“SHORTCUTTING” The Grant Writing Process A Presentation by Tom Snyder (Immediate Past President of the Council for Resource Development) For The State

“SHORTCUTTING” The Grant Writing Process

A Presentation by Tom Snyder(Immediate Past President of the Council for Resource Development)

For

The State Academic Senate

Vocational Leadership Conference

San Jose, CA March 11, 2005

In Grant WritingWhat are the biggest faculty Complaints?

1. “We don’t have enough time to write a grant proposal.”

2. “We need to review what is beingstated in the any proposal whichimpact us.”

Using the Chalk Talk Process

In only two hours you can obtain the required content and faculty’s buy-in

for any grant proposal.

Overview of the Shortcut Process

• Idea Form

• Concept Form

• Work Plan Form

Return by:

To:

PROPOSAL IDEA (prepared before Proposal Concept)

Working Title:

Problem Being Addressed:

Proposed Strategy to Solve the Problem:

Initial Concerns of the Planning & Development Director:

Idea Submitted to the Grant Team by:

(please print name)

DATE:

Vice President/Senior Administrator Comments & Questions:

YES NO

Grant Team should go forward with developing a full Grant Concept based on this idea for approval by the President's Cabinet.

SIGNATURE: DATE:

Date:

Page 1 of

PROPOSAL CONCEPT

Working Title:

Project Description:

This concept is consistent with the College's Mission Statement by:

This concept will help the College accomplish the following goals/objectives in the current Strategic Plan or the following ongoing college activities by:

TIMELINE

Potential Funding Sources Award Range Proposal Due Date

Funding Date

Length of Award (Years)

SUGGESTED TASK FORCE (please fill in sections below)

Grant Team Facilitator:

Faculty to Serve:

Managers:

Classified Staff:

GRANT PREPARATION OR PROJECT ISSUES (please fill in sections below)

Responsible Administrator:

Project Director/Co-Directors:

Faculty Coordinator(s):

Where will project activities take place?

Where will additional staff be housed?

Matching requirements:

Institutionalization issues:

Partners and their contributions:

Other issues or concerns of the Grant Team:

Grant Office Signature: Date:

Dean's Signature: Date:

President's Cabinet Comments:

Priority: Other:

Proposal Concept Form (Continued…)

Critical Elements of a Winning Proposal

1. A realistic goal

2. Outcome oriented measurable objectives

3. Focused activities

4. Logical strategies

5. Justifiable and reasonable budget

With Academia, you use the following noun-verb

combinations.

• Goals are Attained

• Objectives are Accomplished

• Activities are Completed

• Strategies are Implemented

• Outcomes are Achieved

• Budgets are Followed

The Challenge• The College President has just learned, via some

e-mail source, that there are federal dollars available to improve the job placement rates of community college graduates of occupational programs.• The averages grant will be $150,000 with a 30%

in-kind match required – and the deadline is in 3 weeks – she and her Cabinet have appointed a “content task force” of faculty, deans, counselors, and student services” to meet with you the grant writer from 2:30-3:30 p.m. tomorrow. There will be no additional meetings of the content task force.

WRITING TO WIN PART II “Developing the Work Plan”

Definition of Terms

• What is a goal?• What are the new measurable

objectives?• What are activities?• What are strategies?• What are outcomes?

THE COASTLINE WORK PLAN FORM

GOAL: __________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________

OBJECTIVE #: _____________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________

RESOURCES ACTIVITY STRATEGIES RESPONSIBLE

PERSONS START /

END DATES DOCUMENTATION

Grant Match


Step 1 – Determine the goals.

Step 2 – Identify the objectives which

will need to be accomplishedto attain the goals.

7 Step Process


Step 3 – What activities will need totake place to accomplish the objectives?

Step 4 – What strategies will we use to complete the activities?

7 Step Process (Continued…)


Step 5 – Who will be responsible forimplementing the strategies?

Step 6 – How will we know the steps have been completed?



Step 7 – What resources will be required?


-- 10 hours of clerical staff time @ $15 per hour = $150.

-- Postage for 1,000 surveys @ $.90 cents per survey = $900.

THE COASTLINE WORK PLAN FORM

GOAL: Establish a Coastline Career Placement Program

OBJECTIVE #: _____________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________

RESOURCES ACTIVITY STRATEGIES RESPONSIBLE

PERSONS START /

END DATES DOCUMENTATION

Grant Match

A Successful Objective Statement Should Include…

• Date (By When)

• Who

• What

• Results

• How

• With What Outcomes

THE COASTLINE OBJECTIVE ACCOMPLISHMENT FORM


OBJECTIVE #: 1 By June 30, 2005, Coastline Community Colleges’ Office of Student Services will develop a three-step Career-Ladder Placement Program, which will provide 50 students internships with 75% of the interns receiving permanent job offers, place 125 students in part- and full-time jobs at salaries which are 10% higher than the average starting salary for their positions, match 25 students with career mentors resulting in 23% of the mentees receiving a promotion within two years.

RESOURCES ACTIVITY STRATEGIES RESPONSIBLE PERSONS

START / END

DATES

DOCUMENTATION

Grant Match





START / END

DATES

DOCUMENTATION

Grant Match

1.1 Create a viable internship program, which will serve 75 students annually.

1.1a Research and compile a list of companies in Southern California offering internships relating to Coastlines Occupational Programs.

1.1b Convene an Advisory Committee

with identified companies to establish an agreement to use Coastline students to fill their internship positions.

1.1c Validate and approve the

internship requirements.





START / END

DATES

DOCUMENTATION

Grant Match







1.1a Project Director, Research Assistant 1.1b Project Director 1.1c Project Director, Advisory Committee

01/01/04 – 03/15/04 03/16/04 – 06/30/04 03/16/04 – 06/30/04





START / END

DATES

DOCUMENTATION

Grant Match







1.1a Project Director, Research Assistant 1.1b Project Director 1.1c Project Director, Advisory Committee

01/01/04 – 03/15/04 03/16/04 – 06/30/04 03/16/04 – 06/30/04

Database used to track companies Contractual agreements between Coastline and companies Internship requirements published

$5,600 $5,000 $9,400

$5,000

Questions which should be asked at

the end of the two hours session? 1.Can a successful project be developed

with fewer funds from the funding agency?

2.Should the Task Force inform the President that after thorough discussion and a realistic projection of costs, it was their recommendation that the grant writer not attempt to write the proposal for this funding source?

Documents

“SHORTCUTTING” The Grant Writing Process A Presentation by Tom Snyder (Immediate Past President of the Council for Resource Development) For The State