SIMSR Summer Project Report Format 12-13

7/31/2019 SIMSR Summer Project Report Format 12-13

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Summer Project Report Format(2012-13)


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K J Somaiya Institute of Management Studies & ResearchMumbai


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Summer Project Report Format in nutshell

Page/Section Page No.

Cover Page

Fly Leaf i

Title Page ii

Declaration from student iii

Certificate from Summer Project Guides iv

Acknowledgement v

Chapter Scheme vi

List of Tables vii

List of Graphs viiiList of Charts ix

List if Abbreviations, if any x

Executive Summary xi

Chapter 1 Introduction Approx. 15-20 pages

1.1 Background of the study

1.2 Background of the topic

1.3 Company profile

1.4 Statement of the problem/assigned work

1.6 Need of the study

1.5 Scope of the study

1.6 Objectives of the study

Chapter 2 Review of Literature /Company profile pprox pages

2.1 Introduction to Company

2.2 Historical Development

2.3 Vision, mission and objectives of the

2.4 Lines of business2.5 Financial background

Chapter 3 Description of The Business Problem Approx 15-20 pages

3.1 Description of work assigned

3.2 Description of work carried out

3.3 Limitations and constraints experienced


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Chapter 4 Conclusion and Recommendation Approx 10 pages

4.1 Observation and Learnings

4.2 Conclusions

4.3 Recommendations/Suggestions

Bibliography

Appendices

Glossary

Index

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Summer Project Title(Arial 18 points)

By(Arial 11 points)

Name

(Arial 14 points)Roll No(Arial 12 points)

Under the guidance of

Shri XXXXXXXXXXXX Dr. XXXXXXXXXXXXXXDesignation DesignationOrganisation K J SIMSR

K J Somaiya Institute of Management Studies & Research(Arial 14 points)Month, Year

(Arial 11 points)


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DECLARATION

I, Mr. /Ms.

hereby declare that this project report is the record of authentic

work carried out by me during the period from ----------to -----and

has not been submitted to any other University or Institute for the

award of any degree / diploma etc.

Signature

Name of the studentRoll No

Date


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(On the letterhead of the Company/ Organisation, given and signed by the concerned

authority in the Company / Organisation where student has done the Summer Training. It

should also have Company/ Organisation Seal /Stamp.)

Certificate from Industry Guide

This is to certify that Mr. /Ms. XYZ, a student of the Post-Graduate Diploma inManagement/ PGDM-IB/PGDM-RM/PGDM-FS, has worked in our organisation on a projectassigned by us. To the best of our knowledge, this report is a product of the students owneffort on the project conducted under our guidance and supervision.

Organizational Guide

Designation

Organization

Address

Date


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(To be printed on a plain sheet with SIMSR logo on the top right. To be signed by the

faculty guide who guided the student during the summer project..)

Certificate from Faculty Guide

This is to certify that Mr. /Ms. XYZ, a student of the Post-Graduate Diploma inManagement/ PGDM-IB/PGDM-RM/PGDM-FS, has worked under my guidance andsupervision. This Summer Project Report has the requisite standard and to the best of ourknowledge no part of it has been reproduced from any other summer project, monograph,report or book.

Organizational Guide

Designation

Organization

Address

Date


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Chapter No. Title Page No.

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Table of Contents(To be written sequentially as they appear in the text)

Every Summer Project Report must contain a table of contents, which provides a view of theorganisation of the Summer Project Report material.


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List of Tables

(To be written sequentially as they appear in the text)

Table No. Title Page No.

Guidelines.

Table title should be placed on the top of tableTitle and Tablecenter alignmentTable header should be aligned center and the font should be in bold and title caseTable textLeft alignmentThe usage of numbers in the table should be center alignedTable-fit to windowOutput from SPPS should not be copied directly but required to be as per table text

format.Source of the Table should be given immediately underneath of the table, if applicable.Table number should be numbered in accordance with the chapter number E-g 3.1 ,4.1

,4.2 etc


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List of Figures


Figure No. Title Page No.

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Guidelines for Figures

Figure title should be placed underneath of the figureTitle and FigureCenter alignmentLegend of the Figure should be bottom and center alignedFigure number should be numbered in accordance with the chapter number e.g. 3.1 ,4.1 ,4.2etc


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List of Charts


Chart No. Title Page No.12345..

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List of Abbreviations

(To be written alphabetically)

Abbreviation Full form


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EXECUTIVE SUMMARY

Each Summer Project Report must include an executive summary of a maximum of two pages in

single space (about 500-800 words). It should state clearly and concisely the topic, scope, methodand conclusions reached. The emphasis should be on the conclusions and recommendations andshould be in greater detail than the other sections. The word limit should be strictly adhered to.Examples of good and poor executive summaries are given in the appendix.

Here is a GOOD example from an Accounting & Finance Report.

Executive Summary

This report provides an analysis and evaluation of the current and

prospective profitability, liquidity and financial stability of Outdoor

Equipment Ltd. Methods of analysis include trend, horizontal and

vertical analyses as well as ratios such as Debt, Current and Quick

ratios. Other calculations include rates of return on Shareholders

Equity and Total Assets and earnings per share to name a few. All

calculations can be found in the appendices. Results of data analysed

show that all ratios are below industry averages. In particular,

comparative performance is poor in the areas of profit margins,

liquidity, credit control, and inventory management.

The report finds the prospects of the company in its current position

are not positive. The major areas of weakness require furtherinvestigation and remedial action by management. Recommendations

discussed include:

improving the average collection period for accounts receivable

improving/increasing inventory turnover

reducing prepayments and perhaps increasing inventory levels

The report also investigates the fact that the analysis conducted has

limitations. Some of the limitations include:

current data was not available, limitations of time and resources

subject matter

methods of analysis

Findings

Conclusions

Recommendations

(note that conclusions

and recommendations

can be bulleted)

Limitations of the

report.

Excerpt from Woodward-Kron, R. (1997) Writing in Commerce: a guide to assist Commerce students with assignment

writing, (Revised edition), Centre for the Advancement of Teaching and Learning, The University of Newcastle.


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This is a GOOD example of an executive summary from a marketing report.

This report was commissioned to examine why the sales volume

of Choice Chocolate has dropped over the past two years since itspeak in 1998 and to recommend ways of increasing the volume.

The research draws attention to the fact that in 1998, the market

share of Choice Chocolate was 37%. The shares of their key

competitors such as Venus and Bradbury were 22% and 18%

respectively. The size of the chocolate market then was $36

million. Over the next two years, although Choice Chocolate

retained its market share the volume of sales in the whole market

decreased to $29 million. Further investigations reveal that this

market shrinkage coincided with an increase in health awarenessamongst consumers who regard the milk and sugar ingredients in

chocolate as negative; moreover, since the second half of 1999,

an increasing number of rival health candies had appeared on

the market. These claimed to offer the consumers a healthy

alternative. These factors appear to be the major causes of the

decreased sales volume of Choice Chocolate.

Slim Choice is the latest chocolate range put forward by the R & D

Department of Choice Chocolate. The report evaluates this range

and concludes that it would be an ideal candidate to meet the

challenge presented by the market and could satisfy the newconsumer demand since it uses significantly reduced milk and

sugar ingredients and is endorsed by renowned health experts.

According to 97% of the 2000 subjects tested recently, it also

retains the same flavour as the original range.

It is recommended:

that Choice Chocolate take immediate measures to launch and

promote Slim Choice alongside its existing product range;

that Slim Choice adopt a fresh and healthy image;

that part of the launch campaign contains product endorsementstatements by renowned health experts;

that Slim Choice be available in health food shops as well as in

traditional chocolate retail outlets

Terms of reference

Statement of problem/ topic

Formal language

appropriate to report writing

Key findings summarised

Problem solution

summarised

Recommendations

summarised


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BIBLIOGRAPHY

References should be cited in the style prescribed in the Publication Manual of the American

Psychological Association (4th ed.). Indicate the position of the reference in the text withinbrackets by the author's last name and the year of publication; e.g.:

The importance of marketing can be considered to be core at the management heart(Porter, 1980). or

Incorporate it into a sentence, eg: as pointed out by Hannan and Freeman (1977), wecan find the importance of marketing at the core of management heart.

At the end of the text, references should be listed in the alphabetical order of the last names ofthe authors, with a title REFERENCES. Examples of how the references are to be listed at theend of the paper are given below.

(If it is a book): Porter, M.E. (1980) Competitive Strategy, New York: Free Press.

Books

One Author

Basu, A. (1963), Consumer Price Index: Theory, Practice and Use in India, ModernBook Agency, Calcutta.

Two Authors

Singh, M. and Pandya, J.F. (1967), Government Publications of India, MetropolitanBook Co., Delhi.

Three or more authors AuthorsMote, V.L. et al (1968), Tables for Capital Investment Analysis, Indian Institute ofManagement, Ahmedabad.

Edited Book

Basu, G. (ed.) (1962), Indian Tax Laws and Foreigners Having Investment in India orHaving Business Connections in or with India, Oxford Book & Stationery, Calcutta.

Government Publication

Ministry of Law, Government of India (1960), the Copyright Act, 1957, the Manager ofPublications, Delhi.

(If it is an article in a journal): Hannan, M.T. and Freeman, J. (1977) The PopulationEcology of Organizations, American journal of Sociology, 82 (5): 929-964.


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(If it is an article in an edited book): Kanter, R.M. (1988), When a Thousand FlowersBloom in B. Staw and L. Cummings (eds), Research in Organizational Behaviour, pp.169-211,Greenwich, CT: JAI Press.

pp. stands for page number.

Article in a Newspaper

Gandhi, V. P. (1968), Will the Budget Achieve Its Aims? Certain Doubts, the EconomicTimes, Mar. 8, pp. 5-6.

Conference Paper

Bhattacharyya, S.K. (1967), Control Techniques and Their Applicability, paper

presented at the Ahmedabad Management Association, Ahmedabad, Nov. 22, pp. 11-17.

(If it is from website): Kanter, R.M. (1988) When a Thousand Flowers Bloom asappeared in www.allbusiness.com/india/marketing. Downloaded on Dt. / / Time :

Notes: Do not use footnotes. Minimize endnotes.

Figures and Tables: Figures and tables are to be separately numbered, titled and attached inthe report in APA style. For e.g. if it is Table 1 in Chapter 1, then heading is Table 1.1 History of Marketing. For Figure Figure 1.1 Sales of XYZ Co. Ltd. from 1998 to 2008.


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A Brief Note on Other Parts of the Report

Introduction:This should begin with a very brief summary of the company and its business,and then the complete details of the managerial problem and the background to the problem,its genesis, consequences of the problem on the business, current practices, etc. It shouldstart from a broad overview and then move to the specific focus of the study. This shouldinclude the specific business or functional problem being faced by the organisation.

Next, it should describe the rationale for the study and the benefits of the project in terms ofknowledge, skill, practices, systems, etc. and how it will help the organisation. All of theseshould be specified. The next part is to delimit the scope of the project, and to specify the areaof enquiry under the project.

It should continue with a subsection titled 'Problem Formulation'. This should describe the

specific business problem faced and the related issues involved in greater detail than above.The variables involved would then clarify the focus of the project, what is going to be studied,why it needs to be studied. This would clarify the objectives targeted in the summer project.

It should then end by touching upon the managerial concepts learnt by the students in the firstyear of study. For this purpose, students may refer to earlier summer projects, books, journals,reports, magazines, newspaper cuttings etc.

In short, the Introduction talks of the following:

What is going to be studied? the subject/topic of the study

How is it going to be studied ? The Method

When is it going to be studied? The Timeframe

Where is it going to be studied? The location

Why is it going to be studied? The rationale and scope of the project, objectives, problemdefinition and expected outcomes

The Business Problem: On the basis of the brief given at the place of work and thediscussions with academic and industry guides, a student has to formulate the businessproblem he/she is going to study or work on during the summer work. It must be explained how

the students work would be of use in the managerial context and the business. Any methodsof research and analysis that may have been utilized need to be explained in detail.

Observations and Learnings:This section should include all the observations and learningsthat the student derived by doing the work work. It should be noted that all the tables andfigures should be properly titled and numbered, and listed in the table of contents.


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Next, the conclusions and inferences that are drawn from the analysis of the observations,should be stated clearly and specifically. The conclusions should directly relate to theobjectives of the work that the student set out to achieve in the first place.

Most importantly, the findings and conclusions should be tied in to the objectives of the study.

Recommendations: The Summer Project Report should conclude with a set of concreterecommendations by the student. This is a critical section and should highlight the studentsspecific contributions keeping in view the purpose of the summer project. It shoulddemonstrate learning and use of skill and knowledge in actual problem solving. The last part ofthis chapter will describe the limitations of the study and suggest directions for further work inthis area. These should again be the direct outcome of the study and not an extraneousaddition with no link to the work undertaken.

References:References should be complete in all respects.

Cross referencing: All references (books, journals, magazines, news papers, reports,proceedings, etc.) listed in the Summer Project Report should be cross referenced in the textat appropriate places eg.

The needs and skills required to manage todays businesses in a global environmentare far different than they were just a decade ago. Clearly we need a new way oflooking at manufacturing, for the way we have considered it in the past in no longersufficient. With the rapid changes in IT and manufacturing technology, firms aretherefore getting increasingly interested in managing the strategy-technologyconnection to develop new ways of achieving competitive advantage (Porter, 1985).Firms are attempting to link manufacturing strategy with business strategy (Skinner,1985; Wheelright, 1981), to examine the strategic impact of rapidly changing

manufacturing and information technology (Jelinek and Goldhar, 1983; Kantrow,1980), and to find new ways of viewing manufacturing as a competitive weapon(Hayes and Wheelright, 1984; Jelinek and Goldhar, 1984; Skinner, 1985). Informationtechnology is a key ingredient in this emerging trend of getting competitive advantagethrough manufacturing.

TYPING INSTRUCTIONS

After thoroughly checking the draft of the report, it should be given for final typing. This section

deals with important instructions for typing the report. The different items which are to beconcentrated are paper, margins, indention, spacing between .lines and spacing within asentence.

Paper

The size of the Paper sheet: A4


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Typing should be done on one side of the paper.

Font

Type: New Times Roman, Size:12

Line Spacing

Body of the text: 1.5 lines

List of tables/ graphs/charts/bibliography: Single line

Alignment

Title page: Centre

Chapter heading: Centre

Sub heading: Left

Body of text: Justify

Margins: The left margin and the right margin of the report should be 1.5 inch and 1 inch,respectively. The top as well as bottom margin should be I inch. But, in the pages starting witha chapter, the top margin should be 3 inch.

Indention: The paragraph can be classified into generaland indented. The first line of generalparagraph is not indented, whereas in indented paragraph, the first line of the paragraph isindented by 10 spaces from the left margin.

Spacing between lines the entire report should be typed with 1.5 except indented paragraphs,

tables and footnotes. The indented paragraphs, tables and footnotes are to be typed withsingle spacing.

Triple spacing should be given for the following cases:Before each paragraph headingBefore and after each centre heading, centre subheading, side heading and indentedparagraph.

Spacing within a sentence: The details of spacing within a sentence are summarized inTable 1.

Details of Spacing within a Sentence

Description of item Numberof spaces

Between words 1


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After a semicolon

After a colon

After a comma

After a full stopBefore the first parenthesis or bracket

Between the fast letter of a word in a sentence and each of

comma, semicolon, colon, exclamation mark, question mark,

last parenthesis and last bracket.

Between the first quotation mark and the very next word.

Between the end quotation mark and the immediate preceding word.

Before and after a hyphen (-)

Before and after a slash (/)

1

1

1

11

0

0

0

0

0

Titles

All titles and subtitles should be printed in BOLD.

All the Tables/ Graphs /Charts should have appropriate titles.

Numbering of tables/graphs and charts

Table /Graph/ Charts should be numbered in the following fashion.

Second table/ Graph/ Chart in Second Chapter should be numbered as Table /Graph/ChartNo 2.02 where first digit standsfor Chapter No.and digits after (.) period stand for Numberof Table / Graph /Chart in that chapter.

Same numbering system should be followed for other chapters.

Table /Graph /Charts must be followed by proper explanation and analysis.

Pagination (Page numbers):

The Title page should not carry any page number.

For initial pages, (i.e. from Student s Declaration to Executive Summary)

numbers should be given in small Roman Numbers. (Like i, ii, iii, iv, etc.)

The report should contain main page numbers (i.e. 1, 2 ) after Executive Summary.

Main page numbers should start from first page of Chapter No. 1 and will continue until lastpage of the report.


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Page numbers are to be given at the center of bottom of the page. Pagesseparating Chapters should not be numbered but be counted.

Binding of the report

The project should be hard bound in black with golden embossing as per the standard format

Number of Copies to be prepared

Three

Other points to remember

The draft of the report should be reviewed for an appropriate number of times so that theerrors are completely avoided. While reviewing the draft, certain guidelines are to be followed,as indicated below:

The text should convey the intended message.The report should be organized in hierarchical form with chapters, main sections,subsections etc.There should be continuity between chapters and also between sections as wellsubsections.The abstract at the beginning should reveal the essence of the entire report which givesthe overview of the report.The content of the report should fully reveal the scope of the research in logical sequencewithout omitting any item and at the same time it should be crisp and clear.A reading of abstract and conclusion of a report should give the clear picture of the reportcontent to the readers.

Each and every table as well as figure should be numbered and it must be referred in themain text.

The report should have appropriate length. The number of Pages should be restricted to50-75 pages.

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SIMSR Summer Project Report Format 12-13