Sigma Gamma Rho Sorority, Inc. - Amazon Web Services of events classified for official business CHAPTER REPORT A chapter report MUST be submitted with the scrapbook and/or display

Regional Chairs: Evajuani D. Bynum, Dr. Jodi Jacobs, Quiana Quirles, Kendra Fry, Melody L. Harris

Regional Representatives: Ann Broughton, Cheryl Simmons Gray, Omoyeni Makinde, Marguerita Stams-Jackson,

Emerald Woodland

Sigma Gamma Rho Sorority, Inc.

Greater Service, Greater Progress since 1922

“Uplifting our Legacy of Sisterhood, Leadership and Service”

Dr. Patricia H. Hiller, Chair

National Achievements and Awards Committee

February 2014

9603 Kangaroo Lane

Austin, TX 78748

512-467-4003 (H)

210-315-4300 (C)

[email protected]

Greetings Sorors,

The 2013-2014 Achievements and Awards Committee has been working diligently to provide you with

information pertinent to your regional conferences and specifically of benefit during the 2014 Boule. The

guidebook included in this transmission provides criteria for the national awards, exhibits, and scrapbooks

that all regions are expected to adhere.

The majority of applications included in the guidebook should flow through the regional Achievements

and Awards Committee, the chair of which will forward information about the regional winners to the

National Achievements and Awards Committee. However, please note the following:

1. A few applications for awards should go to sources other than the Achievements and Awards

Committee:

a. The National Youth Projects Award (YSC)

b. National Undergraduate Chapter Service Grant (UCC)

c. Annie Neville Talent Award (UCC)

2. It is important that you following the deadlines established by your region when submitting

applications.

3. Graduate and undergraduate members are eligible to apply for the Hattie Redford Award;

however --

a. Presentation and judging of exhibits are limited to undergraduates only.

b. Graduates will be judged on scrapbooks only.

c. All scrapbooks should include reference to the national theme, “Uplifting our Legacy of

Sisterhood, Leadership and Service,” and reflect activities from Boule to Boule.

Expect more information about other Boule awards, including those that are submitted directly to the

National Achievements and Awards Committee. And while your regional Achievements and Awards

Committee chair should be able to answer any questions you may have about the awards process, please

feel free to contact me when you have additional questions.

Sisterly,

Patricia H. Hiller

Dr. Patricia H. Hiller

Sigma Gamma Rho Sorority, Inc.

2013 – 2014 Application for National Awards

All awards must be submitted through the

Regional Achievements and Awards Committee

with the following exceptions:

The National Youth Projects Award

Submitted to Youth Service Coordinator

National Undergraduate Chapter Service Grant and

Annie Neville Talent Award Contest

Submitted to Undergraduate Chapter Coordinator

Soror Patricia H. Hiller, Ph.D.

National Achievements and Awards Committee Chair

[email protected]

(512) 467-4005

mailto:[email protected]

National Achievements and Awards Committee - Boule Year 2014 P a g e | 2

Sigma Gamma Rho Sorority, Inc. 2013 – 2014 National Achievements and Awards Committee

Dr. Patricia H. Hiller, National Chair

Southwestern Region / Alpha Kappa Sigma

[email protected]

(512) 467-4005 (H) or (210) 315-4300 (C)

REGIONAL ACHIEVEMENTS AND AWARDS CHAIRS

(Please submit awards to your regional chair.)

Quiana Quirles

Central Region

Alpha Lambda Sigma

[email protected]

(216) 374-4066

Dr. Jodi Jacobs

Northeastern Region

Theta Rho Sigma

[email protected]

[email protected]

203-526-1748

Melody L. Harris

Southeastern Region

Delta Pi Sigma

[email protected]

(478) 956-5064 (H) or (478) 235-2949 (C)

Kendra Fry

Southwestern Region

Zeta Delta Sigma

[email protected]

(214) 536-8559

Evajuani D. Bynum

Western Region

Eta Alpha Sigma

[email protected]

(916) 996-1830

NATIONAL ACHIEVEMENTS AND AWARDS REPRESENTATIVES

Marguerita Stams-Jackson

Central Region

Delta Sigma

[email protected]

(312) 225-9693 (H) or (312) 203-1821 (C)

Omoyeni Makinde

Northeastern Region

Theta Rho Sigma

[email protected]

(845) 461-5703

Dr. Cheryl Simmons Gray

Northeastern Region

Zeta Omega Sigma

[email protected]

(301) 570-5388 (H) or (301) 536-2287 (C)

Ann Broughton

Southeastern Region

Eta Sigma

[email protected]

(404) 349-4063 (H) or (404) 661-3937 (C)

Emerald Woodland

Western Region

Kappa Nu Sigma

[email protected] (323) 590-5766














TABLE OF CONTENTS

Hattie Redford Award (Scrapbook / Display) .....................................................................4

(Bylaws Article VI, Section 604 (d) and SOP Section 8.344

Mary Lou Allison Little Loving Cup Award .......................................................................6

(Bylaws Article VI, Section 604 (c) and SOP Section 8.343

Sigma TORCH Award .........................................................................................................7

(Bylaws Article VI, Section 604 (b) and SOP Section 8.342

Dr. Rejesta V. Perry Project Reassurance Award ................................................................8

(Bylaws Article VI, Section 605 and SOP Section 8.441

Annie W. Neville Talent Award Contest .............................................................................9

(Bylaws Article VI, Section 602 (b) (1) and SOP Section 8.322

Outstanding Undergraduate Chapter Award ......................................................................10

(Bylaws Article VI, Section 604 (e) and SOP Section 8.345

Sigma of the Year Award ..................................................................................................13

(Bylaws Article VI, Section 602 (b) (4) and SOP Section 8.325

National Youth Projects Award .........................................................................................14

(Bylaws Article VI, Section 604 (a) and SOP Section 8.341

National Undergraduate Chapter Service Grant ................................................................15

(Bylaws Article VI, Section 604 (f) and SOP Section 8.346

SIGMA GAMMA RHO SORORITY, INC.

NATIONAL ACHIEVEMENTS AND AWARDS

HATTIE REDFORD AWARD

(Scrapbook/Display)


SCRAPBOOKS AND DISPLAYS

Scrapbooks and/or displays are to highlight the chapter’s activities during the current chapter year.

During a Boule year, the material must cover the time period from the previous Boule to the upcoming

Boule.

All chapters and affiliates wishing to display a scrapbook or any other type of exhibit must complete and

submit a scrapbook and display award application to the regional awards chair by the deadline

established by the region. Your application will serve as your reservation for display space. Applications

submitted after the deadline will not guarantee space.

PROTOCOL FOR ALUMNAE AND UNDERGRADUATE CHAPTER SCRAPBOOKS

The scrapbook must:

Be in Sorority/Affiliate Colors

Contain chapter name and location either on cover or on inside of cover

Be thoroughly fastened

Be neat in appearance and clean

Include a Table of Contents

Contain a description of activities

Contain chapter activities and events organized chronologically or by type; i.e., National Programs,

Founders Day, etc., ranging from the regional conference of the last sorority year to activities ending

for the chapter in March of the current sorority year

Scrapbooks and exhibits must incorporate the current national theme: “Uplifting our Legacy of

Sisterhood, Leadership and Service.”

PROTOCOL FOR CHAPTER DISPLAYS (UNDERGRADUATES ONLY)

The exhibit must utilize the sorority colors.

Pictures of chapter activities should be easily identifiable by names and dates.

Printed programs of chapter activities/events should contain the date.

Documentation from organizations outside of Sigma Gamma Rho Sorority should appear on that

organization’s letterhead.

CHAPTER EXHIBITS WILL BE ELIMINATED FROM AWARD CONSIDERATION IF THEY

INCLUDE ANY OF THE FOLLOWING:

Any official sorority book in its entirety

Materials classified for official business

Photos of events classified for official business

CHAPTER REPORT

A chapter report MUST be submitted with the scrapbook and/or display. The chapter report must reflect

the scrapbook content and MUST be displayed with the exhibit and scrapbook at the time of judging.

Failure to include a copy of the chapter report will result in elimination of award consideration.



HATTIE REDFORD AWARD

(Scrapbook / Display)


SCRAPBOOK/DISPLAY ENTRY FORM

UNDERGRADUATE CHAPTER INFORMATION Please print or type.

Name of Chapter: ______________________________________________________

Chapter Basileus: ______________________________________________________

Email Address: _________________________ Phone #: _______________

Please check the appropriate boxes:

Category: Alumnae Undergraduate

Region: Central Northeastern Southeastern Southwestern Western

REGIONAL CONFEENCE CONTACT: Please print or type. Please list a person that will be in attendance at the regional conference that can be contacted

during the conference if a problem exists:

Contact Person: ______________________________________________________

Email Address: ____________________ Phone #: ____________________

We will participate in the scrapbook competition: Yes No

We will participate in the display competition: (This category is for undergraduate chapters

ONLY.) Yes No

Display items that will be presented: ___________________________________________

________________________________________________________________________

________________________________________________________________________

The region will provide a table for each display. Generally, two chapters are displayed on one 6-

foot table. Please design your scrapbook and/or display accordingly. Please indicate if any

special equipment is requested by the region such as electric outlet, etc. You are not guaranteed

to receive the item, but the committee will do its best to accommodate the request.

Special Equipment Requested:

________________________________________________________________________

________________________________________________________________________



MARY LOU ALLISON LITTLE AWARD APPLICATION


Name: ___________________________________________________________ Chapter)

Location: _________________________________________________________ (School)

Name of Basileus: _________________________________________________________

Email Address: _______________________________ Phone #: ______________




The Mary Lou Allison Little Loving Cup Award shall be presented at the Boule to the chapter

reporting the most successful program. The Regional winner is eligible to compete in the

National Competition. See Bylaws Section 604 (c) and SOP Section 8.343.

Name of Members: ________________________________________________________

________________________________________________________________________

________________________________________________________________________

(Use additional Sheets of paper if needed.)

Submit a copy of the Chapter Report (8.343, pg. 8-9 of the Standard Procedures and Instructions)

Ensure that your documentation includes and clearly identifies the following:

1. List the activities/programs you are submitting for consideration of this award.

2. Explain and provide evidence of pre-planning of the year’s activities. Also, include the goals

and objectives set by the chapter.

3. How did your program(s) project the Sigma image? If possible, provide evidence of the

image projected by the chapter.

4. How did the chapter promote the program(s) to the public? If possible, provide evidence of

any public promotions. (Sigma activities may include: Founders Day, Sigma Week, National

Youth Project, Multi-Cultural activities, etc.)

5. List the program(s) that contributed to the implementation and maintenance of Sigma’s

National Program(s). List and provide evidence of how the program contributed to the

National program theme.

6. How did the program(s) relate to the ideas, purpose, motor and/or national theme?

7. Evidence that program(s) were implemented. List the evidence included in the award packet.

Evidence may be in the form of newspaper clippings, photographs, etc.

8. Include Table of Contents, Organization and/or Creative Presentation.



SIGMA TORCH AWARD

UNDERGRADUATE AWARD



Name: ______________________________ Chapter: _______________________

Location: _________________________________________________________ (School)

City/State/Zip: ____________________________________________________________

Name of Basileus: _________________________________________________________

Address: ________________________________________________________________

________________________________________________________________

School: _________________________________________________________________

Name of Members:

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

Date of Chapter Charter __________________ No. of Members _______________

Date of Last Three Initiations

No. of Initiates __________________________ Date _______________________



Submit completed application to Regional Achievements and Awards Committee with Xeroxed

copies of the last three official Initiation Report Forms (C-8).



DR. REJESTA V. PERRY PROJECT REASSURANCE

AWARD APPLICATION


Name of Chapter: _______________________________________________________

Chapter Basileus: _______________________________________________________

Contact Person: __________________________ Phone #: _______________




The Dr. Rejesta V. Perry Project Reassurance Award shall be given each year of a Boule to the

chapter reporting the most successful Project Reassurance Program. The Regional winner is

eligible to compete in the National Competition. See Bylaws Section 605 and SOP Section

8.441.

1. Describe the health education effort displayed by the chapter and explain how your chapter

partnered with the March of Dimes Birth Defects Foundation.

2. Explain the steps used to successfully plan the Project Reassurance Program; e.g., objectives

of the program, dates of the activities proposed, detailed description of program, goals of the

chapter, etc.

3. Explain how the chapter implemented a successful Project Reassurance Program.

4. Provide the project implemented in the form of a scrapbook, slide collection, photography,

filmstrips, etc. All material must be documented with the name of the chapter, dates,

objectives and activities.



ANNIE W. NEVILLE TALENALENT AWARD CONTEST

UNDERGRADUATE PARTICIPANT



Name: ______________________________ Chapter: ________________________

Address: ___________________________________________________________ (School)

____________________________________________________________ (Home)

Phone: __________________________(School) ______________________ (Home)

Major: __________________________ Classification: ________________________

Category: Vocal ____________ Instrumental (Specify): ____________________

Dance ____________ Other _________________________________

Length of Presentation: 3 Min 5 Min 10 Min

Audio Materials Needed: ____________________________________________________

(Microphones, record players, stage, etc.)

Additional Information: _____________________________________________________

Describe some additional information about your background:

(List major in school, classification, initiation date-year, hobbies, etc.)

Note: Mail or email information to:

Regional Undergraduate Chapter Coordinator



OUTSTANDING UNDERGRADUATE CHAPTER AWARD


JUDGING CRITERIA

1. Chapter Growth

2. Scholastic Achievement

3. Community and Campus

involvement

4. Chapter relationship

5. Quality and/or frequency of sorority

programs

AWARD SUBMISSION REQUIREMENTS:

1. A completed application signed by the Chapter Basileus.

2. Two letters of recommendation. One must be from chapter advisor.

3. An official grade report from university showing chapter GPA or official transcript(s) of all financial

members.

4. Proof of financial status (i.e., Financial Statement from Headquarters).

5. Proof of Sigma Week Activities (i.e., copy of flyer, program, letters received, material provided to

participants, etc.).

6. Proof of Founders Week Activities (i.e., copy of flyer, program, letters received, material provided to

participants, etc.).

7. Proof of service provided to the community (i.e., copies of awards, letters received, pictures,

newspaper articles/clippings, etc.).

CHAPTER INFORMATION Please print or type.


Chapter Name: ____________________________________________________________

University: ______________________________________________________________

Basileus Name: _____________ Phone#: ___________ Email: ____________

Date of Chapter Charter _____________ Current Number of Members _________

Date of Last Two Initiations



LIST THE EVENT AND OUTCOME OF YOUR SIGMA WEEK ACTIVITIES SPONSORED BY

THE CHAPTER EVENT PURPOSE

OF

PROGRAM

DATE

OF PROGRAM SERVICE

HOURS

# OF

SOROR

ATTENDED

# OF PEOPLE

SERVED

1.

2. 3. 4. 5. 6. 7. List the type of proof of service you have included with application (Copy of flyer, program, letters received, material provided to participants, etc.)





PLEASE LIST THE EVENT AND OUTCOME OF YOUR FOUNDERS WEEK ACTIVITIES

SPONSORED BY THE CHAPTER. Please print or type.

EVENT PURPOSE

OF

PROGRAM

DATE

OF

PROGRAM

SERVICE

HOURS

# OF SOROR

ATTENDED

# OF

PEOPLE

SERVED

1.

2.

3.

4.

5.

6.

7.

List the type of proof of service that you have included with application (Copy of flyer, program, letters received,

material provided to participants, etc.

NATIONAL PROGRAMS COMPLETED THIS YEAR (If you would like to highlight additional planning

activities, a separate piece of paper can be used.)

NATIONAL PROGRAM

EVENT DATE OF

PROGRAM

SERVICE

HOURS

# OF

SOROR

ATTENDED

# OF

PEOPLE

SERVED

1. THE NATIONAL CAMPAIGN TO PREVENT

TEEN AND UNPLANNED PREGNANCY

2. MARCH OF DIMES

3. HIV / AIDS GRANT PROJECT

4. MWANAMUGIMU

5. PROJECT FOR AFRICA

6. PROJECT WEE SAVERS

7. OPERATION BIGBOOKBAG

8. SIGMA YOUTH SYMPOSIUM

9. NATIONAL MARROW DONOR PROGRAM

10. HATTIE MCDANIEL CANCER AWARENESS

11.

12.

13.

14.

15.

March of Dimes Participation 2013 AMOUNT

RAISED

2014 AMOUNT

RAISED TO DATE

# OF

WALKERS

List Other Service Provided if applicable.

(i.e., Registration, Stuff Bags. Phone bank, etc.)

AWARD(S)/HONOR(S) RECEIVED BY CHAPTER:

1. NAME OF ENTITY WHO GAVE THE HONOR OR AWARD:

DATE OF AWARD:

REASON FOR AWARD:





AWARD(S)/HONOR(S) RECEIVED BY CHAPTER (CONTINUED)


DATE OF AWARD:

REASON FOR AWARD:


DATE OF AWARD:

REASON FOR AWARD:

SCHOOL INVOLVEMENT Please print or type.

LIST EVENTS SPONSORED BY SCHOOL AND/OR SCHOOL ORGANIZATION THAT CHAPTER

HAS PARTICIPATED. (The events cannot be sponsored or co-sponsored by chapter. A separate piece of

paper can be used if needed.)

SPONSORING

ORGANIZATION

EVENT PURPOSE OF PROGRAM DATE OF

PROGRAM

# OF

SOROR

ATTENDED

1.

2.

3.

4.

5.

SISTERHOOD Please print or type.

List how your chapter has promoted sisterhood within your chapter and the chapters around your area.

Please include frequency of sisterhood activities, date of event(s), and number of chapter members involved. If

the sisterhood activity includes other sorority chapters/members, please list their chapter. (If you would like to

highlight additional planning activities, a separate piece of paper can be used.)

1.

2.

3.

4.

5.



SIGMA OF THE YEAR AWARD

(OUTSTANDING UNDERGRADUATE)


JUDGING CRITERIA

1. Undergraduate exhibits outstanding leadership in her chapter and maintains high scholastic

achievement.

2. Undergraduate fosters and encourages outstanding service to the community.

3. Undergraduate is instrumental in increasing chapter membership and maintains high standard of

character and a reputation acceptable by her school and the Sorority.

4. Undergraduate projects to the public the best Sigma image possible.

5. Undergraduate is a leader in the Sigma Drop-In.


Name: ______________________________ Chapter: _______________________

Address: __________________________________________________________ (School)

__________________________________________________________ (Home)

Phone: __________________________(School) ____________________ (Home)

Sorority Activities (Include detailed information. Provide newspaper copies, copies of awards,

pictures-personal scrapbook.):

School/Community Activities (Include detailed documentation as stated above.):

Three letters of reference required from persons outside the Sorority should be included.

(Official Stationery suggested.)

A profile of each applicant, accompanied by a letter from your chapter giving approval as a

candidate for the Sigma of the Year, should be sent.

All credential are due to the Regional Achievements and Awards Committee Chair.


NATIONAL YOUTH PROJECTS AWARD

Instructions: The Chapter makes five copies, sends four copies to the Youth Services

Coordinator for your region, and retains one copy for your chapter files. The

National Achievements and Awards Committee Chair will send an approved copy to

the Grand Grammateus.


Date of Application _______________________

Chapter _______________________________________________________________________

Locations ________________________________________ Region ______________________

Are you currently engaged in a local youth project? ____________________________________

Briefly describe the project _______________________________________________________

______________________________________________________________________________

Are you carrying out any of the National Program(s) of Sigma Gamma Rho?

___________ Yes __________ No

Briefly describe which program(s) your chapter is supporting and enclose any supporting

material or publicity / news clippings related to the program(s). Use separate sheet if needed.

______________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

If not, are you developing plans for the implementation of one or more of the programs?

_______ Explain. Use the following format to list youth programs and any other activity geared

toward the education and development of youth. Use separate sheet.

Name of Program / Activity and Date Coordinator/Chair

Advisor ___________________________________ Address ___________________________

Signature

Basileus ___________________________________ Address ___________________________

Signature

All programs / activities listed must be filled at the time of application with the

Youth Services Coordinator of your region.

For committee use ONLY

___ Chapter is recommended to receive the National Youth Program Award.

___ Chapter is recommended to receive an Honorary Award from the Region.

___ Chapter does not meet the qualifications as stated in the Constitution / Bylaws.

Signature _________________________ Youth Service Coordinator

Signature _________________________ Chair, Youth Program Committee

Signature _________________________ Chair, Achievements and Awards Committee


NATIONAL UNDERGRADUATE

CHAPTER SERVICE GRANT

Instructions for completing undergraduate service grant application.


1. The information must be typed.

2. Give all information requested or reasons for not completing same.

3. Send all copies of this application to your Regional Undergraduate Campus Coordinator, on

or before May 1. Chapters whose applications are approved on or before this date will receive

the grant at the beginning of the ensuing academic year. Chapters whose applications are

received prior to December 1 will receive the grant near the beginning of the second semester

of that school year, or, if the school is on the quarter system, the month of January.

4. When and where necessary, use additional paper. Be sure to number and properly identify

items listed.

5. Secure the signature of your Chapter Advisor after completion of application.

Note: The decision of your Undergraduate Chapter Coordinator relative to approval or

disapproval of your chapter’s application for a grant is final.

Criteria for judging application

a. Evidence of planning an interesting activity 20 points

b. Evidence of chapter maintenance and growth 40 points

c. Evidence of discharge of responsibility by chapter 10 points

d. Evidence of adequate quality of application 20 points

e. Neatness and written quality of application 10 points

Total 100 points

For Undergraduate Chapter Coordinators Use Only

Date Received ____________ Approved _______________ Disapprove ________________

Reasons ______________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Signature of Undergraduate Campus Coordinator ______________________________________

Signature of Regional Syntaktes ________________________ Date Received ______________

Sigma Gamma Rho Sorority, Inc. 2013 – 2014 Application for National Awards

Soror Patricia H. Hiller, Ph.D.

National Achievements and Awards Committee Chair

[email protected]

(512) 467-4005


Documents

Sigma Gamma Rho Sorority, Inc. - Amazon Web Services of events classified for official business CHAPTER REPORT A chapter report MUST be submitted with the scrapbook and/or display