Short-T Study in Japan 2015 FINAL (1)

7/26/2019 Short-T Study in Japan 2015 FINAL (1)

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AUN/SEED-Net Short-Term Study Program in Japan 2015

ASEAN University Network /

Southeast Asia Engineering Education Development Network

AUN/SEED-Net

Implementation Guidelines andApplication Form

for

Short-Term Study Program in Japan

(For Doctoral Degree Sandwich Students and Integrated Graduate

Students)

For the Japanese Fiscal Year 2015

AUN/SEED-Net Project

As of September, 2014


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AUN/SEED-Net Short-Term Study Program in Japan 2015; p.2

1. Project Background

The concept of the SEED-Net evolved at the ASEAN-Japan Summit Meeting held in December 1997and the central issue became how to upgrade higher engineering education by way of creating engineeringinstitutions networks ASEAN-wide. As a result of a series of discussions and preparations betweenASEAN Member Countries and Japan, the ASEAN University Network/Southeast Asia EngineeringEducation Development Network (AUN/SEED-Net) was established in 2001 as a sub-network of ASEAN

University Network (AUN).After two years of preparation, full-scale operation started in March 2003 for five years as the Phase

1 cooperation, which was then followed by another five year project as the Phase 2 cooperation, supportedby Japanese Government through Japan International Cooperation Agency (JICA).

In the last decade the AUN/SEED-Net has supported young academic staff of Member Institutions toacquire higher degrees (masters degree and/or Ph.D.) by providing them opportunities to study at leadingMember Institutions in the region or at supporting universities in Japan. As a result, around 900 academic

staffs have already obtained opportunities to study for higher degrees, with most of these having returnedto teach students at universities in their respective countries. At the same time, the project hasstrengthened the research capacity of academic staff in ASEAN Member Countries by supportingcollaborative research, academic staff exchange, academic conference, ASEAN Engineering Journaland so on. As a result, around 700 collaborative research projects have been undertaken, and more than

1,000 academic papers have been published. Over 1,300 in total academic staff have also participated inexchange programs between institutions in the network. Through these activities the AUN/SEED-Net hassucceeded in strengthening the engineering faculties of each Member Institution.

Based on these remarkable achievements, the ASEAN Member Countries, Member Institutions, theGovernment of Japan and JICA have a strong intention to continue the AUN/SEED-Net aiming to bring

about larger impacts not only to other universities in the region and Japan, but also to industry andcommunity by making more direct contribution to the socio-economic development in the region andJapan. After continuous discussion, all parties agreed to implement the Phase 3 Project of AUN/SEED-

Net with these following objectives:

(1) Contribution to advancement and globalization of regional industry(2) Contribution to solution of regional common issues in Asia

(3)

Establishment of human resource development platform in science and technology in Asia

2. Program Concept

It is essential for AUN/SEED-Net students to conduct high quality doctoral thesis research of international

standard. The research themes/topics will be carried out by AUN/SEED-Net students under jointsupervision of Host Institutions and Japanese Supporting Universities. During the period of three (3) yearsof scholarship, students in the Doctoral Degree Sandwich Program and Integrated Graduate Program canvisit their Japanese co-advisors to receive thesis research supervision.

3. Objectives

(1) To carry out joint thesis research supervision by Japanese co-advisor in Japan.

(2) To ensure high quality of doctoral thesis (which will lead to a good number of publications inreputable international refereed journals) and to ensure the completion of the degree within threeyears.


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(3) To enhance the research collaboration between Host Institutions and Japanese SupportingUniversities

4. Applicant Eligibility

Doctoral Degree Sandwich students and Integrated Graduate students of AUN/SEED-Net who are in good

health both physically and mentally.

5. Period of Study in Japan

(1) For Doctoral Degree Sandwich Program student, during three (3) years of scholarship period,students are eligible to make Short-term Study in Japan once or twice, for a total duration of eight (8)

months.

(2) In case students choose to make Short-term Study in Japan twice, it is required that one of the twotimes must be within one (1) month (30 days).

(3)

The number of study and duration of each time will be specified upon commencement of doctoralstudy based on the consultation between advisors at Host Institutions and Co-advisors at JapaneseSupporting Universities.

(4) For Integrated Graduate students, during four (4) years of scholarship period, students are eligible tomake two (2) one-month visits and one (1) eight-month visit of Short-term Study in Japan, for a total

duration of ten (10) months.

(5)

Students are not accepted to travel overseas during the stay in Japan under this program as the study

period should be maximized. Unless indispensible for the thesis/degree of completion.

6. Application Procedure

(1) Upon consultation between the advisor at Host Institution and co-advisor at Japanese SupportingUniversities, the attached application form for Short-term Study Program in Japan must be filled by

the applicant.

(2)

After the process in (1), the application must be endorsed by the applicants advisor at HostInstitution as well as Japanese co-advisor (endorsement by e-mail communication is acceptable).

(3) The applicant sends the completed application form and other required documents to the

AUN/SEED-Net. One application form is to be submitted for each single trip only. For DoctoralDegree Sandwich students who plan to make Short-term Study in Japan twice, two (2) application

forms must be submitted separately by the respective deadline given in the ImplementationGuidelines of the respective Japanese Fiscal Year.

In case the proposed duration of study in Japan is one month or longer, the following additional steps willbe taken.

(4) AUN/SEED-Net instructs the applicant and his/her home institution (sending institution) to prepare

and submit JICA Application Form to the JICA local office and/or the Embassy of Japan in theapplicants home country throughdiplomatic channel after endorsed by different government offices


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concerned in the country. The JICA Application Form is an official request form for the applicantsvisit to Japan, whose related procedures are described in the section 6 below.

(5) When the JICA Application Form is prepared, a photocopy of the form should be sent also to theAUN/SEED-Net.

(6) Applicants must submit the health check-up certificate taken at least two months before proposed

departure date. Applicants who are pregnant or suffer from chronic diseases, e.g., respiratory illness,cardiac disease, metabolic disease (diabetes, etc.), renal dysfunction and immune insufficiency

(systemic steroid administration, etc.) shall not be approved of the visit to Japan in principle.

7. Submission Deadline of the Application Forms

Application Form for Short-term Study Program in Japan, with a covering letter signed by Head ofDepartment, or Dean, or the Representative of the respective Host Institution, in either hard or soft copy(PDF or JPEG format), should be submitted to AUN/SEED-Net Secretariat according to the deadlines

scheduled as follows:

*Students are eligible for 1 or 2 study trips with total period in Japan shorter than 8 months

Type of SSJP Expected Duration of

Study in JapanApplication Deadline Trip START date between

Long SSJP 1-8 months 30 November 2014 1 May 2015 - 1 March 2016

Short SSJP 10-30 days*3 months prior to expected

departure date1 May 2015 - 10 February

2016

*Application must be submitted by the timeline even if the plan is tentative. The delay of submission may

result in cancellation of the plan.

8. Portrait Rights

The applicant agrees to the condition that AUN/SEED-Net has the right to use photos of the personengaged in AUN/SEED-Net activities for advertising or promotional purposes of PR and reportingwithout consent for each individual case.

9. Student Visa at Host Country

It is the students sole responsibility to facilitate a valid visa in Host Country until the time the studentreturns from Japan.The lack of such arrangement may cause refusal of entry to the Host Country.

AUN/SEED-Net will NOT bear any caused by such negligence.


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(ASEAN University Network / Southeast Asia Engineering Education Development Network)

APPLICATION FORM

Short-term Study Program in Japan 2015

Application form can be downloaded fromhttp://www.seed-net.org/.Please print or type all entries. Application

form and other supporting documents, in either hard or soft copy (PDF or JPEG format), should be submitted to

the AUN/SEED-Net at the address given below by the deadline given in Implementation Guidelines 2015:

AUN/SEED-Net Project(Short-term Study Program in Japan) Tel: (66 2) 2186419, 2186420, 2186421

Faculty of Engineering Bldg. 2, Rm. 109-110 Fax: (66 2) 2186418

Chulalongkorn University E-mail:[email protected]

Bangkok, 10330, THAILAND

Program Guidelines

Applicants should study the Implementation Guidelines of the Short-term Study Program in Japan 2015. It is

advisable to provide detailed information and description for each item below, and attach supporting documents

when necessary.

1 Applicants Personal Information

1.1 Family Name

Given Name

1.2 Full Name

(as appears in passport)

1.3 Gender () Male Female

1.4

1.5

Age .. Years (at the time of application)Nationality

1.6 Date of Arrival in the

Host Country

Date Month Year

1.7 Passport Expiry Date Date Month Year

1.8 Visa Expiry Date (Host

Country)

Date Month Year

1.9 Contact Address at

Host Country

(Mailing Address)

Telephone

Mobile Phone

E-mail Address

1.10 Home Address

Telephone

E-mail Address
http://www.seed-net.org/mailto:[email protected]:[email protected]://www.seed-net.org/


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2 Advisors Information

2.1 Advisor at Host Institution

Family Name

Given Name

Position

Department/Laboratory

University

Telephone

E-mail Address

2.1 Japanese Co-advisor

Family Name

Given Name

Position

Department/Laboratory

University

Telephone

E-mail Address

3 Research Plan during Short-term Study in Japan

2.3 Expected Short Visit

(optional)

Total Period

(7-30 days)

Date of Arrival Date of Departure

2.4 Expected Long Visit Total Period

(1-8 months)

Date of Arrival Date of DeparturePlease describe briefly your research plan during Short-term Study in Japan

4 Medical Record

(Only required in case the proposed study period in Japan is one (1) month or longer)

Before you complete the Medical Record Questionnaire, you are hereby notified that a medical condition resulting

from an undisclosed pre-existing condition may not be financially compensated and may result in termination of

your Short-term Study in Japan. (Applicants are required to submit health certificate to the JICA Country

Office at least 2 months before departure date.)


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4.1 Please check Yes or No and provide an explanation for the following (when appropriate)

Yes No Explanation

Have you ever had a significant or serious illness or injury?

(If hospitalized, give place & dates.)

Have you had an operation or been advised by a physician to have an

operation? (Give place & dates.)Do you currently use any drugs for treatment of a medial condition?

(Give name & dosage.)

Have you ever been a patient in a mental hospital or sanitarium, or

been treated by a psychiatrist? (Give place & dates.)

4.2 Do you now have or have you ever had the conditions listed below?

(Please indicate Yes or No for each item. If yes, circle the relevant condition.)

Conditions Yes No

1 Asthma, emphysema, or other lung conditions

2 Tuberculosis or in persistent contact with someone who has tuberculosis

3 High blood pressure, heart disease4 Stomach, liver (hepatitis), gall bladder disease

5 Kidney or bladder disease, stones or blood in urine

6 Diabetes (sugar in the urine)

7 Depression, excess worry, attempted suicide, or other psychological symptoms

8 Acquired Immune Deficiency Syndrome (AIDS)

9 Tumor, abnormal growth, cyst, or cancer

10 Bleeding disorder, blood disease (sickle cell anemia)

5 Document Checklist : Compulsory

Please check () that your application is complete and that you have enclosed all documents listed below. These

documents are compulsory and please note that AUN/SEED-Net will NOTconsider any application withincomplete documents. You may also attach other supporting document that can reinforce your application.

8.1 This application, completed with photo & signature

8.2 Photocopy of your current passport

(the first page, and the page showing your latest visa status in the Host Country of your doctoral

study)

8.3 Health Certificate (for a visit of more than 1 month)

8.4 Others (please specify)


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6 Declaration

I certify that the statements made by me in this form are true and correct to the best of my knowledge.

If accepted for the Short-term Study Program in Japan, I agree:

(a) not to bring any member of my family.

(b) to carry out such instructions and abide by such conditions as may be stipulated by both the hosting

institution and the AUN/SEED-Net in respect of this course of study.

(c)

to follow the course, and abide by the rules of the institution or establishments with which I undertaketo study

(d) to refrain from engaging in political activities, or any form of employment for profit or gain.

(e) to submit any progress report or evaluation questionnaires which may be prescribed.

I also fully understand that if accepted for the Short-term Study Program in Japan, the grant may be subsequently

withdrawn if I fail to make adequate progress, or for other sufficient cause including physical conditions

determined by the Government of Japan or the AUN/SEED-Net Project.

Applicant

Name:

Signature: Date:

7 Endorsement

Advisor at Host Institution

Name:

Signature:

Date:

Japanese Co-advisor (if not applicable, endorsement

by email communication is also acceptable).

Name:

Signature:

Date:

Documents

Short-T Study in Japan 2015 FINAL (1)