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Singleitem Workbook Sanfrancisco
Citation preview
Applying DACS to Single-Item Manuscript Cataloging
A Workshop Presented by
The Society of American Archivists
Sunday, August 24, 2008
Society of American Archivists Annual Meeting
Hilton San Francisco
Instructors:
Diane DucharmeKaren Spicher
Archivist, Beinecke Library,Archivist, Beinecke Library,
Yale UniversityYale University
Tel: 203-432-8125Tel: 203-432-4205
[email protected]@yale.edu
The Shape of the Day
Workshop, 9:00-10:15Morning break, 10:15-10-45Workshop, 10:45-12:00Lunch, 12:00-1:30 Workshop, 1:30-3:00Afternoon break, 3:00-3:30 Workshop, 3:30-5:00 (wrap-up by 5:00)040 __ $a CtY-BR $c CtY-BR $e dacs
100 1_ $a Wilder, Thornton, $d 1897-1975.
245 10 $a Thornton Wilder papers, $f 1892-1991 $g (bulk
1935-1975).
300 __ $a 113.88 $f linear feet (210 boxes)
506 __ $a Access is unrestricted.
351 __ $a Organized into eight series: I. Correspondence,
1908-1985. II. Writings, 1915-1991. III. Personal Papers,
1912-1975. IV. Printed Material, 1917-1974. V. Photographs,
1892-1972. VI. Memorabilia and Other Papers, 1923-1963. VII. Audio
Tapes and Other Recordings, 1949-1967. VIII. Thornton Wilder Papers
Addition, 1911-1974.
520 __ $a Series II, Writings, contains excellent documentation of
Wilders works, including holograph and typescript drafts of all of
his major writings; extensive materials relating to the production
and adaptation histories of Our Town and The Skin of Our Teeth; and
review and publicity files for both plays and novels.
040 __ $a CtY-BR $c CtY-BR $e dacs
100 1_ $a Wilder, Thornton, $d 1897-1975.
245 10 $a Our town, $f 1938?.
300 __ $a 1 $f volume (52 pages) ; $c 34 centimeters.
506 __ $a Access is unrestricted.
545 __ $a Thornton Wilder (1897-1975), American novelist and
playwright.
520 __ $a Typescript carbon of a version of Our Town, extensively
corrected and annotated by Thornton Wilder and Isabel Wilder.
541 __ $a Purchased from Joseph A. Dumont on the Wilder Family
Fund, 1987.
546 __ $a In English.
500 __ $a Title from label on front cover.
500 __ $a Presentation inscription: To Everett [Clinchy?]In memory
of loggia days. Madge, probably in the hand of Thornton
Wilder.
500 __ $a Binding: contemporary paper over boards.
524 __ $a Thornton Wilder, Our Town, 1938?. Yale Collection of
American Literature, Beinecke Rare Book and Manuscript
Library.
600 10 $a Clinchy, Everett R. $q (Everett Ross), $d 1896-
600 10 $a Wilder, Thornton, $d 1897-1975.
650 _0 $a American literature $y 20th century.
650 _0 $a Authors, American $y 20th century $v Archives.
656 _7 $a Authors. $2 lcsh
692 14 $a Clinchy, Everett R. $q (Everett Ross), $d 1896- $x
Presentation inscription from T. Wilder.
692 14 $a Wilder, Thornton, $d 1897-1975 $x Presentation
inscription to E. R. Clinchy.
852 __ $a Beinecke Rare Book and Manuscript Library, Yale
University, New Haven, CT
When NOT to Catalog at the Item Level
Items have low research value relative to other holdingsMaterial has low financial valueMaterial has little local significance When standardized subject access and contextualization are low prioritiesYou have other priorities with limited resourcesWhy Catalog at the Item Level?
Research valueFinancial valueLocal significanceContextualizationFinancial and staff resources permitOptions for Single Item Cataloging
MARC record Stand-alone databaseIntentionally-assembled collection with finding aidUsing accession files as primary accessOptions for Single Item Cataloging: the MARC Record
Pro:
Controlled vocabulary subject accessExport to national utilities is possibleYour item is contextualized with other single manuscripts, manuscript collections, and published worksCorrections and improvements relatively easyCon:
Most labor-intensive approachCataloging skills (MARC, LCSH) neededEven minimal record can seem excessive for some low-interest itemsOptions for Single Item Cataloging: Stand-alone Database
Pro:
Items in a single databaseCataloging skills not neededMay give sufficient local access (i.e. author and title)Con:
Still requires considerable item-level attentionControlled subject access not easily accomplishedContextualization not easily accomplishedOptions for Single Item Cataloging: Intentionally-Assembled Collection with Finding Aid
Pro:
Items in subject-driven collectionCataloging skills not neededMay give sufficient local access (i.e. author and title)Con:
Does not give you controlled subject accessContextualization possible with collection-level record, but not at item levelAdditions can be very labor-intensiveSingle Item Cataloging is NOT:
Vendor descriptionBibliographical descriptionScholarly interpretation and analysisVendor Description of Clinchys Our Town Manuscript
It is a typescript bound in decorated boards undated with an
unrecognizable inscription on the front free endpaper. [The dealer I bought it
from informed me that it came from somewhere on Long Island.] Act I consists
of 22 pages; Act II 17 pages, and Act III 13 pages. It is HEAVILY CORRECTED
in several [?] hands with directions, additions, passages crossed out, notes,
etc. The remarkable thing is that, when compared to the final printed play, there
are literally thousands of changes.
I could not find any early drafts of this play existing in any institutions. I also
understand that Wilder was not much for keeping early drafts and often just
gave his stuff away in periods of general housekeeping. I suspect that this is
what happened to this draft.
Let me know if you are interested in this item.
Bibliographical Description of Our Town Editions
The manuscripts of Wilders published novels and plays are extant and nearly all of them are reposited [sic] in the Collection of American Literature in the Beinecke Library at Yale.
OUR TOWN [1938]
A. First Edition:
THORNTON WILDER / OUR / TOWN / [the two words of the title are printed in white within a solid circle of blue] / a play in three acts / New York /Coward McCann, Inc.
[1]-128 pp. [1-8] pp. 24 x 14 cm. Brown cloth with blue paper labels printed in white on front cover and on spine; tan illustrated end papersPublished on April 2, 1938 in an edition of 5000 copies.
---J. M. Edelstein, A Bibliographical Checklist of the Writings of Thornton Wilder (New Haven, 1959)
Scholarly Interpretation of Our Town Manuscripts
Certain places in the first complete manuscript of Our Town suggest that
Wilder fretted over whether the audience would understand what he had so
carefully arranged. He tended to speak in his own voice, rather than to
dramatize what he knewa short bit of dialogue deleted from the final version
flatly and didactically states what Wilder [in a later draft] showed the audience.
--Donald Haberman, The Plays of Thornton Wilder: A Critical Study. (Middletown, 1967)
ISBD(G) and ISAD(G)
ISBD(G)Full name: General International Standard Bibliographic DescriptionDeveloped by: International Federation of Library Associations (IFLA)Purpose: Enable compatible cataloging for international exchange of bibliographic records.National standards that conform to ISBD(G):AACR2AMREMMDCRMISAD(G)Full name: General International Standard Archival DescriptionDeveloped by: International Council on Archives (ICA)Purpose: Provide guidance for the preparation of archival descriptions, to be used in conjunction with national standards.National standard that conforms to ISAD (G):DACSAnglo American Cataloguing Rules, 2nd edition (AACR2)
HistoryFirst published 1967; second edition 1978; revised 1988 and 2002Will be superseded by a new standard: Resource Description and Access (RDA), publication projected for 2009ScopeRules for general and media-specific catalogingApplicable to catalogs in any formatIncludes examples in print formattingWeb version links to MARC field definitionsContent includes rules forGeneral catalogingManuscripts (Chapter 4)Choice of access pointsFormation of headings for personal, corporate, meeting, and geographic names, and uniform titlesUse for Single ManuscriptsChapter 4 is applicable to any manuscript materialHowever, rules are brief and give minimal guidanceArchives, Personal Papers, and Manuscripts (APPM)
HistoryFirst published in 1983; second edition 1989Superseded by DACS in 2004; currently out of print and unavailable on webScopeAdaptation of AACR2 Chapter 4, for archival descriptionFor cataloging only; did not address finding aids or other methods of descriptionSpecifically addressed modern manuscriptsApplicable to all media, though guidance was minimal for non-textIncluded examples in MARC codingContent includedRules for description, organized similarly to AACR2 Chapter 4Parts of AACR2s rules for choice of access points and formation of headingsAppendices addressed MARC codingUse for Single ManuscriptsDetailed guidance for description of single manuscriptsDescriptive Cataloging of Rare Materials (DCRM)
HistoryBDRB published in 1981; DCRB (Descriptive Cataloging of Rare Books) in 1991DCRM(B)---Descriptive Cataloging of Rare Materials (Books) was published in 2007 as the first of a series of component manuals for the cataloging of special collections materialsScopeAn "overarching concept" A family of manuals, each providing specialized cataloging rules for various formats of rare materials typically found in rare book, manuscript and special collections librariesIntended to be used in conjunction with AACR2Content includesRationale for provision of more complex descriptions of rare materialsManuals aim to provide complete rules for cataloging of specific formatsUse for single manuscriptsSee AMREMMDescriptive Cataloging of Ancient, Medieval, Renaissance and Early Modern Manuscripts (AMREMM)
HistoryFirst published in 2002created by Gregory A. Passnow considered part of the DCRM manual setScopeIntended as a supplement to AACR2 Chapter 4Primarily for cataloging of single manuscripts Predominantly focused on cataloging of medieval codex manuscripts, particularly illuminated copies of individual textsCoverage of other types of manuscripts minimalContent includesRules for description, organized similarly to AACR2 Chapter 4Definition of two levels of description:Summary: intended for access to works contained in a manuscript, with supposedly limited physical description Detailed: intended to supply much fuller description of the paleographical,codicological, and artistic elements of a manuscriptUse for single manuscripts:Useful for highly detailed physical description of early codex manuscriptsRBMS Bibliographic Standards Committee Manuscripts Working
Group
(BSC-MWG)
Describing Archives: A Content Standard (DACS)
HistoryPublished in 2004First comprehensive standard for U. S. archival descriptionScopeApplicable to any archival materialApplicable to catalog records or finding aidsExplicitly designed to be output neutralIncludes examples in EAD and MARC codingContentTheoretical introductory sectionsDefinitions for 25 descriptive elementsRules for identifying and describing creatorsInstructions for forming personal, corporate, family, and geographic namesAppendices: glossary, crosswalks with other standards, examplesUse for Single ManuscriptsMinimal guidance and examples for single manuscriptsDACS, Companion Standards, and Local Decisions
DACS recommends use of AACR2 for:Title transcriptionExtent NotesHowever, AACR2 rules offer minimal guidance for issues specific to single manuscripts, so youll have to make some local decisions, such as whether to:Use brackets for supplied informationUse notes to indicate sources of supplied informationInclude optional details in extent elementcita
Yale Manuscript Cataloging Manuals
Beinecke Manuscript Unit Mixed Materials ManualDeveloped by Beinecke archivists; web-based version, 1996; ongoing revisionsBased on APPM, with addition of local decisionsApplicable to single manuscript and collection-level catalogingAddresses some non-text mediaSeparate local manuals for visual materials and musicSeparate local manuals for collections processing and creation of finding aidsYale-wide manuals forCollectionsSingle manuscripts (under development)These manuals includeLocal procedures, organized by MARC fieldExamples in MARC codingInstructions for using Voyager cataloging module and OPACUse for Single ManuscriptsDetailed guidance for Yales local decisions100 1_ $a Verney, Ralph, $c Sir, $d 1613-1696.
245 10 $a Sir Ralph Verney diary, $f 1640 [i.e. 1641] February
1-July 1.
Sources of Titles
Example:
245 10 $a Thornton Wilder papers, $f 1892-1991 $g (bulk 1935-1975).
Single Manuscripts: either transcribe a title, or supply a title including name, documentary form, and, optionally, topic (DACS 2.3-2.3.2, p. 17-23)Examples:
245 10 $a Our town, $f 1938?. (transcribed)
245 10 $a Thornton Wilder draft fragments of Our town, $f circa 1938. (supplied)
100 1_ $a Crosby, Edward T., $d 1845-1863.
245 10 $a Edward T. Crosby Civil War diary, $f 1861 September
10-1862 April 9.
100 1_ $a Newell, John, $d fl. 1758.
245 10 $a John Newell account book, $f 1758-1823.
Common Types of Annotations
Identification of writer, title, or subjectSignature or other mark of ownershipPresentation inscriptionProofreaders and printers markings Notes about content, purpose, importance, or dispositionNumbering and pricing for vendor or auction catalog100 1_ $a Hagerman, James John, $d 1838-1909.
245 10 $a James John Hagerman : $b memoirs of his life, $f 20th
century / $c written by himself at Roswell, New Mexico, in
1908.
520 __ $a Typescript, carbon, of a memoir written by James John
Hagerman for his sons, possibly transcribed by his son Percy
Hagerman.
245 00 $a Diary recording construction of Saint George Reef
lighthouse, $f 1889 April 11-October 9.
545 __ $a Saint George Reef lighthouse is located on Northwest Seal
Rock, Saint George Reef, near Crescent City, California. The
lighthouse was built between 1882 and 1891, under the direction of
A. Ballantyne, who had completed construction of the Tillamook Rock
lighthouse, Oregon, in 1881. Operation of the Saint George Reef
lighthouse was discontinued in 1975.
520 __ $a Printed Sunset Daily Journal for 1889, published in San
Francisco and completed in manuscript by an unidentified writer for
April 11-October 9. Entries record progress of the steamer Del
Norte from San Francisco to Northwest Seal Rock, including names of
workmen boarding at San Francisco and Eureka, transport of stone
from Humboldt Bay, and daily progress of construction during the
1889 season. Also included are brief accounts and an inventory of
construction materials stored on Northwest Seal Rock.
245 00 $a Gleanings from our older literature, $f late 19th
century.
520 __ $a Manuscript draft of a speech about book collecting,
written in an unidentified hand. The author refers to several 19th
century British authors, including Thomas Moore, Sir Walter Scott,
and Charles Dickens, as well as Scottish ballads, and mentions the
widowhood of Queen Victoria.
500 __ $a Written in a circa 1800 "Protocol Book of Alexander Wood,
Writer to the Signet, Notary public and Son of Alexr. Wood Surgeon
... " (inscription on first leaf). The protocol book contains 91
numbered but otherwise blank leaves.
Creator/Title Issues
Transcribe a title when:The creator provides a formal titleSupply a title when:No formal title is presentA formal title is present, but is misleadingUse judgement when:A formal title is present, but the source is not the creator, or the source is unidentifiedThere is evidence of more than one creator or useTranscribed Titles
DACS refers to AACR2 for transcribed titles (DACS 2.3.2, p. 17)
Transcribe a formal title appearing on the manuscriptTranscribed Titles (Continued)
If more than one formal title appears on the manuscript, use judgement, preferring as appropriate:Title that is part of the original manuscriptTitle page, if presentMost complete titleExamples of Transcribed Titles
245 10 $a James John Hagerman : $b memoirs of his life, $f 20th century / $c written by himself at Roswell, New Mexico, in 1908.
245 00 $a Gleanings from our older literature, $f late 19th century.
Examples of Note Elements
500 __ $a Title from spine.
500 __ $a Spine title: Journey to California.
Supplied Titles
Supply a title if no formal title is present, or if the formal title is misleadingExamples of Supplied Titles
245 10 $a Edward T. Crosby Civil War diary, $f 1861 September 10-1862 April 9.
245 10 $a John Newell account book, $f 1758-1823.
245 00 $a Diary recording construction of Saint George Reef lighthouse, $f 1889 April 11-October 9.
Name of Creator(s)
Source of information: other descriptive elements (DACS 9.3-9.10, p. 90-91)A creator may be a Writer, artist, or other type of creator of content100 1_ $a Kenah, E. A.
245 10 $a Memoranda : $b from a journal of tours made upon the
Continent at various periods beginning in 1821 : with illustrations
sketched upon the spot, $f 1821-1836.
545 __ $a E. A. Kenah was the wife of Lieutenant-Colonel Thomas
Kenah, who served in the British Army in India in the early 19th
century.
Scope and Content Element
Provides information about the nature of the materials and activities reflected in the unit being described to enable users to judge its potential relevance. (DACS 3.1, p. 35)Scope and Content Element (Continued)
The scope and content element may include information about any or all of the following, as appropriate:
function(s), activity(ies), transaction(s), and process(es) that generated the materials being described;the documentary form(s) or intellectual characteristics of the records being described (e.g. minutes, diaries, reports, watercolors, documentaries);the content dates, that is, the time period(s) covered by the intellectual content or subject of the unit being described;geographic area(s) and places to which the records pertain;subject matter to which the records pertain, such as topics, events, people, and organizations; andany other information that assists the user in evaluating the relevance of the materials, such as the completeness, changes in location, ownership and custody while still in the possession of the creator, etc. (DACS 3.1, p.35)520 __ $a Autograph narrative, extensively illustrated by E. A. Kenah, of two journeys in Europe taken by the Kenah couple with friends in 1821-24 and in 1827-29. On the first tour, accompanied by Walter Burrell, MP for Sussex, and "Mrs. Crutchley of Sunning Hill Park....and a Blenheim spaniel," the Kenahs traveled through France, Switzerland, Italy and Bavaria; they were present in Naples for the 1822 eruption of Mount Vesuvius, and spent time in Rome and Lucca as well. In the later tour, they visited the Low Countries, Germany, and Trieste. The text is clearly drawn from diaries kept by Kenah during the tours, and contains her often humorous responses, as an "Inexperienced Traveller," to tourist sights, local customs and manners, "foreign" food, and travel difficulties.
520 __ $a Kenah describes herself as "a woman in quest of the
Picturesque," and over 80 of her watercolors and pen-and-ink
sketches are mounted in her travel album. Subjects include
"Eruption of Vesuvius, October 22, 1822 as it appeared at midday;"
several portraits of Lucchese, Swiss and German figures in local
costume; a portrait of Tommaso Sgricci, the famous improvvisatore;
a memorial Mass in Caudenberg; the "table dhote" at the Baths of
Ems; the Salon at the Palazzo Ricasoli in 1824; and a variety of
"picturesque" landscapes, including a view of the Bay of Naples, of
a canal in Venice, and of several castles and mountain scenes in
Germany. Also included are several printed views of German scenes
which have been hand-colored.
520 __ $a In addition, there are watercolors of English subjects at
the end of the volume: cottage scenes, rural landscapes, "view of
Box Hill," "Grimsthorpe, 1826," and "Dunkeld from Dr. Fishers
garden. Sept. 9 1826."
100 1_ $a Duckworth, John Thomas, $c Sir.
245 10 $a Journal, $f 1799 May 13-1800 May 25 / $c Rear Admiral
Duckworth.
520 __ $a Holograph journal of the ship Leviathan, flagship of
Admiral Duckworths command group in the Mediterranean and off Spain
from May 1799 to May 1800. The logbook tracks weather conditions,
routine activities on all of the ships under his command, signal
communications between Duckworths ships, and sightings of other
ships. The logbook also records several pursuits by Duckworths
group, including a capture of a Spanish convoy; dispatches from
Admiral Nelson and others; several courts-martial; and Duckworths
participation in the blockade of Cadiz.
600 10 $a Duckworth, John Thomas, $c Sir.
600 10 $a Nelson, Horatio Nelson, $c Viscount, $d 1758-1805.
610 20 $a Bellerophon (Battleship)
610 10 $a Great Britain. $b Royal Navy $x Officers.
610 10 $a Great Britain. $b Royal Navy $x Sea life.
610 20 $a Leviathan (Battleship)
650 _0 $a Admirals $z Great Britain.
650 _0 $a Napoleonic Wars, 1800-1815.
650 _0 $a Naval battles $z Great Britain.
650 _0 $a Sea control.
650 _0 $a Seafaring life.
651 _0 $a France $x History $y Revolution, 1789-1799.
651 _0 $a Great Britain $x History $y 1789-1820.
651 _0 $a Mediterranean Sea $x History, Naval.
655 _7 $a Logbooks $z Great Britain $y 18th century. $2 aat
520 __ $a Letterpress and carbon copies of autograph and typed
letters, signed, concerning business of the Shoshone Agency at the
Wind River Indian Reservation. Most letters were written by Harry
E. Wadsworth to the Commissioner of Indian Affairs, Washington, D.
C.; also present are letters, reports, and petitions written by
other Agency employees or Shoshone living on the Reservation. Most
letters concern administration of services, including discussion of
maintenance of buildings, agriculture, land allotment, education,
religious missions, crime, health, and efforts by the Agency to
influence Shoshone culture.
520 __ $a Also included are Wadsworths annual reports and letters
written by him concerning issues such as treaties, opening of land
to white settlers and mining companies, presence of United States
soldiers at Fort Washakie, and suppression of the sun dance and
other Native American customs. Letters written by Shoshone, some
signed by Shoshone leaders, include reports of proceedings of the
general council of the Shoshone tribe and petitions regarding
enforcement of treaties.
110 1_ $a United States. $b Office of Indian Affairs. $b
Shoshone Agency.
245 10 $a United States Office of Indian Affairs, Shoshone Agency,
Wind River Indian Reservation letter book, $f 1906 January 25-1907
January 19.
545 __ $a The Wind River Indian Reservation, located in Fremont
County, Wyoming, was created for the Eastern Shoshone Indians under
provisions of the Treaty of Fort Bridger in 1868. Part of the
Reservation was occupied by Northern Arapaho Indians in 1878. Harry
E. Wadsworth began serving as Indian Agent for the Reservation in
May, 1903, succeeding H. G. Nickerson. In 1909, the headquarters of
the Reservation relocated to the site of Fort Washakie, which had
been abandoned that year by the United States Army.
Scope and Content Element (Continued)
Repositories should establish institutional policies and guidelines for consistent practices regarding the level of detail to be recorded in the scope and content element. (DACS 3.1, p. 35)Consistent does not mean uniform.
245 00 $a Sermons, $f 1718-1721.
520 __ $a Manuscript, probably British, containing a cycle of 16
sermons on I Corinthians 15:55-57, delivered from July 27 to
November 9, 1718, and two sermons on Psalms 23:4, delivered by "Mr.
Bragge" in April, 1721.
100 1_ $a Denne, John, $d ca. 1725-1800.
245 10 $a Four manuscript sermons : $b composed and preached in the
years 1790, 91, and 92 : Copford, $f 1792.
520 __ $a Manuscript of four sermons apparently by the rector of
St. Michael and All Angels Church in Copford. Topics include the
Resurrection, "Universal Good-will," the nature and extent of human
perfection, and the importance of education.
520 __ $a Manuscript of four sermons apparently by the rector of
St. Michael and All Angels Church in Copford. Topics include the
Resurrection, "Universal Good-will," the nature and extent of human
perfection, and the importance of education. The sermon on
education was preached on the anniversary of the founding of the
local Sunday Schools; Denne argues that education will reconcile
poor children to their stations in life, keep them from becoming
criminals, and "clothe them in humility.
600 10 $a Denne, John, $d ca. 1725-1800.
610 20 $a Church of England $v Sermons $y 18th century.
650 _0 $a Occasional sermons.
650 _0 $a Sermons, English $y 18th century.
650 _0 $a Sunday schools $v Sermons.
655 _7 $a Sermons $z Great Britain $y 18th century. $2 aat
Scope and Content Element
The scope and content element may include information about any or all of the following, as appropriate:
the function(s), activity(ies), transaction(s), and process(es) that generated the materials being described;the documentary form(s) or intellectual characteristics of the records being described (e.g. minutes, diaries, reports, watercolors, documentaries);the content dates, that is, the time period(s) covered by the intellectual content or subject of the unit being described;geographic area(s) and places to which the records pertain;subject matter to which the records pertain, such as topics, events, people, and organizations; andany other information that assists the user in evaluating the relevance of the materials, such as the completeness, changes in location, ownership and custody while still in the possession of the creator, etc. (DACS 3.1, p. 35)Scope and Content Element
Access Points (the short version)
245 00 $a Marriage contract : $b between Franois Louis Augustin,
Marquis Desmoutiers de Merinville, and Hyacinthe Charlotte Julie
Marie Jeanne de la Brisse Danilly : Versailles, $f 1785 January
30.
520 __ $a Manuscript marriage contract in an unidentified hand.
Signatures of witnesses include Louis XVI, Marie Antoinette, and
other members of the royal family.
100 1_ $a Lear, Edward, $d 1812-1888.
245 10 $a Illustrated excursions in Italy, $f 1846 / $c by Edward
Lear.
520 __ $a Page proofs (London: Charles MLean, 1846), with Lears
holograph corrections and additions, including circa 40 small
printed illustrations and 24 plates of landscape engravings.
100 1_ $a Farrington, John, $d d. 1760.
245 10 $a Miscellanies, or, Extracts from books in the forreign
journals : $b translated from the French, $f 1758 / $c by John
Farrington, of Clapham, aged 79 ; volume 1st.
545 __ $a John Farrington was a merchant in Clapham, England, and a
translator of Jean-Jacques Rousseaus Discours sur l'origine et les
fondements de l'inegalite parmi les hommes.
520 __ $a Holograph commonplace book containing extracts from
philosophical and religious works.
100 1_ $a Hollister, Howard K. $q (Howard Keys), $d b. 1889.
245 10 $a Howard K. Hollister scrapbook, $f 1898-1908.
545 __ $a Howard K. Hollister, son of Ohio Judge Howard C.
Hollister (Yale 1878), was born in 1889. Raised in the Walnut Hills
section of Cincinnati, Ohio, Hollister attended the 19th District
School and Walnut Hills High School.
520 __ $a Scrapbook kept by Howard K. Hollister from 1898 to 1908,
documenting Hollisters life as a Cincinnati schoolboy, as well as
his familys travels in Vermont and elsewhere. The scrapbook
includes clippings relating to the Spanish-American War;
invitations, tickets, programs, and other ephemera relating to
local events; souvenir postcards; school report cards; and writings
and notes. Also present is a silhouette of Hollister from the 1901
Pan-American Exposition in Buffalo, New York. Notes include
references to Hollisters friendship with Robert A. Taft, son of
William Howard Taft.
520 __ $a Accompanied by detached pages and laid in materials,
including eleven issues of The Bjornstadiddy, a newspaper edited by
children.
600 10 $a Hollister, Howard K. $q (Howard Keys), $d b.
1889.
600 10 $a Taft, Robert A. $q (Robert Alphonso), $d 1889-1953.
610 20 $a 19th District School (Cincinnati, Ohio)
610 20 $a Walnut Hills High School (Cincinnati, Ohio)
611 20 $a Pan-American Exposition $d (1901 : $c Buffalo,
N.Y.)
630 00 $a Bjornstadiddy.
650 _0 $a Childrens writings, American.
650 _0 $a Spanish-American War, 1898 $v Pictorial works.
650 _0 $a Youth $z Ohio $z Cincinnati.
651 _0 $a Cincinnati (Ohio) $x Social life and customs.
655 _7 $a Clippings $z Ohio $z Cincinnati. $2 aat
655 _7 $a Handbills $z Ohio $z Cincinnati. $2 aat
655 _7 $a Invitations $z Ohio $z Cincinnati. $2 aat
655 _7 $a Postcards $z United States. $2 aat
655 _7 $a Printed ephemera $z United States. $2 aat
655 _7 $a Programs $z Ohio $z Cincinnati. $2 aat
655 _7 $a Report cards $z Ohio $z Cincinnati. $2 lcsh
655 _7 $a Scrapbooks $z Ohio $z Cincinnati. $2 aat
655 _7 $a Tickets $z Ohio $z Cincinnati. $2 aat
100 1_ $a Noyes, Charles P., $d 1842-1921.
245 10 $a Charles P. Noyes autograph album, $f 1772-1926 $g (bulk
circa 1860-1900).
545 __ $a Charles P. Noyes was born in Lyme, Connecticut in 1842.
After serving in the Civil War he settled in St. Paul, Minnesota,
and joined his brothers wholesale drug firm. In 1874 he married
Emily Hoffman Gilman, with whom he had four children. He was active
in financial and business affairs in St. Paul, and was a member of
historical associations. In 1907 he compiled a family genealogy
titled Noyes-Gilman Ancestry. Noyes retired as president of Noyes
Brothers & Cutler in 1920, and he died in 1921.
520 __ $a Autograph album containing letters written in response to
Noyes requests for autographs, signatures clipped from letters and
franked envelopes, and other letters and documents. Most signers
are politicians and writers of the Civil War era, including William
Lloyd Garrison, Benjamin Harrison, Abraham Lincoln, Henry Wadsworth
Longfellow, and Henry M. Waite. Notes and additional documents
collected by family members are laid in.
600 10 $a Garrison, William Lloyd, $d 1805-1879 $v
Autographs.
600 10 $a Harrison, Benjamin, $d 1833-1901 $v Autographs.
600 10 $a Lincoln, Abraham, $d 1809-1865 $v Autographs.
600 10 $a Longfellow, Henry Wadsworth, $d 1807-1882 $v
Autographs.
600 10 $a Noyes, Charles P., $d 1842-1921 $v Autographs.
600 10 $a Waite, Henry Matson, $d 1787-1869 $v Autographs.
650 _0 $a Authors $z United States.
650 _0 $a Governors $z United States.
650 _0 $a Legislators $z United States.
650 _0 $a Politicians $z United States.
651 _0 $a United States $x History $y Civil War, 1861-1865 $v
Autographs.
655 _7 $a Autograph albums $z United States $y 19th century. $2
aat
655 _7 $a Autograph albums $z United States $y 20th century. $2
aat
100 1_ $a Traill, Thomas Stewart, $d 1781-1862, $e collector.
245 10 $a Thomas Stewart Traill Jacobite document collection, $f
1691-1749.
520 __ $a Album containing 22 mounted manuscripts and 2 printed
broadsides, all connected to support for the British House of
Stuart and almost all dating from the 1745 Jacobite rebellion. The
first 19 are numbered and identified as "Found in the secretary of
a partizan of the house of Stewart in 1745." Contents include
proclamations issued by Charles Edward Stuart on his arrival in
Scotland; a 1742 letter attributed to James, Prince of Wales (the
"Old Pretender"); several poems in support of the house of Stuart;
an ode on the Stuart victory at Gladsmuir (Prestonpans) and poems
on the defeat at Culloden; a list of Jacobite toasts; a 1691 letter
of caption issued by William and Mary against Hector MacKenzie; and
a contemporary copy of "the Late E. of Argylls speech" before his
execution in June, 1685.
600 10 $a Argyll, Archibald Campbell, $c Earl of, $d
1629-1685.
600 00 $a Charles Edward, $c Prince, grandson of James II, King of
England, $d 1720-1788.
600 00 $a Charles Edward, $c Prince, grandson of James II, King of
England, $d 1720-1788 $v Poetry.
600 00 $a James, $c Prince of Wales, $d 1688-1766.
600 10 $a Traill, Thomas Stewart, $d 1781-1862.
650 _0 $a Culloden, Battle of, Scotland, 1746.
650 _0 $a Jacobite Rebellion, 1745-1746.
650 _0 $a Jacobite Rebellion, 1745-1746 $v Poetry.
650 _0 $a Jacobites.
650 _0 $a Jacobites $v Poetry.
650 _0 $a Monmouths Rebellion, 1685.
651 _0 $a Great Britain $x History $y 1660-1714.
651 _0 $a Great Britain $x History $y 1714-1837.
651 _0 $a Scotland $x History $y 1660-1688.
651 _0 $a Scotland $x History $y 1689-1745.
692 14 $a Traill, Thomas Stewart, $d 1781-1862. $x Bookplate.
Single-Item or Collection-Level Description?
Example documentary forms include:
100 0_ $a Buffalo Bill, $d 1846-1917.
245 10 $a Buffalo Bill letter : $b Saint Louis, Missouri, to Joseph
Witherspoon Cook, Greenwood, South Dakota, $f 1896 May 23.
545 __ $a Buffalo Bill was employed as a scout by the United States
5th Cavalry, 1868-1872. In 1869 he participated in the Battle of
Summit Springs, Colorado, in which the 5th Cavalry defeated
Cheyenne Indians.
520 __ $a Autograph letter, signed, responding to Joseph
Witherspoon Cooks interest in a Dakota Indian boy taken prisoner by
the United States Army at the Battle of Summit Springs. Buffalo
Bill discusses actions of United States soldiers and himself in the
battle, capture of the boy by Pawnee scouts employed by General
Eugene A. Carr, and removal of the boy and other Indian prisoners
to Fort Sedgwick, Colorado. He briefly discusses white captives
held by Cheyenne Indians. The letter is written on pictorial
letterhead of Buffalo Bills Wild West Company.
600 00 $a Buffalo Bill, $d 1846-1917.
600 10 $a Carr, Eugene A.
600 10 $a Cook, Joseph Witherspoon, $d 1836-1902.
610 20 $a Buffalo Bills Wild West Company.
610 10 $a United States. $b Army. $b Cavalry, 5th.
650 _0 $a Cheyenne Indians $x Wars, 1868-1869.
650 _0 $a Indian captivities $z Colorado.
650 _0 $a Summit Springs, Battle of, Colo., 1869.
651 _0 $a Fort Sedgwick (Colo.)
655 _7 $a Letterheads $z West (U.S) $y 19th century. $2 aat
Single Item or Add to Intentionally-Assembled Collection?
Example documentary forms include:
LettersLiterary manuscriptsFragments of manuscriptsPhotographsDrawingsEphemeraAccess Points
Specific terms, codes, concepts and names for which specialized indexes are created.Six broad categories: NamesPlacesSubjectsDocumentary formsOccupationsFunctionsIt is a local decision as to which names, terms and concepts found in a description will be included as formal access pointsThe standard format of such terms can be developed locally, but preferably will be taken from standard thesauri.or will be recorded following the rules in Part III. (DACS, p. 117-197)110 2_ $a Austin & Laurens.
245 10 $a Austin & Laurens account book, $f 1750 April-1758
December.
520 __ $a Manuscript account book, in unidentified handwriting, for
Austin & Laurens, in Charleston, South Carolina, recording
purchases and sales. Includes accounts relating to the sale of
slaves.
600 10 $a Laurens, Henry, $d 1724-1792.
610 20 $a Austin & Laurens.
650 _0 $a Slave trade $z South Carolina $z Charleston.
655 _7 $a Account books $z South Carolina $z Charleston $y 18th
century. $2 aat
100 1_ $a Ogden, David L. $q (David Longworth), $d
1792-1863.
245 10 $a Thoughts on men and things. $n Vol. VI, $f 1850 December
29-1862 May 14.
520 __ $a Holograph diary. Entries concern preaching engagements
during his retirement, impressions of other ministers,
interpretation of Scripture, and religious life in New Haven. Also
discussed are circumstances of his dismissal from churches in
Southington and Marlboro, his opinions on abolition, and relations
between abolitionists and Congregational clergy.
600 10 $a Ogden, David L. $q (David Longworth), $d 1792-1863.
650 _0 $a Clergy $z Connecticut.
650 _0 $a Congregational churches $z Connecticut $x Clergy $v
Diaries.
650 _0 $a Slavery and the church $z Connecticut.
651 _0 $a New Haven (Conn.) $x Religion.
655 _7 $a Diaries $z Connecticut $z New Haven $y 19th century. $2
aat
656 _7 $a Clergy $z Connecticut $z New Haven $y 19th century. $2
lcsh
100 1_ $a Dalling, John.
245 10 $a Observations on the present state of the island of
Jamaica, $f 1774 May 14.
520 __ $a Manuscript, in an unidentified hand, of a detailed
description of the geography, population, economy, government, and
social organization of Jamaica by John Dalling. Topics include
agriculture, the sugar trade and the mechanics of a typical sugar
plantation, slavery and slave customs, and relations between the
races.
600 10 $a Dalling, John.
650 _0 $a Plantation life $z Jamaica.
650 _0 $a Slaveholders $z Jamaica.
650 _0 $a Slavery $z Jamaica.
650 _0 $a Sugar trade $z Jamaica.
651 _0 $a Jamaica $x Description and travel.
651 _0 $a Jamaica $x Economic conditions.
651 _0 $a Jamaica $x Race relations.
651 _0 $a Jamaica $x Social life and customs.
Dates
Take date information from any reliable source (DACS 2.4.2, p.25)Include year, month, and day, as appropriateUse a consistent format (DACS 2.4.3-2.4.16, p. 25-28)Avoid use of undated for single manuscript catalogingIf no information is available, supply or estimate a date
Types of Dates (DACS 2.4, p. 24)
Date of creationDate of record-keeping activityDate of publicationDate of broadcastCreation: Single Date vs. Span
Use a single date or span of dates for creation of the original manuscriptExamples:
245 10 $a Buffalo Bill letter : $b Saint Louis, Missouri, to Joseph
Witherspoon Cook, Greenwood, South Dakota, $f 1896 May
23.
245 10 $a John Newell account book, $f 1758-1823.
Record-keeping: Contents vs. Acquisition or Transcription
Give span dates of the contents of a scrapbook, album, or other collection of documents100 1_ $a Noyes, Charles P., $d 1842-1921.
245 10 $a Charles P. Noyes autograph album, $f 1772-1926 $g (bulk circa 1860-1900).
For a copy of an original manuscript, give date of transcription.Example:
100 1_ $a Hagerman, James John, $d 1838-1909.
245 10 $a James John Hagerman : $b memoirs of his life, $f 20th century / $c written by himself at Roswell, New Mexico, in 1908.
Give the date of original manuscript in the Scope and Content or Note Element, if not already present in the title.
Publication: Creation vs. Imprint
Publication and copyright dates can be used to supply or estimate a year of creation for an undated manuscriptGive copyright and publication information in the Scope and Content or Note ElementExample:
100 1_ $a Lear, Edward, $d 1812-1888.
245 10 $a Illustrated excursions in Italy, $f 1846 / $c by Edward Lear.
520 __ $a Page proofs (London: Charles MLean, 1846)
Broadcast: Creation vs. Delivery
Dates of delivery of a speech or other presentation can be used to supply or estimate a year of creation for an undated manuscriptExample:
100 1_ $a Denne, John, $d ca. 1725-1800.
245 10 $a Four manuscript sermons : $b composed and preached in the years 1790, 91, and 92 : Copford, $f 1792.
Supplying or Estimating Dates
Supplied dateObtain from an external sourceConsult biographies, bibliographies, historical sourcesExtent
Take information from the manuscript itself, or from transfer documents(DACS 2.5.2, p. 29)
DACS refers to AACR2 for detailed description of single items (DACS 2.5, p. 29)Record a quantity, material type, page count, and height in centimeters For material type, use volume if the manuscript is bound or item for unboundOptionally, use leaves instead of pages if versos are blankRound centimeters upExample:
300 __ $a 1 $f volume (250 pages) ; $c 20 centimeters.
Optionally, include other physical characteristics, or describe these in a Note Element, such as:IllustrationsBinding or writing surfaceMaterials tipped in, laid in, or accompanyingExamples:
300 __ $a 1 $f volume (250 pages) ; $c 20 centimeters + $e 1 photograph.
300 __ $a 1 $f volume (250 pages) : $b illustrated ; $c 20 centimeters.
300 __ $a 1 $f volume (250 pages) : $b bound in vellum ; $c 20 centimeters.
Determining Page Counts
Record or supply a page count (AACR2 Chapter 4)
Examples:
300 __ $a 1 $f volume (250 pages) ; $c 20 centimeters.
300 __ $a 1 $f item (4 leaves) ; $c 16 x 20 centimeters.
300 __ $a 1 $f volume (vi, 24 leaves, 106 pages) ; $c 24 centimeters.
300 __ $a 1 $f volume (circa 300 pages) ; $c 22 centimeters.
Remaining Descriptive Elements: Issues Specific to Single Manuscripts
Administrative/Biographical History (DACS 2.7, p. 34, and 10.1-10.36, p. 93-104)Provides context for Scope and Content ElementInclude:Biographical information for peopleAdministrative history of corporate bodiesPublication or performance history of worksNotes (DACS 7.1, p. 77): For information not accommodated by other elementsSee AACR2 Chapter 4 for examples of notes for single itemsOptionally, incorporate some or all of Administrative/Biographical History, Scope and Content, and Note Elements in a single narrative in the Scope and Content ElementNotes
Consider making Notes about:
Source of a transcribed title, if other than a title pageDates of:Publication or copyright appearing on a literary manuscriptDelivery of a speech or other presentationOriginals from which a copy was madeAnnotationsAcquisition and assembly of bound collectionsAccompanying materialDetails of complex page countsIllustrationsHandwritingsUnusual writing implements, writing surfaces, or bindingsRemaining Descriptive Elements: Issues Specific to Single Manuscripts (Continued)
Specialized Notes: Citation (DACS 7.1.5, p. 78)Specifies a preferred form of citation for the manuscriptOptionally, simplify authoritative forms of names and titlesCustodial History (DACS 5.1, p. 59-60)Records information about past ownersDerived from marks of ownership on the manuscript, or external sourcesPublication Note (DACS 6.4, p. 75)Cites published information about the manuscriptEspecially consider citing sources that provide significant description, transcription, or context beyond the manuscript itselfRemaining Descriptive Elements: Issues Similar to Collections
Reference Code (DACS 2.1, p. 13-15)Name and Location of Repository (DACS 2.2, p. 16)Conditions Governing Access (DACS 4.1, p. 43-45)Physical Access (DACS 4.2, p. 46-47)Technical Access (DACS 4.3, p. 48-49)Conditions Governing Reproduction and Use (DACS 4.4, p. 50-53)Languages and Scripts of the Material (DACS 4.5, p. 54-55)Immediate Source of Acquisition (DACS 5.2, p. 61-62)Existence and Location of Originals (DACS 6.1, p. 69-70)Existence and Location of Copies (DACS 6.2, p. 71-72)Related Archival Materials (DACS 6.3, p. 73-74)Description Control (DACS 8.1, p. 81-82)Remaining Descriptive Elements: Unlikely to be Used for Single Manuscripts
System of Arrangement (DACS 3.2, p. 40-42)Finding Aids (DACS 4.6, p. 56-58)Appraisal, Destruction, and Scheduling Information (DACS 5.3, p. 63-65)Accruals (DACS 5.4, p. 66-67)Preparation for Cataloging
Does the manuscript meet your repositorys criteria for single item cataloging?How much time will you spend on:Examining the manuscriptResearch in external sourcesCreating the catalog recordExamining the Manuscript
Review any existing descriptionsWhat to Look For
What is the documentary form or forms?Consulting External Sources
Consult sources such as: Published editions of the manuscriptDescriptions by former owners, vendors, or donorsBiographical sourcesBibliographies of authors worksReference sources concerning historical periods and eventsPublished editions of works represented in the manuscriptAssembling Descriptive Information
Identify at least:Documentary formLanguageTime periodPhysical extentTry to identify, as appropriate:Creator(s)Title(s) appearing on manuscriptAuthor, uniform title, and version of a literary workDates or date spanPlace of creationSubject contentAssociated namesEvidence of ownership and use Determine research values and appropriate level of detail for description and accessIf you are not familiar with the documentary form, time period, subject matter, language, script, or handwriting, consider asking a specialist for helpRequired Elements
Minimum level (DACS, p. 8)Reference CodeName and Location of RepositoryTitleDateExtentName of CreatorScope and Content: minimalConditions Governing AccessLanguage and Scripts of the MaterialOptimum (DACS, p. 9)All elements aboveAdministrative/Biographical HistoryScope and Content: fullAccess pointsAdded Value (DACS, p. 9)All elements aboveAny other desired elementsCreating a Minimum-Level Catalog Record
Include all of the following elements:
Creating a Detailed Catalog Record
Add (for DACS Optimum Level):
Administrative/Biographical History: Provide context for Scope and ContentOmit if the creator is unidentified, or if no information about the creator is foundScope and Content: full description, justifying access pointsAccess points, as appropriate (DACS, chapters 12-14):Personal, corporate, and geographic names: Library of Congress Authority File (LCAF)Uniform titles: (LCAF)Topical subjects: Library of Congress Subject Headings (LCSH)Documentary forms: national thesauri, such as Getty Art and Architecture Thesaurus (AAT)Consider adding, as appropriate (for DACS Added Value Level):
Custodial History: marks of ownership, or other known historyImmediate Source of Acquisition: use consistent formatExistence and Location of Copies: photocopies, microfilm, digital imagesDescription Control: DACS compliance code (dacs), name of cataloger, date of catalogingOther elements, such as Citation Note and PublicationsNotes (see AACR2 Chapter 4)OPAC Display and Indexing Issues
In your repositorys catalog:Local MARC Cataloging Decisions: Examples
Identification of manuscript material for search limitsLeader/Record Type = p
245 10 $a Our town, $f 1938 / $c by Thornton Wilder.
or
240 10 $a Our town
245 10 $a Drafts for my new play, $f 1938.
or
700 1_ $a Wilder, Thornton, $d 1882-1945. $t Our town.
245 10 $a Our town, $f 1938 / $c by Thornton Wilder.
246 3_ $a Drafts for my new play
500 __ $a Spine title: Drafts for my new play.
245 10 $a Our town, $f 1938 / $c by Thornton Wilder.
520 __ $a Accompanied by a holograph draft of a radio presentation titled Thornton Wilder Reads From His New Play.
740 _2 $a Thornton Wilder reads from his new play.
Local MARC Cataloging Decisions: Examples (Continued)
Identification of manuscript material in general material designation subfield; also possibly useful for keyword searching245 10 $a Our town $h [manuscript], $f 1938 / $c by Thornton
Wilder.
520 __ $a Typescript draft, with holograph corrections of an
early version of Our town
524 __ $a Thornton Wilder, Our Town, Draft, 1938. Yale Collection of American Literature, Beinecke Rare Book and Manuscript Library.
Local MARC Cataloging Decisions: Examples (Continued)
Subject indexing: separate Wilder manuscript material in truncated subject search600 10 $a Wilder, Thornton, $d 1897-1975 $v Archives.
600 10 $a Wilder, Thornton, $d 1897-1975 $v
Manuscripts.
650 _0 $a Authors, American $y 20th century.
655 _7 $a Playscripts $z United States $y 20th century. $2 aat
Local provenance subject heading indexing692 14 $a Wilder, Thornton, $d 1897-1975 $x Bookplate.
692 14 $a Wilder, Thornton, $d 1897-1975 $x Ownership.
692 14 $a Wilder, Thornton, $d 1897-1975 $x Ms. notes.
692 14 $a Wilder, Thornton, $d 1897-1975 $x Presentation
inscription.
856 41 $3 Digital images $u [url] (catalog record)
Other formats available: Digital images (OPAC display)