Simple Forms

7/29/2019 Simple Forms

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Section VII. Sample Forms

Bid Form

Form of Bid Security (Bank Guarantee) Performance Security Form

Bank Guarantee Form for Advance Payment

Manufacturers Authorization Form

Warranty Form of Quality

Notification of Award

Contract Form

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Bid Form

Date:

IFB No:

To: [name and address of Purchaser]

Gentlemen and/or Ladies:

Having examined the bidding documents include the formats, the receipt of and

inspection which is hereby duly acknowledged, we, the undersigned, offer to supply

and deliver [description of goods and services] in conformity with the said bidding

documents for the sum of[total bid amount in words and figures] including all customer,

taxes, fees, transport cost, insurance and any other levies stated in the conditions or

such other sums as may be ascertained in accordance with the Schedule of Prices

attached herewith and made part of this Bid.

We undertake, if our Bid is accepted, to deliver, install and operate the required goods

in accordance with the delivery schedule specified in the Schedule of Requirements.

If our bid is accepted, we undertake to provide a performance security in the form, in

the amounts, and within the times specified in the Bidding Documents.

We under take to execute in accordance with instructions, conditions and schedule of

require specified in this bid and agree to abide by this Bid for the Bid Validity Period

( ) starting from deadline for submission and it shall remain binding upon us and

may be accepted at any time before the expiration of that period.

Commissions or gratuities, if any, paid or to be paid by us to agents relating to thisBid, and to contract execution if we are awarded the contract, are listed below:

Name and address

of agent

Amount and

Currency

Purpose of

Commission or

gratuity

(if none, state none)

Until a formal Contract is prepared and executed, this Bid, together with your written

acceptance thereof and your notification of award, shall constitute a binding Contract

between us.

Dated this ________________ day of ________________ 200______.

[signature] [in the capacity of]

Duly authorized to sign Bid for and on behalf of

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Bid Security (Bank Guarantee)

TO: [Name and Address of purchaser]

Name of Tender:.. Tender no. ( ) of [Year]

Gentlemen,

We, the [Name of Bank], in accordance with Instructions to Bidder clause (19), agree

unconditionally and irrevocably to guarantee as primary obligor and not as Surety

merely, the payment to [Name of purchaser] on his first demand without whatsoever

right of objection on our part, in the amount not exceeding [amount of Guarantee],

[amount of Guarantee in words].

This guarantee shall remain valid and in full effect for ( ) days starting on

dd/mm/yyyy.

Signature and seal

Name of Bank

Address

Date

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Performance Security


Name of Tender:.. Tender no. ( ) of [Year]

Gentlemen,

We, the [Name of Bank], in accordance with GCC clause (15), agree unconditionally

and irrevocably to guarantee as primary obligor and not as Surety merely, the

payment to [Name of purchaser] on his first demand without whatsoever right of

objection on our part, in the amount not exceeding [amount of Guarantee], [amount

of Guarantee in words].

We further agree that no change or addition to or other modification of the terms of

the Contract or the works under the Contract which may be made between [Name of

purchaser] and the Supplier, shall not in any way release us from any liability underthis guarantee, and we hereby waive notice of any such change, addition or

modification.

This guarantee shall remain valid and in full effect from ( ) until the end of ( ).

Signature and seal

Name of Bank

Address

Date

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Bank Guarantee for Advance Payment


Name of Contract:.. Contract no. ( ) of [Year]

Gentlemen,

We, the [Name of Bank], in accordance with GCC 13.1, agree unconditionally and

irrevocably to guarantee as primary obligor and not as Surety merely, the payment to

[Name of purchaser] on his first demand without whatsoever right of objection on our

part, in the amount not exceeding [amount of Guarantee], [amount of Guarantee in

words].

This guarantee shall remain valid and in full effect from the date of the advance

payment under Contract until [Name of purchaser] receives full repayment of the

same amount from the Supplier.

Signature and seal

Name of Bank

Address

Date

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Manufacturers Authorization

To: [name of the Purchaser]

WHEREAS [name of the Manufacturer] who are established and reputable manufacturers

of[name and/or description of the goods] having factories at [address of factory]

do hereby authorize [name and address of Agent or and address of authorized person to submit the

bid ] to submit a bid, and subsequently negotiate and sign the Contract with you

against IFB No. [reference of the Invitation to Bid] for the above goods manufactured by

us to supply\supply, installer and operate the Goods manufactured by us .

We hereby extend our full guarantee and warranty as the General Conditions of

Contract of contract.

[signature for and on behalf of Manufacturer]

Note: This letter of authority should be on the letterhead of the Manufacturer and

should be signed by a person competent and having the power of attorney to

bind the Manufacturer. It should be included by the Bidder in its bid.

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Warranty for Quality

We, [name of manufacturer], warrant our products and equipments for [period] from

the date of primary inspection and handover. We shall mend or change any of theequipment spare parts during the validity period of this Warranty free of any charges

if the suspense has resulted from factory or metallic errors.

This Warranty does not include any suspense resulted from misusing the equipment or

broken parts as well as the parts corroded due to extra usage.

This Warranty will be considered invalid if unauthorized persons tried to mend any

suspense or if false spare parts are used.

[signature of authorized person and seal of company, or the company's agent]

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Notification of Award

Date: \ \

Mr.___________________________[name of Supplier]

Address:________________________

We would like to notify you that the Tender no.[##] for [year] to

supply/install/operate [goods], has been awarded to you according to your bid dated

[dd/mm/yyyy], with an amount [amount of bid in figures and words] Yemeni Rials.

Could you please provide us with Performance Security in rate of ( )% [amount of

guarantee in figures]. The Security must be submitted not later than 15 days from the

date of receiving this notification, and in accordance with the Form attached to BDs.

The Security should be addressed to us, and must be irrevocable, unconditioned and

valid until completing the procedures of inspection and primary handover on

[dd/mm/yyyy].

In case you delayed attending to sign Contract or submit Performance Security during

the timing specified above, the award will be canceled and your Bid Security will be

confiscated.

Procurement Manager Financial Manager Head of Entity

Name:

Signature:

Name:

Signature:

Name:

Signature:

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Contract Form

This Contract (hereinafter called the "Contract") is made on [dd/mm/yyyy] between

the Purchaser (hereinafter called the "First Party") represented by [Name of

representative], [his position], and on the other hand the Supplier [Name ofcompany] represented by [Name of representative], [his position] (hereinafter called

the "Second Party").

WHEREAS

Clause 1. The Supplier will supply/install/operate [goods, services or works

required] in the attached data sheet according to bidding document

specifications for Tender no.[##] for[year] specified by the First Party

and accepted by the Second Party, and considered as integrated part of

this Contract.

Clause 2. Contract cost is [numbers] [words].

Clause 3. Payment methods pursuant to SCC.

Clause 4. Completion period

- Commencing date: [dd/mm/yyyy]

- Expiry date: [dd/mm/yyyy]

Clause 5. The following Documents are integrated part of this Contract:

1. Notification of Accepting Bid.2. Supplier's complete bid besides any

correspondences or documents accepted before

signing the Contract.

3. Special Conditions.

4. General Conditions.

5. Any other documents which are part of this

Contract.

Clause 6. The Second Party has no right in any case to waive or assign all or part

of Contract obligations to any other supplier or agency, unless he has an

authorization from the First Party. Such authorization must be limited to

10% of Contract Value. Both, the Second Party and his assignee shall be

completely responsible for any defect, negligence or violations may be

done by the assignee.

Clause 7. The First Party can purchase the items that the Supplier failed to supply

or rejected items due to un-compliance with specifications on his account

using any method for the Supplier to bear all increase in cost in addition

to liquidated damages for delay in supply.

Clause 8. The Second Party shall be responsible for delivering contracted items in

set timing in this Contract bearing all relevant costs and fees and

complaint to contracted specifications in items of quantities, weight,

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dimension and compliant with provided samples. The Supplier

undertakes to withdraw all rejected items in period of one week of

notification and undertakes to provide the workers to open packages and

handing over to Entity's store in [name of location].

Clause 9. :a) The First Party has the right to increase or decrease contracted items

by a percentage of 10% at the same original price with no right for

the Supplier to reject or ask for reimbursable for such decrease or

increase in quantities.

b) Validity of Performance Security is [mention the period] from date

of items delivery and inspection and compliance to technical

specifications. In case of supplying machines and equipments which

require warranty the, Second Party shall be responsible for during

warranty period for maintenance and services of such machines and

fixing any damages or defaults in his own account and in case ofdelay, the First Party has right to fix the breakdown on Second

Party's account and responsibility.

c) The Second Party shall fully bind to the validity period of the

Quality Guarantee: [mention the period].

Clause 10. This Contract will be subject to Procurement Law, By-law. The

provisions of Procurement Law, By-law, Bidding Documents.

Clause 11. If disputes are arise to misinterpretation of this contract or it is addenda,

MOF is the Entity that will be consulted.

Clause 12. Issued in one original and five copies.

First Party Second Party

Name: Name:

Signature: Signature:

Date: / / Date: / /

Seal Seal

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