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Show Me The Ropes Show Me The Ropes Protégé & Mentor Protégé & Mentor Presented by Presented by Jaye P. Willis and Cynthia B. Ross Jaye P. Willis and Cynthia B. Ross

Show Me The Ropes

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Show Me The Ropes. Protégé & Mentor Presented by Jaye P. Willis and Cynthia B. Ross. Workshop Objectives. Tools and Techniques to be an effective Protégé Tools and Techniques to be an effective Mentor Guidance to help protégées who are just beginning their search for a mentor. Role Play. - PowerPoint PPT Presentation

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Show Me The RopesShow Me The Ropes

Protégé & MentorProtégé & Mentor

Presented byPresented byJaye P. Willis and Cynthia B. RossJaye P. Willis and Cynthia B. Ross

Workshop ObjectivesWorkshop Objectives

Tools and Techniques to be an Tools and Techniques to be an effective Protégéeffective Protégé

Tools and Techniques to be an Tools and Techniques to be an effective Mentoreffective Mentor

Guidance to help protégées who are Guidance to help protégées who are just beginning their search for a just beginning their search for a mentormentor

Role PlayRole Play

““THE MEETING”THE MEETING”

Steps to becoming a successful Steps to becoming a successful ProtégéProtégé

Complete a Self AssessmentComplete a Self AssessmentKnow what you wantKnow what you wantBe committed to that goalBe committed to that goalComplete a journal; update your MPQComplete a journal; update your MPQCommunicate with your MentorCommunicate with your MentorBe flexibleBe flexibleBe patientBe patientRemain focusedRemain focused

Complete a self assessmentComplete a self assessment

Know your skills and challengesKnow your skills and challenges

Have a plan to address your Have a plan to address your challengeschallenges

Have a plan to sharpen your skillsHave a plan to sharpen your skills

Know what you wantKnow what you want

Research IRS positionsResearch IRS positions

Shadow someone in your target Shadow someone in your target positionposition

Complete a Career Learning PlanComplete a Career Learning PlanFormerly known as an IDPFormerly known as an IDP

Be committed to that goalBe committed to that goal

Request and accept temporary Request and accept temporary assignmentsassignments

Serve as an on-the-job instructorServe as an on-the-job instructor Prepare your own annual rating self Prepare your own annual rating self

assessmentsassessments Take classes (IRS paid and on your own)Take classes (IRS paid and on your own) Follow up on requestsFollow up on requests Check the COL weeklyCheck the COL weekly Participate in mock interviewsParticipate in mock interviews

Update your MPQUpdate your MPQ

Identify classes takenIdentify classes taken

Identify certificates earnedIdentify certificates earned

Identify assignments completedIdentify assignments completed

Remove outdated items not relevant to Remove outdated items not relevant to your target position or the position for your target position or the position for which you are applyingwhich you are applying

Communicate with your MentorCommunicate with your Mentor

Be prepared to share all of the aboveBe prepared to share all of the above

Be open to constructive criticismBe open to constructive criticism

Be true to yourselfBe true to yourself

Be available for conversationsBe available for conversations

Be flexibleBe flexible

Your initial target position may not be the Your initial target position may not be the position for you. What is your plan B?position for you. What is your plan B?

You may need to take a downgrade to get to You may need to take a downgrade to get to the position that you wantthe position that you want

You may have to move to a new location to You may have to move to a new location to get the positionget the position

You may have to travel more in the new You may have to travel more in the new positionposition

Be patientBe patient

Clichés are plentiful for a reasonClichés are plentiful for a reason Mentors may not be available when you Mentors may not be available when you

wantwant Announcements for your target position Announcements for your target position

may not open frequentlymay not open frequently Training and certification may not come as Training and certification may not come as

fast as you would likefast as you would like Temporary assignments may not open right Temporary assignments may not open right

awayaway Keep on moving forwardKeep on moving forward

Remain FocusedRemain Focused

Develop a plan with your mentor and work Develop a plan with your mentor and work the planthe plan

Be ready to adjust the plan if necessaryBe ready to adjust the plan if necessary Things may appear cloudy at first but will Things may appear cloudy at first but will

become clearer with timebecome clearer with time Your education belongs to youYour education belongs to you Growth is an adrenaline rushGrowth is an adrenaline rush Your tenacity will be noticedYour tenacity will be noticed There are no guarantees, but personal There are no guarantees, but personal

growth is it’s own rewardgrowth is it’s own reward

Becoming an Effective MentorBecoming an Effective Mentor

MentorMentorA person, always more experienced, who A person, always more experienced, who

helps guide another individual’s helps guide another individual’s development.development.

Have a sincere interest in helping Have a sincere interest in helping others with their growthothers with their growth

Be confident in your own skills and Be confident in your own skills and abilitiesabilities

Establish a partnership planEstablish a partnership planTake a mentoring courseTake a mentoring courseCommunicate with your protégéCommunicate with your protégé

Mentor cont.Mentor cont.

Follow through on commitmentsFollow through on commitmentsPrepare for the endingPrepare for the endingBe sensitive to cultural and other Be sensitive to cultural and other

differences differences Be honest about their career Be honest about their career

potentialpotentialWork with them on development of a Work with them on development of a

career plancareer plan

Establish a Partnership PlanEstablish a Partnership Plan

Establish length of relationshipEstablish length of relationshipDiscuss boundaries Discuss boundaries (your not a personal (your not a personal

counselor) counselor)

Discuss methods of feedbackDiscuss methods of feedbackDetermine frequency and types of Determine frequency and types of

meetings and other activitiesmeetings and other activities Identify what role if any, the Identify what role if any, the

protégé’s manager will play in this protégé’s manager will play in this plan/relationshipplan/relationship

The goal of the partnership plan is to: establish a foundation in the relationship ofmutual trust and respect.

Active Listening TechniquesActive Listening Techniques

Silence Silence

AcknowledgeAcknowledge

Questioning or “Probing”Questioning or “Probing”

ParaphrasingParaphrasing

ParaphrasingParaphrasing

Let the other person finish his or her Let the other person finish his or her thoughtthought

Repeat what you think the person is Repeat what you think the person is saying saying in your own wordsin your own words

Ask the person if that’s what was meantAsk the person if that’s what was meant If the answer is “yes,” continue the If the answer is “yes,” continue the

conversationconversation If the answer is “no,” ask the person to If the answer is “no,” ask the person to

restate what was meantrestate what was meant

Finding a MentorFinding a MentorDetermine your development goalDetermine your development goalDetermine what type of mentor you Determine what type of mentor you

wantwantInternal or external to your organization or Internal or external to your organization or

agency agency Government Resources -SCORE AssociationGovernment Resources -SCORE AssociationOrganizations – AIMS, FEW, BIGOrganizations – AIMS, FEW, BIGFormal or informal – Mentor Program, or Formal or informal – Mentor Program, or

someone you respect or admiresomeone you respect or admire

Role PlayRole Play

““THE MEETING”THE MEETING”

Together

Everyone

Achieves

Maximum Results