
Functional Analyst:
Responsible for producing the optimisation of facets (data subjects) and the unit process functional specification
Responsible for the definition of data elements and the user guides
With the construction manager, reviews the main specifications derived from the functional specifications for which he/she is responsible
Responsible for the design and documentation of functional test:
Description of functional test groups
Construction manager:
Responsible for providing the following documentation items:
Description of project units
Definition of project communication data
Hostel specifications
Production run specification
Instructions
Reviews construction components produced by site manager
Supports site manager in project
Supports functional analysts and users in functional tests, material tests and implementation
Site manager:
Responsible for materials and components in project
Responsible for unit tests
Supports analysts and users in functional tests, site tests and implementation
Procedures and Methods Analyst:
same as functional analyst but for manual unit processes.
Scope Definition
Establish requirements for 5 star hotel Islamabad project
Identify current resources available
Identify current materials available (if any)
Modify requirements to meet project goal
Planning
Plan the effort required to complete system
Plan work schedules
Plan tasks
Assign tasks to personnel
Plan duties
Assign duties to personnel
Plan costs based on established requirements
Execution and Control
Implement plan to meet objectives
Monitor progress on a regular basis
Control tasks and work schedules through the WBS
Alter work schedule when need arises
Investigate and resolve problems
Report progress to management and stakeholders regularly
Review and Evaluation
Ensure products and plans are evaluated
Access evaluation results and summarize
Produce documentation on the complete project process.
Technical aspect
Situation Survey
Define current system
Document work flow
List current inputs and outputs
Define mission critical tasks
Study of Existing Systems
Analysis of current system
Analysis of current resources and requirements.
Technical Description
Project Site
The hotel will be built in Blue Area Islamabad.
Project Status/Timeline
The construction phase will begin in the second half of 2012 and take approximately 4 years to complete.
Headboards and mattress sets
Chairs and sofas
Desks and tables
Audio visual equipment
Refrigerators, stoves, and other appliances
Mirrors and art
Lamps and lighting fixtures
Elevators
Security systems (cameras, alarms, electronic and metal detectors, etc.)
Gates and perimeter walls
Curtain rails
Balustrade
Wine racks
Fireplaces
Plumbing
Heating and ventilation
Automated climate control system
Computers and hospitality sector specific software (electronic booking and reservation systems)
Gym equipment (weightlifting machines, etc.)
Swimming pool design and equipment
Project Financing
OPIC anticipates providing up to $5,000,000 in financing and political risk insurance for the project. The remainder of the financing will be provided by private investors.
Conclusion
Ali&co has completed project successfully.
Customers of this hotel need full proof security system, luxurious furnishing, and fixtures.
Roles and Responsibilities
Project Committee:
Made up of the construction manager and representatives of users affected by the project (middle management or higher)
Membership is about 5 people
Approves the preliminary analysis report, architecture report, implementation report and all other project deliverables
Approves the project plan and the release plan
Monitors project evolution through regular project reviews
The management level user most directly concerned with the system being developed
Reports to the project committee
Reviews the preliminary analysis report, the architecture report and the implementation report.
Approves the functional specifications and the definition of data elements and project
Approves user guides
Approves the project plan and the release plans
Settles differences that may arise between users and people working on the project
Approves any change of plan with
Sets priorities for change requests affecting the schedule and may refer this to the project committee
Database Administration Group:
Administrative unit responsible for corporate level database administration
Assigns database administrators to the project
Responsible for physical data modelling dictionary entries, to ensure integrity of all data
Computer Operations Group:
Administrative unit responsible for operating the organisations computer systems
Participates in production architecture (final phases)
Co-ordinates the use of data processing resources for production and development
Assists the users
Takes over releases at production cut-over
Definition of Specific Objectives
Purchase of new equipment and technology
Design Database that provide and update project information
Design Web Page , if necessary
Design Control mechanism
New improved salary and introduction of more motivators to attract and retain efficient personnel
Inputting information (Old Records to bring the database up to date)
Implementation of Solution
Installation (New technology like latest machinery)
Delivery of Solution
Training Staff
Documentation
Resource Allocation
Resource Schedules will be maintained in the MS Project Plan located in the project directory and maintained on daily basis. all project team members will report their activities to their team leader on a daily basis so information can be kept current. The MS project plan will be the only valid schedule.
Budget Allocation
Allocation of money will be handled by PM as needed to cover salary and material purchases. $5,000,000 will be allocated at beginning of project to cover the necessary material purchases and the following budget money will be allocated to cover work per day performed by project staff.
Schedule Control Plan
In order to better track the work completed Milestones are further broken down into small work. Control mechanisms are designed to measure the progress of work completed through comparisons of actual to planned progress based on weekly and monthly status reports. In accordance with the Reporting Plan. The
schedule requires review and approval of the Change Control Board at the end of each phase of the project.
Budget Control Plan
Baseline budget is documented in the Estimation Plan. Control mechanisms measure comparisons of actual to planned expenditures and the cost of inch pebbles completed and report expenditures as outlined in the Reporting Plan.
Quality Control Plan
Quality control is an integral part of the project and it is controlled by the team of expert quality engineers. construction engineer will head the all team members
Reporting Plan
The Reporting Plan establishes standards for the frequency of reporting and the recipients of reports. By following the standards set forth in the plan, subjective decisions about reporting are eliminated, and any events causing delay in the project will be reported up the ranks. Reporting and Information .
Flow Matrix of information
The Reporting and Information Flow Matrix below explains the standard schedule for meetings and reporting. Conditions are included for both the projects that are on schedule and for projects that are off-schedule based on reporting requirements or as perceived by the project manager to be at risk
Risk Management Plan
The purpose of the Risk Management Plan is to identify, analyze and rank risk Factors. Once factors have been identified then these will be analyzed for impact and consequences and ranked accordingly plans will be put in place for contingencies and tracking and control measures will be put in place. Risk management is an ongoing task, as influencing conditions a rarely stagnant during the course of the project.
Risk Identification
For the 5 star hotel blue area Islamabad Project we have identified two main areas of risk. The loss of key personnel, this could involve personnel being recruited to another employer or project, or the long-term illness of an individual. Funding could be withdrawn from the project due to other priorities.
Risk Analysis
The risks will be analyzed according to the ternary Level Model of risk.
Loss of key personnel - Loss of key personal would prove to difficult to replace during the course of the project. This would severely affect the project schedule due to the small size of the team; loss of more than one member could put the whole project at risk. Given current market conditions for PM resources the likelihood of being recruited has diminished, but still can’t be ignored
Risk Planning
The highest risk to the project is the loss of a key member of the project team. Team members should be advised as to their critical role in the project's success and should be committed to the success of the project. Keeping the objective clear in everyone mind will be priority.
Risk Tracking
Miss. Amna Nawaz will be responsible for the Monitoring of the Likelihood of team members leaving the project. He will monitor market employment conditions and Team morale on a scale of 1-5 these values submitted to the project Manger prior to the weekly Status meeting and results will be track throughout the project.
Risk Control
If it becomes apparent that the factors that affect the loss of team members are on the rise, steps should be taken to ensure that team members remain committed to the project.
Problems Resolution Plan
This plan documents the Defect Resolution activities that will be used by the project team during the implementation construction of hotel for the tourist. This plan defines what will be put under Defect Resolution, who will be involved in the Defect Resolution process, and what procedures are to be used.
Objectives
Identify items to be used with the Defect Resolution plan and the scope of Defect Resolution activity on this project. Identify the roles and responsibilities of those involved in the Defect Resolution process.
Describe the processes and procedures to be used in resolving defects in this project.
Scope
Controlled Items
Defect Resolution will be used on this project to handle defects or problems found in the 5 star hotel projects. The following documents are to be used in conjunction with the Defect Resolution Plan:
Technical Process Plan
Configuration Management Plan
5 star hotel project Design Document
Test Plan .
Defect Resolution Activities
Defect Resolution will work with the Team members to:
Ensure that any defects or problems that are found with project personnel, structure, and input material etc, is handled in the correct manner.
Ensure that defects are documented properly and filed with the Defect Resolution manager on a per issue basis.
Ensure that documented defects are re-tested and all associated modules are re-tested.
Defect Resolution Manager
The Defect Resolution Manager is responsible for handling all documented defects, working with project Team Members to ensure defect resolution and provide re-testing to affected modules.
Team Members
Team Members will ensure that all fixes are documented properly. Team Members will work with the Defect Resolution Manager to ensure that all fixes are implemented in the 5 star hotel Islamabad project and that all documents are updated prior to testing and final delivery of the 5 star hotel Islamabad project of construction of hostels.
Processes and Procedures
When a defect is encountered by the testing team the Testing Manager should document the issue and send the issue to the Defect Manager who will ensure that the Development team Manager is made aware of the defect so that his team can resolve the issue, once the resolution is implemented and documented the Development team Manager will send the resolution back to the Defect Manager.
Communication Plan
The project team will maintain a schedule of monthly meetings. All workgroup members, subgroup members, project owners and other who have expressed interest are included in the CC list for meeting agendas and meeting notes. If a particular meeting is not needed, it will be cancelled. The workgroup chair/project manager will report progress to the following groups at their request:
Coordinating Committee
Policy Board
Advisory Council
Key stakeholder organizations will be kept abreast of the progress of the workgroup through their representatives on the workgroup.
It is expected that workgroup members will provide presentations about the project at various venues. Individual task teams will work closely on a weekly or daily basis while completing specific tasks.
Issues Management
As issues arise within the project, each team will determine if the issue is significant enough to report it to the Project Manager. The Project Manager, in consultation with the Team Lead, will decide if the issue
should be reported to the full Workgroup. If so, the collaborative work site will be used as a place to describe and track issues
Project procurement management:
Procurement will be provided according to the need of project team. material will be purchased by quality engineers and construction engineers. Process of procurement or purchasing will run in the same manner as project manager directs and also costing will be according to the mentioned cost in costing process
Closing of procurement:
All contracts will close out as project finishes.
Proper document done and final report of procurement will presented by project manager.
Remaining material will properly handover to managemet.