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TENDER SUBMISSION OUTLINE METHOD STATEMENT FOR HENLEY COLLEGE - COVENTRY

Contents list

1.0 Introduction

2.0 Methods and notes

2.1 Tender Activity2.2 Procurement and Design Period2.3 Hoardings & Signage2.4 Existing Services2.5 Site Preparation2.6 Maintaining Safe Access2.7 Management of Deliveries

3.0 Construction Activities

3.1 Site Establishment3.2 Work Sequence3.3 Segregation of the Works3.4 Entrance Extension and Low Level Courtyard Infill3.5 Scaffold over existing CLASP Structure3.6 Existing 4 Storey Block3.7 Cladding to existing 4 Storey Block

4.0 General Procedures

4.1 H&S Plan4.2 Planning

4.3 Communications4.4 Environmental & Site Waste Management Plan4.5 Documentation & Design Approvals4.6 Traffic Management and Deliveries to Compound4.7 Separation of Work Areas4.8 Permits to Work4.9 Site Hours

5.0 Programme Management and Reporting

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1.0 Introduction

The purpose of the following notes is to outline the management processes and methodologies whichwill be employed during this project. This is intended as an overview and as with the build, shows the

necessary flexibility required to build a project of this nature.

Our programme for the works is included in this submission showing the activities and processesrequired to complete by the planned date.

This method statement is to be read in conjunction with the attached Tender Programme, LogisticsPlan and Management of Deliveries statement.

2.0 Methods and notes

2.1 Tender ActivityDuring the Tender process, a visit to site has been made and every effort has been expended with theintention of providing as accurate a cost as possible with the project constructed to the same high

quality standard as with previous projects in partnership with Bowmer & Kirkland Ltd.

2.2 Procurement & Design PeriodAward of the contract will also trigger the procurement and design processes which will involveprogression of programme, design, dilapidation survey, further services survey, finalising H&S plansubmission, placing of orders starting immediately with critical lead items such as piling, structuralsteelwork, cladding and services.

Arrangements will be made to identify and locate the existing services and produce the trafficmanagement plan with all relevant parties, organize the provision of protected access, egress and fireescape routes.

The importance of Health and Safety is paramount and our rigorous, quality assured health and safety

procedures will be adopted on this site. The philosophy will at all times embrace the requirements ofthe Construction (Design and Management) Regulations and address the health and safety hazardsand risks that do inevitably arise by construction works within such an environment. These risks will bemanaged effectively as part of our on going risk management.

2.3 Signage

Signage appropriate and pertinent to use will be used throughout the works.

2.4 Existing ServicesThe position and existence of existing services will be established either before or during activities bygiven plan expectation, employment of scanning equipment. All services will be marked duringconstruction works to highlight their existence.

2.5 Site PreparationAny items required for retention by the College should be removed prior to commencement of theContract or identified in the schedule of works and agreed with the site manager.

2.6 Maintaining Safe AccessWorking sensitively and considerately adjacent to existing occupied buildings and in close proximitywith the general public has always been an area that Bowmer & Kirkland has been particularly proudof. Minimising the impact of construction activities within these surroundings has always been achallenge that we have been successful in achieving.

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The key aspects we will implement are:

The safe passage of both workers from work areas also staff and general public from adjoiningareas in the event of an emergency incident will be paramount. All fire escapes and safe accessroutes will be maintained, well signed and kept clear at all times. These will be checked on a dailybasis and fire safety plans kept regularly updated in advance of works where routes alter to suitprogression of the works.

Safe passage and maintaining safe emergency access from the main entrance doors openingadjacent to the site area ensuring that all fire escapes are well lit and kept clear at all times.

Clearly identifying and signposting directions.

Ensuring that all internal temporary screens/ redundant openings to adjacent buildings aresufficiently robust and fit for purpose in their temporary state.

Ensuring that all access gates to construction areas are well maintained and kept secure at alltimes.

Ensuring that access points existing and temporary are well lit and are kept clear at all times.

2.7 Management of DeliveriesWorking sensitively and considerately adjacent to existing occupied buildings, and in particular dealingwith the effect of construction traffic, has always been an area that Bowmer & Kirkland has beenparticularly proud of. Minimising the impact of construction traffic activities within these surroundingshas always been a challenge that we have been successful in meeting. As with any restricted site, andin particular along Henley Road, as this is a busy place for both vehicular and pedestrian traffic at alltimes. We are also conscious that the surrounding footpaths act as thoroughfares for pedestrian trafficboth College and general public.

Consequently we are therefore acutely aware and appreciative of the need for a sensitive andconsiderate approach to minimising the impact of construction work and the traffic it brings. Wellplanned and executed traffic management along with the safe segregation of pedestrians from the

works will be a key element to the success of the project.

Given the tight constraints and limited amount of on-site space for vehicles, and therefore in order tominimise the potential for congestion, deliveries will be scheduled taking peak traffic and pedestriantimes into consideration.

Upon commencement we will construct access gates at the entrance to the site which will alsoincorporate a pedestrian gate, and ensure that all deliveries will be planned at least 48 hours inadvance into the unloading area within the site. Any unexpected deliveries will be turned away.

As well as providing a location map showing the sites position with each order, sufficient and suitabledirectional signage would also be posted along this route to direct all delivery vehicle drivers to site. Allvehicles would be instructed to telephone site when approaching it to ensure that the site is clear. If itis not clear then they would be directed to a convenient holding or waiting area ideally somewherewithin the vicinity of the site and at a previously agreed and convenient location. Until being calledinto site once it is clear.

As with any construction project the problem of traffic congestion may well, at times, be unavoidable.However Bowmer & Kirkland will always look to minimise, if not eliminate, the possibility of thishappening through regular liaison and dialogue with the police and highways authority through regularmonitoring and reviewing our Traffic Management Plans and by managing all deliveries in accordancewith the measures laid down above. Account will be taken of the existing roads and footpaths and fireexits to and from the college and other occupied buildings to ensure that full and safe vehicle andpedestrian access is provided at all times. Bowmer & Kirkland will also ensure that all vehicles arrivingand leaving site adhere to all of the requirements of our Traffic Management Plan.

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By carefully managing the arrival and departure of delivery vehicles using this method, and taking duecognizance of pedestrian movements at key and peak times, we believe we can effectively andefficiently minimise the potential for traffic congestion caused by construction and delivery traffic.

The above together with the site logistics plans outline our proposals with regards logistics and site set

up. It is inevitable that during the course of time this will develop and change to reflect each phase ofthe project. However, it is important that we emphasise the theme running through our approach tologistics is one of careful planning, attention to detail and the discipline to apply our plans on site. Thedisciplined application of our strategy is as important as the strategy itself.

3.0 Construction Activities

The works are to be carried out in a sequence and manner so as to minimise disruption to the Collegeoperations, adjacent roads, staff and general public wherever possible and practical, whilst achievingthe project goals.

Detailed method statements will be prepared by all of our partnering subcontractors and will be agreedprior to any works commencing on site.

Obviously the notes below are initial plans and as with all high level commentary, this is subject tojudicious scrutiny and thorough planning prior to any actions taking place. As circumstances change,the spirit of this will prevail and an attitude of adapt, improvise and overcome will be the motto in theunlikely event of any unplanned situations.

3.1 Site EstablishmentSite offices, messroom and toilet facilities will be established in the area between the entranceextension and Henley Road.

3.2 Work SequenceEntrance extension - It is essential that the demolition of the existing entrance and the construction ofthe extension are pursued from day one as the critical path follows this section of the project.

New Engineering Block The construction of the engineering block is of great importance as once thisis complete the equipment in the existing facility can be decanted and the redundant buildingdemolished which will give greater access to the site of the entrance extension and enable theexternal works and landscaping to be progressed.Recladding of the Existing Tower Block These works will commence as soon as the rooms can bevacated in June however some enabling works such as erection of the access scaffolding andconstruction of the roof parapet will be commenced prior to this date by agreement with the College.

3.3 Segregation of the WorksTemporary Screens will be erected across corridors and within the Library to segregate theconstruction works from the areas retained by the college, these screens will consist of stud partitionsclad with plywood to the college face and painted white.

3.4 New Entrance Extension & Low Level Courtyard Infill.To enable delivery of large and bulky materials such as the cladding panels and the structuralsteelwork following negotiations with the college we would dismantle a 6 metre section of the existingengineering block and construct a temporary weathered end to the building.Due to restricted access the low level building infilling the courtyard will take priority over the new 4storey block until the structural steelwork is erected.The superstructure will be erected using mobile cranes working back towards the access road.Cladding to the North, East and West elevations will be installed off MEWPs with the South elevationand the Stair Link to the existing building being served off scaffolds.

3.5 Scaffolds over the Existing Clasp Structure.Prior to any scaffold being constructed over the existing CLASP structures a detailed survey will beconducted and the structural engineer will be consulted. Assuming the worst case scenario that theroof will not support the loads, cores will be cut though the existing roof decking at agreed locations

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and the main vertical supports for the scaffold will be passed through and supported of the groundfloor slab with ladder beams used if necessary above the roof level to support the scaffolding /platform above.

3.6 Existing 4 Storey BlockPrior to overlaying the roof or recladding the facades a new parapet is to be constructed, this will beaccessed from the external scaffold, the method of construction will be;

Open up the roofing at the head of each column. Bracket the new parapet stanchions. Fix temporary torch on felt or similar weatherproofing around the stanchions Fix the rails to the stanchions with the bottom rail clear of the existing roof to allow free

drainage off the roof Only open up sections of roof which can be resealed the same day.

3.7 Cladding to Existing 4 Storey BlockThe existing cladding system will be stripped in vertical bays along each elevation of the building to a

sequence / programme previously agreed.Access will be from an external scaffold which will be offset from the face of the building byapproximately 450mm.

A runway beam will be positioned centrally over this off set to enable the cladding panels to be hoistedinto position with the aid of electrically operated chain blocks.Cladding panels will be fixed from the bottom working up the face of the building.

A scaffold boarded walkway will be established across the existing low level roofs to enable the panelsto be transported across the existing roofs to the position of fixing.Within each room prior to the removal of the existing cladding a temporary screen will be erected cladwith flame retardant monaflex sheeting, this will prevent the ingress of the elements and prevent thespread of dust and debris through the building.

4.0 General Procedures

Statements and plans will be developed to cover aspects under the following headings.

4.1 H&S PlanTo be provided prior to start and developed and added to as the project progresses. The site safetyinduction is included as a flip over presentation. In addition and as agreed on other recent projects, apower point presentation will be given by B&K site management.

4.2 PlanningRegular and specific activity planning meetings will be held with College and project managementstaff.

These meetings will establish the actions and responsibilities of all parties well in advance of anymajor work aspect, to ensure complete coordinated approaches are taken and any potential issuesare raised and tackled early on.

This is also an opportunity to establish relationships between parties involved so direct contactbetween those responsible can be ensured and that misunderstandings are avoided.

4.3 CommunicationsAll primary communications are expected to be between the relevant B&K and Project Managementstaff to establish the need for, attendees and content of various planning meetings.

4.4 Environmental & Site Waste Management Plan

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A project specific environmental plan and waste management plan will be produced upon award ofcontract

4.5 Documentation & Design ApprovalsAll legally necessary documentation will be in place prior to commencement on site, including H&S

notifications, client H&S information pack issued and assessed, Design Risk Assessments andMethod Statements progressed and any environmental, planning, condition surveys and permissionsin progress.

An agreement similar to previous projects is assumed regarding document controls and approval ofdrawings and design.

4.6 Traffic Management and Deliveries to CompoundSignage to guide people and deliveries to the compound and works will be erected. Further signageand other traffic control measures will be employed to ensure the safety of others passing works trafficroutes both on campus roads, in compound areas and around works areas as previously described.

4.7 Separation of Work Areas

As previously stated, all works and College operation areas will be segregated where practicable.Where not practically feasible, measures will be taken to ensure safety, security and operation ofCollege activities are maintained.

4.8 Permits to WorkWhere College permits exist, these will take precedence over B&K procedures. Where none exist,appropriate B&K permit systems will be employed.

4.9 Site HoursSite hours for the purpose of this tender have been taken as stated in the employers requirements, oras agreed with the regulatory authorities and the employers agent. Within these allocated times it isnot envisaged that significant deviation from the standard 7.30am to 4.30pm M-F as normal site hours,with weekend work as necessary.

5.0 Programme Management and Reporting

The programmes must be presented in a way to communicate the information to those who have toimplement them. The planning team at Bowmer & Kirkland Ltd produce clear understandableProgrammes broken down into manageable sections to match the requirements of individual users.

The Tender and Contract Programmes will be in sufficient detail to enable accurate monitoring of thecritical and non-critical elements of the project.

The Construction programme will provide the trades package contractors with further detail which theythemselves along with the site team will further develop into short term programmes to meet theoverall objectives. The subcontractors will therefore be able to focus and target the programme for

their section of works.

Similarly we can provide the client with summary programmes which highlight the key milestones andactivities that have most bearing on client operations.

Each programme and information schedule will be reported on for the project meetings. The report willinclude information on current progress including marked up programmes with planned and actualperformance percentages. Although current performance is an important part of the report it is just asimportant to look ahead and report on the position of future activities and milestones to assess that allaspects of design and procurement are proceeding as planned.

Progress reporting will also be carried out on a weekly basis which will immediately highlight anypossible problems so that may be addressed and acted upon.