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High-Level Meeting on Improving CRVS in Asia and the Pacific – Bangkok, Thailand | 10 – 11 December, 20121 |
eHealth and mHealth Innovations in Civil
Registration and Vital Statistics (CRVS)
Mr Mark LandryHealth Information Technical Officer
World Health Organization, Regional Office of the Western Pacific
High-Level Meeting on Improving CRVS in Asia and the Pacific – Bangkok, Thailand | 10 – 11 December, 20122 |
eCRVS and mCRVS solutionseCRVS and mCRVS solutions
High-Level Meeting on Improving CRVS in Asia and the Pacific – Bangkok, Thailand | 10 – 11 December, 20123 |
Major Decisions for Computerization of CRVS Systems
Major Decisions for Computerization of CRVS Systems
Define the framework for CRVS
Define the “unique key” to be used
Define the objectives and purpose
Establish the organisation that will establish, operate, maintain CRVS solution
Decide an overall development strategy
Determine hardware configuration and procurement
Inviting external contracts (analysis of alternatives)
Choosing a conversion or initialization strategy
Identify requirements for system functionality
United Nations Statistics Division (1998), “Handbook on CRVS: Computerisation”
High-Level Meeting on Improving CRVS in Asia and the Pacific – Bangkok, Thailand | 10 – 11 December, 20124 |
Example: Queensland (AUS) Birth Notification System
Example: Queensland (AUS) Birth Notification System
Develop business requirements
Develop functional requirements
Courtesy Queensland Department of Justice and Attorney-General (2012)
High-Level Meeting on Improving CRVS in Asia and the Pacific – Bangkok, Thailand | 10 – 11 December, 20125 |
Business Process RequirementsBusiness Process Requirements
Develop process flow diagram
Develop process descriptions
BDM
Births
Hospital
JAG ITS
Qld Health
KE Software
Load birthnotifications to BirthNotices module in
Vitalware
Enter birth notificationdetails into Birth
Notices module inVitalware
Return notification tolis t for future matching
Match notificationsagainst available
regis trations
Transmit birthdetails from
hospital system(HBSCUS)
Assess proposedpotential match(es)on Vitalware screen
Link birthnotification to birth
regis tration inVitalware
Unmatched registrationand notification
Query hospitalAdd to NoMatch report(automatic)
Email birthnotification
details to BDM
Email birthnotification
details to JAG
Fax/email birthdetails to BDM
Enter birthdetails into
hospital system
To Birth Registration Process(same sex parents)
'Check security code'
To Birth Registration Process'Check security code'
From Birth Registration Process(same sex parents)'Check for errors'
From Birth Registration Process'Upload registration to Vitalware'
Nightly matching process
Birth notifications receivedfrom JAG ITS
Birth notifications receivedfrom Qld Health
Birth notifications receivedfrom hospital
Within 2 days of birth(BDM-required timing)
Birth notification detailsreceived from hospital
Match birth registration and birth notification
Birth notifications entry and matching - links with Birth Registration Process (registration part) and Birth Registration Process (same sex parents) (registration part) - approved as current process 31/1/2011
unmatchedregis tration
unmatched notification
match rejected
match accepted
full match
confirmed
no regis tration
no notification
partial match
confirmationrequest for confirmation
of birthemail
emailed birth details
transmitted birth details
hospital set upto send
electronically
faxed or emailed birth details
hospital stillsending manually
Business Process: Birth notification entry and matching (sub-process of Birth Registration process)
Lower Level Business Process: none
Description: A complete birth registration consists of information from two sources – the registration application from the parents, and the birth notification from the hospital where the child was born. This diagram depicts the process through which a birth notification is received from the hospitals, and matched with its corresponding birth registration. It forms a sub-process in both the Birth Registration, and Birth Registration (same sex parents) processes.
Actors: Hospital admin officer Qld Health admin officer JAG ITS support officer KE Software support officer BDM registry officer
Triggers: Initial processing of the birth registration has been completed, and the registration made available in Vitalware for matching with the birth notification.
Preconditions: A new birth has occurred, and the hospital has recorded the birth in their own system and sent a birth notification to BDM. The parent(s) have completed and submitted a birth registration application, and initial process ing (data entry and compliance) has been completed. Enter birth details into hospital system
Basic details about the birth (e.g. mother’s name, child’s date of birth) are entered into the hospital’s own record management system. Most public hospitals will then send this information electronically to Queensland Health. Private hospitals will fax or email lists of births directly to BDM, where they will need to be manually data entered into Vitalware. Public hospitals may also fax or email information on individual births as requested by BDM.
Fax/email birth details to BDM
Lists of births occurring at the hospital during a specified period of time (or any other births as requested by BDM) will be faxed or emailed to the Registrations area at BDM.
Transmit birth details from hospital system (HBCIS)
Details on births that occurred at the hospital during the specified period are transmitted electronically to Queensland Health.
Process Description:
Load or enter birth data into BDM Online Birth Notification System (new task)
For private hospitals who are set up to submit birth notification data electronically to BDM, the BDM Online Birth Notification System (web-based) is used. The user logs into the system, and either uploads a batch file of birth notifications (drawn from the hospital’s internal system), or manually enters the data for individual births.
High-Level Meeting on Improving CRVS in Asia and the Pacific – Bangkok, Thailand | 10 – 11 December, 20126 |
Functional RequirementsFunctional Requirements
Develop use cases
–Actors–Triggers–Pre-conditions–Post-conditions–Normal flow
UC-05 Validate BirthDetails (batched
notifications)
UC-04 Validate BirthDetails (single entry
notifications)
UC-15 TransmitBirths through Firewall
UC-17 Match NewNotifications toRegistrations
UC-18 Match NewRegistrations to
Notifications
UC-06 CorrectSingle Entry Birth UC-20 Access No
Match Report
UC-10 SearchSubmitted Records
UC-08 Submit Births
UC-12 ChangePassword
UC-13 DisplayTerms & Conditions
UC-16 LoadReceived Data
UC-07 Retrieve birth
UC-09 ViewNotification Report
UC-14 DisplayContact Details
UC-03 UploadBatch
UC-19 AssessPotential Match
UC-01 Log intoSystem
UC-02 Enter BirthDetails
UC-11 ResupplyPassword
BDM Vitalware<<system actor>>
JAG ITS firewall<<system actor>>
BDM Births officer
Hospital staffmember
BDM Vitalwaretemporary order store
<<system actor>>
TIM <<system actor>>
BDM Vitalware SystemOnline Birth Notification System
Requirement Identifier
Requirement Question / Comment Priority
FR-BN005 The Online Birth Notification System gives the option to directly enter a single birth notification record.
Already delivered in stage 1 Highly desirable
FR-BN006 The Online Birth Notification System captures the birth details for a single birth notification record through a data entry screen, with fields as listed in the ‘Enter Birth Details’ use case.
Already delivered in stage 1 Highly desirable
FR-BN007 The Online Birth Notification System indicates which fields in the data entry screen are mandatory.
Already delivered in stage 1 Highly desirable
High-Level Meeting on Improving CRVS in Asia and the Pacific – Bangkok, Thailand | 10 – 11 December, 20127 |
Vitalware Vital Records Management System
Vitalware Vital Records Management System
Accurate and complete event registers
Secure issuance of identity documents
Dynamic identity verification
High-Level Meeting on Improving CRVS in Asia and the Pacific – Bangkok, Thailand | 10 – 11 December, 20128 |
Open Source eCRVS softwareOpen Source eCRVS software
BIRth and Death Registration System (BIRDS), Andaman, India
– Each Unit to register Birth / Death online through Internet in the website of BIRDS (www.and.nic.in)
– Legally valid birth / death certificate to be issued by from website– Office of CRBD to monitor registration of all units through website– Citizens to download ‘Gist of Certificate’ through Internet freely– Access to BIRDS project for other Govt offices through Internet –
Sharing and Interfacing software
Adapted from presentation by NIC, Andaman State Unit, India
High-Level Meeting on Improving CRVS in Asia and the Pacific – Bangkok, Thailand | 10 – 11 December, 20129 |
Open mCR SolutionOpen mCR Solution
High-Level Meeting on Improving CRVS in Asia and the Pacific – Bangkok, Thailand | 10 – 11 December, 201210 |
HMN Monitoring of Vital Events Using IT-Enhanced Solutions (MoVE-IT)
HMN Monitoring of Vital Events Using IT-Enhanced Solutions (MoVE-IT)
Develops standards and tools to accelerate data collection and transfer, and facilitates data analysis, sharing and dissemination
Mobilizes high-level advocacy for policy and institutional support at country, regional and global levels
Supports country efforts to improve civil registration and vital statistics systems and generates evidence of what works
High-Level Meeting on Improving CRVS in Asia and the Pacific – Bangkok, Thailand | 10 – 11 December, 201211 |
Thank You
Mr Mark LandryHealth Information Technical Officer
World Health Organization, Regional Office of the Western Pacific