Sir Rupert Hamer Records Management Award Guidelines and Nomination Form

Awards Through the Sir Rupert Hamer Records Management Award, the Public Records Advisory Council (PRAC) recognises achievement in outstanding records management practice within Victorian government agencies. Agencies from all levels of government across Victoria are eligible to nominate for the Award and can nominate more than one project.

Award Objectives The Award recognises excellence and innovation in records management. The Award is judged in the following requirements:

1. The project outcomes bring innovation (novelty)* to the public sector and;

2. The project and its outcomes are compliant with current PROV Standards

*Please note innovation is where a product or service is transformed and that transformation is novel. The

implementation of a commonly available product or service is not innovative even if it is new to the agency.

Submission Guidelines Nominations should be received by Public Record Office Victoria no later than COB Friday 6 April 2018 by email to:

Andrea Rae: andrea.rae@prov.vic.gov.au

Please use the subject line ‘Hamer Awards Nomination’. All nominators will receive confirmation of receipt within 5 working days.

Conditions of Entry

1. Nominations must be made on this official Nomination Form and should be brief and concise. Attachmentsshould only be provided where absolutely necessary.

2. Judges decisions are final and no further correspondence will be entered into.

3. Award winners will be required to have their photograph taken for promotional purposes.

Judging A panel of independent judges will assess each nomination against the Award objectives. In this case independent refers to people who are not directly or indirectly involved in the writing of Hamer Award submissions or in the specification or implementation of systems associated with such applications. Judges may award multiple winners.

Enquiries All enquiries about the Award should be directed to David Brown - Assistant Director, Government Services, Public Record Office Victoria on 9348 5621 or email david.brown@prov.vic.gov.au.

Additional Award Category Most Valuable Transfer from an Agency to PROV.

This award cannot be nominated for - instead the winner will be chosen by PROV and announced at the Awards Ceremony.

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Sir Rupert Hamer Records Management Award

Nomination Form

Project Title

Organisation

Postal Address

Nominator

Nominator Title

Manager’s Name Authorising Nomination

Nominator Telephone

Nominator Email

Date

Case Studies

Case Studies of previous winners are located at https://www.prov.vic.gov.au/recordkeeping-government/learning-resources-tools/case-studies

These studies can be used as guides to content and approach to completing the four elements of the nomination form.

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Sir Rupert Hamer Records Management Award

Nomination Details Please provide a brief and concise executive summary of your nomination.

1. Challenge/Issue Addressed

2. Solution Proposed

3. Approach

4. Result & Key Benefits Realised

End of Submission