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Simulation Australia Ltd Annual General Meeting ACN 087 862 619 Date: Thursday 19 September 2013, 1725 hrs. Venue: Q2, Great Hall, Brisbane Convention & Exhibition Centre, Merivale Street, South Brisbane QLD Present: Refer to Attachment A 1. Welcome The Deputy Chair, Phil Swadling, welcomed those present to the AGM. Refer to Attachment A for a list of attendees. 2. Apologies Adrian Smith 3. Acceptance of 2012 Minutes A motion was moved to accept the minutes of the Simulation Australia Ltd 2012 AGM (moved Gerry Bluett, seconded Rob Paul carried unanimously). 4. Report by Chairman - Attachments B (AGM Slides) & C (Chairman’s Report) Deputy Chair Phil Swadling presented key highlights from Adrian Smith’s Chairman’s Report from the Annual Report 2012-13. Mention was made of 2012-13 being a huge consolidation year and highlighting the achievements from the 2008-13 strategic plan including rebranding to Simulation Australia Ltd, establishment of national office and staff, development of divisional structure and co-location of SimTecT and SimHealth conferences, etc. Particular thanks went to the work of the Board, Division and Committee Chairs and staff for their ongoing work. Special thanks was made to outgoing board members Dawn Hayter and Professor Peter Brooks AM. Mention was also made of the strong membership growth through 2012-13 with now over 100 corporate members and a total representation of approximately 1400 simulation professionals. Congratulations were made to the recipients of the Simulation Australia Awards 2012-13: Ray Page Lifetime Simulation Achievement Award Professor John Sturgul 2013 Simulation Achievement Award Dr Kerry Reid-Searl 2013 Simulation Australia Project Innovation Award CareFlight MediSim Also of note was discussion of government grants received this year through both Austrade (for export related funding such as procuring international guests or marketing Simulation Australia to the international simulation community) and from the South Australian Government (providing baseline operational funding for SA based National Office through to 30 June 2014). Finally, mention was made of upcoming projects for the year ahead such as: SimNET (HWA funded) providing a health only information resource. Professional Development including Intro to Simulation Seminars and Simulation Master Classes. Thought Leaders Group continuation of this strategic focus group looking at the advocacy role of Simulation Australia. Strategic Planning - finalisation of our organisational roadmap for the upcoming 3-5 years. SimTect/SimHealth 2014 Annual conference to be held in Adelaide - August 2014. Additional Showcase and Networking Events for our member base.

Simulation Australia Ltd Annual General Meeting...Simulation Australia Ltd Annual General Meeting ACN 087 862 619 Date: Thursday 19 September 2013, 1725 hrs. Venue: Q2, Great Hall,

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Page 1: Simulation Australia Ltd Annual General Meeting...Simulation Australia Ltd Annual General Meeting ACN 087 862 619 Date: Thursday 19 September 2013, 1725 hrs. Venue: Q2, Great Hall,

Simulation Australia Ltd Annual General Meeting

ACN 087 862 619

Date: Thursday 19 September 2013, 1725 hrs.

Venue: Q2, Great Hall, Brisbane Convention & Exhibition Centre, Merivale Street, South Brisbane QLD

Present: Refer to Attachment A

1. Welcome

The Deputy Chair, Phil Swadling, welcomed those present to the AGM. Refer to Attachment A for a list of attendees.

2. Apologies

Adrian Smith

3. Acceptance of 2012 Minutes

A motion was moved to accept the minutes of the Simulation Australia Ltd 2012 AGM (moved Gerry Bluett, seconded Rob Paul – carried unanimously).

4. Report by Chairman - Attachments B (AGM Slides) & C (Chairman’s Report)

Deputy Chair Phil Swadling presented key highlights from Adrian Smith’s Chairman’s Report from the Annual Report 2012-13. Mention was made of 2012-13 being a huge consolidation year and highlighting the achievements from the 2008-13 strategic plan including rebranding to Simulation Australia Ltd, establishment of national office and staff, development of divisional structure and co-location of SimTecT and SimHealth conferences, etc. Particular thanks went to the work of the Board, Division and Committee Chairs and staff for their ongoing work. Special thanks was made to outgoing board members Dawn Hayter and Professor Peter Brooks AM.

Mention was also made of the strong membership growth through 2012-13 with now over 100 corporate members and a total representation of approximately 1400 simulation professionals.

Congratulations were made to the recipients of the Simulation Australia Awards 2012-13:

Ray Page Lifetime Simulation Achievement Award – Professor John Sturgul

2013 Simulation Achievement Award – Dr Kerry Reid-Searl

2013 Simulation Australia Project Innovation Award – CareFlight MediSim

Also of note was discussion of government grants received this year through both Austrade (for export related funding such as procuring international guests or marketing Simulation Australia to the international simulation community) and from the South Australian Government (providing baseline operational funding for SA based National Office through to 30 June 2014).

Finally, mention was made of upcoming projects for the year ahead such as:

SimNET (HWA funded) – providing a health only information resource.

Professional Development – including Intro to Simulation Seminars and Simulation Master Classes.

Thought Leaders Group – continuation of this strategic focus group looking at the advocacy role of Simulation Australia.

Strategic Planning - finalisation of our organisational roadmap for the upcoming 3-5 years.

SimTect/SimHealth 2014 – Annual conference to be held in Adelaide - August 2014.

Additional Showcase and Networking Events for our member base.

Page 2: Simulation Australia Ltd Annual General Meeting...Simulation Australia Ltd Annual General Meeting ACN 087 862 619 Date: Thursday 19 September 2013, 1725 hrs. Venue: Q2, Great Hall,

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5. Report by Treasurer – see Attachment B

Presentation of the, as yet unaudited, Financial Reports of the Company covering the period 1 July 2012 to 30 June 2013. Audited reports for FY13 will be finalised in the coming weeks.

SimAust have been in the final stages of restructuring the finances and moving from a cash based system to an accrual system.

While FY13 reports show a significant operating deficit, it is to be noted that this is due to the change in treatment of income (particularly around the SimTect/SimHealth 2013 conference). In relation to previous years, an unchanged accounting treatment would have seen a net operating surplus of $14,667. FY13 reports also show a much stronger liquidity position with a significant cash increase through the year 2012-13.

New Budget for FY14 – Significant Office Expenses to go into the enhanced National Office setup providing staff and resources to assist the divisions and committees in their aim to improve the service we can provide to our members.

6. Acceptance of Budget

A motion was moved to accept the 2012/13 Financials and Budget for 2013/2014 (moved Gerry Bluett, seconded by Marcus Watson – carried unanimously).

7. Resolutions 1 - 3

Resolution No. 1:

Election for FIVE Members of Good Standing for Simulation Australia Board 2013-2015

FIVE positions were vacant for Members of Good Standing to join the Simulation Australia Board for a minimum of 2 years. EIGHT nominations were received for the FIVE positions.

The following Members of Good Standing were elected for 2013-2015

Name Organisation

Elyssebeth Leigh FutureSearch

Kenny MacLeod TMN Simulation

Debra Nestel Faculty of Medicine, Nursing & Health Sciences, Monash University

Susan Walker Australian Centre for Health Innovation

Marcus Watson Clinical Skills Development Service, Queensland

The Deputy Chair congratulated the elected members and thanked those former Board Members who were not re-elected and nominees who were unsuccessful in their nominations.

Resolution No. 2: Election for ASSH Chair

ONE position vacant for Chairperson on the Simulation Australia Health Division (ASSH) for a term of 1 year. We received ONE nomination for the position. The following, being eligible, offered themselves for election as ASSH (Health Division) – Chairperson:

(a) Michelle KELLY (current Chair Elect)

(Carried unanimously)

The Deputy Chair congratulated the elected ASSH Chair who has been working hard for the past year with members of the board.

Page 3: Simulation Australia Ltd Annual General Meeting...Simulation Australia Ltd Annual General Meeting ACN 087 862 619 Date: Thursday 19 September 2013, 1725 hrs. Venue: Q2, Great Hall,

3

Resolution No. 3: Appointment of Auditor

Theresa Williams having acted as Auditor of Simulation Australia Ltd in the previous year as part of Bentleys, is offered as Auditor for the Financial Year ending 30 June 2014.

(Carried unanimously)

8. Meeting Closure

The Annual General Meeting was closed at 1805 hrs.

Phil Swadling Alisha Fisher

Deputy Chair Chief Executive Officer

Page 4: Simulation Australia Ltd Annual General Meeting...Simulation Australia Ltd Annual General Meeting ACN 087 862 619 Date: Thursday 19 September 2013, 1725 hrs. Venue: Q2, Great Hall,

Attendees Company Position

Kenny MacLeod TMN Simulation (Flexsim) Director

Jo Thyer TMN Simulation (Flexsim) Managing Director

Rob Paul Career Employment Group Mine Training Manager

Philip Swadling Thales Chief Engineer - Simulation & Aerospace

James Brooks-Dowsett Department of Health - Vic Program Lead

Nerida Bardon Australian Centre for Health Innovation Manager - E-Learning Services

Susan Walker Australian Centre for Health Innovation General Manager

Miles MacDonald Cubic Defence Australia Program Manager

Peter Ernest Values Journey Chief Experience Orchestrator

Elyssebeth Leigh Futuresearch Director

Kevin Dodds NSW Police Force Manager - Simulated Operations Unit

Melanie Worrall Klevar Director

Kurt Pudniks Digital Physics Distribution Engineer

David Jarrett Daronmont Technologies Software Engineer

Sue Leveritt Minerals Industry Safety & Health Centre Senior Research Officer

Jawahar Bhalla CAE Australia Chief Technology Officer

Michael Hamra EM Simulation Systems Director

Max Britton Defence Simulation Branch Deputy Director - Defence Synthetic Environment

Marcus Watson Queensland Clinical Skills Development Service Executive Director

Gerry Bluett Novonics Oceania Chief Executive Officer

Dyan Moore CombatFX Director

Debra Nestel Monash University Professor of Simulation Education in Healthcare

Kirsty Freeman WA Country Health Service - Midwest Simulation Education Co-ordinator

Richard Yanieri YTEK Managing Director

Michelle Kelly University of Technology, Sydney Director of Simulation and Technologies

Marco Biagini Genoa University PhD Student

Anna Maria Carrera Royal Adelaide Hospital Senior Medical Scientist

Teresa Crea Teresa Crea Consultant

Peter Brooks Australian Health Workforce Institute Director

Staff

Alisha Fisher Simulation Australia Chief Executive Offier

Chloe Wagemaker Simulation Australia Marketing Manager

Michael Monaghan Simulation Australia Project Officer

Brian Jackway Simulation Australia Project Officer

James de Valle Simulation Australia Marketing Assistant

Page 5: Simulation Australia Ltd Annual General Meeting...Simulation Australia Ltd Annual General Meeting ACN 087 862 619 Date: Thursday 19 September 2013, 1725 hrs. Venue: Q2, Great Hall,

Annual General Meeting 201319 September 2013

Page 6: Simulation Australia Ltd Annual General Meeting...Simulation Australia Ltd Annual General Meeting ACN 087 862 619 Date: Thursday 19 September 2013, 1725 hrs. Venue: Q2, Great Hall,

Welcome

Apologies

Acceptance of 2012 Minutes

Chairman’s Report

Treasurer’s Report

Resolutions

Election of Board Members for 2013/2014

Appointment of ASSH Chair

Other Business

Agenda

Page 7: Simulation Australia Ltd Annual General Meeting...Simulation Australia Ltd Annual General Meeting ACN 087 862 619 Date: Thursday 19 September 2013, 1725 hrs. Venue: Q2, Great Hall,

MOTION:

To accept the 2012 AGM Minutes

• Moved: Gerry Bluett

• Seconded: Rob Paul

Members Motion

Page 8: Simulation Australia Ltd Annual General Meeting...Simulation Australia Ltd Annual General Meeting ACN 087 862 619 Date: Thursday 19 September 2013, 1725 hrs. Venue: Q2, Great Hall,

Chairman’s Report

Mr Phil Swadling

Deputy Chair, Simulation Australia Ltd

Page 9: Simulation Australia Ltd Annual General Meeting...Simulation Australia Ltd Annual General Meeting ACN 087 862 619 Date: Thursday 19 September 2013, 1725 hrs. Venue: Q2, Great Hall,

Chair - Adrian Smith

Deputy Chair - Philip Swadling

Treasurer - Rodney Smith

Members

- Gerry Bluett

- Prof Peter Brooks AM*

- Dawn Hayter*

- Dr Elyssebeth Leigh

- A/Prof Marcus Watson

*Retiring 23/09/2013

Board - current board

Page 10: Simulation Australia Ltd Annual General Meeting...Simulation Australia Ltd Annual General Meeting ACN 087 862 619 Date: Thursday 19 September 2013, 1725 hrs. Venue: Q2, Great Hall,

MembersAs of 30 June 2013

Category Amount

Corporate (71+) 1

Corporate (31-70) 3

Corporate (16-30) 8

Corporate (6-15) 11

Corporate (2-5) 82

Individual Members 530

(Covers approximately 1400 simulation professionals)

Page 11: Simulation Australia Ltd Annual General Meeting...Simulation Australia Ltd Annual General Meeting ACN 087 862 619 Date: Thursday 19 September 2013, 1725 hrs. Venue: Q2, Great Hall,

2013 Ray Page Lifetime Simulation Achievement Award Recipient

- Professor John Sturgul

2013 Simulation Achievement Award Recipient

- Dr Kerry Reid-Searl

2013 Simulation Australia Project Innovation Award

- CareFlight MediSim

Simulation Australia

Awards

Page 12: Simulation Australia Ltd Annual General Meeting...Simulation Australia Ltd Annual General Meeting ACN 087 862 619 Date: Thursday 19 September 2013, 1725 hrs. Venue: Q2, Great Hall,

Divisions & CommitteesThank you to the Chairs

and Committee Members

Defence

- Dirk Wecker

Emergency Management &

National Security

- Matt Moncrieff

Health (ASSH)

- Professor Debra Nestel

Learning & Development /

Human Factors

- Teresa Crea

Modelling & Decision Support

- Kenny Macleod

Resources & Infrastructure

- Rob Paul

Transport

- Peter Newnham

Standards

- Grant Tudor

Professional Development

- Jawahar Bhalla

Page 13: Simulation Australia Ltd Annual General Meeting...Simulation Australia Ltd Annual General Meeting ACN 087 862 619 Date: Thursday 19 September 2013, 1725 hrs. Venue: Q2, Great Hall,

Austrade - Export Market Development Grant

Approved Body Status

- Simulation Australia is granted approved body status for five (5) years

from 1 July 2009 to 30 June 2014

- Expenses paid out of regular subscriptions or levies

- Fully generic expenses entirely for the benefit of the wider membership

South Australian Government

- 18 month funding support through DMITRE (SA) from 1 January 2013

to 30 June 2014.

Grants

Page 14: Simulation Australia Ltd Annual General Meeting...Simulation Australia Ltd Annual General Meeting ACN 087 862 619 Date: Thursday 19 September 2013, 1725 hrs. Venue: Q2, Great Hall,

Projects for 2013/2014

Page 15: Simulation Australia Ltd Annual General Meeting...Simulation Australia Ltd Annual General Meeting ACN 087 862 619 Date: Thursday 19 September 2013, 1725 hrs. Venue: Q2, Great Hall,

Treasurer’s Report

Mr Rodney Smith

Page 16: Simulation Australia Ltd Annual General Meeting...Simulation Australia Ltd Annual General Meeting ACN 087 862 619 Date: Thursday 19 September 2013, 1725 hrs. Venue: Q2, Great Hall,

Treasurer’s ReportFinancials for FY2013

As finalised As Reported

Description2012/13

$

2011/12

$

2011/12

$

Total Income 912,193 1,237,121 1,273,249

Total Expenses 1,111,676 1,262,876 1,264,333

OPERATING SURPLUS/(DEFICIT) ( 199,483) ( 25,755) 8,918

Accumualted Surplus at 1 July 559,660 585,415 585,415

Accumulated Surplus 30 June 360,177 559,660 594,331

Cash at start of financial year 495,404 709,420 709,420

Cash at the end of the financial year 606,631 495,404 495,404

Net Cash Increase/(Decrease) in the year 111,227 ( 214,016) ( 214,016)

Page 17: Simulation Australia Ltd Annual General Meeting...Simulation Australia Ltd Annual General Meeting ACN 087 862 619 Date: Thursday 19 September 2013, 1725 hrs. Venue: Q2, Great Hall,

Treasurer’s ReportFinancials for FY2013

Important notes: 2012/2013 Year Results

1. These results do not include any income or expenses for SimTecT 2013. At

30 June 2013 the net income from this project was $141,795.

2. New provisions have been made for the payment of accrued leave

entitlements and depreciation of equipment. Total impact $37,178.

3. Membership fees have been adjusted to reflect the unexpired part of each

membership. This has reduced the net position by $35,177.

These adjustments do not affect our cash position.

They represent the deferral of income and expenses to a later period.

If accounting treatment had not changed the net surplus in the year would be

$14,667.

Page 18: Simulation Australia Ltd Annual General Meeting...Simulation Australia Ltd Annual General Meeting ACN 087 862 619 Date: Thursday 19 September 2013, 1725 hrs. Venue: Q2, Great Hall,

Treasurer’s ReportBudget FY2014

Description2013/14

$

Total Income 265,000

Total Cost of Sales (Standards, Advocacy, Website) ( 36,000)

Total Office Expenses ( 404,800)

Interest Income 8,426

Conferences/Projects and Professional Development 185,000

Projected Surplus 17,626

Page 19: Simulation Australia Ltd Annual General Meeting...Simulation Australia Ltd Annual General Meeting ACN 087 862 619 Date: Thursday 19 September 2013, 1725 hrs. Venue: Q2, Great Hall,

MOTION:

To accepting 2012/2013 Financials and Budget for 2013/2014

• Moved: Gerry Bluett

• Seconded: Marcus Watson

Members Motion

Page 20: Simulation Australia Ltd Annual General Meeting...Simulation Australia Ltd Annual General Meeting ACN 087 862 619 Date: Thursday 19 September 2013, 1725 hrs. Venue: Q2, Great Hall,

Board Positions

• Positions (nominated in Constitution)

• Chairperson

• Deputy Chairperson

• Treasurer

• Members

• Up to 6 other Directors (not including the CEO)

Election to Board

• Member Voting Rights

• Financial Members have one vote each

Resolution No. 1- 2013/2014 Board Elections

Page 21: Simulation Australia Ltd Annual General Meeting...Simulation Australia Ltd Annual General Meeting ACN 087 862 619 Date: Thursday 19 September 2013, 1725 hrs. Venue: Q2, Great Hall,

Board ElectionsMembers of Good Standing Nominees

(5 positions available)

Name Organisation

BHALLA, Jawahar CAE Australia

KALMS, Mike BAE Systems

LEIGH, Elyssebeth FutureSearch

MACLEOD, Kenny TMN Simulation

NESTEL, DebraFaculty of Medicine, Nursing & Health Sciences, Monash

University

WALKER, Susan Australian Centre for Health Innovation

WATSON, Marcus Clinical Skills Development Service, Queensland

YANIERI, Richard YTEK

*

*

*

*

*

* Elected

Page 22: Simulation Australia Ltd Annual General Meeting...Simulation Australia Ltd Annual General Meeting ACN 087 862 619 Date: Thursday 19 September 2013, 1725 hrs. Venue: Q2, Great Hall,

Name Organisation

KELLY, Michelle University of Technology, Sydney

Resolution No. 2Acceptance of ASSH Chair

• Vote: Carried unanimously

Page 23: Simulation Australia Ltd Annual General Meeting...Simulation Australia Ltd Annual General Meeting ACN 087 862 619 Date: Thursday 19 September 2013, 1725 hrs. Venue: Q2, Great Hall,

MOTION:

Theresa Williams having acted as Auditor of Simulation Australia

Ltd in the previous year as part of Bentleys, is offered as Auditor for

the Financial Year ending 30 June 2014.

• Vote: Carried unanimously

Resolution No. 3Appointment of Auditor