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Show Me the Students!
A Secure Web-based Teacher/Student Reporting System
Show Me the Students!
A Secure Web-based Teacher/Student Reporting System
PresentersPresenters
• Shannon McBride – • Golden Crescent Tech-Prep Partnership Director
• David Green• Golden Crescent Tech-Prep Guidance and Transition Coordinator
PresentationPresentation
• Why system was developed
• How system was developed
• How system works
• Questions and discussion
CATEMA NumbersCATEMA Numbers
104,416 Unique Students
120,386 Enrollments
4,768 Teachers
1,247 High Schools
California, Delaware, Missouri, Idaho and Ohio also have CATEMA sites
Why?Why?
• State Reporting Requirements
• Verify Regional Tech-Prep Student Counts
• Benchmark PEIMS Numbers
• Benchmark for College Reporting to State
Why?Why?
• Permanent Records
• Permanent Student Records
• Permanent Teacher/Course Records
Why?Why?
• Efficient Searchable Database
• Readily Available
• Portable
• Sustainable
Why?Why?
• Stakeholder Accessibility
• Students
• High School Faculty and Administration
• College Administration
• Tech-Prep Staff
TimelineTimeline
• GC Student Identification History
• Partnership tracking students since 1992
• Current system development began April 2001
• Schools began registering students fall of 2001
What the System DeliversWhat the System Delivers
• Partnership Benefits
• Quick/Easy TP awarded credit verification
• Identify teachers, students and Tech-Prep classes taught in participating schools
• Statistics and Demographics (Real Time)
• Student contact information for free credit reminders after graduation
What the System DeliversWhat the System Delivers
• High School Benefits
• Tech-Prep teachers and classes being taught in individual schools
• Student totals and demographics
• Student totals used for comparison in PEIMS reporting
• Record of Tech-Prep credit and potential savings to students and parents
• Student Tech-Prep activity reports used for career counseling
What the System DeliversWhat the System Delivers
• Community College Benefits
• Quick/Easy TP awarded credit verification
• Student demographic information used to inform Tech-Prep students of college credit in escrow
• Monitoring of TP participation in college programs• Significant increases or decreases are easily monitored
• Allows a benchmark for state reporting
Web Server
Counselor (High School and College)
Teacher TP Staff
•Online Enrollment•Personal Info Update•Credit Status Inquiry
•List Tech-Prep Classes•Competency Scoring•Credit Recommendation
•Web Site Management•Teacher/Course Approval•Database Management
Student
College Registrar•Credit Inquiry•CBM-OOT Reporting
•Review Class Listings•Review Credit Recommendations•Review Competency Results
Tech-Prep Electronic Enrollment System Benefits
Database
The SystemThe System
Who Uses the System?Who Uses the System?
System
CollegeTP Staff
Registrar
Counselor
Dept. Head
Recruiter
High SchoolStaff
Counselor
Teacher
StudentParent
Information IssuesInformation Issues
Information IssuesInformation Issues
TeacherTeacher
Back Bone of SystemBack Bone of System
TeacherTeacher
• Teacher Privileges:
• Add/View/Edit class information
• Edit student information
• View and print class rosters
• Enter/Edit student competency recommendations
• View/Print reports
• Update personal information
StudentStudent
Administrator/CounselorAdministrator/Counselor
Tech-Prep StaffTech-Prep Staff
System SecuritySystem Security
• 128 Bit SSL Encryption
• Dedicated Tech-Prep Servers
• System access is username and password protected
• Redundant Server Systems and Data Back Up
Current Reports Generated Using
System
Current Reports Generated Using
System
Current Reports AvailableCurrent Reports Available
• Daily Demographics
• Annual Summary
• Annual Details
• Teacher List – All or by school
• Class List – All, by school or teacher
Current Reports AvailableCurrent Reports Available
• Student List – By class, school or program
• Competency Forms – By student, class or school
• Coherent Sequences – By program or school
• Mail List – By school, college course or program
Recent System AdditionsRecent System Additions
• All CATE Students Enrolled• Benchmark for PEIMS
• Regionalized Reporting• Schools develop own reports from data
• Electronic College Catalog• TP sequences filled and highlighted into programs
Report PossibilitiesReport Possibilities
Report PossibilitiesReport Possibilities
Contact UsContact Us
Tech-Prep StaffTech-Prep Staff
Questions?Questions?