Simon Gichuki: MD Muvim, a BPM Specialist and RIMEA Chair

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Premier Business Club for Records and Information Managers In East Africa.

User Trainings Inhouse Trainings for Corporates Induction workshops for:-

New Records Managers Managers from other departments

Monthly Breakfast Meetings Rimea Conference Records Manager of the Year Awards

Gala Night

November 21st 2013

What Is Electronic Records Management?

Define what an electronic record is and cite the benefits of electronic records over physical records

Explain the difference between structured and unstructured data

Define EDMS and ERMS Explain why a proper records management strategy is imperative in ERM

Describe considerations when selecting an EDMS/ERMS vendor

Establishing an Electronic Records Management Program

¥ Define what a records inventory is and identify two differences between conducting a records inventory for electronic files vs. paper files

¥ Define a records retention schedule ¥ Define an audit

What Includes the Document Its preparation Qualities

Vital Records Upon completion of this section, participants will be able to:

Describe a vital records program List the threats common to physical and electronic records List the threats unique to electronic records

Technology ¥ Explain the difference between proprietary and

non-proprietary formats of electronic files ¥ Define data compression ¥ Define metadata and its purpose ¥ Explain the difference between centralized and

decentralized storage, and give examples of each ¥ Describe how to access electronic files ¥ Define true copy ¥ Define backups and real-time backups ¥ Define data migration ¥ Explain archiving ¥ Describe a disaster recovery plan and explain why

it is necessary

¥ Define a standard ¥ Explain what discovery and e-

discovery are ¥ Describe the purpose of the Policy

Documents and Legal Statutes. ¥ Explain the unique security issues

surrounding ERM

¥ Explain how to label electronic media ¥ Describe considerations when storing

electronic media ¥ Define recording stability ¥ Define overwriting ¥ Describe the methods used to

destroy electronic records

¥ Describe the importance of training and communication in an ERM program

¥ Describe the end-user testing, and follow-up that are involved in implementing an EDMS/ERMS