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CHECK LIST FOR BIDDERS / APPLICANTS
1. The Bidder should ensure that all documents and papers submitted in this BID are fully
authenticated by the authorized signatory under his signature with official seal wherever
applicable. 2. The following documents form part of the BID and should be submitted with BID:
Sr. Documents to be submitted Documents
No Submitted
.
1. All pages of this BID document should be duly signed by the Y / Page No. at authorized signatory as a token of acceptance of all terms and N which conditions by the bidder. Any other document submitted by the Document
bidder should also be signed by the authorized signatory. Attached
2. Statement indicating experience of supplying such items &
working with Govt. Ministries/ Departments/PSUs/College/Univ.
3. General Power of attorney in favour of the signatory signing the
BID documents. It is not required in case of proprietary firm if
the
proprietor himself signs the documents.
4. Attested copy of Article or Memorandum of Association or
partnership deed or proprietorship registration as the case may be.
5. Attested copy of VAT/CST/Service TAX Registration number, if
applicable.
6. Attested copy of PAN/Number.
7. Attested copy of return for last month/quarter as the case may be
submitted towards Central and State Sales Tax/VAT if applicable.
8. Details of turn over for the last three years
9. BID security/EMD of Rs.25,000/- to be submitted in the form of
demand Draft in favour of Principal, GGDSD College.
10. Bank Account No. of the Firm with IFS code & Bank Branch
Name along with the cancelled cheque
11. Bid Form
12. Financial Bid (Separate envelope)
Signature of the Bidder
Goswami Ganesh Dutta
S.D. College
Sector 32-C, Chandigarh
TENDER DOCUMENTS FOR PROCUREMENT OF COMPUTER SYSTEM & PROJECTORS
01. Sealed tenders are invited from reputed Companies / supply agencies for procurement of
Computer System (Branded) for its state level. The interested Company/ Supplier/Agency may
submit their technical and financial bid documents in prescribed format in separate sealed
cover. Details of Specification of Computer System & estimated quantities are as follows:- Sr. Item Specifications
01 Make and Model Commercial series AIO Desktop (Lenovo, HP, Dell)*
Form Factor All-in-One. with TPM security chip
Operating System No Operating System
Processor Intel® Core™ i5 (4th Generation) or better/ Intel core i7 (4th Generation or better)
Chipset Intel 8 series Express Chipset or better
Motherboard OEM mother board
Memory 8GB upgradable upto 16GB 1600 MHz DDR3 (SODIMM)
With at least two DIMM
Graphics Intel HD Graphics
Hard Drive Min. 500 GB SATA, 7200 RPM
Optical Drive Min. 8X DVD +/- RW with dual layer write capabilities
Audio Integrated stereo sound with 2 internal speaker min. 3watt
and Digital array mike
Webcam Integrated Web-Cam
Wireless Communication Wi-Fi & BT
Monitor 20 inch LED Screen with TCO certification or higher
Keyboard 104 Keys or higher OEM Keyboard
Mouse OEM Optical Mouse
Ports Min. 2 USB 3.0, 4 USB 2.0 at the rear, 1 VGA
Power cable Required power cable for connecting PC to the existing
UPS
Power cable Required power cable for connecting PC to the existing
UPS
LAN Integrated Gigabit Ethernet LAN 10/100/1000
Power Supply Internal 130W 85% Auto-Sensing or higher
Certification for Desktop 1)FCC & UL Certification for desktop
2) Energy Star complaint, EPEAT GOLD, TCO, ROHS
3) Latest Windows and Linux Certifications
System Security All supplied desktop should have OEM BIOS to disable all
USB ports for mass storage devices but only selectively
allow USB keyboard and mouse to work.
Warranty 3 years on site Manufacturers warranty
*The quantity of computer to be purchased can be increased
02 Laptop
Colour Black
Screen Size 15.6 Inches
Maximum Display
Resolution 1920 x 1080
Processor Brand Intel
Processor Type Core i7-4710HQ
Processor Speed 2.5 GHz
RAM Size 8 GB
Memory Technology DDR3L
Hard Drive Size 1 TB with min. 7200 rpm
Audio Details Speaker
Number of HDMI Ports 1
Number of Ethernet Ports 1
Wireless Connectivity Wireless Intel 802.11 b/g/n,
Integrated Bluetooth
Carry case To be Provided
Weight Less than 2 KG with DVD Writer Warranty 3 Year on Site. Warranty on Battery
will be one year
DVD Writer Internal/External DVD Writer 8X
and Integrated stereo speaker.
03 Projector
TECHNOLOGY
Projection System 3LCD Technology
LCD Panel 0.59 inch with MLA (D8)
IMAGE
Colour Light Output 2,800 Lumen-1,700 Lumen (economy)
White Light Output 2,800 Lumen - 1,700 Lumen (economy) In accordance with ISO
21118:2012
Resolution WXGA, 1280 x 800, 16:10
High Definition HD ready
Aspect Ratio 16:10
Contrast Ratio 16,000 : 1
Lamp 200 W, 5,000 h durability, 10,000 h durability (economy mode)
Keystone Correction Manual vertical: ± 15 °, Manual horizontal ± 15 °
Colour Processing 10 Bits
2D Vertical Refresh Rate 50 Hz - 85 Hz
Colour Reproduction Upto 1.07 billion colours
OPTICAL
Projection Ratio 0.48:1
Zoom Digital, Factor: 1 - 1.35
Lens Optical
Projection Size 53 inches - 116 inches
Projection Distance Wide 0.5 m (53 inch screen)
Projection Distance Tele 1.2 m (116 inch screen)
Projection Lens F Number 1.6
Focal Distance 6.4 mm
Focus Manual
Offset 9.51 : 1
CONNECTIVITY
USB Display Function 3 in 1: Image / Mouse / Sound
Interfaces Audio in, Microphone input, Stereo mini jack audio in (2x), Stereo
mini jack audio out, S-Video in, Component in (2x), Composite in,
HDMI in, VGA out, VGA in (2x), Wireless LAN IEEE 802.11b/g/n
(optional), Ethernet interface (100 Base-TX / 10 Base-T), RS-232C,
USB 2.0 Type B, USB 2.0 Type A
ADVANCED FEATURES
Security Kensington lock, Security bar, Wireless LAN unit lock, Wireless
LAN security, Password protection
Features Built-in speaker, Customizable user logo, Digital zoom, Dynamic
lamp control, Horizontal and vertical keystone correction, Long lamp
life, Microphone input, Wireless LAN capable
Interactivity No
Video Colour Modes Blackboard, Dynamic, Presentation, sRGB, Theatre
GENERAL
Energy Use 278 Watt, 219 Watt (economy), 0.28 Watt (standby)
Supply Voltage AC 100 V - 240 V,50 Hz - 60 Hz
Product dimensions 345 x 315 x 94 mm (Width x Depth x Height)
Noise Level Normal: 35 dB (A) - Economy: 29 dB (A)
Temperature Operation 5° C - 35° C, Storage -10° C - 60° C
Humidity Operation 20% - 80%, Storage 10% - 90%
04 UPS Brand APC, Liebert, Delta
Type 24 Hours Online UPS
Power 20 KVA
Min. Back Up 30 Minutes
Battery 42 AH
Battery Brands Exide, Rocket, Quanta
Number of batteries 32 batteries with cabinet
02. Delivery Place :
Bidder will supply and deliver the materials din requisite number at the office of Principal, GGDSD College Sector 32-C, Chandigarh, India. 160030.
. 3. Qualification Conditions:
a) Bidder should be authorized supplier/service provider of the quoted item/work and should submit the relevant documents/certificates.
b) Bidder should have experience of supplying such items and will have to furnish details of previous supplies.
c) Bidder shall provide all relevant records required i.e. Income Tax Return
Certificate/PAN, Commercial Tax Clearance/V.A.T. Certificate and other taxes
(whichever applied)
4. Bid Price:
a) The contract shall be for a period of One Year.
b) The rates quoted by the bidder shall be fixed for the duration of the contract and
shall not be subject to adjustment of any account. c) All duties, taxes and other levies including the transportation expenses are payable
by the Supplier/Agencies/Company under the contract and shall be included in total
price.
d) Each bidder shall submit only one quotation in the format supplied with Invitation
for Quotation (IFQ). Bidder submitting more than one quotation for the same
package will not be entertained. All the columns and requisite information's must
be filled in the supplies Format.
5. Submission of Quotations/Bid: a) Each bidder should submit sealed quotations (in two separate part i.e. Technical
(Part – I) and Financial (Part – II) in separate sealed envelopes.
b) The following documents will form the Technical part (Part –I) of the bid (Photo
copy duly self attested to be compulsorily enclosed) 1. Establishment Registration Certificate
2. Current Return of Income Tax.
3. Commercial Tax Clearance Certificate
4. Certification of authorization of the company.
5. Bid Security as stipulated in the bid document.
6. Details of Work Experience.
c) The Financial part (Part – II) of the bid shall consists of only Rate/Price in Performa
supplied with the IFQ on the company's /Firm's letter pad. All the column and
requisite information must be filled in the prescribed format. Bidder must quote the
item wise.
d) Award of contract on the basis of lowest evaluated price for which the bidder must quote the rate per item. Bidder can quote one or more items.
06. Performance Security:
a) 5% of total bid/contract value will have to be deposited as performance security in form of Bank Guarantee/ Demand Draft in favour of Principal, GGDSD College payable at Chandigarh by the lowest evaluated responsive bidder before the award of work. The performance security will be refunded only after the expiry of the contract as specified in the bid document/agreement. b) The performance security deposit shall be forfeited in case any terms and conditions of the contract/ agreement etc. infringed or the bidder fails to complete the supply in time.
07. Earnest Money Deposit (Deposit) : Each Bidder will have to submit EMD 25,000/- (Rupees Twenty Five thousand only), in
the form of Demand Draft in the name of Principal, GGDSD College payable at
Chandigarh.
The EMD shall be forfeited a) In case a bidder withdraws its bids after opening of Technical (part – I) and
before the validity period of the Bid. b) If bidder fails to deposit performance security within specified period as per
intimation/ request from GGDSD College. c) If the bidder fails to execute the agreement within specified time as intimated/
requested. 08. Validity Quotation :
Quotation shall remain valid for a period not less than 90 days after the deadline date specified for submission.
09. Evaluation of Quotations: The Principal will evaluate and compare quotations determined to be substantially responsive i.e. a) Are properly signed b) Confirm to terms, conditions, specifications, qualifications and conditions.
10. Award of Contract:
The Principal will award the contract to the bidder whose quotations has been determined to be substantially responsive, and who has offered the lowest evaluated quoted price.
10.1 Notwithstanding the above, the Principal reserves the right to accept or reject any
quotations and to cancel the bidding process and reject all quotations at any time prior to the award of the contract.
10.2 The bidder whose bid is accepted will be notified of the award of contract by the Principal. The terms of the accepted offer shall be incorporated in the supply order. The validity period may be extended by the Principal by another 15 day in exceptional cases.
11. Other Terms & Conditions :
(a) The college reserves the right to proponed/postponed/cancelled the bid, the bidder will have to abide with the decision.
(b) Payment shall be made after the supply and submission of bills which will be subject to satisfactory supply (certified by the committee constituted for the purpose). Personnel In Charge will certify the quality and quantity of the items supplied/ work done as per specifications and recommend accordingly the extent of payment.
(c) No preference will be given to any bidder of class of bidders, either for the price or for other terms and conditions.
(d) Quotation may be submitted on the printed letter head of the bidder in the prescribed
format supplied with IFQ. (e) Successful bidder will have to enter into an agreement with GGDSD College for timely
execution of the Purchase order. (f) No payment will be made for any damage of goods supplied. (g) Liquidated damages provisions for damages shall be included in conditions of the
contract when delays in delivery of goods, completion of work or failure of the goods or works to meet performance requirements would result in extra cost, or loss of revenue or loss of other benefits to the implementing agency.
You are requested to send your offer during working hours on or before 2.00 PM of the 01.02.2016
in the prescribed format (enclosed herewith) in sealed envelopes in form of Technical – (Part – I) and Financial (part – II) bids /quotations to the Principal GGDSD College Sector 32-C, Chandigarh, 160030. Sealed quotations received till then will be opened in the office on the same day i.e. 01.02.2016 at 3:00 PM in the presence of bidders or their authorised representatives who desire to be present.
We look forward to receiving your quotations and thank you for your interest in this project.
Dr. Bhushan K .Sharma Principal
Goswami Ganesh Dutta
S.D. College
Sector 32-C, Chandigarh
PROFORMA FOR TECHNICAL BID (PART - I) Place : Signature of the Bidder
Date: Office Seal
Annexure : II
FORMAT OF FINANCIAL BID
Part – I (a)
Name of the Firm : ................................................................................
Quotation for purchase of Computer Desktop (All in One)
Sl. Name of Item Features & Brand Qty. Rate Per Amount
No. Specification Unit (in `. ) s (including
VAT)
01. Computer Desktop (All in One)
Total
(Total Amount in Rupees) ............................................................................................................................. ................................................................. only)
1. We agree to supply the above mentioned items in accordance with technical specification for a
total contract price of Rs. ....................... ( in words Rupees
........................................................................................................................ ) including taxes,
Transportation etc. within five days of the issue of supply order.
2.We also confirm that the normal commercial warrantee/guarantee shall apply to the supplied
items.
3.We also agree and abide with the terms and conditions stipulated in the bid document.
(Signature of Bidder with Seal) Name : Designation : Address: Contact No.: Date:
Annexure : II
FORMAT OF FINANCIAL BID
Part – I (b)
Name of the Firm : .................................................................................
Quotation for purchase of Computer System, Laptop, Projector, UPS and Video Conferencing with latest technology
Sl. Name of Item Features & Brand Qty. Rate Per Amount
No. Specification Unit (in `. ) s (including
VAT)
01 Computer Laptop
Total
(Total Amount in Rupees) .............................................................................................................................................................................................. only)
1. We agree to supply the above mentioned items in accordance with technical specification for a
total contract price of Rs. ....................... ( in words Rupees
........................................................................................................................ ) including taxes, Transportation etc. within five days of the issue of supply order.
4.We also confirm that the normal commercial warrantee/guarantee shall apply to the supplied
items.
5.We also agree and abide with the terms and conditions stipulated in the bid document.
(Signature of Bidder with Seal) Name : Designation : Address: Contact No.: Date:
Annexure : II
FORMAT OF FINANCIAL BID
Part – I (c)
Name of the Firm : ................................................................................
Quotation for purchase of UPS (24 hrs online)
Sl. Name of Item Features & Brand Qty. Rate Per Amount
No. Specification Unit (in `. ) s (including
VAT)
01 UPS (24 hrs Online)
Total
(Total Amount in Rupees) ............................................................................................................................. ................................................................. only)
1. We agree to supply the above mentioned items in accordance with technical specification for a
total contract price of Rs. ....................... ( in words Rupees
........................................................................................................................ ) including taxes, Transportation etc. within five days of the issue of supply order.
6.We also confirm that the normal commercial warrantee/guarantee shall apply to the supplied
items.
7.We also agree and abide with the terms and conditions stipulated in the bid document.
(Signature of Bidder with Seal) Name : Designation : Address: Contact No.: Date:
Annexure : II
FORMAT OF FINANCIAL BID
Part – I (d)
Name of the Firm : ................................................................................
Quotation for purchase of Projector
Sl. Name of Item Features & Brand Qty. Rate Per Amount
No. Specification Unit (in `. ) s (including
VAT)
01 Projector
Total
(Total Amount in Rupees) ............................................................................................................................. ................................................................. only)
1. We agree to supply the above mentioned items in accordance with technical specification for a
total contract price of Rs. ....................... ( in words Rupees
........................................................................................................................ ) including taxes,
Transportation etc. within five days of the issue of supply order.
8.We also confirm that the normal commercial warrantee/guarantee shall apply to the supplied
items.
9.We also agree and abide with the terms and conditions stipulated in the bid document.
(Signature of Bidder with Seal) Name : Designation : Address: Contact No.: Date:
Annexure : II
FORMAT OF FINANCIAL BID
Part – I (e)
Name of the Firm : .................................................................................
Quotation for purchase of Video Conferencing with latest technology
Sl. Name of Item Features & Brand Qty. Rate Per Amount
No. Specification Unit (in `. ) s (including
VAT)
Video conferencing with latest
01 technology
Total
(Total Amount in Rupees) .............................................................................................................................................................................................. only)
1. We agree to supply the above mentioned items in accordance with technical specification for a
total contract price of Rs. ....................... ( in words Rupees
........................................................................................................................ ) including taxes,
Transportation etc. within five days of the issue of supply order.
10. We also confirm that the normal commercial warrantee/guarantee shall apply to the
supplied items.
11. We also agree and abide with the terms and conditions stipulated in the bid document.
(Signature of Bidder with Seal) Name : Designation : Address: Contact No.: Date: